Transcripts For SFGTV Transbay Joint Powers Authority 121015

program of such events to the tjpa board and the cbd. and finally, facility operations and maintenance and capital improvements, this is absolutely very, very closely linked to the master lessee providing a very, very positive experience to the commuters, as well as to the other visitors who are going to use the facility on a daily basis. one of the things as part of operations and maintenance, the master lessee would have to coordinate very closely with the tjpa's chief security officer, as well as the security vendor that is being procured separately to make sure that they are well-coordinated and the facility is safe and secure on a daily basis. >> and the other agreements that you have looked at, has the security been certificate from -- has been separate from the master lessee? >> most of the facilities director reiskin, the master lessee essentially provides security, much like a shopping mall operator provides security within their own lease lines. so there is pilfering or shoplifting or other issues such as that, the master lessee would provide those kind of securities and the master lessee will still do those tasks in this case as well. most of the other large centers, whether it's grand center or terminal station, security is provided through a [kpwao-eufpbs/] state, federal and local entities. lot skill security from securing the facility prospective is not usually privatized. we can talk more about this. i'm certainly not the expert on this, but we do have someone who can speak more about this. >> you want to talk more about that now? >> chair harper, i'd like to follow-up on your comments about operations and maintenance and one of the things to ensure as this rfp going forward is that the master lessee is going to inherit some of the things that are built and the vision of a world-class facility is very lofty and great. but if what is being built in that high-quality environment is different, there will be an opportunity for disagreement downstream or additional capital investment by the master lessee. you think making sure whatever is being built now is in alignment with that vision, that the master lessee is going to inherit and there is not a gap or a gap identified earlier that didn't become a liability or contentious point of disagreement. >> i think that is well-noted. sort of all of the building systems of vertical transportation and elements will come with a set of their own warranties and detailed specification. as part of the master lease execution, all of these documents will obviously have the master lessee understand what they are going to inhertz and what they are going to run? and they must make sure they are comfortable with what they are inheriting and running. so we think sort of from the master lessee perspective this will require multi-disciplinary expertise. clearly, we think you that sort of the retail development piece of this is primary and most of the people who will be interested in this opportunity is retail developers and managers, but there is an open space sort of management expertise that is required whether it's the rooftop park or other public facilities, the a facilities manager to take care of the entire facility and the naming and sponsorship rights, as well as other private events to make sure that between the retail and the promotional platform it's run synergistically and the master lessee is optimizing revenue streams from those opportunities. so they can sort of in turn share more with the tjpa on an ongoing basis. so we'll now segway into key rfp content and we've highlighted five elements to discuss with you this morning. revenue opportunities. financial terms. the retail approach. the evaluation and selection process and finally, rfp process and timing. so there are three separate buckets of revenue opportunities for the master lessee by runing this facility. first is the phase 1 retail 103,000 square feet. second is the promotional platform. again, that is a digital asset, naming and sponsorship and events. and finally there are other events which also could be sort of public events; that we can sort -- i'll show you some examples. phase 1 is 103,000 square feet of retail. our aspiration is here some of the great transit sort of facilities across the country. you have an image of grand central terminal on your left, which is the food market. local sort of purveyors of produce and groceries. grand central has close to 130,000, 140,000 square feet of retail and what is really interesting in grand central its had a combination of sort of food and dining, as well as hard and soft goods, a combination of local, national, regional tenants. so we think sort of grand central in terms of retail vision and execution is an aspirational sort of idea for the tjpa in terms of securing a vision from the master lessee. the image on the right is denver terminal union station, which again on a much smaller scale, but a great combination of sort of local food-oriented tenants. i'm going to have randy from p c.p.a. come up here and speak to you about how the retail is organized in the facility. >> thank you. i'm sure you have all seen the plan before. what we have here is essentially broken into areas, the orange is the retail that is available. that is the 103,000 square feet and again, this is in phase 1. this is from the ground-level up. it doesn't take into consideration the potential 60,000 square feet in phase 2, which is in the lower concourse area. kind of hard to tell the colors, but light-blue tends to be the transit users. the green is the park. and the gray is backup house spaces. i'll go through these a little more in detail for each of them. at the west end, first two quadrants on the lower part of the screen, ground-leveled. and orange is retail and it's divided into three kind of categories. we have -- this has to do with ventilation. you have a kitchen, you have to have a grease duct and you have to be able to ventilate the kitchen exhaust out and because of the nature of our building we have to thread it up through the entire length of the building and out through the park roof. so some of these areas are set up in the infrastructure for grease ventilation. some of the areas are set up for warming kitchens, you know? the starbucks kind of thing. where you can have some sandwiches and that kind of thing and other areas it's just been very difficult to impossible to get this ducting done is what we consider more geared towards retail dry goods, clothing, card shops and that sort of thing. again, as you can see on the ground-level plan we have a loading deck, that large light-colored area. on the natoma side before we get to the pedestrian way we have a second loading dock that services retail on the second-level above it. on the second-level, we have again, all of these areas in orange is retail. we have circulation starting at the pedestrian cut-through on the far west end, left side. there is escalators and stairs up to the second-level. there are elevators from the loading dock that go throughout the building and i'm working from left to right. there are additional escalators and stairs off of shaw alley that bring people to the second-level. to the east of shaw alley is esq. esq. esq. . escalator as well. 1st street we have additional opportunity -- not opportunity, but we have el elevators on first 1st street as well. the second-level retail sometimes is a bit problematic, because of the access, but we think we have a lot of access and very good access to the levels. as we envision the second-level retail there are kind of big, large, open areas and the first quadrant on the west end was thought to be more of a food court -- i'm sorry, food hall kind of operation. where you'd have much like the ferry building has, a grocery kind of thing, prepared food, people could on their way out pick up dinner and take it home with them. they could also pick up things at the grocery store, deli, that sort of thing. on the quadrant to the east, that was a food court where would envisioned a series of kiosks that would be a you good thing for breakfast/lunch and chairs would be arranged throughout the open space. these are our thoughts and if the master lessee, if somebody wants some something different, we believe we have built in a lot of accommodation for flexibility, so they are not tied to prior thinking, but we didn't want to preclude the abilities that i just mentioned here. the two quadrants to the east of that on the ground floor is the grand hall and a couple of small orange areas that you see, which we see as a wine bar, coffee bar kind of operation in the grand hall. and then on the second-level, the furthest west -- or east quadrant, i'm sorry, is an open space that might be office, might be additional retail. there are elevators that access that space directly from beall street. and up in the park we have the two retail components, which are the restaurant on the far west end. that is about 5,000 square feet with a terrace-level above that is an additional 4500 square feet. the restaurant would be built as a corn shell as would all of these retail spaces where the master lessee works with the tenants to zient design the interior of the spaces. the little circle on the eastern end of the picture is the cafe, 1500 square feet operation. in this particular case we put the foundation and i think we talked about this last time, put the foundation and the infrastructure below the foundation. but the cafe itself would be provided by the master lessee and the tenant. >> could you go back to the previous slide for a second? >> sure. >> just in terms of translating the design into an -- into this rfp, for example, on the bottom left side of the ground -level -- bottom left of the slide. >> yes. >> are we precribing to the bidders that those orange boxs are what they have to work with? or could they use other aspects of the grand hall or similarly of the circulation above on the second floor, if they so choose? >> we're pretty much prescribing these areas. we're putting the infrastructure in for plumbing and for electrical, and data at these locations. one of the things about the grand hall, it's the main circulation area for the facility. we envision most of the people are going to enter and exit the building through the grand hall. so that round circle you see as the light column there towards the right? the doors to the north and to the south and to the east are all where people would be entering the building. between that circle, the light column, and that orange rectangle in the model is the main escalators. this we felt needed to be left as mainly public circulation. our pedestrian models show most of the people being here, we kind of fit that little retail rectangle there, because again, there are doors that lead out to 1st street at the west side of the grand hall. so it's trying to strike a balance between all of the public movement of people, and again in phase 2, whether they are going to the train box-level to here, trying to leave that as open and flexible as possible and yet, try to have an opportunity for some retail there. >> i guess i would just -- to director gee's earlier point in terms of letting the market tell us what works, if you look at washington, d.c.'s union station or denver's union station their retail spills out into their equivalence to their main halls and again, the second-level just looks like circulation space. i would think in this procurement, we would not want to be very prescriptive and maybe at the end of you could talk about whether an rfp is even the right structure? i think we want to let -- especially since these folks if they are responsible for operations and maintenance, then pedestrian circulation, that is all their problem. >> right. >> so they need to make it all work and if they can make it work with -- not having to fit in the little orange box, i think we would want to give them that opportunity. >> yes. i didn't mention the second-level above the grand hall is that two-story open space. there is not a floor there, which is the upper left-hand rectangle. >> okay. >> and we are pretty much allowing that flexibility that director yee and reiskin spoke of was my understanding. >> yes, for example, director reiskin on the bus-levels plans we're not showing any retail, but we certainly expect passengers that wait there to take their bus and master lessee might come back to propose a small kiosk program for example. and on the street-level, for example, i think the master lessee will have opportunity for retail, especially food and dining to spill over on the pedestrian side of natoma way. so there is -- there are some parameters in terms of where we think in the first and second floor the retail needs to be situated, but also there is a tremendous amount of flexibility in terms of the what could happen and in terms of merchandising that the master lessee could recommend. >> this is a view of the natoma pedestrian way, where there is the predominant amount of restaurants and retail. i think you have seen this before. this is shaw alley is the gap that you can kind of make out, that leads through to the north side to the minnow street side and closer view shows what we have as a facade, what we call pop-outs, which are the proposed entrance areas into the realize spaces that could be for individual retail spaces or if a tenant came in and wanted two full bays or something, they would only need one of the pop-outs. they wouldn't have to use both of the pop-outs for their entrances, if they didn't want too. on the second-level you see there, it looks like a little apple with a slice out of it? that was the food court kind of operation up there. where the kiosks and the food and things that are available to the people down below, they can see up there and see it's up there and they can get up there easily with the escalators and elevators that we have provided, all in the intent of making this a very viable, workable operation. out in front of the restaurants, as was just talked about, you see some umbrellas and we envision seating out there, umbrellas and nice weather as they love to do in san francisco, get a lunch and sit outside and enjoy their lunch. again, back to the grand hall. this is the main circulation area, the light column in front of us, right behind us the escalators that go to the bus-level and to the park. at the far west end, underneath the escalators we envisioned the wine bar/coffee bar kind of retail, but again, this is our intent. we have put the infrastructure in for these, but the flexibility remains that other things could be done as well. this is our vision of the restaurant on the park. the 5,000 square foot restaurant with another 4500 square feet of terrace-level on the roof. the full service -- we see this kind of as a signature kitchen, a signature chef that would bring a real amenity to the park, and activate the park and get people to come up there. it's a destination point, we see, in the facility. again, we often times state when we come here, the hotel vitali and the active bar scene would probably give vitali a run for their money. we were up there yesterday, fred clark and i looking at with a we were doing and walking on the metal deck, but it's a terrific view. it's a terrific environment and we think it's going to be very much appreciated and welcomed by the people who will be using it. this is the main plaza area. we have a cafe 1500 square foot cafe that would be provided by the master lessee. currently envisioned it to look something like this if you were inside. it's very glassy and very open to the park. people can see into it easy and obviously out into the park. that is the end of the retail. if there are any other questions? >> randy, one other thing. >> sure. >> you are the expert at this, but one of the things that i would like to know in the bigger-picture of things from your standpoint? >> yes. >> is to what extent can that flexibility be built in to the terminal at this stage? that kind of flexibility that we're talking about in terms of -- like some of these things that you show, like the counters, that are that one counter in the grand central area. >> right. >> and i don't know to what extent -- i don't know the difficulty and the costs of putting that in versus doing other things? i think maybe you can sense the theme here from the board here is that we need some thinking on the transition that this center is going to go through. >> yes, yes. >> and in doing that, we need some help from you in terms of saying okay, given that transition and that this is going to be happening in those timeframes. >> right. >> what can we do or what should we be doing to maximize the -- not just the revenue -- but the feel of it? >> right. >> i mean, the worst building in the world in my opinion is the state building in oakland. because you walk in there and they have this massive open center and there is nobody there and what a waste -- >> for sure. >> i don't know what they thought would be coming through there, but now it's just a security thing. this is going to be -- eventually it's going to be 80% or let's say 70% transit, 20% park, 20% whatever. but it's going to flip eventually and it's going to be mostly for retail and the neighborhood, much as i love ac transit, and we have got some great customers that are going to be coming through. but i understand the realities here. >> yes. >> and i would like to maybe come up with some plans here that recognizes this. because what i see in here is not enough, in my opinion, recognition of the transition that will be taking place, so we can put it out there to whoever our master lessee or venture partner is going to be in this and understand it's a long-term proposition here and it's going to be evolving and to put that education out and first of all, starting with you, i think, do the thinking behind it so we can do that. >> right. i believe we have done that and i hope we have done that. but i went back to this slide, because this is the main chunk of retail here, the two-levels here. we have our -- the hardest thing that the retail, particularly restaurants is the plumbing, is the hvac, all of these spaces have to be heated and cooled and the electrical and what we have created is loop systems of circulating hot and chilled water for the air conditioning and heating of the spaces. we've circulated or looped electrical with big main peanut panels that distribute out to the space and have submetering for all the spaces and the thing we know that the restaurant that moves in day 1 may not be there year 2. so we have to able to adopt to whatever else comes along. we have plumbing under the floor. we have got the ability to come up through and put in new toilet rooms where we didn't have them originally and the ability too cap them off, if we want to take toilet rooms away from the interior of the spaces. sail for the second-level and i will point out on the second-level, the eastern quadrant there. that largest orange area. we have a big grease duct that runs down the center. the people can tap into. so if they have these little kiosks and a burger kiosk, bring a duct up and tap into that and it goes up and out, and if he doesn't, he doesn't. we have tried to bring that whole thinking and procedure into all the of our thinking in how we're laying out these areas for maximum flexibility. because retail is a here-today-gone-tomorrow kind of thing and we have to have it to someone moves in and they move out, we have an empty space. the worse thing we could have is empty small spaces or large, open empty spaces. one thing about the grand hall there is currently, all things considered, nothing on the level below that would preclude us from being able to put in additional infrastructure, if that was a viable thing to do. >> good morning directors. my name is greg jordano with sensory interactive and our company helps clients to put digital media and hardware and software into the built environment and in this project it takes the format of creating a -- defining a promotional platform, mostly digital, that will maximize the available revenue from sponsorship advertising and naming to the tjpa while also improving the quality of the visitor experience through the facility. so what is a promotional platform? it's language that we have had pop up it's a relatively new form of advertising developed for large venues such as stadiums and entertainment facilities and transit centers. they are made possible bit emergence of new digital technologis that allow us to integrate different types of media from digital and static signage to new types of technology, mobile applications, websites and architecture itself in terms of event spaces and to create a valuable branding. promotional platforms are different from traditional advertising models. and primarily that they are sold to a small number of sponsors who sign for multi-year deals in return for the opportunity to reach a strong demographic audience, which you have here, through multiple channels, digital signage, events, the web applications, the mobile tools. promotional platform delivers greater value looking at the first point, to a sponsor, than traditional advertising does. three particular ways: a sponsor is guaranteed exclusivity, meaning that no competitors to that brand will be in the facility. a sponsor has the opportunity to dominate the advertising environment; which means that at defined times the of day or year, a brand can take possession of the displays in a venur and make sure it [rao-efrp/]s all sets of eyeballs moving through the facility and lastly immersion. many will see the brand's posters and video advertises and see events that are happening and see the name on the mobile app. this culmination of different ways creates a deeper connection that visitor have with blands -- brands more valuable from their perspective. and with a venue like this, they create content specific to this venue and rather than traditional posters that they hang around the planet, they'll generate specific ads that are timely, that are tuned to san francisco, that are part of the culture, and what is happening in san francisco, sporting events, political events and things that are happen ing will get reflected. for a brand like this they have a stake with the people and the content should be more than what people typically see in a station and the result is that they pay attention. second point, exclusivity, dominance and immersion create the ideal conditions for advertiser to engage with the consumer and these traits along with content, focus the consumer's attention and increase the amount of time that consumers spend engaging with the ad. a system that is designed to deliver exclusivityity, dominance and immersion will return higher revenues to the tjpa and the third point it's important to note that a promotional platform is not possible just anywhere. this is not just anywhere. this location is going to be very interesting to brands, the high-traffic expectation and excellent demographics. that is why we have recommended that you proceed with a promotional platform rather than simply is deploying traditional advertising. we have expanded the feature list of the content management system, which includes computer servers, video processers, wires cabling, networking equipment that allows us to program exactly when ad will show up on which screen with which content at what time? examples of how that can bring additional value: it allows us for example to dedicate the morning rush hour to a coffee company that would push their message at a time that the audience is receptive and pull in video to present to people waiting in bus lines and allow visitors to engage with the brand while waiting. it allows us to connect point-of-sale systems to visitorez and mobile phones and allows us to integrate emergency messaging, if necessary. a broad range that we expect to reemergeover the lifetime of the promotional platform. these give the promotional platform the real value and tailor the way it connects to its audience. content management system will be part of what is provided by the master lessee. so how will the promotional platform enhance the value to the tjpa? a number of goals and objectives that we think will help to drive revenue and the no. 1 goal is of course to focus on revenue. this is at the prov that will maximize the advertising sponsorship and naming abilitis and position tjpa as the premiere advertising opportunity in the bay area. the demographic is very interesting to advertisers and one location that the brand can reach a very, very broad section of that demographic. by investing in this location, people from marin county, san josé, san francisco, oakland, the full demo[tkpwra-fbgs/] demographic come through this facility and it's a wise spend through the brand's perspective. third, there are retailers that would be more interested in paying more for retail space for access for a tool like this you'd outside of their facility and fourth, help the tjpa and master lessee to attract and maintain media sales partners will want to have this property in their portfolio. this will be a crown jewel for them and they will focus their attention on selling this property and that will drive number and of course, the return to you. one specific point 5, change we have made in the plans is to dedicate additional advertising space solely for the purpose of advertising and separate from wayfinding and transit information, that people are going to rely on to figure out languages and how to get to coit tower? that belongs on the screen and so that it doesn't disappear and get replaced with a burger ad. >> the ac transit passengers will know their way in and out of this thing, doing it twice a day. >> absolutely. 6th point, because advertisers will have multi-year sponsorships in place will investment in better content, digital, static, et cetera. and that will deliver more engaging experience for passengers. lastly and perhaps most importantly by doing the design now, we're able to place it now rather than create a sense of clutter that conflicts with the quality of architect here. >> is the package that is on the agenda today those digital, physical assets that support this platform? >> yes. yes. we have developed the plan for infrastructure. i'm sorry -- >> the package today is basically for static signs. wayfinding signs for the transit center. >> you are talking about the other package sorry. >> that is the base to the building does not include any of the plans that were shared with us today this. is just for wayfinding and we have included the those for the transit users and kiosks. >> they are not this and we say that in the staff report, first page. >> there is a paragraph in the staff report. >> yes. >> thank you. >> okay. so quick visual images that display some of the promotional platform assets on the left-hand image a portion of the main grand hall scheduled board will be the upper portion devoted to advertising. the lower portion closer to eye-level with more detail on it is devoted to train and bus information and easier to use and read. upper right, the small blue square adjacent to the elevator doors is an additional asset we're proposing to allow us to separate advertising content from event information. so that is under the glass pavilion enclosur at the elevator bank and in the center of the image is a pair of interactive kiosks, the basic form factor of things that will be in the public way, in the building and around the building, double-sided metal boxes. lastly, some basics on the economics. the headline is master lessee will bear the hard and soft costs related to the newly proposed assets, to answer your question, director reiskin and modifications. so if the master lessee wants to bring in a new activity or audio to a specific location is part of their piece. estimated gross annual revenue from this investment is quite significant, and will be used to offset the costs of operating and maintaining the transit center. :how much will be on broadband? >> it will be very broad. >> wi-fi. >> probably not using wi-fi, but fiber optics. >> so there will be cables? >> yes. >> ten years from now? >> very probably due to reliability, yes. supervisor kim was hoping to get a look at the second meeting and i can tell from the time thing, we're going need one on this anyway, what time do we have to be out? 12:30 and we have a number of things on the agenda. so i'm in consultation with the vice-chair. what i want to do is cut this presentation here, and get it at our next meeting, whenever that is. so we can get on to the contracts that we have to address, and get that done, and at the same time, allow supervisor kim to look at this. you know, in the future, i just want to say, it would be great to get as much material ahead of time as we can. just speaking for myself, i want to listen to the people talking and i want to get a sense of them and the feeling for it. when we get this much material, which is very dense in term of its information, i'm always caught between listening to the person, trying to get a sense for what they are saying and looking at the maybe what they are saying or jumping ahead, so i can ask an intelligent question about something coming up in the future, which i can't do, really, as i try to keep up with this. one thing this will allow that the fact we can now digest all of the information that has been about this whole thing because it's huge and there is is a lot of ramifications to this and that will help us as well and we can come back and finish this up. >> right. if the team before we close this, if you could close with the main relevant points? again, then i know that our cac chair wanted to make a comment about this. if you could just close with the main relevant points. >> sure. >> so there is some closure without going through -- without going through the slides. >> okay. so i'll just talk about sort of the deal structure that we have envisioned for the master lessee. this is a critical point. we envision the tjpa entering into a long-term master lease with the master lessee and the master lessee will have a set of role and responsibilities and obviously one being providing the o&m over the term of the lease and capital preplacements for the facility as and when they are required. the master lessee will pay obviously have the opportunity to achieve revenues from the retail, from the promotional platform, from events. and they will pay a fixed and participation rent to the tjpa and that is something we'll negotiate with the master lessee on and finally, the master lessee will also propose on an annual o&m budget and five-year capital budget for capital replacements of the facility over the course of the lease term. the tjpa will have certain role and responsibilities. the tjpa on behalf of the purely public portions of the building such as the bus ramps, will reimburse the master lessee for running those public portion where the master lessee has minimal to no able to capture revenues and pay a management fee for that portion. then costs, because this is say new facility without any kind of operating facility, the costs between -- if they are different between the annual budgets and the five-year capital budgets, those will be shared between the tjpa and the master lessee, again, something that will be negotiated as part of this longer-term process between the tjpa and master lessee. maria, anything else to speak to in regards to timelines? >> in terms of next steps we have many, many community meetings scheduled for the month of january to present to the various community members. and then we'll be meeting again with director kim separately, early part of january as well. and then we'll be bringing back to the board as another information item at -- we're going move our january meeting to later in the month, probably january 21st. i believe, and >> and the reason is? >> director reiskin? >> can't make the 14th? >> yes. >> that is a good reason. >> as we discussed earlier, we would be looking after the second information item to the board to release this latter end of january/early february. that is the plan. >> what i would like when it comes back to us is a little more of the joint venture model. as i say, once this building is gets to the point it happens and have the tjpa full focused on phase 2 and would like it not to be involved as little as possible with the running of the building, because we need a lot of energy to getting the rails in here and even with that, it's going to take some time. >> yes. >> i would like just for this in particular, i would like to hear more about what the joint venture might look like? to enable us to do that. because i would just dread having meetings in which we're talking about the sprinkler system that didn't work at the wrong time, you know. >> that is the idea. >> okay >> i think i would also suggest as you do your outreach to talk to our airport that has done a good job with retail and marketing and the parking lot. >> we have done that. >> you have done that? >> yes, director we have talked to the airport and the port. >> how does that fit in? >> if you could speak to that, please? there are different models on one end of the spectrum, the airport being on another and if could you speak to that? >> we had a number of conversations with the airport and port authority. as you well know director nuru, the airport runs their own facilities, their own retail. they select their own tenants and they have relationships with their own tenants. in this model that we're recommending over here, we are, as i just described, we're going to enter into -- again in the airport model, all of the risks and all the rewards from running the place, paying for the place, as well as finding the right set of tenants lies with the airport. in this model, we are selecting a master lessee, and our anticipation is that we can move a lot of risks to the operationing and maintenance side, as well as capital replacement side to the master lessee side. >> and then the port, can you speak to the port? >> yes. the port, i mean same conversation with the port as you are well-aware of. for example, the ferry building is a port property, and they went through a prioritization process with equity -- equity office -- it's a similar sort of long-term sort of lease, that equity has where they came in and put a significant amount of capital investment to redesign the facility. they had -- they put together a very robust and creative retail vision and they have executed on that. so that is kind of feedback from the port that we received and we also spoke to equity office as well to understand how they went about executing it. >> san francisco has a port. [laughter ]. >> never mind. i know oakland has a port. sure, always good to know. >> if i could, following on that point, first of all, i concur with chair harper's comments about this is a great comprehensive presentation and i really appreciate it. we have justifiably been focusing on the construction for the last few years, but how this is going to work going forward is equally important, and to try to absorb this much information in this short a period of time is challenging. and our ultimate goal is not just to build a beautiful building, but to have a well-functioning one. so i think we are going to need time and information to be able to do our due diligence on this. but to director nuru's point, i won't speak for him or anyone else on the board, i don't have any expertise in retail management or anything along these lines. but we do have folks in the city, and in the other counties who do have that. so what i would suggest is that we take all of the information, the assumptions in terms the pro forma, not just for this, but for the overall building, the proposed approach of rfp, the proposed -- the procurement approach of rfp. the proposed structure of master lease. and have some folks who have that expertise do a peer-review of it between our port and airport and our economic development office, and i don't know if alameda county folks with expertise to validate this approach before we go ahead and issue the rfp. i would make that recommendation that we get that information and make the consultant available to a group of peer-reviewers, so those of us who aren't experts, as well as the staff, can have some validation that this approach, which is really the future of this building, that we have all been working -- that you all have been working to get built is strong and viable as it possibly can be. >> we will certainly do that and i did want to -- i meant to mention that we have been working with counsel, as well and i know joan is here today and has had a lot of experience in this area as well and can certainly speak to her concurrence on this recommendation, but we'll be bringing all of that back to you again as informational at the next board meeting. >> i think in order for us to have an opportunity for that kind of external peer-review, we would need all of this information packaged and available to folks from some of those organizations, like i talked about. i don't know if there is going to be time to have all of that done so that we would be ready to authorize this in january? i still have a list of questions that i understand we don't have time for now. >> all we can do is try. >> one of the things that i would kind of like to know, because our deal with tjpa, ac transit's deal with tjpa, we participate in operations costs. so on ac transit's behalf, i kind of would like to have an idea of what that total nut looks like? so that we can talk -- when you come back, and we can say okay, of that total guess or total as to what the operations and maintenance of the facility will be, that since we have no other transit operators in the building for a while, i want to be able to tell my folks at ac transit say, look, okay, we have got a sense of the operations and maintenance costs and look at our agreement with the tjpa and here is how much is being cut out by the master lease agreement. i would kind of like to know what our nut is, so i can kind of indicate to my people that yes, we have got this under control, and ac transit won't be stuck with a whole lot of operating expenses that it can't possibly meet. >> we'll be looking for the master lessee to tell us what it's going to cost, right team? >> there is some analyses and costs and revenues that sort -- that we have been working through. but the whole notion is chairman harper the master lessee is going to bid on what it's going to run this project in a safe and secure manner befitting the transit facility and also going to bid on the retail and revenue opportunities that they are going to get out of this. s it is our goal is to sort of for a robust process to push that process and negotiate hard to get the mostly maximize amounts of revenues and [speaker not understood] >> i'm glad to hear that and i heard about the super security service carved out and i want a sense of that to pass on and anything else that we think of. >> on the security, we're going to be looking at them to provide a cost; right? we're not going to have that do you want to speak to that denise? >> i think the point is that before we launch this, i think we would want to see the overall operating pro forma? so we know what revenues we expect, their projections, i presume for this and projections of the operators and what mtc and whoever else is going to be bringing in on the revenue side? then the cost side is going to be looks like the only other big cost is security and presumably we have an estimate of that. >> right. >> i think we want to understand not just what this piece is, but what the overall operating pro forma looks like. >> i can defer to counsel or shubert team on the issue, but again, we're not going to publicly -- we want the bidders to tell us what it's going to cost; right? we don't want to presuppose something. >> we should still have an idea what it's going to cost, a pro forma, what there generate? >> can you speak to that, or deborah? >> our hope was that -- >> joan. >> our hope was, directors, that we have done the analysis, and we can certainly go back and relook and sharpen our pencils in the analyses, but our hope was to keep it at this point not making that public, so that we can -- so as not to give potential respondents any guidance on what costs or revenues are likely to be? so really, when they come back, we're asking them as part the rfp actually as an appendix, puting a real pro forma as part of the aearnings per appendix to substantiate their economic offer is a viable offer. so we're hoping that the numbers that we have, that we have sort of looked at so far could be used -- could be not be made public and used as guidance internally for us in our negotiations when the respondents come back with their offer and their pro forma of revenues and costs of operating the facility. >> this is joan story, attorney for the retail lease and facilities management portion of this project. but part of -- the difficult of difficulty of providing a pro forma with any sense of accuracy the revenue stream portion of it is dependent on part on what each of the bidders is projecting is -- you know is anticipating as the likely tenant base? the revenue that can be generated from the tenants? they are the people because they are largely realize operators who have that experience and in part, that is part of what makes their offer competitive or not competitive is how much revenue do you think you can actually generate from the retail spaces and the promotional spaces and events? does that sound realistic to our experts? and then i think as was said, there are some generalized numbers now about costs of operating the base building, but again, the costs of operating all of these services that are going to generate revenue we're looking to the bidders to give us their estimates of what they think it's going to be. >> so i guess what we'll need then to work through -- i understand the desire to not put all of the assumptions out in the public, but i think in order for us to be able to have a legitimate peer-review, we would want to make all of that analyses and assumptions and draft rrp available to folks who are peer-reviewing and would just work through counsel to figure out what mechanism we need to make sure that we can protect that information and still stay consistent with whatever brown act requirements apply. >> okay. >> all right, thank you. a lot to digest. the next item, madame secretary. >> do we want to give a minute to -- >> yes. >> directors thank you. at the cac the other evening, we commenced the presentation that you just saw and like you, it generated tremendous participation from every member of the committee. and i only wish i had chairman harp's wisdom to have divided the presentation. we went for another hour beyond our allotment, which you don't have that opportunity to do. but like you, we had -- we appreciated the breadth of this, but it's more than can be consumed in a single time. thank you. >> thank you. >> looks like we have one member of the public that wants to comment on the item. jim patrick. >> hi, jim patrick with patrick and company. i think we're make something strategic mistakes here. we have estimated the plumbing costs, we have estimated the hvac costs, the steel costs, and the notion we can't estimate the real estate costs or rental costs, i think is not right. that we should know how many dollars are available and what we're thinking here? and the idea of keeping it quiet is nonsense. because all the people that work in this business know -- i know what the price of file folders are everywhere. i think that is a mistake. no. 2, i'm really concerned about we have 100,000 square feet and 50,000 is on the ground floor-level and i don't think you can generate the synergism that you need to get this really going and off the ground. sounds like the parcel left sale of it fell through and if you are going to go back and sell it again, include the other side retail and retailers in the area, so you have a much larger package to sell to create the synergism that you need to create the retail environment. right now you are looking myopickally and 50,000 square feet on the first-level is nothing and you will not attract the traffic. the other side is the traffic, the people who just don't buy and don't buy from us and are rushing to the bart station and won't stop to buy office supplis and other things in the area. the poor customers in my experience are the commuters and you have to attract not only the commuters and because it's a small percentage of a big number, you also want to get the people living in the area. if you want a guchi there, you'll have to have more people than guchi. retail is a critical element and i could encourage this really be thought out. and understand the synergism and ability to make this retail thing work. so i think we're making a couple of mistakes here. thank you. >> thank you, mr. patrick, who i note is a retailer. >> all right we'll go ahead and call your next item. >> yes please. >> item 9 approving amendment to contractor no. 00-cngc-000 aauthorizing webcor/obayashi joint venture to modify the trade work subcontract architectural design and designs, inc. for the construction efficients portion of design-build contract in an amount of $4,553,729 and [th*-rb/] increasing authorized direct costs costs by $5,553,729 -- , et cetera. >> this is a design-build package and awarded the design portion of that package in may, and we have now completed the negotiations, design, and negotiations with the contractor. we're here to recommend for award the construction portion. the scope of work includes static signs basically with the exception of the what is put in the kiosks. the work is related to wayfinding, to orient the passengers and the users of the facility how to get to their reach their destination in the fastest way possible. this does not include any possible future work by the master lessee in adding monitors would be at their own cost as previously mentioned. >> this contract is based on phase 2 usage; right? >> phase 1 usage, phase 2 later on we'll add more. >> in other words, we're contracting on the basis that everybody is there, trains, buses, passengers; right? >> we would have to come back and add signs for lower concourse, train box and additional signage >> but everything on the floors that are active will be part of this contract, the way finding, directional signs and everything will be there as sufficient for all of the trains that will eventually be there? >> yes. this is what we envision right now. >> is that the way to go? >> well, coming into the transit center, they within want to go to the park and need direction and want to go to ac transit, they need direction [speaker not understood] again, these signs are to help are static signs. >> they are not even electronic? >> no, they are static signs with the exception of -- let me go back -- with the exception of the monitors that we're putting in the kiosks areas for transit users. so they are for the use of the building. >> is the wayfinding will be simple for a few years, as i pointed out earlier? >> you have newer users coming in and the park is 5 1. 4 acres and know where the restaurants and amphitheater is and garden and playground >> i don't want to install a lot of technology that won't be used and by the time it's used will be way out of date. >> the static signs are now and will stay for a long time to come. >> all right. any other questions on this? this is one we have been expecting for a while. >> so basically our budget was $3.46 million. we negotiated the base cost for $3.6 million. during the negotiations with the contract on the design side, we decided to include the monitors that were installed in the kiosks. >> a million dollars of monitors? >> we have a lot of kiosks. it's a four-block building. >> all right. >> so we recommending to fund the cost of the monitors from the program reserves. i did contemplate that when i introduced the interim budget last month, that we would possibly put monitors in and put moneys in the reserve to do that. the recommendation is to award this package for 4.5 million dollars. >> why don't we wire it out and buy the monitors as needed from computer discounters? >> it was $1.46 million. >> and five years from now, the next estimate will be $.9 million for more and mores. monitors. >> they are needed for transit. >> i will stop hassle you, but part of the thinking to install that the nature of this is one thing, when it opens, and it's going to be a whole other thing some years thereafter and to the extent that we're building for the hereafter, you know, that may not be smart. >> just to let you know, this accounts for tourists. we want tourists to be here. we want regional usage from throughout the region and we need signs for that, too. yes, the commuters may know their way around after a couple of months' of usage, but we want this to be a regional hub as well and we need the signs. >> ac transit will appreciate, believe me. >> i will move approval. >> second. >> i aa motion and second. you need roll call. >> the first and second, and no members of the public wanting to comment, we can go ahead and take a roll-call vote. director gee? >> yes >> director riskin. >> aye. >> vice-chair? >> aye. >> director harper. >> aye. >> item 10 is presentation of the audit financial statements for the fiscal year ended june 30, 2015 and report to the board of directors. >> before the presentation, i just want to mention that we're now in our 12th year of receiving nothing, but clean audits. so i do want to commend our financial team for their excellent work on that. please. >> thank you, directors. my name is nathan with the external independent financial auditors of the tjpa. we have looked at the financial statements for the year ending june 30, 2015. we look at the transbay compliance with federal awards, and we look at the internal controls that are in place from the financial perspective of transbay. and i am happy to present to you that we had no internal control-related issues. the financial statements are fairly as stated in all material respects and it was really a very clean audit. there were no adjustments necessary for us to get to this point and they work with us very closely in a very timely manner. so my presentation may not be as exciting as these prior ones and thought-provoking, but the reason i'm here, if you have any questions for me regarding the audit? then i am happy to answer them to the best that i can. >> well, i just gather required supplemental information, when we ask for more information and we receive it, we are not going to check on whether or not we're getting the truth? is that the essence of why you are disclaiming required supplemental information? >> required supplemental information is in addition to basic financial statements, the balance sheet and "required" as required by governmental accounting standards board gasb and they say for transbay to include this additional information and while it's not audited to the same extent that the basic financial statements are. in the basic financial statement audit we get records and ask questions to management and evaluate the underlying assumptions that lend to that information and drill into the details. required supplemental information is in addition, to the financial statement and they put it into predicts, perspectives, but not audited to that level of detail, but make sure it's consistent -- nothing can be miss leading and has to comply with gasb, but didn't come to the level of the financial statement. for any and all financial statements throughout the entire united states, nothing unique to transbay in that respect. >> any questions or a motion? >> it's just a presentation. >> oh, we don't have to accept it. that is nice. [ laughter ]. >> >> well, -- >> for the record, i have had a lot of problems with the audit -- just kidding. do we need more of a presentation? this was in the packet. so i was able to go through it and impressive audit. >> great. >> thank you. >> thank you very much. >> go ahead and call your next all right. >> yes please. >> highlight 11 is approving mine changes to board policy no. 009 investment policy and board policy no. 17, debt management policy and authorization to invest moneys in the california state treasurer's local agency investment fund. >> sarah will address you on this item. >> good morning, directors, sarah, and in recognition of the time constraints, perhaps it's best if i just answer any questions, if you have time to read the item? these are relatively minor changes proposed to the investment policy and the debt management policy. >> seeing none, we do need a motion and approval on that; right? >> right. >> move for approval. >> director gee. >> great. moved and seconded. >> and no members of the public wanting to dress you, director gee. >> necessity. >> director reiskin. >> aye. >> vice-chair nuru. >> aye. >> chair harper? >> aye as well, that is four ayes, item 11 is approved go ahead and call your next all right. >> please. >> item 12 approving an agreement with 41 tehama lp for a payment to tjpa to grant certain temporary and permanent easements over portions of tjpa property generally referred to parcel h, et cetera. directors we're always looking for revenue and when this opportunity came, we jumped at it. andrew is here to answer any questions. >> andrew outside counsel for the tjpa. this is 35-story building 398-units that is being built right on the property line between the 41 tehama property and parcel h, which is t jpa property and it's long-term use is for park. these are five temporary construction easements and permanent easements that are basically the air rights above parcel h. this building is going to provide tax increment, cdbg payments, and is going to provide housing. so it's in the tjpa's interest to accommodate the construction of the building by granting temporary and permanent easements. i can -- if the board wishes, i can go into greater detail about the easements and the safety precautions that are built into this easement agreement? >> we're also getting a quick claim of the 3" gap between the two properties. 170 million dollars that was based on an appraisal. >> 170,000, excuse me. based on appraisal. >> i had no problem -- [laughter ] >> i'm used to it. >> the developer is pay -- has paid for the post of the appraisal and all of the costs for attorneys and consultants to negotiate the agreement. that will be paid out of escrow. >> these construction easements are really beneficial. i'm glad we're on top of them. can you get a lot of money for the rights to somebody to pass their crane over your property i found out. good, we're making use of it. any questions? that is it? any public comment? >> no members of the public want to speak on the item. i heard a first, do we have a second? >> first and second, director gee. >> i. >> director risk yip. >> aye. >> vice-chair underey u yu. >> aye. >> chair harper? >> aye. >> four ayes, item 12 is approved. next item. >> yes, please. >> item 13 isaproving the minutes of the november 12, 2015 meeting. no members. public want to address you on that item. >> okay. so move to approve. >> yes, please call the roll. >> first and second, director gee? >> abstain. >> thank you. >> director gee abstaining director reiskin. >> aye. >> vice-chair nuru. >> aye. >> chair harper? >> aye. >> as well, that is three ayes one abstention and minutes are approved. ready to head back to item 3 on your agenda. >> yes. >> item 3 is communications. >> i'm not aware of any. >> i'm not either anymore. seeing none, item 4 is board of directors new and old business. i'm also not aware of any. >> actually, at last meeting, we amended the bylaws to provide for additional support to the staff and the team working on the construction of the facility. and we did it with some haste, because i think there was a sense of urgency getting them into place and wondering in we could get an update where we are with that process? >> is that next meeting you are asking for that or now? >> now. >> so i have tried to schedule a meeting with you. >> the next step we'll be meeting with director nuru. >> okay. do we have a timeline? >> next week sometime. >> okay. because again, i mean the reason why we brought that with some urgency now had a month ago, so we could get the additional resources on to assist the project to get done. >> yes, we'll be meeting with director nuru next week. >> good question. >> all right. moving on to item 5 is the executive director's report and may not be aable to get through all. >> i'm going to try to move through this quickly because we have to be out of here soon. i did want to start by announcing that the applied technology council and the structural engineering institute of the american society of civil engineers commissioned an independent jury to identify the nation's champion of earthquake resilience and have projected our project, the transbay transit center as the recipient of the award for extraordinary innovation and seismic protection of buildings. so that is a huge honor. and we're very proud of that. we'll be presented with the award this friday at a gala event at the san francisco maritime museum, and as you know, the transit center is destined to be operational for buses after major earthquake events enabling people to safely evacuate the city and the target is immediate occupancy performance level arch 975-year earthquake, which is approximately equal to 8.0 event on the san andreas fault. it was critically important to me from the outset to have a facility where thousands and thousands people with ultimate capacity of 46 million people a year that it be safe. as you know, the design incorporates state-of-the-art seismic analysises in study energy dissipation during earthquake you and advanced modeling of interaction with the box with [speaker not understood] [tpra-euplt/] work steel cationings, design, using advanced sign and analysiss to demonstrate that they are stronger than members they connect to and i meant casings. so earthquake resilience and becomes we hope a catalyst for a new wave of development in the immediate neighborhood and i hope other people follow our lead. so i want to thank the council for this award as well for their hard work as well on this. also in the interest of time, i think instead of going into the construction update, what i wanted to do, directors as you know, last month we presented you with our quality control/quality assurance program which is very robust and one thing that is very critical and very important to us is the waterproofing of the transit center. we have done a lot of work on that and a lot of work from the design standpoint and also the methods we're using through quality control/quality assurance process and wanted the board to get a quick briefing and if we could have the team come up, please and present on that? i think we start with randy. go ahead, randy. >> we're going to go through the waterproofing system overview and particular emphasis on the roof park where rain falls and irrigation. we'll touch on those as well. we have some of the systems that we have put in place on the roof to protect the building from the water. going to go through the quality measures and timeline for installation. this is a good time to talk about this because we're about ready to start the above-grade waterproofing at the bus tech-level. so this is an overview. again, in the interest of time, spent a lot of time on the train box. which has waterproofing membrane that is basically between the shoring wall and the foundation wall. it's a sandwich that is between the slab and protection slab below it. it's in place, obviously, the foundation is there. the mat slab is there and it's working well and it's a very secure system that should last us for the length of the duration of the building. at the bus tech-level we have the structural slab that is forward. we'll put down a hot asphalt water proofing and 5" slab that the buses actually travel on. at the park-level we have what we call waterproofing membrane no. 3, that we'll go into a little more detail here. we have a waterproofing membrane 4 that doesn't show up because of the location it is in the park. but this is the park as you can see, we show the slab below, the red dashed line is this waterproofing membrane we'll look at. it turns up at the edges. we have either soils, sand and soils or the geosynthetic fill, a lightweight structure that creates the mouths without adding a lot of unnecessary weight to the project. i'm going to do this with a visual aid. you see a structural slab that slopes to drains. first thing we have down there, and i'm available if anybody wants to look at it afterwards a protection layer goes down to separate the all waterproofing membrane from the concrete. there is an 80-mil thick waterproofing membrane over there. so any movement or seismic event, and the seams are overland and overlapped and welded. and before they proceed on, they'll take the protection board off and test it again electronically and actually we're going to do some spot-flooding of the area, just to make sure that the electronic testing is proving out. that the system is solid and secure. we'll then put down an electronic mesh or mesh between this layer and the second layer, which is again the same thing. when this gets down, this gets tested in the same way and then we pass electricity through the mesh, test it again to make sure there is no penetrations, no built-in potential for leaking there. there is another protection layer that goes over that and then a little thinner, but still robust and durable protection later, followed by drainage mat here and 4" of protectionconcrete slab on top of that. the last item on the graphic is a rigid drain mat as part of the landscaping work. that then -- any water as it comes through the soil or geosynthetic fill is directed to get the water as quickly and efficiently off of the roof. we think we have a really good system. we think it's going to be a long-lasting system and it's going to be murder to get to if there is a problem. so we have built into that a -- yes -- you can barely see it over to the left. it's a monitoring system, to tell if we do have a problem and that monitoring system -- i have lost my ability to go forward, ed. >> go ahead, randy, just start speaking to it. >> that what i am pressing. i'm frozen. okay, that is -- we have what we call a monitoring jar system. that is throughout the entire length of the park. we have 32 areas where we've subdivided into kind of a grid by raising some of the waterproofing up as it's installed. 32 discreet zones and through the structural slab is a tube that connects down to the monitoring jar. the monitoring jar as you can see are in these locations. they are approximately 85' down the length of the park as two of these jars at every location. the jars allow somebody, the maintenance crew to walk around after the system is installed, and look up to where the jars are located, which is tucked into the area between the column and the ceiling. there is a reveal in there and these little jars are there and they can walk around and check if there is water in the jar that is a bad problem and able to be fixed by taking the jar off and injecting urethaneinto that that would flood that entire 80' by approximately 50' area. to seal the leak that has occurred up you there. this slide shows during construction we have the electronic monitoring and testing and flood testing and after the membrane is installed, we have the jar system to monitor for leaks, which would also then be able to be used to repair any of the leaks. the fountain, which director nuru brought up before, every fountain in san francisco leaks. we have gone to great lengths to take into the trough that runs the length of the fountain to put in a primer coat. it's either mopped or troweled on base course, two intermediate and top course of materials that creates in effect an envelope throughout the length of this trough; which will -- the water as you can see in the little image shots up and comes down and down into the trough and pumped back in and recirculated into the fountain system. if we have a leak in that, we have in place below it the first system that we just went through. so we have got more than bets and suspenders type of operation with all of the layers of membrane you we have to protect the building from water. >> what is the life of the material? >> 20-year system and the same in the fountain itself. >> so if you could speak to the quality measures, quality control, please? >> steve, webcor/obayashi. the installation subcontractor has proven experience in the transit center and installed all the below-grade waterproofing and contracted to install the others as well. he will be certified by the manufacturer and his installers will be manufacturer-trained prior to performing any work on the project. this product data and submittal were reviewed and approved by the construction team, as well as the design team. mentioned the manufacturer administered training, we'll perform a mock-up on-site for installation and any work that works out the specific details related to penetration and wall flashings and special conditions. we have manufacturer technical field support on-site periodically and there before installation and on a weekly base. we have a 20-year warranty on the waterproofing system. >> what happens after 20 years? >> the warranty is up after 20 years. >> and the life of system it sound like is up, so then what happens? >> if it were to fail or leak, which is probably unlikely, you would have to replace it? >> and master lessee will do that. [laughter ] >> okay. that is what i have learned. >> continue, steve. >> yes. construction monitoring throughout installation. we have our quality control team that will be continually monitoring the installation. there are many steps along the way of quality control. everything is documented and 360 is our quality control system. to make sure there are no open issues remaining after the work is complete. this is a rough timeline of the installation. currently we're handling our preparatory meetings in preparation for starting work. our initial meetings happen in january. manufacturers-administered training starts in january as well. mock-up waterproofing done in february and all the materials delivered to the site march and april. and installation will start in may. there are many steps in the process. i won't go through it in detail, but to say every step has quality control and testing at each step of the way. it's mentioned it's a two-layer system with redundancy and each layer is electronically tested with spot-water testing. and really, essentially continuous inspection all the way along the way. with that i will turn it over to steve. >> good afternoon. steve with turner construction and just one more slide, just to reinforce the quality control and quality assurance aspect. as steve mentioned through each step in the installation, there will be inspections. we have also engaged a firm for their waterproofing expertise and they will provide oversight and inspection throughout the installation process. they have already been doing that for us from a quality assurance point of view on the train box and waterproofing the product, as well as starting to do that on the top of the train box process that is getting started now, too. so they will continue that, monitor the various tests and inspections and keep that going throughout the process. we or i would be happy to answer any questions. that is it. >> so in the interest of time, if the board has any questions on the quarterly financials, otherwise my next item to report is that mtc reported the results of their cost review of the rail extension part of our program. they completed that study in november. they brought it to their committee in november, but they had a lot on the agenda and weren't able to hear it. so they brought it to their committee yesterday and heard the item. and since we don't have much time, mark if you want to say a few words about that? next steps as the board knows we have and a process we're working through and we'll be briefing director gee and that is excelled to be released for public comment later this month. >> can we just push this item to the next meeting? >> we will. i just wanted to the board know it will be released pore public comment next month. that concludes my report. thank you. i will just go ahead and call item 6 citizens advisory committee update and ted olson let me know we had nothing else to report. >> item 7 is public comment to address the authority on matters that are not on the calendar and have not received indication that anybody wishes to do . >> that is it. have a great holiday! - >> good morning, everybody. thank you for coming to city hall first of all, thank to all the departments it under the general umbrella of the emergency management public works and area our economic & workforce development office including our faith cbo community and penguin and others we've been explicit expecting some big storms to come our way as conversations with meteorologists i think that's their property name and scientists warn us of the el nino storms that are coming here that will certainly our city and our area will be a focus of what necessary expect to be flooding i haven't seen any rain yet but i want to be and so our department desirable reduce if we lucky we'll be offeringly prepared we deal with unexpected dangers about you it is good he appreciate the departments and our direction coming together and doing everything we can to prepare not only themselves and their operations but to the public to the medium large and small businesses particularly to the residents for most now we know that with the exceptions we've been working in the private segment and public sector as well as with the faith based partners to make sure we're all ready and reemphasis that everyone should continue at their time when there isn't a big flooding going on to assess sf 72.org that is where there is good information we work on that site very well to prepare everybody and again thank our department of emergency services for putting out robust sets of information for i cannot we will definitely be taking care of people on the streets as much as possible and hear more detail but 11 hundred more beds more than the shelter beds and in addition to the winter she will not beds that enter faith council is helping us to identify that are human services will identify an additional 11 hundred shelter beds for those people that that she will not should that large storm come our way we're preparing those sites and want to make sure that people who are on the streets know we have your outreach teams letting them know we have additional shelter so we simply do not try to experience the effects of a large storm by themselves but reach out to as much as possible thank you to public works and the public utilities commission for work together i've seen the crews and done videos with their volume trucks i know how loud 38 they are they've been looking every catch bacon and with all the leaves they'll be plugged so we have to refresh those catch bacons by unfleg influencing them and any residents that see them plugged for trash or leafs report those to 311 and those agencies will get out to take care of them and make sure our infrastructure can go as much as they can to deal with 9 emergency our office of economic workforce development i want to thank them they've been in communications aimed at our small businesses that are particular flowed prone areas their preparing and making sure we know what they can do and the services we office public works and other agencies working on those sites we'll have those sites up where residents and visitors can object 10 i think 10 free he moomd for their use at locations that convenient for them this is one location we'll have them at a number of locations nearby historically identified places of flooding but i do want to say our attitude as city hall is one we want everyone to know that alert sf and the 72 hours.org is there we're preparing for a disagreeing discharge that is man made or otherwise we're prepared and want to put out as much free information as possible so when people plan for those disasters it is less changing more before corning sea making sure they take care of the communications and their families and businesses and their neighbors i want to say again, thank you to our event our police department they'll be out there making sure they respond to any specific needs that are there along with public works as we have our deniable that can assist people in inspecting areas the city or the homes and apartments what might be needed as well as public works we emphasis that if there is any life-threatening emergency people for sure call 9-1-1 but when no life-threatening emergency please call 311 steady and that will be taken care of and the distinctions are in the tree branch falls on the street none it hurt that's the 311 but if a life wire ryan falls and people around that that is a 9-1-1 it is life-threatening we need to distinguish that so we don't have our lines filled with inappropriate calls to those lines we want the public to be read i again offer my thanks to the departments that are here today they are ready and they're willing they're able to engage in the departments and we want our city to be safe and prepared and doing what we do early and often so again, thank you and up now with more details along with the other departments is ann from our department of emergency services. >> thank you, mr. mayor and good morning in the early 80s and the late 90s we had huge storms here in the bay area well, actually throughout california according to a recent released e released report 46 days of rain in january and february of 1998 that's a lot of rain we learned from each experience each large storm that go things happy you you know you have downed power lines and the mayor said and power outages and flooding all sorts of thing we need to prepare we've gone through 4 years of drought a lot of trees coming down they don't have the root structures and the mudslides we have been preparing for this the impact is on the whole community of san francisco we started developing plans last fall working with all of our city departments agency and our nonprofit partners in the faith community and developing a game plan for el nino this year our concept of proclamations or game plan is continuous operations through a storm it if a severe storm tweezer in constant contract with the national weather service that provides us with information on point telling you the impact and severity of the storm and the potential hazards to san francisco we will queen a conference call with the city storm incident management team or i m t to update the partner agencies what to expect with the upcoming storm if necessary we'll open our emergency operations on 1011 turk to make sure we're court reporting our response activity with rains as the little spitting rains out p there and right now our city is preempt twenty-four hour to make sure that the residents and citizens and the visitors to san francisco are safe our game plan relies on the corridor response at all levels of government navigate our lead integer managers my lead el nino plan is meeting with fema to talk about our court reporting response effort our success relies on all our partners like pg&e, and our community-based organizations who are integrated with us at all levels of emergency operations in the field on the tv monitor you'll see sf 72 hour or city now the information hub and find information updates i'd like to take the opportunity when not an emergency this is a live site i encourage people to go check it out and finally with alert sf our text merchandising service in san francisco we have a new feature that will make that easier for people to sign up all you have to do a text 888777 triple 8, triple 7 and type in alert sf you're connected to this environmental service i encourage all people in san francisco and visitors to sign up for alert sf by registering you'll be able to keep yourselves save. >> what to expect as we approach the el nino storm on that note i'm going to turn it over to trent roar the director of our emergency services. >> thank you. i'm trent the human services and hsa is the lead agency for providing shelters in emergencies and we're stepping up for el nino on both ann and i were actually involved that the shelters in the 7, 98 a lot of lessons we learned the biggest one we don't want a single shelter with one thousand plus people but shelters where the homeless are and a plan as the mayor said 11 hundred shelter beds with others depending on the demand located throughout the neighborhoods in san francisco admission and south of market, tenderloin, civically and southeast part of city and bayview and the hatred golden gate park but the process we'll undertake when we prepare for this storm will be meeting with the national weather service we'll look at winds and temperature and duration and amount of projected precipitation based on those factors we'll decide whether or not to activate the shelters we'll prepare in phases so if we do make the determination we need to activate for our long phases do it in phases the way we stage the locations allows us to bring the shelters up to two or three hours so that excludes mats and partnering with meals on wheel easy this salvation army and others meals on wheels and staffed with city staff as well as the nonprofits the shelter will operate on to a form 700 to project how long it will last and probable a half or a day after the transitioning out of the shelters the types of location the first thing we look at where are the existing be shelters are providing shelters for folks our emergency shelter some is 15 hundred and 25 beds right now at hsa and that's 1 hundred plus for single adults women and families and some have drop in areas or cafeterias to allow individuals that's the first place we'll look and activate and have our partners with the rec and park department their 3 rec centers that will be used and then the nonprofit partners and others who have facilities we can use and lastly other facilities ymca for example, has stepped up to provide their give him nature in the western edition and activating weasel be learning was a as we go it is hard to anticipate but in 1998 we had a thousand beds that seems to me you looked at sort of the homeless places in the at any given time 3 thousand people on the streets some don't want to good indoors and at risk of our harming themselves partnership with other agencies and temporary accommodations for two or three nights and others for the homeward bound the transportation program in other cities and shelter the remainder as we assess the storm and the demand and already have contingencies for hundred additional beds should we need that the facilities will not be some discussion or word on the street to have tents they're not tempts those are permanent structures that will be adding mats and other things to - some of the facilities some of the bigger sheds might be heat and in those cases erect a tent inside of a structure but no plans for tents on the city streets and thanks to the partnering with tdm and others nonprofit partners with the department of health we'll be doing the street outreach and the hope sf so we feel that we're prepared and almost finished with the memorandum of understanding and contract for locates we'll be ready to activate within a couple of weeks we anticipate the weather is hard to anticipate but the heavy el nino rains from january so february we'll be prepared for the homeless residents thanks. >> thank you's interpreting we'll hear from barbara garcia. >> good morning the district will have roving teams to make sure that the medical needs and the mental health needs of clients are taken care of we're working with the outreach teams for the serviced to make sure they know that the sheltered will be available particularly our homeless outreach team that have mooeveng relationships with the people over the years will have the ability to get the people into is the she recalls we feel confident about that and our teams will insure that any individuals that needs services and ongoing support will be provided by the teams the roving teams are ready to go thank you very much. >> thank you bearing now we'll hear in mohammed nuru the director for public works from san francisco. >> thank you like the mayor said over the last few months all the agencies have been working to present prepare for the upcoming storms as part of work we've done over the last few weeks had a couple of sandbags give away gaze and 15 thousand sandbags were given out we still have a large supply of sandbags and any residents feels their vulnerable to any kind of flooding through the garage or door or the back of their house come to our yard chavez a large number to supply people and in addition our crews are scheduled to work around the clock performing inspections of trees any potential tree hazard that the public seize they should let us know when we have storms we're vulnerable to branches and trees falling so call 311 number will allow us to get and work on that emergency preparation for the storm it is fall and with the fall we all see the leaves with a little bit of wind the wind leaves can clog our cap baselines so if you see any catch by an that has a number of leaves again call the 311 number the 311 comes through the system to us we'll have crews that will be out there to clean up the catch baselines with the rain like el nino can flowed pretty fast and if that catch by an is not clean quickly water raise and jumps the curbs and gets into homes the public can help us you know when you see a situation like that it is an easy job get a rack or broom and put the leaves in a bag so we're ready for the storms and we'll be working around the clock but possess importantly the public eyes on the streets so when you see things you believe that creates a situation please call 311 and we'll be out there thank you. >> thank you, mohammed next michael deputy general manager of the public utilities commission. >> michael. >> good morning so we're you're wart and power providers in san francisco and the bay area many of the remarks are my remarks on that and i think to emphasize with the mayor said we need to be prepared we are we have been working on this for quite sometime and corridor with the public works and actually working with the city attorney's office if we do get into a situation where there is damage in the city one of the things that mohammed said i want to emphasize you'll help yourselves by clearing storm drains 25 storm drains in san francisco we can get to 9 thousand plus so many we'll not be able to get to if you get out there and make sure that the water goes away from buildings and protects the property the other thing in a low lying area you're there elevate our belongings and put them up high to not get disadvantaged i don't know wants to lose their prized possessions and fled insurance you can take out flowed insurance and lastly we have a grant program at the public utilities commission for eligible pertaining to help to protect their property from flooding and finally if flooding 311 we're monitoring that our crews without with the department of public works and that's the best way to respond to our concerns thank you. >> thank you very much, michael this time i'd like to acknowledge our partner here with us today ashley from the meals an wheels, bruce makinna with the corporation thank you. >> major sheryl with salvation army and marty with project open hand thank you. >> and charles from st. anthony's and berry anderson from pg&e that concludes our press conference we'll stick around and answer questions if i want to do individual interviews thank you all for coming thank interviews thank you all for coming thank ui want to do indi interviews thank you all for coming thank want to do indivi interviews thank you all for coming thank >> we are the ones making the changes by partnering with businesses by partnering with the government we have friends with hsa bearing with the duthd we're grateful for everyone san francisco of you take the day off work to do something for the neighbors experience homelessness that is much more than people sleeping on the street but people don't live the life they want i'm excited to introduce mayor ed lee if a coffee shop walking down a street and him standing there for minutes shaking that person's hands and that's the type of leadership san francisco needs so welcome as we always do our wonderful mayor ed lee (clapping.) thank you. >> good morning, everyone. >> morning. >> all right. how do you like being in san francisco >> yeah. >> this is a great place love it a lot of people love this place and come to the city things happen to them and we find them many of them on our streets we need to help them our project homeless connect is a huge examination thank you to kera but most important we know that our city can't help our homeless by government we can do a lot before i fulfill i'll say this we can never do better job without the volunteers like all of you thank you for coming out today and helping out our homeless (clapping.) get all the services they need i understand the hotel council is in the room thank you hotel council i understand the grassroots gay foundation is here thank you . >> (clapping.) >> so many other companies and corporations and employees and residents and folks that time to help out you've got the big heart you're city is famous for the big heart tony bennett says you're reflective of that today is providing another touch another welcome hair cut, some services, maybe some teeth get fixed and counseling maybe direct help and benefits keeping people occupy the streets maybe a conversation as was designed by the original people that kicked off when i was working for gavin newsom he they told me about his project homeless connection now get to work with sam dodge couldn't get beven off his bed he's rest the dream we'll have an opportunity to just tough people to maybe talk about where they came from and how we can help them going forward now we've got project homeless every day outreach going on this is incredible and 24 services but we have more than that toughest people for a moment who want to do and i know you on the ultimate answer is we should house people on a sustainable basis and supply the support ms. sonata isn't that the way to treat our homeless population. >> yeah. (clapping.) not from corner to corner or encampment to encampment no objection we constructed this navigation center at mission that gave us a view for 200 and 55 people who have come from the navigation center in the last 9 months all either permanently housed with support services 200 and 55 or 16 percent of them said i want to go home can you help me we connected up with families and that's the home what in the world bound program the human tough (clapping.) and it is still not enough too many of offering our brothers and sisters on the streets we can do more that's why i mound with the support of people working on this issue including project homeless and connect inform so many years we have to do more for more people we're xhoementd into a department to end homeless how about that name, huh? (clapping.) and i'm not such a politician that i'm going to announce we're ending homelessness that is not true but i'll tell you this was real eejs to end homelessness for 8 thousand people forever before my term is out with you're help that's doable that can be done with that department i get to two we organize with project homelessness correct i'll have 20 to thirty people in the department who's number one focus every single day is going to be who can i help come off the street into permanent homes we get do did that every single day with the department who's mission and function and budget is to end homelessness for some individual some woman with children or families a veteran that help out everyday to help the reason you're here we'll continue this romantic volunteerism to help people to make sure they know we have compassion but it will take deeper compassion to make sure we have the housing and the support of services to have in permanently off the streets be forever this is a commitment i'm proud to have a second term and a strong city economy to make sure we have the resources we need that and little volunteers most importantly we will always welcome our compassion to help people who are less fortunate they're like us you know sometimes, we might be one or two rent payments away from having a cat introduce event everybody about feel that we know that homeless is not about people on the streets for years some people have things happen to them with we've got to help them this is what san francisco is thank you for being here and project connect and consult to be part of the homelessness connect and we'll make sure you're part of the city that does it right thank you for being here today (clapping.) how do i top that i love that 8 thousand you know for a long time we're on 25 van ness 1 to hundred people we talk about what we can do but one thing we can't do our office is small we can't serve as many 0 people but other partners that are helping we would like to do is really create a hub where anyone who is experiencing homelessness can council at risk of being homeless talk to one of our lawyers we have a robust program come into the office any day and talk to a lawyer we can get those things for you, you doesn't have to wait i hope next year in the door front and we'll do more volunteers to come here he everyday you volunteers every single day at on this project homeless connect it is amazing people give you give up their time we're a community with connections and say you matter by showing you we want you to have every every opportunity we want to give you in san francisco san francisco are winners and make sure that everyone has that opportunity so thank you (clapping.) we wouldn't be able to do those events without having sponsors each the events cost a good amount of 340e7b we have a new sponsor this december it is a really exciting sponsor we were able to have a wonderful party i can tell you they party hard so today, i want to welcome richard from the grassroots day rights foundation they are are doing amazing work in pointing out lgbt issues 20 percent of the people experiencing homeless are lgbt they walk down the street and see the youth kicked out of their homes they're excited to partner on each section we understand that homelessness is a not one-size-fits-all problem more one-size-fits-all solution so it takes looking at each individual for a solution we thank you for helping us to have the funding to help with the lgbt this year thank you. >> (clapping). >> good morning, everyone i can't think of a finer way to start the day then in the company of people that have decided to take time out of they're precious life to help to heal the dick between people living on the street and the rest of society it's no surprise the logo is to help nothing bridges that divide more effectively than the human tough you're here to provide that the grassroots gay rights foundation is committed to changing lives by supporting organizations through project connect that help happy and healthy community when necessary approached us for a grant we were struck by the community based service model with only 13 staff members they reach 5 thousand 4 hundred people and the only way they're able to do that is because people like yourselves are willing to take the time they trusted the miss and are here to do you're part to start to end homelessness in san francisco and, secondly, they presented us with a compelling model when we learned for the first time that nearly thirty percent of the homeless in san francisco are in the lgbtq community we are very proud to be sponsoring a two year project with them to help reach that community i know that some of you in the audience have been homeless and others more fortunate but all of us know the jest it is your of reaching out particular at that time of the year can begin to change the dynamic of hopelessness thank you for taking that step some of us wish to be remembered for our witness, some of us for our accomplishments but how much more fulfilling to be remembered inform you're kindness we at project homeless connect and the grassroots gay foundation applaud you for yours thank you >> (clapping.) >> one of our other great sponsors is the hotel council i don't know if you've seen the newspapers we want people 0 because we understand that when you walk by someone suffering it hurt and want an answer who to call and make that better we've come up with is an 8 hundred number and come up with ease ways to fund instead of giving cash you give someone cash they can get that cup of coffee we give them that beautiful cup of coffee we can also give tooth brushes and life-changing services like housing this is important that connection one of the great partners is kevin with the hotel console i want to shout out 200, 200 and 50 they're not here all but a shout out to all of you who everyday is talking to people explaining what this issue is so kevin (clapping.) thanks so much terra thank you project hope and others you've been incredible as we organize ourselves and mayor ed lee it is exciting to see the news and everything you've pulled together at a lifetime recipe we appreciate the partners that the city has sam and the whole group with the city we precious it be many of our hotels are involved with homeless project and volunteering and working on different projects this year we announced a long term project we'd like hotels and the travel that partnered with you raise you're hand if you're in the room that's incredible (clapping.) on behalf of the people i want to thank you all and looking forward to how we can help and make the connections and increase our commitment thank you very much (clapping.) so i spoke about some of the changes that are happening this year one of the great thing is outreach and education we bimonthly invite all people in social services to be able to come with an expert with an lgbt health or on medicare anything that people experiencing enemies might need when we as social workers know each other we get more work done so we're excited and another thing outreach i hope you guys come and join us we during that have continued to expand when we first start everyday connect that was merely opening we thought a few phone calls now sometimes, we have a hundred people standing in our office and that's so there are a lot of people that trust and trust us because we met one of you or one of us but still needs to get done we are excited as we move into the new year to change the strategy i want to introduce and make it and tell you about a couple of changes first my deputy director emily cohen can you come up for a second (clapping.) i have been out from this city for a few months and emily dpount mind when i call her every 5 minutes i'm proud to see here going to the mayor's office of housing we understand there is not about an agency but a mission to end homelessness i think we can get it down to where's the word i'm looking effective zero to an effective zero with the right people wanting to do that and with sam and emily i'm excited to partner with emily with the mayor's office and mr. daily who might be getting texts from me so connie will get the call i mean, i'll introduce connie who the reasoning as the deputy director program. (clapping.) >> she's going to be directing the program to outreach for all the fundraiser if you have any questions with everyday connect or any fundraiser go through connie 10 years managing homeless services and then kate i have you will know one of the events leader an amazing kate (clapping.) we have added additional duties she's the deputy director for marketing and fors of you who have seen the market changing our website has made it easier for people to do better but also changing it for we've participant that don't need to leave the library it is online we're doing a lot of great work and thank you to the staff and say good by to emily and excited cit can you come up he's our new events manager so i'm going to have her end with the closing and want to thank you to kate she put on a wonderful event as always and we're excited to see as a society we've basically failed big portion of our population if you think about the basics of food, shelter safety a lot of people don't have any of those i'm mr. cookie can't speak for all the things but i know say, i have ideas how we can address the food issue. >> open the door and walk through that don't just stand looking out. >> as they grew up in in a how would that had access to good food and our parent cooked this is how you feed yours this is not happening in our country this is a huge pleasure i'm david one of the co-founder so about four year ago we worked with the serviced and got to know the kid one of the things we figured out was that they didn't know how to cook. >> i heard about the cooking school through the larkin academy a. >> their noting no way to feed themselves so they're eating a lot of fast food and i usually eat whatever safeway is near my home a lot of hot food i was excited that i was eating lunch enough instead of what and eat. >> as i was inviting them over teaching them basic ways to fix good food they were so existed. >> particle learning the skills and the food they were really go it it turned into the is charity foundation i ran into my friend we were talking about this this do you want to run this charity foundations and she said, yes. >> i'm a co-found and executive director for the cooking project our best classes participation for 10 students are monday they're really fun their chief driven classes we have a different guest around the city they're our stand alone cola's we had a series or series still city of attorney's office style of classes our final are night life diners. >> santa barbara shall comes in and helps us show us things and this is one the owners they help us to socialize and i've been here about a year. >> we want to be sure to serve as many as we can. >> the san francisco cooking school is an amazing amazing partner. >> it is doing that in that space really elevates the space for the kids special for the chief that make it easy for them to come and it really makes the experience pretty special. >> i'm sutro sue set i'm a chief 2, 3, 4 san francisco. >> that's what those classes afford me the opportunity it breakdown the barriers and is this is not scary this is our choice about you many times this is a feel good what it is that you give them is an opportunity you have to make it seem like it's there for them for the taking show them it is their and they can do that. >> hi, i'm antonio the chief in san francisco. >> the majority of kids at that age in order to get them into food they need to see something simple and the evidence will show and easy to produce i want to make sure that people can do it with a bowl and spoon and burner and one pan. >> i like is the receipts that are simple and not feel like it's a burden to make foods the cohesives show something eased. >> i go for vera toilet so someone can't do it or its way out of their range we only use 6 ingredients i can afford 6 ingredient what good is showing you them something they can't use but the sovereignties what are you going to do more me you're not successful. >> we made a vegetable stir-fry indicators he'd ginger and onion that is really affordable how to balance it was easy to make the food we present i loved it if i having had access to a kitchen i'd cook more. >> some of us have never had a kitchen not taught how to cookie wasn't taught how to cook. >> i have a great appreciation for programs that teach kids food and cooking it is one of the healthiest positive things you can communicate to people that are very young. >> the more programs like the cooking project in general that can have a positive impact how our kids eat is really, really important i believe that everybody should venting to utilize the kitchen and meet other kids their age to identify they're not alone and their ways in which to pick yours up and move forward that. >> it is really important to me the opportunity exists and so i do everything in my power to keep it that. >> we'll have our new headquarters in the heart of the tenderloin at taylor and kushlg at the end of this summer 2014 we're really excited. >> a lot of the of the conditions in san francisco they have in the rest of the country so our goal to 257bd or expand out of the san francisco in los angeles and then after that who know. >> we'd never want to tell people want to do or eat only provide the skills and the tools in case that's something people are 2rrd in doing. >> you can't buy a box of psyche you have to put them in the right vein and direction with the right kids with a right place address time those kids don't have this you have to instill they can do it they're good enough now to finding out figure out and find the future for investment and infrastructure. tuesday december 15, 2015. welcome to members of the public. happy holidays. madam secretary please call the roll >> thank you. the first-order of business is item 1, roll call. please responds when i call your name. mondejar, here. pimentel is absent. commissioner singh, here. commissioner bustos is absent. rozaulss, here. the next order of business is item 2 announcements. the next regularly scheduled meeting of

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