Transcripts For SFGTV Special TJPA 9816 20160912 : compareme

Transcripts For SFGTV Special TJPA 9816 20160912

Quorum. All right. First item please. You are to go into closed session and we have no member of the public to address you and we can do that now or. Okay the board of director meeting is in open session and counsel will report to close session. As to item 5 Public Employee performance evaluation pursuant to Government Code Section 54957 interim executive director and chief financial chief Financial Officer and board secretary there is nothing to report. Item 6 conference with Real Property negotiators with Government Code Section 54956. 8 for Transbay Transit Center and longterm lease there is no action to report and the board will take up items seven and eight from the close session calendar at the end of the meeting. Okay. With that he will call the first item. Yes. Item 10 which is communications and directors im not aware of any. Seeing none the next item is 1111 board of directors and new and old business. Seeing none. Item 12 is the executive directors report. I will make this quick. We were honored to the transportation secretaries of the United States and the state to visit the Transit Center and seeing it on the same day was a great opportunity to highlight phase one and we briefed them on phase two and the delivery and funding needs. As you know they both administer some of the funding streams for phase two. Namely on the federal front is the new start front and the state front is the cap and taid funds. They were impressed with the progress on phase one and pleased to hear were moving forward with phase two. The federal Transit Administration was declared and i went to a workshop on Capital Improvement programs that was held in july in washington, d. C. And the workshop had valuable discussions of funding of transit projects and update on the latest status of the new starts program and the process. During the meeting i took the opportunity to meet with the leaders of the build America Bureau at the u. S. Department of transportation. The bureau was created to streamline the various federal credit programs and grants programs and provide assistance to grantee focus they need credit. We intend it was its built to be intended to be a one stop shop for loans. We discussed the status of our existingtiva loan with them and briefed on phase two and our desire to seek federal loans on phase twotivia or rif and we intend to continue the discussions with them. I attend the transit construction workshop in new york. This workshop brought agencies throughout the nation to discuss the challenges during construction and the procurement methods theyre using to procure construction. It was very informative for me to be there and informative for us to listen to that because as we move forward with exploring the various delivery methods that for phase two the discussions were very valuable. I do want to thank director reiskin for bringing the workshop to my attention. Thank you. On august 18 i attended the California Transportation Commission meeting alongside my colleagues from ac transit and the golden gate Transit District to advocate for them to approve a low cost lease for the bus storage facility. This was an item on their agenda for information and we both advocated that we should get a low cost or no cost lease for our bus Service Facility as well as the golden gate station, golden gate district parking lot that theyre using now which caltrans owns. They will take the item as an action item in the october meeting and we will be there to advocate for that and hoping to get a break on the lease. Several of the commissioners indicated support of reduced lease and caltrans proposed that the lease be 50 of fair market value. Were asking for less than that as well so were hoping for a good outcome at the october meeting. Last we successfully completed our Intern Program this summer, and we have a video from the interns from the Transbay Transit Center and we had interns with controls and turner and webcor and you will see that video and with that thank you very much. Okay. The next item is the construction update. Good morning directors. Im going to cover the construction activities and then i will be turning it over to ron to finish up with the budget schedule and challenges for this past period so starting with the recent activities with construction we updated our graphics that we have been using now for a few months as we go from the concrete to the other follow up trades. Its a rather busy graphic but has important details on it. The Transit Center is split up 22 slides and this is from the ground level to the roof top to the glass installed to the awning and roof top stuff is that is happening so a lot of good information in here and a lot of Good Progress over the last two months. In the lower part, the lower concourse and the train box it shows up clearly in the graphic that all the work has been on walls in the lower concourse. The heart of the wall there and the purplish area is where were getting walls in and permanent hour and the utilities running as soon as possible and on the bus ramp it shows the graphics and a lot of work that has been happening on clementina and harrison street as the bug ramp work progresses well. Breaking it down heres a detail. We will have that in every one of the presentations a rendering versus a actual slide in this case looking from Mission Street south to first street and you have the tower on the left. We have the other building, 1,011th on the righthand side and look at our awnings and very similar without the trees and a couple of panels so its coming together and well add that into the presentation just to show progress. In the western zone a lot of work at the west end of stair 201, fireproofing and a lot of off site and on site fire utility in that zone. In the western zone the picture in the upper right is showing the glass enclosures and up to the roof top and the bottom right shows the continued work that has happened on the awning and its instilled for the central zone except for a few of the penrose patterns at this point and on the eastern zone finishing out some of the concrete elements. You also see the grand hall and its the Critical Path on the project and getting the class enclosure to the glass floor above the grand hall is part of the taghtd and heavy activity in the area and taking shape and looking like a facility making Good Progress and on the bus ramp the focus you know has been is in this particular picture you see msc mechanically stabilizer and one of the retaining walls between folsom and harrison and that is making some very Good Progress. Upcoming in the central zone it will be roof top waterproofing is starting. The bus deck waterproofing and the drive all concrete is progressing well and the mee all of the overhead elements in the central zone are progressing through next month and the removal of the first street temp bridge. In the eastern zone were finishing the roof top concrete, bus deck perimeter crash rail and waterproofing and waterproofing and part of the progress. Once you get the fireproofing done you can move up to the other trades more efficiently and in the western zone and completing the train box lid and waterproofing and a lot of electrical room build out and getting power in that the western zone and for the bus ramp then we have the cables and they started and the first of the seven. Theyre pushing cable through that and we will see a lot of progress in the next month and projected midnovember when that is done. After that they have a pipe that wraps it and a final capping to them once they tighten them up and stress them to what they need to be for the final design. And then this is just a graphic to confirm the first street traffic will be shifted on the weekend of september 24 over to the east. Traffic shouldnt really be impacted and wont notice it when it reopens on monday and it will stay in that configuration for a few months and then push the traffic to the west to complete the three stage process to remove the first street bridge. In regards to safety we had two recordables in the last couple of months. One was a back injury, one a shoulder injury but no loss time. Weve had no loss time in calendar year 2016. With over 2. 5 million craft hours through the end of august so with that i will turn it over to ron to start the budget discussion. Thank you dennis. Good morning directors. I will try to be brief as well knowing that the agenda is full. Leading up with the budget overview expenditures and commitments and as expected with 15 months remaining until contractual substantial completion. We exz spended 43. 3 million since the last report and had an uptick of committed by 17. 7 million. Given some recent favorable bidding lately namely and you will hear soon about the Network System and were having our ongoing risk assessment. Right now weve doesnt our quarterly adjustment to the estimate of at completion. We drop today down by six moints. 9 million and i think there is room as we work towards advancing retiring some risk as we close structural steel and structural concrete in the future so im seeing a downward trend on that but were still maintaining kind of a conservatism to it right now with an estimated completion at 2. 1 four 7. 5 billion. Not to get too much into the minutia in terms of constituency cost since the last report weve expended about 1. 1 million on contingency and and 800,000 of that are reimbursables towards putting work in place for the puc and then upcoming weve got about 9. 5 million kind of in the mix and a lot of it is just future notices to proceed, so nothing really standing out there to point out. Moving on to schedule kind of a slow pace here in terms of movement, kind of status quo from the last report in terms of overall time. Were still sitting marchish for substantial again i wanted to underscore that a lot of items are really within the timeframe for the contractual substantial completion. We have a couple of outliers that were still working on that push us into 2018. We did see a little slippage on the bus ramp. It has been a little challenge wg frame five i think it is although were getting momentum on that. I saw some great photos of it being prepped up in the fab shop so im still optimistic that the bus ramp will start pulling in although i havent seen it just yet and again the bus storage has been idle in anticipation for lease terms to advance. I understand thats going to be on an agenda in october for the california board so we will see where that one goes but right now it remains idle. Looking at the streams of activity as you can see the majority of activity has held steady. Were showing slippage with ceilings and panels and maps. And again looking at the deeper minutia of the schedule im not terribly alarmed. Well manage and bring it in where we need to go. Again just kind of an overview of where we are with the challenges in terms of the schedule. Again as dennis had mentioned Critical Path lies with the grant hall with a lot of overlap of trades so a lot of focus is there. Were scheduled next week for the next scheduled mitigation meeting with the team to strategize the next wave of acceleration on how to start bringing it in and close that gap between you know february, march to bring it back, all items into december but as i mentioned the majority of items are already sitting where they need to be. We just need to work on some of the outliers like gray water tanks and polishing terrazzal and commissioning is probably the larger one there. The next challenge i am happy to say i never thought i would say this but by america as a challenge for all intensive purposes is resolved. I am sure we will have flair ups over things but the last report we had great concern about the building management, the fire management, public address and audio visual. There was a number of letters exchanged between our team and them for that matter. They have responded. They are procuring and advancing the work, and we will be proceeding as a head certified so a big plus. Again we will keep an eye on it. I am sure there will be items here or there that are going to flair up as we flare up as we advance but the big worry is behind us, a big win for the last couple of months. Briefly on the bus reconfiguration no move ment on that one and ac transit suggested that the interim executive director and the general manager for ac transit get together and strategize how one might fund this desire but right now no movement on that and we have great progress on the bus deck as planned and as procured. I know the representative from ac transit has been away on vacation for a number of weeks so im hopeful we will get movement on that front shortly as well. What representative is that . Linda. Linda has been okay. Yeah. Bid package procurement was something that i had highlighted last report. Since then we bid out the Network System. We actually went out with the av system as well albeit it appears that were rebidding that package only because of issues around by america and Small Business paperwork for that matter. The scope of works and the dollars on both are trending the one that did come in is lower than budget, kind of a rare e here i hear but we came under budget on that item so again we will continue to monitor the advancement of this because commissioning is tied a lot to the Network Development and all but again i think its downgraded from a real challenge to a concern to be monitored. And brings me to the last new challenge since we kind of retired things we have been concerned about in the past, and my biggest worry right now is being operational ready. Were moving really good momentum towards delivering the building in december. We have initiated meetings with the various transit agencies. We really, really need to meet the mark and get the master leasee engaged by january so we can position ourselves to truly be operationally ready because im confident that we will have a building ready for operation. And with that i will entertain any questions. The transit operators improvements i presume you mean ac transit. Gray hound and golden gate i believe also. Is the fact its not a question of who is supposed to put them in but do you have the plans and that stuff . Is that the issue . There are details in discussion in terms how to perfect the booth for ac transit for that matter. Getting going on with the greyhound area in terms of the tenant improvements. For the most part is get them to the table and reaffirm what were delivering, refine it and move it forward. Is ac transit twfer you and greyhound and the other . Yes. Contractually yes. Yeah thats what i thought because were doing the whole bus deck. Yeah. Yeah, soundses like i need to get on it. Yeah. I am eager to get all that defined, the master leasee secured. All of that needs to come into focus and solidified. I have a meeting with the general manager to discuss to discuss this . Yeah. Were in contact with them. All right. For the most part a lot of good news. A lot of challenges were retired in the last months. I feel good we came a long way in the nine months of my engagement. I feel good where were at but cant lose focus with the next wave and that is being operationally ready and looking for us and the team to get a deeper and stronger engagement now that we have some of the delivery issues of the building kind of behind us. We need to look for it and get that momentum going. Great. Yeah. Good work. Just out of curiosity what is the aggregate value work in place per month right now . My math shows 30 million. Yeah, i think this is different because we didnt have a meeting in august, yeah 45 million, in that range. Yeah, its right in the zone. You may have noticed Percent Complete versus the percent spent. That gap is starting to slowly close. We had 1 uptick on time and an uptick on budget expended so those things are starting to align. And the schedule and have to keep going 35 million a month in place. Yeah. Thanks. Thank you. Thank you. Your next item is item 14, the Citizens Advisory Committee update and directors the chair is not present but he indicated he had nothing to report. Okay next item. Item 15 is Public Comment and an opportunity for members of the public to address you on matters not on the calendar. [inaudible] [off mic] we have there thatcher. Good morning. Jim thatcher with a company in San Francisco. I saw in august about the article about the terrible things going on with the center and i felt that the board was not taking a very active position relative to this. I was really surprised and most please with the the Public Relations pr message they put out on the website. Im not sure how many people read it but its well written and describes our position at least your position well so i commend the people that put it together. I think it was a Job Well Done and i would like to see it gets more exposure because its the truth of the matter and the truth always wins the day so i really like that so its a well done to the staff and who ever is responsible for that so thank you and i felt it was an uncertain time. Last point bart i see has put out a request for proposal for renting parts of their embarcadero station out for narrow little kiosks areas and larger areas. This is the same thing although were in a much larger scale and this is something i encourage the board to watch closely and will give you maybe an idea of what the real value of these things are or at least a data point as we go through our process so i think thats something worth looking at. Thank you. Thank you. Okay. That concludes members of the public to address you. Next is the consent calendar. Yes please. All matters are routine acted upon a single vote. There is no member of the public or board wish to have items separate and 16. 1 and approving the minutes of the meeting and 16. 2

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