The transbay program. Anna Harvey Deputy project director will present. Good morning vice chair and directors. Existing board policy 13 or authorities relating to administration of Real Property adopted by this board back in 2008. As we begin Due Diligence efforts associated with commencing phase 2 and dtx acquisition of 14 years later, staff have reviewed the policy with a eye towards identifying opportunities to improve it. Those opportunities are summarized as 1 stream lining real estate operations, to relieve the board from day to day responsibilities, 2, aligning the policy with existing federal state and local regulations that we anticipate will govern the phase 2 acquisitions and relocation and 3, to modestly increase the executive director authority for certain payments. The dtx team is finalizing the Real Estate AcquisitionManagement Plan or ramp and update to tjpa real estate policy or existing board policy 13 is timely as the two refer to each other and are cross referenced. Similar to the prior item, the clean and red line versions are in the packet. This concludes my brief remarks and staff are available to field any questions related to this item. Thank you. Thank you. Do we have any comments or questions from the board . Alright. Lets open up to Public Comment. Opportunity for members of the public to provide comment on this item. Seeing none in the room, checking online. Confirming no members of the public want to comment on this item. Great. Public comment on item 12 is closed. Is there a motion to approve item 12 . Motion. Moved by shaw. Seconded by john baptiste. Madam secretary, please call the roll. With that for item 12 [roll call] item 12 is approved. Call your next item . Please do. Item 13 is San Francisco peninsula rail Program ExecutiveSteering Committee update and status of the dtx work plan schedule. Provide the update and fallowed by inaudible project director to provide the status of the schedule. Good morning directors. Pleased to be here on behalf of the esc chair who couldnt be here to provide a update on the two most recent executive steering meetings. At the september meeting we received a inaudible projethdelivery strategy implementation roadmap. This roadmap builds on the project delivery recommendations aapprove bide the board in july to identify the key upcoming activities procurement of the project. Last month at our october executive Steering Committee meeting we received a presentation on the dtx work plan for fta engineering phase of the project. These are activities during the 6 month period between next february plan submission to requesting entry to that engineering phase through august when tjpa expects to submit request for fta Grant Funding. During this timeframe the work plan describes coordination with fta and the newly assigned project management oversight consultant as executive director van de water mentioned. This scunltant will work with the project team and staff to assess readiness, delivery plans, Third Party Agreement jz procurement work and the fta will appoint a Financial Management oversight consultant who will review the plan to Fund Construction as well as operation and maintenance including consideration of tjpa and caltrain financial situations. Dtx project inaudible will provide more details in the work plan momentarily but just for now our next meeting is november and the esc will consider update to the dtx rebranding strategy with guide nsh from the board in september. Also receive a presentation on the Risk Assessment evaluating the level of design development, various risks and likelihood and impact of those risks occurring. This assessment will be used in the work ahead to develop project contingency levels fropet the budget and lastly on behalf of the esc, i want to congratulations to the chair appointed last week by caltrain as their first dedicated executive director. We look forward working with her and her team to deepen our multiagency partnership along the peninsula corridor as they complete electrification and as we look ahead to delivery of the full dtx. With that, happy to take questions, or invite alfonso to present the board look ahead. Thank you. Vice chair mandelman and directors, happy to be here in person. We have a few slides so why dont we get them on the screen and if we can advance to the second slide, please. Oh, im doing it. Boy. [laughter] alright. Well start with this one then. I think you have seen this before. It shows our activities that started a few years ago and continues. As shown in the 2022 timeframe we are presently in the project Development Phase of the federal Transit Administration or fta grant Capital Investment grant new starts program and just wrapped up preliminary engineering on 30 percent design, also nearing completion of the documentation required to request entry into the next phase thof Grant Program. In february 2023 we will make two separate request of fta. The first is requesting entry into engineering phase of the Grant Program and ill talk about that further in these next few slides. Well also demonstrate commitment of 30 percent of our local share at that time. The second request we will be requesting fta grant rating and fta employees rating approach in the evaluation of grantd award recommendations. Next year in august, we will submit documentation and response to fta annual call for Grant Funding submission. Thes leads to another assessment of the project eligibility. At that time, we need to demonstrate commitments of 50 percent of our local share for that grant. Now, assuming success in securing our full local share of that grant, we will work towards securing the full Funding Grant agreement and it is expected in the spring 2025. Then with that in hand expect to Start Construction in 2025. So, in the next couple of slides ill focus on the period vice chair chang pointed out between february and august of next year where we engage extensively with the fta and assigned pmoc. They will be reviewing and assessing project readiness in the documentation we submit and provide observations on the eligibility to secure funding recommendations leading to a grant agreement. This review of the documents i mentioned will include submitted project cost schedule and project Management Plans and the 20 year financial plan. Also be looking at our contingency. During this timeframe focus on preprocurement activities specifically preparing the solicitation level documents for enabling work, progressive design build correct and construction manager general contract manager contracts. Wanted to talk about procurement and ill just cover the larger contracts we anticipate. The first one is creating a construction manager bench for that advance enabling work contract. Those include utility relocation, site demolition and any work required over at the 4th and king rail yard to enable dtx. The next contract we see being released or rfp released is a Program Management project control contract. The current contract expires june 2024, so we will be expected to release a rfq in the Third Quarter of 23. Or 4th quarter, excuse me. The next contract and this is like i said, we have been able toas we are able to secure funding. Progressive design build contract for large excavation, tunneling and inaudible and are at present we are developing our cost and schedule to assume two separate cmgc contracts. Now, we will have a further industry sounding the beginning of next year that help inform whether it continues to make sense to have two separate cmcg contracts or one. At present, we are planning on two. I thought it would be helpful to show a few images that our architect at the sales force transit station developed. I dont think we presented these to the board before. This one shows the platform level. If you recall we have three plat forms, six tracks. This is the middle of the 3 platforms anticipated to serve high speed rail. The architect is trying to memic the experience that our patrons have when they visit the Sales Force Transit Center all the way into the station box. This is down at the platform level, the lowest level of the station. This is the lower concourse known as the mezzanine level and this is what the rendering, predicts it will look like. It tries to bring the light airy feeling to the station box. I wanted to also talk a bit about our work streams. Shown this in the past to the board. What we developed in that timeframe between february and august in that period where we engage with fta extensively, are the work streams that involve design and Risk Management work that will continue. The scheduling and cost and funding plan refinement. So we will submit in february our first submission but have a refinement working with fta and whether the Third Party Agreements with those agencies having jurisdiction, specific coordination with fta tmo and right away work recognizing right away acquisition is funding dependent. Finally, i got the slide that shows those presentations and actions we will seek of this board next year. I wont go through them separate. This can change. It will change on the progress and funding ability but i thought it is helpful to show this body what we would be coming back for for your action. That concludes my presentation. If you got any questions, im happy to answer them. Colleaguesthank you. Colleaguesdirector lipkin. Thank you for both for the presentation. I wanted to go back to i think slide 4 you were talking about the Program Management and control contract. That has been around a long time and at least im trying to put together in my mind, it end june 2024. We have procurement starting q4 of 2023. Is that enough time to facilitate transition because we are going through the process in the high speed rail side of switching out a major contractor and it has taken time to go through the procurement process, negotiate a agreement and actually have overlap between the two as there is a lot of handover and knowledge to pass on. I guess im wondering if we have enough time built into the schedule with a q4 start for that procurement . You bring up a good point and obviously from direct experience. I think what well do is work with our Procurement Team and really sketch this out. I think these dates as you noted looks more towards the actual procurement activity, but again, with all the Institutional Knowledge that exists on the current team, we need to take that into account. Just a little more time if that is possible. Director tumlin. Im sure you know that many of us hope this project will be the first phase of a multiphase project that would continue east out of the Transit Center to the east bay and onward to sacramento. We had talked before about the potential utility of extending out of the train box in a earlier phase and how that might actually be able to create cost savings in the construction of this project by adding tracks east of the center. I believe and i hope you will trigger my memory, the findings of that were suggested there was no cost savings of trying to add a tail track east of the existing center but at it same time i also realize the next couple of years will demonstrate that Downtown Office buildings are going to be cheaper then they have been in decades, and so i just wonder what your thoughts are about the possibility of looking ati believe the Office Buildings in the way of a eastward extension is 160 spear, it is a 80 style office building. What is it . 201 mission. Okay. Regardless, i just wonder if there is any opportunity to be thinking about what we might be doing now in order to advance eastward extension or if we are getting too far ahead of ourselves and do not center have the cash now. Certainly. I think what you are referring to is the shortening of a train Box Extension to the east that we presented to this board under what was known as the phasing study. We were successful in looking at the requirementlooking at the ability to reduce those tracks. I think you call tail tracks and reducing the box. It yields a substantial amount of savings working with operators to make sure we can do that. However, around that same time we are working with link 21 entity to see how that would impact a potential runthrough for a east bay connection. And, we continue to do that, so the shortening of a box does not prohibit a future extension. We are awaiting though for the results of their technical study to see how they could access the east end of our station box. I think publicly they are talking about it more vividly but we are working with them from a engineering level just to see how that might happen. We as a project team though are doing nothing to preclude an extension from the east end. We are being very careful in the design to not preclude that. I dont know if that answers your question but thought it might be helpful to explain what we are doing. Yes. I understand that you are not doing anything to preclude that eastward extension. My question is should we think about doing anything in order to facilitate that eastward extension and anything we can be doing now that might save costs . Well, we continue to look at the project in our development always with value engineering to save cost. We always have a eye on that. The coordination we have with link 21 though is that we are so far ahead of them. When i say we are doing nothing to preclude them it is because we have nothing from them to show us what they need, other then justone thing in particular they have to do with the vehicles because our station box isnt rated for the battery vehicles in the current predictive heat generation or Energy Generation of a battery vehicle fire, so we are working with them through the state to determine what those ratings might be to see how those impactswhat those impacts might be on the subterranean stations. There is a few different forms where we are working with them, but we are so far ahead of link 21, it is hard to react to a proposal that at this level of development. Understood. Thank you. Director lipkin. Just going to jump in and suggest maybe it is a conversation worth having aboutyou are suggesting whether ultimately bringing in scope from link 21 into this program earlier could have net benefits and i dont know inaudible right place to ask the question because you get the answer which is right answer, we have a scope and have to deliver. I think it interesting question. I just wonder what the venue is to have the conversation. Are they committed to coming to Transit Center and want to come in from the east . If you those answers you can say maybe there is a opportunity or maybe there isnt. That is my two cents on it. Maybe it is another conversation we should have with different lens on the question. Perhaps this is more a question for the director, which is, what are our plans for helping to facilitate the link 21 project and to guide it because i believe that project is looking for guidance from this body as well as San Francisco and other key constituents . Through the chair, my understanding of link 21 project is they committed to coming out of the east end of the sale s force Transit Center in the recent Public Meeting and Board Meeting in the last few months but the alignment whether it goes to the bay, curves towards main street or alameda or oakland has not been determined nor the gauge of the rail for us. It is conventional gauge rail which is high speed rail but they are looking at a lot of different options to facilitate that which to me suggest the acquisition of Real Property until they made those decisions seems premature but i did want to say we have Real Property acquisition as referenced earlier in the agenda with our real estate amendments to our policies along the existing dtx corridor to take advantage of potential savings you suggest, but we are in regular coordination with link 21 and look forward to the longer term vision where we have caltrain and high speed rail in the basement and in the opportunity to connect across the bay in whatever configuration works for the operator jz that is from the east to the west and west to the east. Can i get caught up on the cost . How much did we save by the shortening of the rail . The shorteningreduction of the station box . By the taking thewe have the rail going towards the bay a little further. We pulled it in and that was value Engineering Solution to keep us in the 4 to 5 billion range, right . I will say a couple hundred million. A couple things. One, we havent done complete bottom up cost estimate for it downtown rail extension since 2016. We have been carrying to this board and public a rough order of magnitude cost estimate of 5 billion to accomplish that scope. We are in the midst of a update to that cost estimate through our general engen oaring consultant and peer reviewing that number. We expect to have that number in the next 2 to 3 months and our expectation is major Capital Infrastructure projects like this nationally, internationally are suffering from cost of time and materials and increasing so the expectation is that number does go up, but it is