Do you solemnly swear or affirm the testimony youre about to give will be the whole truth and nothing but the truth . To do best of your acknowledge thank you you may be seated item c election of officers president and Vice President to nominate and elect officers president and Vice President okay. So anyone the floor is open yes so ill jump in there i would propose we keep the status quo with the same president and Vice President as before. Who are merna commissioner mar and commissioner clinch there is a motion and a second both accept. Yeah. Sure. Thank you roll call vote oh, im sorry Public Comment on the motion seeing none, the roll call vote commissioner president melgar commissioner clinch commissioner konstin commissioner lee commissioner mccray and commissioner walker that motion carries unanimously approval of the minutes discussion and possible action to adopt the minutes for the meeting on january 20, 2016, and february 17, 2016. Move to approve second is there anyone else
Ordinance and also the Public Records ordinance in regard to a City Department having an obligation to turn those matters over timely. Is that correct . We are. In fact so just to sum up then your you are stating to us that the Planning Department violated those sections referenced in the report of our staff . We did not provide some of those materials in a timely fashion, yes. Which was a violation of the rules as reflected in the materials that are put forth in the report of our staff . Youve already said you agree with it . Thats correct. Okay. I dont have anything further. Others . Thank you for your recounting and commissioner keane that helped me. I was going to come at this differently. Would you treat this request the same way . How would you treat the request that came from mr. Ringel . How would the department treat the request today . Its treaty similarly but since i have been appointed we made procedurally changes and added staff in my department to specifically target thes
To your department your department did then violate the particular rules relating to the obligation to turn over these materials at the time they should have been turned over . Yes. We will contend those will not willfully done in that manner. But they were violations and you accept the fact that your department violated those regulations whether willful or non willful. The materials that are referenced in the report that should have been turned over werent turned over in a timely fashion. They may have been turned over later but at the time they were supposed to be. Thats correct. And youre aware thats a violation of the sunshine ordinance and also the Public Records ordinance in regard to a City Department having an obligation to turn those matters over timely. Is that correct . We are. In fact so just to sum up then your you are stating to us that the Planning Department violated those sections referenced in the report of our staff . We did not provide some of those materials in a t
Materials that are put forth in the report of our staff . Youve already said you agree with it . Thats correct. Okay. I dont have anything further. Others . Thank you for your recounting and commissioner keane that helped me. I was going to come at this differently. Would you treat this request the same way . How would you treat the request that came from mr. Ringel . How would the department treat the request today . Its treaty similarly but since i have been appointed we made procedurally changes and added staff in my department to specifically target these types of Public Record well, all record requests really, and so we have a better procedure in place to identify those planner who is are involved with processing materials so in fact for example ben fu and don louis were not the only two planners working on the case but the primary respondents to the records request so as part of that some of the records other than not provided to him because they were not in their possession but
Responded in a timely fashion and responding mr. Ringel of all of the emails in possession of the Planning Department. You said you agreed with the report of our staff and in relation to the chronology and how this happened. Is that correct . Thats correct. In the report it does mention a number of times the gentleman asked for various records he was entitled to under the sunshine ordinance act and under the open records act, and was not given them and was given them later than the period he asked for them. Youre aware of that . Yes. Okay. So what youre saying when you agree with your report you are agreeing that in regard to your department your department did then violate the particular rules relating to the obligation to turn over these materials at the time they should have been turned over . Yes. We will contend those will not willfully done in that manner. But they were violations and you accept the fact that your department violated those regulations whether willful or non willf