REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS, CITY HALL MITCHELL, SOUTH DAKOTA December 19, 2022 6:00 P.M. PRESENT: Dan Allen, Marty Barington, John Doescher, Kevin McCardle, Steve Rice, Dan Sabers, Jeffrey Smith, Susan Tjarks ABSENT: PRESIDING: Mayor Bob Everson AGENDA: Moved by Allen, seconded by Rice, to approve the following items on the consent agenda: a. City Council Minutes 1. City Council December 5, 2022. b. Committee Reports 1. Planning Commission November 28, 2022 and 2. Community Services Board December 8, 2022. c. Department Reports 1. Sales Tax Collections and Update (November), 2. Finance (November), 3. Building Permits (November), 4. Police (November), 5. Fire/EMS (November), 6. Code Enforcement (November), 7. Palace Transit (October) 8. Water (November), and 9. Airport (November). d. Amendments to the 2023 City Personnel and Procedures Manual e. 2023 Vehicle for Hire Company Application 1. Speedy Taxi f. Automatic Supplement to General Fund-Police in the amount of $2,000.00 from grant funds. g. Automatic Supplement to Parks-Sports Complex in the amount of $323.77 from a donation. h. Automatic Supplement to Community Services-Palace Transit in the amount of $10,950.00 from grant funds. i. Raffle Permits 1. Lifequest-Dancing for Dreams with the drawing to be held on March 24, 2023 and 2. Mitchell Lions Club with the drawing to be held on April 22, 2023. j. Declare surplus 2012 Horton Ambulance for trade-in. k. Change Order #2 for 9th and 5th Avenue Project #2021-07 decreasing the contract amount by $31,937.27 to Menning Excavating, adjust contract amount to $2,677,673.94. l. Set Date of January 3, 2023 for hearing 1. On the application of the Corn Palace Shrine Club for a Special Event Liquor License located at the Masonic Hall for January 7, 2023 for a Corn Hole Tournament and 2. On the application to transfer RL-5757 Retail (on-sale) Liquor License from Austen LLC dba Corn Palace Inn, 1001 South Burr Street to HiWings LLC, 40580 250th Street. m. Pay Estimates December 19, 2022 Pay Estimate #9-Final in the amount of $234,829.24 for East Central Drainage Phase II #2019-39 contracted to First Rate Excavation, Pay Estimate #2 in the amount of $15,000.00 for East Central Drainage-Admin #2019-39 contracted to Planning and Development District III, Pay Estimate #12 in the amount of $24,219.00 for Sunnyside/University Storm Water Study #2020-08 contracted to McLaury Engineering, Pay Estimate #17 in the amount of $492.50 for Foster Street Bridge #2021-02 contracted to Brosz Engineering, Pay Estimate #9 in the amount of $3,662.00 for Concrete Bid-Schedule A #2021-04 contracted to Top Grade Concrete, Pay Estimate #7 in the amount of $5,597.50 for 9th & 5th Reconstruction #2021-07 contracted to Brosz Engineering, Pay Estimate #18 in the amount of $1,037.50 for 9th & 5th Reconstruction #2021-07 contracted to McLaury Engineering, Pay Estimate #6 in the amount of $94,627.08 for 9th & 5th Reconstruction #2021-07 contracted to Menning Excavating, Pay Estimate #21 in the amount of $45,333.69 for Landfill Cell #4 Construction #2021-08 contracted to Helms & Associates, Pay Estimate #2-7 in the amount of $22,227.31 for Lake Mitchell-Phase II #2021-20 contracted to Barr Engineering, Pay Estimate #21 in the amount of $46,139.72 for North Wastewater Improvements #2021-31 contracted to HDR Engineering, Pay Estimate #6 in the amount of $723,683.45 for North Wastewater Improvements #2021-31 contracted to PKG Contracting, Pay Estimate #4 in the amount of $5,880.00 for Water & Wastewater Fee Analysis #2022-22 contracted to HDR Engineering, Pay Estimate #2 in the amount of $29,541.00 for 3rd & Main Streetscape #2022-26 contracted to McLaury Engineering, Pay Estimate #5 in the amount of $1,386.00 for Old Landfill Monitoring #2022-28 contracted to GeoTek Engineering, Pay Estimate #6 in the amount of $2,275.00 for New Landfill Monitoring #2022-29 contracted to GeoTek Engineering, and Pay Estimate #1 in the amount of $8,917.50 for Jetty & Marina Bike Trail #2023-03 contracted to Brosz Engineering. n. Approve Bills, Payroll, Salary Adjustments and New Employee Hires and Authorize Payment of Recurring and other expenses in advance as approved by the Finance Officer. PAYROLL NOVEMBER 27, 2022 – DECEMBER 10, 2022: City Council $3,411.04, Mayor $1,474.35, City Administrator $5,536.92, Administrative Boards $2,060.88, Attorney $4,601.23, Finance $12,745.46, Human Resources $3,710.93, Municipal Building $3,139.60, Information Technology $2,844.80, Police $70,857.38, Traffic $4,454.37, Fire $33,652.00, Street $30,265.23, Public Works $17,488.28, Cemetery $5,514.72, Animal Control $489.02, Library $16,701.33, Recreation & Aquatics $6,661.71, Recreation Center $14,926.05, Sports Complexes $10,885.16, Parks $12,038.88, Supervision $5,666.66, E911 $19,511.28, MVP $499.67, Palace Transit $27,392.23, JVCC $1,397.16, Nutrition $3,981.51, Water Distribution $12,471.20, Sewer $15,836.24, Airport $3,505.15, Recycling Program $6,411.14, Waste Collection $6,906.18, Landfill $9,697.29, Corn Palace $18,215.20, Golf Course $3,427.94, Emergency Medical Services $29,542.23. NEW HIRES: CORN PALACE: Kassedy Knippling-$9.95, Brayden Reindl-$9.95. Brenden Wantoch-$10.45 SPORTS COMPLEXES: Hudson Haley-$9.95 SALARY ADJUSTMENTS: AIRPORT: Michael Scherschlight-$33.826 CORN PALACE: Gary Walton-$24.239 PALACE TRANSIT: Chad Mowry-$19.394 POLICE: Seth VanDen Hoek-$26.409 STREET: Jeffrey Hurt-$25.152 WARRANTS: 3D Security, Monitoring-$600.00; A&B Business Solutions, Contract-$4,087.28; A-Ox Welding Supply, Supplies-$164.18; AAA Lawn Care and Maintenance, Maintenance-$650.00; Adamo Properties, Improvements-$3,140.70; AFLAC, AFLAC Withholding-$10,156.82; Aflac Group, Critical Care-$551.70; AFSCME Council 65, Union Dues-$511.51; Amazon Capital Services, Supplies-$1,452.62; American Garage Door, Supplies-$300.00; Aramark, Supplies-$244.10; AT&T Mobility, Utilities-$657.68; AT&T Mobility, Utilities-$1,373.51; ATV Holdings, LLC dba Mitchell Telecom, Utilities-$5,639.99; Avera Occupational Medicine, Screenings-$5,325.00; B-Y Water District, Utilities-$48,831.00; Baker & Taylor, Books-$286.43; Barr Engineering, 2021-20 P.E. #PH2-7-$22,227.31; Beacon Athletics, Supplies-$607.00; Ben Vanden Hoek, Travel-$209.84; Bender’s Sewer Cleaning, Maintenance-$3,190.00; Big Daddy D’s, Contract Services-$1,908.20; Blackstone Publishing, Audiobooks-$93.55; Bound Tree Medical, Supplies-$214.90; Brad Buysse, Reimbursement-$121.76; Brosz Engineering, 2021-2 P.E. #17-$15,007.50; Buhl’s Drycleaners & Linen, Service-$65.00; Butler Machinery, Supplies-$13,502.88; C&B Operations, Supplies-$1,250.66; Cadwell Sanford Deibert & Garry, Estate-$3,957.75; Cengage Learning Inc/Gale, Books-$490.23; Central Electric, Monthly Service-$7,602.08; Century Link, Utilities-$57.36; CHS Farmers Alliance, Supplies-$5,661.35; Cindy Roth, Reimbursement-$235.34; City of Mitchell, Utilities-$17,820.70; City of Mitchell, Golf Course Deductions-$1,625.72; City of Mitchell, Recreation Deductions-$2,065.40; City of Mitchell, Bid Tax-$6.00; Climate Systems, Repair-$4,996.65; Coborns, Contract Services-$504.00; Commercial Asphalt/Spencer, Supplies-$13,052.99; Core & Main, Repairs-$783.49; Core-Mark Midcontinent, Supplies-$1,780.98; Corporate Translation Service, Translation Service-$8.83; County Fair, Contract Services-$766.50; Culligan Water Mitchell, Professional Service-$50.00; Dakota Supply Group, Supplies-$441.61; Darleen Higgins, Refund-$60.00; Darrington Water Conditioning, Rental-$80.45; David Sarne, Reimbursement-$109.99; Davison Rural Water Systems, Utilities-$82.50; Dean Knippling, Travel-$230.00; Delta Dental Plan of South Dakota, Dental Insurance-$14,524.62; Department of Agriculture, Solid Waste Surcharge-$2,454.62; Department of Social Services, Child Support-$602.30; Dice Benefits Consulting, Administration Fees-$501.00; Diesel Laptops, Supplies-$2,276.86; Direct Digital Control, Repairs-$187.50; Eurofins Environment Testing, Labs-$2,149.00; Fedex, Postage-$17.33; First Rate Excavate, 2019-39 P.E. #9 Final-$234,829.24; Gaylen’s Gourmet Popcorn, Supplie

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