Transcripts For SFGTV Public 20240703

The screen. The audience is left when the Public Comment is called, and for members of the public wishing to comment on an item from outside the hearing room, you may do so by joining the joining via webinar through the link shown on page two of todays agenda, and to be recognized, select the raise your hand icon on the in the webinar. You may also comment from outside the chamber by dialing 14156550001 and use todays meeting id of 266 3551985 8 pound pound. And then to raise your hand to speak, press star three and the telephone login information is also available on both pages one and two of todays agenda. Commenters may speak for up to three minutes per item, and youll receive a 32nd notice when youre speaking. Time is about to expire. In the event that we have many commenters on an item, the chair may reduce Public Comment time to less than three minutes per person. Unless you are speaking under general Public Comment, please note that you must limit your comments to the topic of the agenda item being discussed, and if commenters do not stay on topic, the chair may interrupt and ask you to limit your comments to the agenda item at hand. We ask that Public Comment be made in a civil and respectful manner, and that you refrain from the use of profanity. Abusive or hate speech will not be tolerated, please address your remarks to the commission as a whole, not to individual commissioners or staff and Public Comment, the public is always welcome to submit comments in writing via our email address, public works Dot Commission at. Sfdp. Org or by mail to 49 south van ness avenue, suite 1600, San Francisco, california 94 103. And on behalf of the commission, we extend our thanks to sfgovtv Building Management and Media Services staff for helping make this meeting possible. Chair post, thank you. Before calling the next item, are there any requests from the commission to amend the order of todays agenda . Hearing no requests. We will move on then to the next item, which is announcements by chair, commissioners and secretary. I do have several announcements which include questions for director, short. There was a recent press report that described legislation introduced at the board of supervisors that would increase enforcement against illegal Sidewalk Vending in more neighborhoods than the mission and un plaza. The article noted that this bill would, quote, allow public works to change its enforcement policies without Commission Approval to give the department more flexibility in responding to the crisis, unquote. Director short, is that statement regarding this legislation true . And if so, what does it mean . Also, what are some examples of enforcement policies that public works may want to change to better address problematic street vending . Good morning, commissioners carla short, thank you, chair post for those questions. So i think it its broadly true. Although i would i would note that what it allows us is to change our regulations without seeking Commission Approval. So as you recall, this Commission Approved a number of regulations changes to our regulations that allowed us to better manage when our, people were allowed to create Sidewalk Vending plots. So essentially, this legislation allows us to make changes like those types of changes in the regulation to better manage whats happening. So, for example, the ordinance authorizes the department to establish a number of regulations, including such things as standards for approving permits, additional requirements regulating the time, place and manner. So those are the recent amendments that you all approved, requirements to maintain sanitary conditions. So the department doesnt currently have any changes that we are waiting to implement based on this legislation. But because the commission recently approved the changes that we thought we needed, so i dont have a specific example in mind to share with you, but i was trying to think of something. And, one example would be, you know, we have the requirements to maintain sanitary conditions as a type of regulation. So if we felt like in order to better maintain, sanitary conditions and reduce litter, we wanted to require permit fees to have a trash receptacle next to their plot. This ordinance would allow us to make that change without having to come back to the commission for permission. So it while it relates to the enforcement, because it allows us to change the regulations. Its not specifically about enforcement changes. Thank you. And do you feel that the, regulations that we did approve, as you reminded us, are sufficient for expanding the program to other neighborhoods than besides the mission and un plaza . I mean, i realize if it hasnt happened yet, maybe you cant say, but are you hopeful that exists, that youll be able to do your existing work in new neighborhoods under the existing regulations . So the, theres no prohibition around other neighborhoods at this point in time. So its really where the permits seek to, to have permits for vending. And there are some permits in other places, plaza, just a reminder, is excluded from vending. So that is an exclusionary zone that was in the original legislation, but i think that we may see additional requests for permits in other places. I think weve already seen some additional requests for permits. I will note that this legislation also prohibits, vending in in specifically zoned residential areas. So that is another change in the proposed legislation. Thank you. Also in the news was legislation crafted by the mayor to allow Group Purchasing for construction goods and services when renovating or constructing small public facilities and projects under 5 million. The goal would be for participating city departments to realize cost savings from the type of bulk ordering currently used for equipment and vehicles, was public works consulted when this legislation was being drafted, and if passed, do you think it would indeed save the department and thus taxpayers money, public works was made aware of the legislation prior to the mayors announcement, and we consulted with our contract staff as well as our City Attorney, and, and so we did have the opportunity to provide some feedback, i think the goal is to, well, ill just note that existing law allows departments to Work Together and with other cities to get Group Discounts when purchasing goods, such as vehicles and equipment. And this proposed legislation would then extend that capability to include construction. And as you noted, its for small, relatively. They still sound like big numbers to many of us, but relatively small projects. So i dont know whether this will save us money. That certainly the goal, but i think well just have to see how it how it goes when we implement to see whether its successful. Good. Thank you. And finally, further in the news was a follow up article to the tragic death of an employee of a public works contractor working on a city sewer project. The death was mentioned in relation to the contractor being cited and fined by cal osha for not providing a safe means of escape from deep trenches under construction. Apparently, the contractor had been warned to provide proper Safety Measures, but failed to comply with that warning. My question is for Construction Projects overseen by public works. What is the departments role and responsibility for ensuring contractors provide proper worker safety throughout the duration of Construction Activity . Thank you. Chair. Post so primarily our our role as Construction Managers is to ensure that our contractors have a safety plan in place and then additionally, if we are on scene, we look for any potential safety violations and we will stop work until the hazard has been abated, just a little bit more information about this. The in the earlier inspection, cal osha had told darcy and hardie construction that a trench excavation did not have adequate shoring and did not have a ladder or other means for workers to escape in case of collapse. Those hazards at the site were abated before work was able to continue. In that case, and public works was serving as a construction manager on that project as well also a puc project. And we required to have darcy and hardie have a certified construction professional on site during the work hours. Going forward. So the project where the fatality occurred had been paused, but has started back up with the all of the excavation work scope removed and only paving and bulb out construction and other surface level work is currently allowed, there is an effort to have a Third Party Safety monitor on site for these types of projects, where theres a concern like this. Okay. I guess i was a little confused by that answer. I realize were apparently were not on site every day if were managing a project, thats why we hire contractors. Its not feasible that we have someone there to sitting there watching. I understand that, so but this was a case where the Safety Measures were removed prior to when they should have been. No. In this case, i think those Safety Measures, while they had been well, cal osha had recommended those identified that similar problem and recommended those Safety Measures at the other location. Its not clear that those Safety Measures, if they were ever in place at this location, i see. Thank you for clarifying that. But yes, youre right that were not on site. Our Construction Managers often rotate between a number of projects, and so were not on site all day, every day, right . Which i would of course support and appreciate. All right. Thank you that those conclude my announcements and my questions is, if there are no further comments, commissioner zombie, good morning, by the way. Happy public works week and happy earth day to everyone. So my follow up question on on that. So what what happens to the contract. So to the project in this case. So now that theyre not allowed to do the work because of osha violations, do we would would public works seek different contractor to move forward with the project or we just hold the project and expect an extension . There are a number of potential outcomes. So we are working on behalf of the Public Utilities commission for this project. So were working with them on how they would like us to proceed on this project. One possibility is that, again, if we bring in a monitor, third party monitor, that that would be on site every all day, every day that the contractor would bear the cost of then potentially the work could continue. And another alternative would be to, remove certain scope from the project and, and complete the rest of the project and then a third possibility would be to potentially seek another contractor to do the work. So, i think were still in the process of confirming what how were going to move forward in this case. But as i said, were working with our client department, the Public Utilities commission, to make those decisions. And would the removal of that scope have a time limit . So lets say they were supposed to replace pipes and that scope is gone now were doing the bulb outs and the sidewalk, but then theyre going to have to dig it again. Is there a moratorium on on that kind of action if we do decide to take the scope out . Generally, the if the scope is removed, it wouldnt affect the moratorium requirements. So if it would fall under moratorium requirements, that would still be the case. They would only remove the scope if they felt like that scope could be removed without, you know, completely upending the purpose of the contract. So i think the discussion is, is whether it makes sense to remove the scope or to try to find a way to move forward, including that scope. But currently the idea was to get the contractor moving on. What they could, what the what the city as a whole felt they could continue to work on. So thats the surface level work. Thank you. Please open this item to Public Comment. Oh. Excuse me, urine or urine . I think you should ask if any of my colleagues have any announcements. No. And excuse me, secretary, for your announcements. No, no. No problem. I actually do not have any announcements this morning. All right, then please open this item to Public Comment. Okay members of the public who wish to make three minutes of comment on item one, the announcements by the chair, commissioners and secretary may line up against the wall furthest from the door. If youre commenting from outside the chamber, please press the raise your hand button in the webinar or star three on your phone to be recognized. And we do not have any inperson commenters who have come forward, and sfgovtv is indicating we do not have any callers. So that ends Public Comment. Thank you. Please call the next item. Item two is the directors report and communications and public works director, carla shaw is here to present. And this is an informational item. All right. Good morning again. Commissioners carla short, public works director. Happy earth day and happy public work week. Public works week to you all, i have just a few additional items to bring to your attention today, so today marks the start of public works week 2024, and we have a lot going on. Open houses, project tours, our annual Employee Recognition awards, and years of service pin ceremony. We give out pins for every five years of city service. This year we have eight employees who will be receiving their 35 year pins. Yes thank you. In all, we have 329 people on staff receiving their pins with a cumulative 3430 years of experience. To me, that is awe inspiring and impressive. Public works week is an annual event where we celebrate our employees for the work they perform 365 days a year. Actually its leap year, so make that 366 days. It also provides us an opportunity to showcase our services and projects to the broader public, including the more than 400 young people who will be attending our hands on open houses. Our Public Works Team is looking forward to all this work this week has to offer. Next up, i have some additional exciting news to share. Its hard to top public works week. Three of our Great Projects are being honored with awards from the International Partnering institute. Both our harrison street Improvement Project team and our soma street tree nursery site Improvements Team won a John L Martin partnered project of the year award. The John L Martin partnered project of the year award recognizes teams that distinguish themselves by implementing ipis best practices and fostering high trust and collaborative relationships on their projects and our 19th avenue combined City Project Team won a 2024 ip honorable mention. We also learned this week that the American Institute of architects San Francisco chapter gave our bureau of architecture and architecture commendation honor for the design work that we did on the Southeast Community center. I want to give a big congratulations to the teams that worked on all four projects. The recognitions are well deserved. Im also happy to report that last week, the office of economic and Workforce Development issued its annual local hire report and among all city departments, public works reported the highest local higher percentages on projects covered by the citys local hire policy, with 47 of the total hours and 74 of apprentice hours performed on our projects by local residents. Thats out of a total of 542,171 hours of work. Rec and park and the San Francisco Public Utilities commission were close behind in local hire hours, but all other departments lagged further behind in apprentice hours. The local hire policy applies to all contracts for public work or Improvement Projects in excess of 600,000. It mandates that at least 30 of all project hours within each trade be performed by local residents, and that at least 50 of the project work hours performed by apprentices within each trade be performed by local residents. We had a large variety of contracts that fed into our numbers among them roadway paving, sidewalk repairs, street tree planting, a Branch Library renovation, and General Hospital projects. We take pride in giving local residents opportunities to work on the City Projects we work on. And if youre interested, you can learn more about the policy and see the full report at sf gov sf. Gov information local hire construction. All right. Icus creek bridge as you may know, we have three drawbridges in our portfolio, including the icus creek bridge that serves as a segment of third street connecting the dogpatch and bayview neighborhoods. Last week, a section of the deck became damaged, and our bureau of building and street repair crews secured the lane to avoid vehicles getting tire damage removed. The damaged portion, and added a section of plate to repair the damaged area of the deck. The work was completed in less than three days. While a lane closure was necessary. The traffic disruptions were minimal. Our Operations Team will continue to monitor the deck conditions on the bridge and alert the Structural Engineers if any new areas become damaged, so the team can quickly assess and repair those areas. These measures are intended to be a temporary fix until the entire span is replaced, and thats why im bringing this to your attention. The yslas creek bridge is nearly 75 years old and is approaching the end of its functional lifespan. The structural elements have been deteriorating over the years as it continues to age. Structural deficiencies were noted several years ago in a caltrans bridge inspection report that prompted public works to pursue a Rehabilitation Project to address the deficiencies. As the complexity and cost of repairs became better understood through a detailed condition assessment, the project expanded into a larger project to replace the entire span currently in design. The replacement span will be a fixed concrete bridge rather than the existing steel bascule bridge. The replacement project requires several years of environmental clearance, Regulatory Approvals and funding authorized by the federal Highway Administration before a construction contract can be awarded. The new bridge, anticipated to Start Construction sometime in 2026, will eliminate the need for spot repairs that we now must make. The new bridge will be built to take into account Sea Level Rise and is expected to last generations. So appropriate to mention on earth day. As the project advances, you will be hearing more about it. And that wraps up todays report. Please let me know if you have any questions. Thank you and thank you for the update on eisleys creek bridge. We all thought the same thing when you mentioned that this needs to be replaced. This is why it needs to be replaced and the Commission Shares in your congratulations to the employees involved in the four projects that were recognized. Its great news. Thank you. Thank you, any questions or comments for director short . Please open this item to Public Comment. Members of the public who wish to make three minutes of comment in person on item two, the directors report may line up against the wall furthest from the door. And if youre commenting from outside the chamber, please press the, raise your hand button in the webinar or star three on your phone to be recognized. It does look like we have one inperson commenter. And if you dont mind, stating your name and any organizational , affiliation that you have, and youll have three minutes to speak and youll get a 32nd chime when your time is about to expire. For sure. Thank you. My name is kate bloomberg. Im. I live in potrero hill, and im a member of the livable Streets Committee of the Dogpatch Neighborhood Association and the potrero boosters. And i thought i was going to have to speak at Public Comment. But because director shaw talked about icus creek, bridge repair, i am going to speak now. So im here to talk to you about much needed mitigation, to make it safe and comfortable for people to walk and bike during the planned closure of the third street bridge over slacks creek, as im sure you know, illinois street is the only parallel route that goes very directly from the bay view, more or less to downtown. And its both a bike route and a truck route. So so as a result, we bikes, the bike traffic already shares the road with a huge number of, of large trucks about 150 class seven and eight trucks an hour. So, just imagine how scary it will be with two or more times that traffic, third street has two lanes in each direction. Illinois street has one lane. So you can imagine that much of that, those two lanes will end up on illinois street, im here to ask, dpw to fund and support important street Safety Measures on illinois street, before and as a mitigation for the closure of the third street bridge. We have a plan. The neighbors for a bidirectional parking protected bike path on the east side of illinois street, which would take the bikes completely out of the way of cars and trucks. It would not reduce the lanes. It would not reduce the parking. It has widespread support from the community and also from the businesses along the corridor, in addition to the bike lane, which would make the street safer for all users. I believe that the illinois street bridge over slacks creek also needs much needed improvements to make it safe, for bikes and pedestrian traffic, in increased numbers during this closure. This could include repairs and modifications to the existing bridge structure for Traffic Signals to make it safer for bike traffic. Or better yet, dpw could fund a standalone bike and pedestrian bridge on the east side of the existing illinois street bridge, to continue the separated pathway to the south of icus creek. We have a plan safer dash illinois. Org, you can read all about it. And im happy to talk more with with folks about it. Thank you. Thank you. And we do not have any other in person commenters. And sfgovtv is indicating we have no further Public Commenters on the phone either. Thank you, the speaker reminded me of another question i had for director short and also, i presume, of course, director short, that given the speakers comments that as we work with, would it be sfmta on this project that of course the community will be consulted and the, the speaker and her colleagues will be a part of whatever Community Process goes with this type of project . Yes. Thank you chair post. Yeah, we are working closely with the sfmta on how were going to mitigate the bridge closure and provide for all the forms of transit that we need to. And as noted, we have a couple of years before we go into construction. So weve been working really collaboratively with them to try to identify those areas. Its, so we will be presenting some of those options. Great. And and if we could just make sure that Community Groups such as the speakers are of course, spoken with not reliant sfmta to do that. Maybe, but we can be part of that too. Thank you. And then, speaking of safety, i just we did have a speaker at our last meeting regarding vision zero, and he had asked us to be mindful of that and try to work with other city departments, particularly the clients that we build projects for in incorporating vision zero goals. And i, i just my follow up was just i do think its an opportunity for us to be proactive and not wait to be asked. And since we do get involved with clients very early in the process, its always best, of course, to early on start making suggestions on vision zero goals and not at the 11th hour when it may be too late to implement a change to the construction plan. So do you think theres potential then, to be to be again, more proactive with our clients when they come to us for project management . Thank you, chair post. And i intended to include this in my report, so apologies that i failed to, yes, i think we are proactive already, we, we are a signatory to vision zero, although we did not have a commission, so we did not have a resolution at the time, so i think we, we take an active role in advancing our vision zero goals, for example, at our meeting earlier this month, i let you know about our partnership with the sfmta to install new crosswalk safety beacons at the intersection of duncan and Diamond Heights boulevard in Diamond Heights. Those flashing beacons, which are also being installed at other locations, are specific to the citys vision zero program. I do want to kind of note that the Vision Zero Initiative has four Main Elements education, engineering, enforcement, and evaluation, all of which are more completely described at vision zero. Asphaug and i feel like we often focus on just one of those four elements, which is the engineering component. So i think i want to encourage everyone to continue to focus on all four components. The sfmta is the lead agency and they provide public works with project goals and objectives, as well as funding as projects are selected, often based on the most urgent needs, which are identified through analysis of data on the citys high injury network. Public works provides project management, design services, Construction Management and Grant Administration to these projects in order to help deliver as many high Quality Projects as possible, we are committed to advancing vision zero objectives throughout the city, and we recognize the importance of integrating Safety Measures into Capital Project planning from the outset. So we do do this. We actively engage with our city clients early in the planning process to identify opportunities for enhancing pedestrian and cyclist safety, reducing traffic fatalities, and creating more inclusive streetscapes. Our approach involves collaborating closely with city agencies to incorporate vision zero procedures into planning, budgeting and project execution, and by proactively integrating these principles, we aim to foster a culture of safety across all aspects of urban infrastructure development. At public works, we believe in taking the lead in championing Vision Zero Initiatives and rather than waiting to be asked, we seek opportunities to collaborate with other city agencies. As we search for grants, we share best practices and offer guidance on incorporating Safety Measures into their projects, so we are committed to playing a proactive role in advancing vision zero goals, and were dedicated to working collaboratively with our City Partners and taking the lead in integrating safety procedures into Capital Project planning and execution. Thank you for that. Very helpful and comprehensive answer about the departments efforts toward the vision zero goals. I personally think the vision zero goal is unrealistic and should never have been established, because it will never be possible to have zero pedestrian fatalities a year in a big city. However, certainly reducing the number of pedestrian fatalities is always laudable, and we should keep working toward that. But not set us not feel we failed. If we dont ever have a zero fatality rate. So thank you for that answer. Secretary, please call the next item. Item three is general Public Comment, which is for topics under the commissions mandate but not related to a specific item on todays agenda. And members of the public who wish to make three minutes of general Public Comment in person may line up against the wall furthest from the door. And if youre commenting from outside the chamber, please press the raise your hand button in the webinar or press star three on your phone to be recognized. And we. It appears we do not have any inperson commenters at this time. And sfgovtv is also indicating we do not have any, any, commenters on general Public Comment from outside the room either. So that concludes the, Public Comment. Thank you. Please call the next item item four is the consent calendar of routine matters includes the draft minutes from the april 8th, 2024 meeting of the public Works Commission, as well as two contract modifications and one contract award. And please note that corrections for clarity have made been made in the draft minutes, and these corrections are reflected in the documents posted on the commissions website, the consent calendar items can be heard individually upon request by a commissioner, staff or the public, and adoption of the consent calendar and all resolutions contained in it is an action item before a motion is made. Im happy to take any corrections to the minutes or questions. Are there any questions on items on todays consent calendar . Not seeing any . Do i hear a motion and a second to approve all items on the consent agenda, including all resolutions included, included as part of an item. So moved wolford. Second, thank you, secretary fuller. Please open Public Comment on the motion. Members of the public wish to make three minutes of comment in person on the motion to approve item four, the consent calendar and all resolutions and resolutions contained in it may line up against the wall for this from the door. And if you are commenting from outside outside the chamber, press the raise your hand button in the webinar or star three on your phone to be recognized and. And no one has approached, to speak on this item, and no one has expressed interest in speaking on it from outside the room either. So that concludes Public Comment. Thank you. If theres no debate on this motion, all in favor of adopting the consent agenda, please say yes or i. I i, i believe the vote is unanimous, secretary fuller will publish the adopted minutes and our resolutions to the commissions website. Thank you very much. Please call the next item. Moving to the regular calendar. Item five is the golden gate avenue and laguna street pavement renovation and sewer replacement contract modification and project manager, raymond kang will present this, contract award or, pardon me, this contract modification, this is an action item. Thank you. Rob, good morning, commissioners. Good morning, director short, happy public works week and happy earth day, my name is ramon kong, and im the project manager with the paving program here at public works, were here today. Let me see. Let me move, the next slide. Okay. Is this one right . Oh, yeah. That maximize it too. Yeah. Okay, great. Thank you, so were here today. You know, for administrative documentation to close out this contract, by seeking your approval, for a contract modification to increase the duration of the contract by 130 days for the golden gate avenue and laguna street pavement renovation and sewer replacement contract, this contract was awarded to, Michael Oshaughnessy construction in the amount. Of 7,122,075. 54, with a duration of 305 days, the reason for this request is because additional time was required to account for delays for the Material Suppliers for the sewer work, and also for the, auxiliary water supply system, you know, fire hydrant work, also for, unforeseen hard rock subsurface surface condition, discovered during the excavation for the installation of the sewer pipes and also the discovery of active existing utilities, conflict with sewer work, the location of the paving and sewer work was done on district two and five, in the neighborhoods of hayes valley, lower pacific heights, Western Addition and civic center. This contract has 37 blocks and 18 intersections paved with new pavement, 29 new curb ramps were constructed, meeting ada compliance and 14 blocks of sewer work was joined from puc, and this has been completed as well. The project started on may 16th and 2022, with a duration of 305 days and a contract duration contingency of 31 days, as of now, the project is 100 fully completed and as mentioned earlier. Now, upon your approval for this contract modification to increase the contract duration by 130 days, we will fulfill Administration Documentation and move forward to close out this contract. As this, this contract was joined with puc sewer work and in previous slides shown, the reason for the contract duration increase was due to Material Supplier delays of the sewer pipes. And as you know, fire hydrant component. Thats, also for unforeseen hard rock conditions, you know, some location for the installation of the sewer pipes and also unforeseen conflict with existing activities, or active utility facilities crossing, installation of the sewer pipes near the geary boulevard and laguna honda intersection, on this slide. Im sorry, we see the contract duration and the original contract duration with the required time extension to complete the to complete the project. So to recap, you know, were here today for, administrative documentation to close out this contract by seeking your approval for a modification to increase the contract duration contingency by 130 days for the golden gate avenue and laguna street pavement renovation and sewer replacement contract, thats basically conclude my presentation, and im available to answer any questions that you may have. Thanks for listening. Thank you. Mr. Its nice to see you again. Thank you. Are there any questions or comments for mr. Kong on this contract modification, commissioner zombie, quick question. Good morning. Good to see you again. Good morning, so what will happen within the next 130 . So it looks like there was an extension, an contingency extension of 31, which got us to like almost, almost the end of this month, so and the project is, is over. So what happens in the 130 days . Well, those were the time required by the contractor to complete the job, of the 130 days, the delay attributed to the material delay was about 63 days. Delays, you know, pertaining to, the excavation, you know, the material unsuitable, or hard rock condition was about 33 days and about 22 days, you know, for, for, for the 30 lake, which was related, to, my recall. And, so the project is not done yet. The job is completed and the contractor basically, didnt claim any compensation, so, you know, it was their responsibility, you know, as far as the, the time, you know, for the procurement of the, of the material, as far as, you know, as the unforeseen unsuitable material, you know, they were they were compensated for that because that was basically unforeseen condition. Got it. Im a little bit confused, but the project. So its completed, the project is over, and were going to extend it to 130 days from today, right, from the day that was supposed to be completed, march. Yeah, yeah. So. Thank you. No, no. Its okay. Thank you. Yeah. No, im here today, requesting the motion to, to do the administrative closure of this. But the project has been completed, and this is basically a process that we have to go through, even though the project has been completed, mr. Walford. You answered my question. I was wondering if they were requesting additional compensation, but you said theyre not, so i have no further questions. Thank you. If there are no further questions, is there a motion and a second to approve this contract modification . Ill move to approve it second. All right, please open the motion to Public Comment. Thank you. Members of the public who wish to make three minutes of comment in person on the motion to approve item five, the golden gate avenue and laguna street pavement renovation and sewer replacement contract modification may line up against the wall furthest from the door. And if youre commenting from outside the chamber, please press the raise your hand button in the webinar or star three on your phone to be recognized. And no one has approached to speak on this item. And we do not have any callers on it either. So that concludes Public Comment. Thank you. If there are no further comments or questions all in favor of modifying the contract for the golden gate avenue and laguna street pavement renovation and sewer replacement, please say aye or yes i. The motion passes unanimously and secretary fuller will post the resolution to our website. Thank you again, mr. Kong, for your presentation. Secretary fuller, please call the next item on the agenda. Item six is the revised contract approval delegation policy. And, to provide some context, recently, commissioners requested revisions to the commissions contract delegation policy. Given the need to hear frequently, items such as the last one administered cleanup items and this policy, the that currently exists was originally approved when the Commission First began meeting, back in, in september of 2022. And it governs which contracts can be approved by the director of public works, which must be heard by the commission. And which of those, that must be heard, can be on the consent calendar and Department Staff and the City Attorneys Office formulated the following revisions to the policy in response to requests from the commission and manager of Contract Administration, Alexander Burns will present this item. And it is an action item. Good morning, commissioners, alex burns, manager of Contract Administration and public works. Im happy to be here again and see you today. Were putting forward a revised policy for contract approval, delegation. When the commission was first implemented under the original prop b, the charter section read as approve all contracts proposed to be entered into by the public, by public works provided the commission may delegate this responsibility to the director or directors designee, since that occurred, there has been a revised prop b issued with the new language stating. Public Works Commission exercised all powers and duties of boards and commissions. So, per the revised prop b, theyre moving forward to have the public Works Commission follow in suit with other commissions within the city. So what were going to recommend is a revised approval of the revised contract delegation policy, incorporating thresholds for contract awards and modifications based on contract type and size. The goal of this new policy, one is going to be to provide meaningful oversight, theres a goal for the commission. I understand, to not just be a contract approval machine. So were hoping that the revised policy allows the commission, more, more time to exercise its other duties as and time to devote to its other functionality is, the second goal is to ensure departmental operations continue efficiently and, finally, as i said before, provide sufficient time in Commission Meetings for non contract items. So in the next few slides im just going to have it state exactly how it read originally and what the proposed revised legislation policy would be originally for a variety of contracts, including grants and general services, the Commission Approved cumulative increases of 10 or more of the contract time duration for construction. The Commission Approved approved cumulative increases and decreases in increments of 10, and for chapter six professional services, any increase or decrease of contract terms. So the revised policy, if you read through it essentially no longer the commission would no longer approve, increase and decrease in time only amendments. So what this does kind of quickly is removes duration as a trigger for Commission Approval, i ramone, had just come up with an item that was fall similar to this scenario, oftentimes at the end of projects, there is a lot of administrative cleanup. And those items would no longer need to be approved by the commission, but delegated to the Department Head to look at how this would affect your, commission workload. Based on 2023 information, this is about 14 of the total items approved. So it reduced the contract approvals that come through your office through this commission by around 14. So i just want to note as we move on, that is the only change to the actual approval section of the delegation policy. All other changes moving forward will be in regards to the Commission Calendar of regular versus consent. So one change for Commission Calendar items is currently professional services and grant awards qualify for consent when theyre in between the minimum competitive amount in 1 million. We would revise this to professional service and grant awards. Qualify for consent when theyre between the minimum competitive amount and 2 million, what this does essentially is increase the threshold from 1 to 2 million for these specific types of contracts of professional services and grants, a reminder, any item on consent can be pulled to regular. And im looking through that has happened in the past. So in regards to these items being put on consent, any desire of the commission to pull them to regular, obviously stays the same. So based on the data from 2023, this would be about 15 ish items and it would move, maybe around 12 of items from regular to consent, those would be contracts for professional services or grants that were awarded that were between 1 and 2 million. So finally, bear with me. This ones a little wordy, but i just wanted to have it written exactly how it reads now versus how it will read on the revised policy, the first item, professional services and grants. It reads the same as i had previously stated, with the 1 million on consent and all other contracts which most commonly include construction, the Commission Shall hear contract approvals and amendments to these contracts when on consent. If theyre below 5 million, what were proposing to change here is for professional services and grants and all other contracts, if they meet that threshold to go on the regular agenda, there will be a they will be heard on consent if the amendment to them is revising them by 20 or less. So based on 2023, this was about eight contracts. So it would bring about, 9 of amendments through from regular to consent. So in closing, just want to, kind of highlight, you know, the commissions been approached, is approaching its two year, two year mark and i think when these this contract delegation policy was first issued, there was the idea that it would change into long terme. The main goal of revising the delegation policy is to allow the commission to devote its time to some of the other functionality issues and, create time so that it doesnt seem like the contract approvals are a time suck for the commission. So if theres any questions, ill take them. Thank you. Thank you, mr. Burns. Its always nice to see you. I do have some questions, if you could put slide three back up, thatd be great. And i would add, its not just to save us time, its to save the staff time for more formal presentations. Thats an important consideration, given that the commission is always cognizant of, im a little confused about us giving up, comma cents on the contract terms. How will we know if a project gets delayed, say, a year . If director short approves that year extension and we never see it . So i think thats a good, item. And i believe the department was committed to issuing bi annual twice a year reports on items that would have gone to the commission under the previous delegation policy. So you can see the approved items that had been approved by the director that would previously have been approved by the commission, and i think that could perhaps inform you for the future if there is, how the delegation policy is working out , maybe i just think when we have, when projects come to us and theyre delayed, we often ask good questions about why is this delayed. And i think its important for the public to understand that we are very mindful of project delays and for to hear about it after the fact. Im not crazy about. Id like to know what my colleagues think about this. I think i obviously dont want us to get lost in the weeds, and im all in favor of increasing our threshold amounts. Thats fine. And of course, moving things to consent is fine. We could always pull them off. We have a question. Its not a big deal, but not seeing when a projects been delayed materially until after the fact, we could, you know, pitch a fit. But that would that would be a waste of time. So anyway, my colleagues have any or if you want to respond further, my colleagues have a thought on this. Are you okay with it . No, i would agree with with the, chair post. We can, you know, weve been learning a lot commission. Weve been learning a lot about how public works works, but we cant assume that the public knows these things. The public understands what we learned. It took us a year, maybe less or two years to learn, we here are, you know, on behalf of the of the residents and public in San Francisco and i and i do believe that delays need to be explained as, as they go, just just for like those who are asking questions about, for example, Taylor Street project thats being delayed, we know why we had a presentation, why its being delayed, and we saw photos of basements being flooded and stuff like that. Thats thats what i like. And thats, thats thats how its i mean, i feel that it should look, im not sure how how we can move forward with that. Commissioner wolford, you had a comment, explanation, but just a couple of questions around this. So as i understood it, alex, what you were saying is, is it doesnt come in front of us. If its only a duration issue, if it becomes a contractual financial issue, then it would come back in front of us. So its really a time matter. Similar to what, mr. Kong just presented. And i have to say, im comfortable with that because its not actually a financial thing. Its really its really a matter that doesnt impact the finances. So if it does impact finances, it still would come up before us in a, in a typical way. Is that correct, correct. Commissioner any change in amount is has not been revised. So its time only changes time only modifications that the commission would no longer approve. Yeah, almost any construction project has got unforeseen things, its really material to, i believe, us in the public is when its financial because thats that impacts the city budget. So i would like to hear from director schwartz and i just want to comment on that. I dont agree. I think its material when projects get delayed. As commissioner zarb was saying, if especially if its your neighborhood, i think its really important. So, commissioner shaw or. Excuse me, do you want to comment . I want to call on commissioners first, and then i know director short has a comment, and Deputy Director robertson has stepped up and i can i imagine everyones about to do the same thing. I just wanted to echo, commissioner wolfords kind of understanding and interpretation, but also it is being mindful. It is delegation of authority. And so there are two things happening at the same time. But i am mindful and trying to think about how do we keep the business of going. Also, how do we be mindful of our kind of governance and our authority and our time, this seemingly is something, just as weve just seen, just really about contract time, not necessarily delegating our authority that could have a fiduciary impact, i think thats i think thats correct. Director short, thank you. So, yes, commissioner wolford and commissioner turner highlighted kind of the points that i wanted to make. I think, as you noted, and we are grateful for chair post, it does take a lot of staff time. And, energy to prepare for coming to the commission. And i think we had a perfect example with, ramon kongs project where the this is a time only and its really to allow for project closeout. Most i think most projects that have significant delays, i if there are significant delays, they would most likely end up coming before you because there would be a financial component to it. So i think when we have time delays, only theyre much more sort of routine, unforeseen, but not completely unexpected and causes for time only delays. So this again, anything that has a Financial Impact would still come before the commission. I know you understand that, but i think the, we would be happy. I would be happy to provide updates on projects that have these time only delays, yes. People feel time delays also in their neighborhood needs. Understood, we do provide lots of construction outreach to people in those neighborhoods. Expect and feeling those impacts so they a lot of the public, if they are directly impacted, they will be getting updates from our construction outreach team. So i do feel like it would save us staff time in preparation for the commission to allow this, this delegated authority to move forward and to try to address your concerns and be very transparent about it. We would be, you know, happy to provide those regular reports on this. But obviously, you know, the commission needs to feel comfortable. Thank you. Thank you. I do appreciate your comments and, the item today, mr. Kongs presentation, when its just administrative cleanup, of course, that does not happen. That could be revised. Im not talking about closeout periods, which often is when a contract duration needs to be modified. Im talking about a project stops. Its delayed. We dont know about it. You do tons of community outreach. Thats very nice. I feel our obligation is to keep track of scope, budget and schedule. And youre saying, dont worry, youll have the budget, presumably the scope that goes with budget. But im just very reluctant to give up monitoring schedule. Perhaps theres a compromise where we can work out what you were implying that on projects over a certain dollar amount, you are obligated to let us know if the schedule slips more than pick a time where were concerned. The schedule slips a month, six months, a year, whatever. We can decide what we think is important. That would make me feel better, if we are going to give up knowing when theres a significant project delay again, not the closeout, not the cleanup, but but when its really going to affect the project being completed. Deputy director robertson, did you want to, commissioner. Thank you. Deputy director Bruce Robinson for public works. I think i would clarify it in two ways. I think i would say delay versus duration and the item we heard earlier was a perfect example. The project was 100 complete. So there is no delay in the project. There is an extension of duration of the contract to do the administrative paperwork and close out the contract. And almost all of these. Thats what you see. So it really is the project schedule for the delivery of the project is an impacted. And if there is a scheduled delay, theres always and commissioner wolford can speak to this. Theres a dollar component associated with it. So all of these are usually just not a delay in the project. Its just a duration extension for administrative paperwork is really what these almost all are. Youre confident that every time thered be a material delay, itll be a dollar cost associated with it and well see it, yes. And i think its fair to ask, director short to just make a part of her report to inform us as to whats, you know, notable projects in neighborhoods that are experiencing either duration, extension. But if its a delay, theres almost always a monetary ask. And that and then it comes back in front of us. I just agree that it would be if it saves 10 of staff time to not prepare like mr. Kong just did. You know, thats i mean, its wonderful seeing him, but im sure he has other things to do. No, i agree with you too, commissioner zaban. Did you have any. Yeah. One one more question. So how many delays happened in the past year that wouldnt that you said i think 14, how many is that . Approximately 15 items in the past. And calendar year 2023, approximately. And i was just going to talk about like a compromise. Would that be okay for to be part of the directors report, just like, sure. Yeah, id be happy to just note in my directors report if just to let us know that, you know, you exercise that and. Yeah, absolutely. All right. Well, thank you. Im willing to, give it a give it a try. As i said, i think ive made my concerns known, if there are no further questions or comments on this one, i just want to thank the staff for answering my questions , about this item this past weekend. Thank you. I would also say i think its completely logical and normal that the staff comes to us with this recommendation. This is evolutionary. As a commission, you know, and to note that its actually doesnt affect the public good. It doesnt affect the city budget. Theres no real contractual change thats happening with the subcontractor or the contractor. Its really a matter of duration extension and no ask. The moment theres an ask, it comes back in front of us. And if the director is willing to just, you know, keep us attuned, especially since, you know, we do get asked by people in our neighborhoods whats going on. If theres an extension, we should be aware of it. And if the director is willing to do that, that seems like it resolves the issue without adding staff time and saves. Frankly staff time. Yes, that that sounds right. Thank you. Is there a motion and a second to approve this . Adoption . And i second, thank you, commissioners, please open the motion to Public Comment. Members of the public who wish to make three minutes of comment in person on the motion to approve item six, the revised contract approval delegation policy may line up against the wall furthest from the door. And if youre commenting from outside the chamber, please press the raise your hand button in the webinar or star three on your phone to be recognized. And we do not have any individuals who have approached in person on this item. And we do not have any callers on it either. So that concludes Public Comment. Thank you. If theres no further discussion or comment, all in favor of adopting the revised contract approval delegation policy, please say i or yes i. The vote is unanimous and the revised policy is adopted. Thank you very much. Mr. Burns, for your presentation. And thank you, Deputy Director robertson and director short for answering our questions. Secretary fowler, please call the next item. Item seven is new business initiated by commissioners and this is an opportunity for commissioners to suggest business for a future agenda. And it is an informational item. Thank you. Is there any new business to be brought forth by any commissioner, commissioner zarb, just just a question. I noticed that, memo on political activity. Is that the answer to our request to discuss this . Last time we were talking about the elections and what we allowed to do and stuff. So this is the answer . Yes. So the memo, in included in the agenda is from the, the, City Attorney on political activity, and that was included in the agenda and sent to commissioners in response to questions that have arisen about Political Activities during the election season. And i do believe that the City Attorneys Office also issued more recent, guidance. Also, following the proposition on the march ballot about ethics. And so ill be able to, to, send that directly to commissioners and include that in the, in the next agenda packet as well. Thank you. All right. I dont hear anything else. Please open this item to Public Comment. Members of the public who wish to make three minutes of comment in person on item seven, new business initiated by commissioners may line up against the wall for this from the door. And if you are commenting from outside the chamber, please press the raise your hand button in the webinar or press star three on your phone to be recognized. And no one has approached on this item, and we do not have any callers on this item either. So that concludes Public Comment. Thank you. And i believe we can dispense with the other item. That is correct. Was the next item. So, as director schwartz mentioned and commissioner zombie, this is public works week and its activities have already started this morning. And i know our staff and commissioners are eager to get to them. So we will now adjourn. Our next meeting will be monday, may 13th at 9 a. M. In this room 408. Thank you very much. We are adjourned conduct a field shelter exercise where we open up a number of tents that animal control has they have supplies and equipment and staff and volunteers. We simulate the need for cape ability after a disaster or earthquake. Animal care and control is your citys animal shelter. We care for approximately 10,000 animals a year. We are opinion for San Franciscos animal in thes upon effect of an emergency. We got our tents and practicing how to deal with that. This is the shelter is overwhelmed with animals after a disaster this shelter is full regularly. If we torch have an event that would cause a number of animals to escape or injured or stray or separate friday their people thats where we would respond. Pets are part of the family and need to make sure they are taken care of like people with the supplies and equip we are able to provide shelter for pets in addition to the existing shelter. We have formulated a plan so this in the event of a disaster we are hear ready to help and support the city. We are able to use the muni bus to transport the people. Animals and other equip if the shelter. Encourage people there is an Evacuation Order to take your pet with you. Very first thing everyone should do is microchip the pet. And pack a bag shelter cert not a place where you want your animal to end up unless the last resort and like to keep most out of the shelter when we can. Take care of your people and your friend and family. Pets need to be taken Treasure Island Mobility Management Agency Committee Meeting this morning at 9 00 am. , tuesday, april 23, 2024. Im chair dorsey of the committee our vice chair is vice chair mandelman apologize for the late start thank you to sfgovtv our clerk is clerk yvette lopezjessop madam clerk, call the roll, please. Yes. Good morning chair dorsey present. Vice chair mandelman present we have quorum. Thank you, madam clerk i believe a Public Comment 0 announcement. Yes