Transcripts For SFGTV Transbay Joint Powers Authority 10815 20151009

Old business. Were okay. All right. Executive directors report. Good morning everyone. I wanted to begin by reporting that block five recently closed for one 72. 6 million. Our landfill proceeds top 160 million and the Ground Breaking occurred this week with gallop and the company and met life and we expect to close on block eight in november and we will have exceeded over 500 million in proceeds from the sale of the parcels for the projected. I want 20d encourage everyone who hasnt taken a walk by the Transit Center to do so. We also offer tours. You will now see the light column, one of the sustainable elements that will bring daylight into the center take shape. Its completely taken shape. Its really beautiful and i encourage you to do that. I will ask jack now to give the construction update. Good morning. My name is jack adams, construction. So i will give you the construction update for the month of september. So we hit a milestone where we called for completion of the below grade structure. The package is complete. We have some punch lists to. Do we will develop that list and closing out that package here shortly, and the next two milestones coming up are the strublght url steel and the above ground concrete and coming up in the next couple of months. We have a little more detailed update on the milestone of the structural steel is on track right now to complete and welding in june of 2016, and the below grade i mean the above Grade Concrete package is on schedule to complete for next year. So heres the project status diagram showing the center level of the the center zone of the concrete is nearing completion. The west zone you can see the progress on the structural steel and we have that last section of the steel between grid lines four and seven as being erected as we speak and on the east end the focus has been on the light column. Were finishing the welding of that and crossing fremont street with structural steel for the last 30 days, 39. The project status contingency is updated in the remaining balance is 48. 4 million. Project safety were still tracking. We have six reportable injuries for the year to september 30. Unfortunate we had one reportable injury from august that was reassigned to a lost time injury because the person with the injured foot had to have surgery and that was wasnt identified until september and its reclosed as a Loss Time Injury and the first for the year 2015. The period summary report just talked about the safety issues. Web core does have a safety team in place and investigating all of the incidences and putting in corrective measure. They have a Safety Recognition Program thats been well received by the workers in the field so positive reinforcement of safety and the craft dollars completed with 50,000 worker hours in the month of september so thats a large number for workers hours last month. So the structural streel sustains in the western zone, and thats our main focus. The other contractors cant work in the area while were erecting steel so its all steel. There is false work towards the east end of the zone and that is ready for concrete at the ground level that will start the end of october. Central zone we have a lot of concrete pored so the other trade contractors, mechanical, electrical and plumbing and stair and other contractors are starting to mobilize into the area so this area is having interior walls built out and electrical and plumbing trade recess still continuing on installing some of the hangers above head. And the roof level slabs are the main focus. We have slabs pored on the roof but continuing with grid lines ten and 20 and pored to grid line 50 and focused this month of october is to continue that concrete pores towards the east ends of that central zone. The eastern zone is all about structural steel. We crossed over fremont street. We had a full closure of september 2627 and get as much done we could both day and night, and were on track for a final completion of over night work on october 11 which is this saturday night. The light collum is erected and the welding will be complete shortly and while were doing that over by fremont street the concrete contractor is making good problem by beale there and the walls. The status update on the concrete level walls and the ground level concrete by zone so this is an update. We had a slide for the last year or more of below Grade Concrete and not completed and now were focusing on the ground level concrete and the walls that bring the walls up to the street level and the ground level decks take the decks across the entire project site at ground level. You can see the progress made 100 in the central zone for wall and 85 in the western zone and 17 currently in the eastern zone, and the ground level decks again the central zone is in good shape with 90 completion of those decks, and as we work up the building we have a status chart here for the decks on the bus level and level two area. Again you can seat primary focus is on the central zone and the roof level follows. The photographs of the western zone steel progress so this is up to grid line three. This is the stairs and the focus again is on the reinforcing and the concrete works on the roof trying to keep the progress going. Here is the ground level slab false work that is starting to move into the western zone so this is ongoing in the month of september with a goal to get these decks to follow behind the steel. Once the welding is complete we can move into the area safely. This is between grid lines eight and ten and this is the eastern zone with the steel erection and assembly over fremont street. This is adjacent to fremont and heres a night photo of the light column and the steel erection going on at night on fremont and this is the weekend we had to erect the large transfer girders across the street and heres the photo from september 30 where we have made a lot of progress over fremont street with a target completion here or a confirmed completion of october 11. The bus ramp project is going along well. Were working up at the bay bridge off ramp area near harrison street and concrete abutment work going on there. The photos and the notes show the progress made on the cable state bridge and were made our first pour on the bridge on september 25 and were looking towards midoctober to pour concrete over the natoma bridge and moving from under ground work to permanent work for the viaduct and the bridge. The photo here of the progress on the north side of the cable state bridge and you can see the guides are actually installed now on top of the deck and these will be the the rebar is formed around nose and cast into those and cast into place in the next months so Real Progress here. Here are photos of harrison street and the abutments and you can see the size of construction workers walking by in the photo. For the next 30 days in the western and central zone particularly in the western zone its doing the e reaction and at the central zone finishing the concrete at the roof top levels and finishinglet walls and the scallop walls and the roof top concrete work is starting to take shape. Stairs will continue also. The eastern zone and the concrete walls and the completion of the steel and the erksz recognize erection of the steel and the stem work and the concrete work above. The next 90 days it will be still mostly welding in the western zone. The steel erection will complete there in the next 30 days some time early november and the welding will continue after that and follow with the concrete deck pores after that. The stair wells will continue and the fireproofing will start soon in the central zone so new trades are coming on all the time. In the eastern zone its steel for the next 90 days and the bus ramp project will repeat for the next nine days and from that homma and the area. This slide is to point out how many contractors are mobilized to the site. We have the mechanical and electrical contractors, stair wells, fire projection contractor, ceilings and wall framing and mobilizing to the site in the next 90 days will be additional contractors, waterproofing systems, roll up doors and bollards and barriers and metal panels and site work and civil work on the ground including concrete, topping slabs and bus crash rail so the contractors on site are going exponentially up. The labor break down is on track for the percentages for the bay area. You can see the areas in San Francisco, not a change there, just increase the amount of hours. Same with the a prent hours and increased hours here and the labor break down broken throughout barrier of 3,000 separate trades persons have worked on our site since the beginning of the project and thats the construction update for september 2015. Any questions . Questions . Ed. Just ask my monthly query about the structural steel. Its still showing as june 2016. Any progress yeah, the last schedule we got from web core shows finishing the welding end of may so it is moving forward, but the schedule doesnt yet reflect it so the next month we will see if we could update that with a completion date but its going well. The fabrication now the issues are behind us so we are confident we can pull the date in. Thanks. Thank you. Thank you. Thank you. And we will have a report on the project labor agreement. Good morning board members. Actually to add that to the question regarding steel progress theres cranes we have dates and showing progress on the west end. The first crane will leave on the west end and projecting on the east end in february so things are pulling in within the direction and i will report on the Third Quarter. Its been a quiet period which is good. Go through the administration update on the progress, apprentice trends and what we told the unions on what is upcoming or what is left. So for the next joint Administrative Committee that was held on september 17 we went through the usual construction progress, apprentice programs and veterans and identified no work stoppages and labor and good on that front and as jack arented we have the one lost time incident that happened in august on the bus ramp where the individual needs surgery on his foot but that was it. Regarding progress to date the students they are gone for the summer now. Had a very good summer with them. I think the last one for turner left actually about a few weeks ago but were looking when we start up the process back in the spring. Regarding progress for veterans a lot of good progress. The unions are all working with us to spread the word about the direct entry concept directly into apprenticeship and web core is working with them to prepare a list of veterans ready and working in the trade and that helps in the outreach and the coordination efforts and i wanted to bring up the fact there is a veterans bike ride on september 17 that has been october 17. October 17. Thank you. October 17 so not this saturday but next saturday out the los po seats on college and sponsorship and raise funds for the vets and active military organizations so i just wanted to get the word out. Its for cycling for veterans is the group thats organizing that. Progress on adults. Michael tearo reported hes working with John Oconnell to train the trainer on various elements with the multicors program and working with the San Francisco conservation corps. Their program focus on labors and cart penters and theyre expanding that as well. Charlie from the operators said theyre trying to grow more female participation. He didnt go into details and we will get update next time and thats their focus and the pipe fitters are saying theyre at an all time high for the apprentice levels at this point which is obvious for the work load around here going on currently. Apprenticeship trends breaking down with the various different areas, area east bay is still leading with 34 , and then as was reported as well in midseptember we had the one almost 1. 7 million hours. We are hitting our goals or over the goal barely and its going well, and just as the graphic that we like to show that we have an Overall Journeyman jurisdiction the apprentice goal. We continue to trend above our goal with all the apprentice which is a very good thing. And then the last thing we did present to the unions is what is left, the metal ceilings, the landscaping and signage that is still coming fortnext year so with that that ends my Third Quarter report for the pla if there are any questions. Thank you. Thank you dennis. That concludes my report. Go ahead and move into the next item. Yes please. Sure. Item 6 is the Citizens Advisory Committee update. [inaudible] directors, i just want to report on two aspects of our meeting. Number one, as you know a number of us are on the Vision Zero Task force and were concerned about safety as all of you, so we had another meeting with them. I do on behalf of the committee wish to thank scott and barbara pemmerton who arrange our meetings with the particular people we request. In this case it was with commander mand ox of the San Francisco Police Department who is explaining the situation and gearing up for vision zero particularly under the Trans Bay Center and i have suggested since that will be the densest spot of traffic, transit and transport make it a model for our cities and san jose and oakland are other cities and it was impressive listening to her, but however she did mention last year and again were on course this year to have significant increases in traffic incidents and violations, and so this is a concern how we will be reducing all of that with vision zero, but a lot of that is due to speeding, violation of traffic signs or signals and turns, but those are all concerns that we have, and we appreciate very much this continuing reporting with vision zero. The last thing as i ask the at the end of each meeting is what topics or issues the members wish to discuss at future meetings, and we brought up at this time that we really like to find out how on both regional and the local level how organizations such as plan bay area or abag view the convenience and the safety to San Francisco citizens and bay area citizens visiting the area, what concerns we might have for people in the three different periods. One, when we complete the phase one in 2018. Number two or 2017 and consequently 2018 and secondly after we complete v tx and thirdly after cal high speed rail comes into the terminal so in each of the periods were interested in what the what it appears to other experts of how the citizens and visitors to our Trans Bay Center will find their convenience and safety and with that i conclude the report unless you have any questions. You seem to be assuming that those folks have been thinking about those things. I hope they have. Well, if they havent its out there. I mean if they havent were trying to wake people up to this. Yeah, i think you need to prompt them. Yes, thank you. Okay. Next item. Next item is Public Comment. An opportunity for the members of the public to address you on matters not on the calendar and im not aware of any member wishing to address you under this item. Yes please. Not aware of anyone. No one. All right. Seeing none you are subject to go into closed session at this time. Okay. Pursuant to the government section and i havent received any wish on the public to address you on the item. They have the opportunity to do now or we can go ahead and cl. Okay the tjpa meeting is back in session and we will report on closed session. In conference with Real Property negotiators for 75 natoma and addresses on howard for sale of same. There is no action to report. Next item please. Item 12 is a presentation on the Phase One Program budget update. And we have staff to report on this item. Good morning directors. This is a budget update on our progress on finalizing the update of the budget. It includes a status of the remaining Construction Trade packages and scope to be awarded and on thegoing discussions with mtc on the cost results for phase one. It includes results of the Risk Assessment that we under dwlt took and update on the funding picture and discussions with mtc and the city and s fta for the funding picture and go over the next steps between now and november. The board is awarded approximately 128 billion in direct Construction Costs. This includes the issuance of a change order we did early this month for the installation of the column covers and close up panels. We noted at the last meeting we needed to do that in order to maintain the current construction schedule so that was issued earlier this month. This is a listing of the remaining scopes that need to be award. We have 130 million to be awarded which we wish to award once the budget is approved. In order to maintain the current schedule and minimize impact toss the ongoing construction activities were utilizing some of the construction contingencies and issuing change orders for the advance work of the design build packages. We issued a change order for the 1. 9 million for the metal ceilings and install some of them before the concrete is pored. This way we dont have to come back with a bond and lose efficiencies. Were in the process of a change order [inaudible] low audio and when the glass floors awarded and go into fabrication and minimize delays. For the landscaping package we asked the two lowest bidders to extend to november. They agreed to do that. We reached out to the lowest bidder and if theyre willing to submit some of their submittals for review and the contract so we can review them before awards and once we award them we can procure them. They refused to do because of the unfortunate when the award is done and we will reach out once again once we have that information. For the package and the signage and the overhead system we have all the documents ready to go. Once the budget is revised we can award them. We will continue working with [inaudible] to identify steps we can take for the schedule and delay impacts or delays to construction. This is a snapshot of the draft budget as being recommended. We need 157 million for construction. That includes the 130 million to award the remaining trade packages. 3. 5 million for the bus [inaudible] and [inaudible] for the fees and the bonding. We need 9. 14 for soft costs and based on the assessment we did in march and we updated as we received bids we need to replenish the contingency by 80 million to reach the confidence level based on that model. It would seem to me that the Construction Costs, the ttc construction differential, the delta on that showed as a percentage. The cmgc costs shouldnt be too divergent from the percentage on there because theyre into a lower percentage; right . Yes. And yet the revised budget has 12 increase in ttc construction, but a 24 increase in cmgc cost which the opposite of what i would think . It includes the cost for sub[inaudible] performance bond and the cmgc fee so its three components. Yeah, i understand. But why wouldnt it percentage wise at least reflect what the Construction Cost different ecial for for all three items . Thats what i dont understand why its double. You have a 20 increase in the ttc construction but you have to add the bus ramp to those percentages which includes the bus ramp. It includes the utility relocation. Theyre all under that. Yeah, but the bus ramp has been always in there; right . U at and the utility relocation has been in there and the only thing that changed with the scope of work is the ttc construction and the bus storage so i just cant see why theres a big differential in the costs. You dont see it because this is showing budget as of october 15 but the rus ramp is in fact higher than the original budget for the bus ramp by 15 million so that factors into the nurkzed cost. We can do a break down of the numbers and get back to you. Yeah, i would like to see why the costs are going up at a greater rate than everything else. Okay. And so this brings the total to 247 million based on the 30 . And the next section, the soft costs. Whats the difference in Construction Management there and Construction Management above the line in construction . You mean preconstruction . Construction management. You have construction soft cost. Yes. Thats different than Construction Management gc cost and those are different people . Im sorry. Turner. Turner is soft cost only . Yes, there is no Construction Management in the direction cost. So that is just gc and turner is down here in management. Yeah. Okay. That answers it. As reported last month the draft results much the mtc it cost review noted the project needed additional range of funded needed over the 247 being recommended. The mtc costs recommends results in the increase between 295 million to two 491 million versus our recommendation of 247 based on the 30 model. The [inaudible] review took two approaches to come up with the range. They did a cost approach and a risk approach. The cost approach was derived by applying 30 for the trade packages that were not awarded since june. A 5 contingency on the soft costs as well as 180 contingency on the ip network and the bus Storage Facility because we havent received the bids for them for the cost. Its also assumed that the current contingency at the time was sufficient to manage the existing work. On the risk approach the performed bottoms risk analysis using the monte carlo and came up with the 244 number over and above the 247 that were recommending. Were still unable to find out how they arrived at this number. We have our numbers on the model and on the monte carlo. We dont know how they came up with this number yet and were continuing our discussions, but that number is we havent been able to identify they arrived at that, so that number is coming from the report they issued . Yes, the draft report. They basically said we need between 48 and 244. The 48 theyre putting specific how they arrived at that number. The 244 we dont know the input they used and the mod disblel but were okay with the 48 . Yes, i have more slides that will shed light on what we recommend. Were just trying to find out the basis for the numbers. So in summary the mtc review recommends a contingency balance between 166 million to 332 million and the report says we should implement the process partners with change orders and were working on that and we hope to have something in place soon. They also asked us to consider the use of maximum price guarantee and we are having discussions with webcor on that. They asked us to veer away from the mta model and use the [inaudible] analysis. We have an objection to that. We feel that the mta model is the best for the project and used successfully nationwide on these projects and were continuing the discussion with that and they recommend that we go to the 50 confidence level versus the 30 level. Since the release of the report we have been working with staff for the funding level to satisfy the recommendation. As i suggested at the september Board Meeting we proposed mtc to hold a joint Risk Management update together so we can collectively arrive at an acceptable funding range that would be acceptable to the cost review and mtc. They were not able to [inaudible] in a cost review, so we want the to move the process forward and refreshed our cost assessment. That was done in march, and we provided the most updated information. We provided that information to mtc and had a meeting with them, a Conference Call with them and the risk manager to discuss the results. That up included the that project included the project update and the schedule and the costs since march and the bid risk for the bus Storage Facility and the ip network because both of them would not include the bid risk for them when we did the Risk Management update in march because we just received the it was most updated estimates at the time. We refreshed it and had the updated estimate and they were done by different folks than the folks for the Transit Center and [inaudible]. Mtc consultant objected us the us using the fta model in the meeting however staff agreed to look at the results and study the results and get back to us. So our proposal is basically to continue to work with mtc to come up with a range that acceptable to the cost review. These are the results of the models that we ran. It was labeled can i ask. Go ahead supervisor. I am curious i guess im a little confused about why under federal scrutiny wouldnt use a federal model. I am confused about that. What group is reviewing the project because i dont know what group has the scope or expertise in cost review of large projects at mtc. Which department is it that youre were working with the funding folks, programming folks, and they have a risk manager that have worked on the bay bridge and the issue there is the risk manager has want used the fta model before so hes relying on the monte carlo model and we were pretty strong in our reaction to them that they shouldnt be dismissing that model if they never used it before and had a three, four week period to review the risk results that we have for them to dismiss it so we had the agreement with that and we continue to tell them as far as were concerned its an fta funded project and want to use that model. We run both models ourselves and the bottom up and the monte carlo bottom up to validate the results but the way theyre running the model and looking at the Risk Assessment and calculating the risk is different than what we do, and we havent been able to figure out exactly how theyre doing it. In the meeting we had our risk manager at the meeting. They had their risk manager. We had the technical discussion about who is right and who is wrong and everybody stuck to their position so as far as were concerned were trying to arrive at a range that mtc is comfortable with using the fta model, and this is a comparison of the Risk Assessment that we did in march. The one that we did in march you will see under the 30 confidence level the additional funding need is 199. Were using 247 for the budget because we adjusted the numbers as we receive bids that were above what we assumed in the risk model and thats why we have the 247. The 50 for the march model was 261 million additional funding and the 70 was 338 million. The refresh that we did additionally started in june and completed in september shows the 30 as 257, 50 of 316 and 70 at 390. We have provided both results to mtc during the cost review and provided them the risk draft results of the rmc model which is the one we started in june and completed in refreshed again in september. These are the results that weve shared with mtc. We shared also the raw data and the input to the models so they can use that data if they wanted to rerun the model. The results of the Risk Assessment refresh shows that the 30 level we need to replenish the contingency by 90 million and we would have a total contingency in reserve of approximately 130 million. That constitutes approximately 16 of the remaining work after all exposure is account the for. If we use the 50 confidence level the contingency replenishment is approximately 149 million for a total of 189 million. That would constitute approximately 25 of the remaining work after all exposure is accounted for. This would be a snapshot of what the budget would look like if we use the 50 model. You will see the subtotal for construction stays the same. The subtotal for the soft costs will be the same at 9. 14 million and the contingency will go up to 149 million for a total program need of 316 million. In summary we continue to believe that the revised budget based on the 30 model is sufficient at this stage of the project. We continue to propose to mtc to fund the range between the 30 and the 50 level. That 30 being 257 based on the risk results. 50 being 316. We arrive at that goal our goal is complete the project at or below the 30 confidence level. We dont believe that the 50 on the model is warranted at this time based on the information we have and the risks. They think that would be excessive. With they will turn it over to sara to talk about funding. Arent we having jess come up inaudible . At the end . Okay. Do the numbers include that . No, we dont have that. Its based on the exposure. [inaudible] low audio . Yes, jess will report on it and a work in progress. We dont have that number yet. Were doing some parallel. I mean are we exploring that . I will have jess. We will have mark good morning board. Yeah, i wanted to go ahead and address the jmp aspect of what mark presented and as a reminder lasted time we met we were really discussing timeline as much as anything else. We have indicated it would take to the First Quarter of 2016 to have a reliable number of a project this size and in midstream as it is and of course the board asked to have that information prior to the next Board Meeting which for us would have meant accelerating it to early november, and so we did a really detailed and comprehensive dive into that and of course theres issues that we investigate, not only past, present but u projections into the future for the subs that we have and we found its truly isnt feasible and provided as quickly as requested and we would like today that were given the time to do that to provide something that could be reliable and something that we could have confidence in presenting to the board. So being in the situation that we are, and being the price of the project just growing out of control what kind of guarantees can we work on to make sure were not doing this every few months as we try to finish the project . Theyre almost two really separate i think efforts director neuroy and the issues and the way theyre coming up with the data around what theyre doing and of course the recommendations that you have seen. Ours is a different approach in looking at it on a subcontractor by subcontract contractor basis and issue by issue basis for those things that happened in the past and projecting into the future so were going through a really detailed study for each of the individual tasks that will take place for the subcontractors and ultimately what were trying to do is give you something to update month by month but into the First Quarter of 2016 would be a comprehensive number of where we as a contractor would have a Comfort Level to provide you Going Forward. I guess my concern is that where we are now and the numbers that we have shuffling around. What types of guarantees can we really make sure we can finish this project because we cant keep going back and borrowing money. Were assuming so many different risks. At the end of the day its the people that will get the project done on the ground and tell us the decisions on the ground to deliver the project. Were on the ground which is i think is a good story of the project, but this escalation we have seen we havent seen it anywhere on many of our projects so i am trying to get some comfort that either a team on the ground or a different Management System on the construction piece to make sure that we can finish this project as scheduled. Yeah, so i mean i completely agree. The two things you brought up, both cost and the schedule side, so of course we have gone through the aspect relative to the buy out of each of the subcontractors and what were trying to look at there are many subs Getting Started on the project so to predict the future risk it would require on an individual subas well as a task basis for each of the suns we have a chance to go through and look at what that takes in order to give confidence where we would end up for each of them and collectively looking at what that would be on a total basis we could come back to you and give you some of that directed guidance i know youre looking for director nuru. Its a different approach of the analysis that mark was showing here and its one that is done not only internally but in conjunction with the subcontractors. I think the approaches need to be built into the risk of the models that were talking about and give us the assurance yes we can finish the project and im not familiar with the models of risk myself and i dont want to be faced with the situation now on our hands again. Agree. And thats quite honesty why were asking for the appropriate amount of time that we need to get there. Yeah, what i am afraid of since it comes out of mtc, the rlz and your reluctance to come up with something in a short frame and feeding them and you need a contingency and general contractor at this stage and 95 of everything let in contract still wont come up with a gmp. If i were mtc i would be going wait a minute if they wont do it how do we listen to mark who says we have everything under control . Well, thats a concept that wasnt contemplated in the beginning of the project director harper. Its a new one were trying to do midstream into the project so really the direction we have been given is at what point would a guarantee for the overall cost of the project be feasible . I know you said that. I understand that. I just dont understand why that is given all the contracts have been let. We have 50, 60 million in contracts to go. Seems like nothing has changed in the design and things like that and you have control of the contracts. We do. We dont have control of some of the issues that were looking at relative to design, and the task that would relate to some of the decisions that are being finalized and thats part of what were looking at Going Forward trying to quantify in some reasonable way. Which is the question i am asking you. Is there a different approach to guarantee us to finish the project for the person that is delivering the project to us . Right. Its that guaranteed that youre looking for that has gotten us to that heightened awareness of trying to find out what the end all number s right now what you see are budgets with projections and what youre asking of us is an end all guarantee number, and thats why its a much higher level of kfsdz. Its not a 30, or 50. Its 100 . Youre saying what does it take to get there and thats a very high level of confidence. Are there unforeseens that youre concerned about . Theyre always unforeseens director nuru. In this stage were out of the ground and were bid all of these i mean i am feeling there is something concerns somewhere. Yeah, i mean i think there are really unique work packages. This isnt Typical Office building or residential building wheres theres typical things that happen and cycle through. The same projects, project over project. There are unique systems that are being developed and integrated into this project kind of almost a custom design basis so it takes really a custom look at each of those for us to determine that, and what youre asking for us is to do an analysis i mean i know the risk analysis that has been taking place so far are ones they have been doing over the last several years and you asked of us to go ahead and now figure that out for ourselves relative to where we stand in the guaranteed basis and thats a unique thing to ask. Maybe just a related question. Anybodys risk analysis is based on part of existing or projected exposure. I think marks slide shows theyre accounting for some level of exposure. Are you align with the current exposure is . We certainly sit with the tjpa and go through the lists of exposure that exist and come up at this point that the risks are being analyzed and yes we contribute to providing a perspective around those risks. What were really trying to do is take a much, much more deeper detailed dive into the individual risks director reiskin and what that means to get all the way to the very end so its not as generalized on an issue by issue basis. Its more specific on a sub and task by task basis. Then i guess maybe to get to director nurus question assuming that accept that the timing just doesnt work to get a gmp in place before we adopt a budget a month from now does your i guess your speculative understanding of what that gmp might look like will it fit within this range of budget increase that the tjpa is recommending . Well, i know thats what i hear today thats part of the discussion. Is what are the levels necessary to get to that sense of confidence and obviously youre looking for higher and higher sense of confidence and a guarantee. I have seen recommendations of 30, 50, 70 level and sounds like theres continuing an investigation relative to that. Youre looking for from what i understand a guarantee at a higher level so were looking to see what it takes to be within that range and i cant really comment quite honesty at this time which of the ranges is most appropriate. After all this . After the last six months in which we have talked about nothing else about trying to figure out what the overall cost of this project is going to be . I dont think you have the resources to put to this task. That what is sounds like to me, and maybe thats a problem throughout the whole project. I would comment that what we have been asked to do is Something Different then what is contemplated within the contract. We have ramped up to go ahead and provide the right resources so in fact we can go ahead and do this but this isnt something we were asked or talked about six months ago director harper. We were asked recently to start investigating it and we have started that and looked at it in detail and we know continue to do that and we are asking for the appropriate amount of time to do that. Okay. So i just want to mention that we do need to have our budget for consideration by the board by november. Past november were looking at some other issues so we really need to bring this to november even if i guess depends on the boards direction if they want to give webcor more time but regardless we need to bring the budget to the board in november. And we need to find a way whichever budget we approve were comfortable with and bring it is project to the end. Absolutely. And at this time were hearing different percentages of different risk factors that personally i am not comfortable with. Mike can you address the board on what webcor is saying . Is this something they can provide now in november . I dont know what resources youre talking about and the differences between november and january 2016. So its a little difficult for me to speak to what webcor needs to do, but based on my understanding of where we are in the project given how far were along with being bid out we should have a certain level of certainty with the direct costs for the majority of the projected, and based on the Historical Data on the project and webcors experience on other projects one would assume they would be able to put a risk factor on those bid packages and come up with a gmp in relatively short order. What webcor has been talking to the tjpa about which is a little different from what i just suggested is going in and trying to buy out their subcontractors negotiating with them and absolute final price so getting their input and having them part of the gmp commitment so there are no issues with the subcontractors Going Forward. That process i think as webcor has stated will take some time if thats the approach they choose to go down. Great. That wouldnt be early 2016 then. No. If they go through the process of buying out the subcontractors there is no way it could be that time. Webcor says this is the plan and have it by early 2016 so thats what were being told. Sure. So what mike described is in fact true except its not entirely the case and what i mean by that we dont have to go to every subcontractors to do that. There are major ones to do that and were looking at a combination with the risk of the subcontractors and other risks we can quantify ourselves and be able to do and take that risk so thats the level of detail because yes if we did it for every sub and honesty theyre the ones that know what is coming up. They have the understanding of the concerns that might be out there and what the quantified amount is and its our responsibility to push back and go ahead and bring up what that means from a cost perspective, and that isnt every subas mike said but yes its a lot of the most significant so we have surety and pass that along to you. Well, i still think at this point and time it was your job to have enough of that kind of control that you would know, that gc would know what is out there and say i know about that sub. I know about that sub. I know what is happening on this job and i am getting the feeling youre going out for a survey, and thats my frustration, and it makes it difficult for this board to figure out what to do. We have mtc on one side over here which is saying youve got to come up with some definition on this thing otherwise apply a contingency an unheard of contingency that just makes the problem worse, and the one thing that could happen would be for you to come in and say look heres your price. Now mtc the contingency is something that we have already settled, and that would help a lot. The fact that you cant do that i think is a problem for mtc. Thats my suspicion. I cant speculate with that but director harper i would agree with you if we continued as we originally scheduled from the beginning of the job all the way through. Quite honestly things are bid documents that we received that are significantly late. Im not talking by a few months but a couple of years and that forced us to do because of the extension of the bid documents is get information just to bid it and being in the position to analyze it. If we had gotten those on time originally to what we anticipated that wouldnt be the issue today. Lets go on to funding. Who is going to do that . I would say i think we can bemoan where we are but were where we are and i think there are significant design issues that have contributed to that and we werent anticipating the gmp at this point to be fair. I think what we will want i think next month is to hear from the staff and the team that theres some confidence in whatever budget that were adopting so we dont find ourselves adopting a new budget so i understand we wont have a guarantee maximum price of 100 guarantee but i would suggest, what the board would want to hear from webcor, from turner, from the pm, from the staff as theyre confident that whatever the final number is, whether its 316 or otherwise, that we have confidence that were not going to need to change the budget again for phase one. And i know that turner is here today as well. Lisa was here. I dont know if she still is and jess and lisa what were hearing from the board loudly we need you to stand up and support what we present so we need to work closely together. The board is not asking for the final gmp but we need to hear from you jess that you have confidence and back up whatever we have as a team to present. We need to hear from both of you. Thank you. I will finish up our presentation. So as you know we have three main sources of financing to fund the ultimate phase one budget, whatever number we arrive at. The parcel land sales proceed. You have been up dated on that. Mello roos proceeds and the tax increment so we have been working with the city and mtc. Mtc engaged their Financial Advisers and we have been providing them with a lot of information, information on land sales, the projected tax increment and the updated increment forecast and the assumptions behind those. The city provided the mello roos and the projections of those. We have given the cost and Funding Sources for phase one and did that at three different budget levels that run from the 246 that we were recommending back in july along with two other higher budgets that would be within the range that mtcs cross review results show and we provided them information about our current debt, the bridge loan and the other loan. They are reviewing that information. I know they are running modeling and were looking forward to engaging with them when theyre done with the modeling and answering questions that they v concurrently we met with the city Controllers Office, ocii, planning staff to verify the assumptions that are going into they go into both the tax increment and the cfd projections but the Controllers Office is looking at it with the cfd assumptions and making sure what Building Construction schedules are feeding into the projections are accurate and keeping those uptodate so thats where we are with funding progress. Moving forward as i said we will be continuing to work with them to put a plan in place that we can come to you in november along at arriving at the final budget number that everyone has confidence is a good number. We will want to award the remaining trade packages except those that were planned for next year in any case the ip network and the bus Storage Facility. We will be working with mtc to implement the cost recommendations. We talked about the maximum price. Also setting up some type of committee or process for the Funding Partners can review change orders and we have begun working with mtc on the phase two cost review and will continue that work as well. Mark and i are happy to answer anymore questions that you may have. [inaudible] so im having problems connecting the dots just a little bit, so whether the budget is 300 million or 500 million add on with the funding plan for the increment do these main Funding Sources generate enough revenues to cover that range or is it enough to cover the low range . What is that story . 500 million would be a tough one very difficult to cover but if its low to midrange depending on longterm Interest Rates for longterm debt is what the tax increment would finance the lower to midranges are financeable. So if it were the high range are you at what are the options . I dont i think the staff doesnt see any need for a budget recommendation at that high range and i think the contractors and other members of the team will agree on that. I think if there were still concerns from mtc or other Funding Partners i think that a financing arrangement that was perhaps along the lines of a line of credit maybe the way to go because we would only draw down what we needed. There could be some sort of back stop if we were to go towards the high range but i wouldnt advocate for putting out a debt instrument in place that would fund 500 million if we dont realistically think we need that much. So it seems that we need quickly get concurrence with mtc about what the budget number is so that we know what were solving for because theres not a lot of time between now and the next meeting and getting to an agreed upon number is a critical step to figure out how to close the gap. Yeah. And our discussions with mtc were proposing we would fund between the 30 and 50 level which is 257 and the 316 number and the reason were comfortable with that is because all the expenditures what depleted our contingency in the reserves, program reserves were bids that came in higher than budget. It wasnt issues with construction or issues in construction have been doing well actually. [inaudible] low audio . I understand but percentage wise director nuru rec its manageable within the construction tirch tirchl. We used the program reserves, 87 million to cover bids above budget. We used a significant number of the construction contingency for bids above budget and that is behind us. Im not guaranteeing anything director but looking at the picture they were above budget and it depletes the reserves and want the construction. We will have issues with construction and the 30 confidence level gives the contingency against work to be performed in the field. Thats 130 million. If you were to take the exposure it would be more than 100 million of free and clear contingency to deal with the remaining 50 of the work. Then were done with the [inaudible] box walls. Were done with the Steel Construction early next year. The remaining exposure is the mechanical, electrical plumbing and the glass floors and the glazing. The glaisessing is a bid assist and should be a final number and i realize what youre saying but im saying historically if you look where the money went its for the high bids. My point wasnt that you need to determine what range youre comfortable with. I see you did that. You need to get the Funding Partners in agreement and needs to happen quickly so they know what theyre solving for. It does, and i suspect its a little bit chicken and egg and mtc and programming staff are probably looking to their finance staff to run models and determine what is affordable, and then i think we need to make sure they understand the timeline were operating under. Yes, we continue to. I presume that mtc never explicitly said to you in any of the discussions look were not funding something were not comfortable with the contingency that seems implicit to what theyre saying if you want us to come in and help with this thing dont argue about the contingency because we have to deal with that if were going to help you, and thats the chicken and egg i cant figure out. I mean thats why i keep saying to some extent we dont necessarily want to argue with them too far. I agree the big number, the 544 is just out of the question. I dont know how that can be even modeled but the idea of they have got the 48. Fta would agree to Something Like that. We should focus on that. Stop wasting time about going back to 30 and here mtc what can we do . Are we there at that point . Were there. We told them theyre looking at a way to finance what we need and if they can do that we will ask for what we need and if something happens unforeseen you will see they have additional money if we need more. I think thats what theyre trying to do and establish the maximum set aside for the project and finance the project if we were to see something unforeseen, some claims were not able to resolve we need additional money and this is the minimum we need and if you bring in more thats fine. Is it possible when we meet in november that there could be something in writing even at the staff level, and i know thats very difficult to get, but im envisioning the board here listening to maybe more less vaguely defined hopes and maybes and if we could and everything, but then youre asking us to pass a budget on that, and have a little mohammediteis about that myself. You know [laughter] at some point weve got to act responsibly and say okay weve got significant assurances on this revenue side. Now the cost side i agree were getting it down but the revenue side is the big thing and giving assurances to where we can go and do. I dont anticipate bringing a budget for approval without a financing plan in place. That might not be signatures or sole debt or what have you but a plan that mtc and tjpa are comfortable with will be in place and what were bringing november. And thats at the pure staff level that is developed. They wouldnt have run it through their boards. Not likely at this point. Not likely so its in a form that the city and county and mtc is saying look this is something we will present to our boards. Yes. And then this board can say okay are we comfortable with seeing an agreement thats based on something that is going to be presented to the board . It would be nice to get that and to have that so that we can say okay thats our budget because the thing thats beginning to eat to me that we havent talked about is at some point and time if we have are going to have a short fall and we maybe passed this already we have to plan what to do with that fact and what happens to the project to cover the short fall . And thats Something Else that i dont know if we passed that point and mark and i talked about it and at some point when you know you have that 150 and we need something real. Director harper the november is the date to award the packages otherwise we will have a difficult time maintaining the construction schedule. Were working with them to issue a change order to maintain the construction schedule but if we cant award the packages in november we need back up plans as we move forward. Its become being very difficult. Yes, okay. Yeah i mean i dont know i will talk with maria what could be agendized if something has to be done about that in november but i am certain we have to see how much because we have to have something to back that up. If we dont have something we can rely on the revenue stream in my mind to pass the budget we have to say okay if that doesnt happen heres some ideas about what we can do, but i dont know. Its going to be a big number in any event and going to be conceptual and i dont know that the project can be adjusted to that extent at this point. Okay. Call the next item. Next item. Item 13 is authorizing the executive director to amend the professional Services Agreement with Thompson Coburn for this. Motion and approval. Would you call the roll please. Director kim. Aye. Director lee. Yes. Director reiskin . Aye. Director. Aye. Next item is approve the minutes of the meeting. Motion and approval. Pick your choice guys. Take your choice. All right. No objections call the roll. Director kim. Aye. Director lee. Yes. Director reiskin. Yes. Director nuru. Aye. Chair harper. Aye. That is five ayes and the minutes are approved. That concludes your agenda for today. [gavel] were adjourned. Started please turn off your cell phones or keep them on vibrate two a speaker on an item or part of public and want to speak an, an item please fill out a speaker card ill call think you. Please step forward when Public Comment is open. Thank you it sfgovtv and Media Services for showing this meeting live to the public overtime we met lets start with roll call commissioner lee commissioner joseph commissioner moshoyannis commissioner caminong commissioner president tan we have quorum we were right given notice that commissioner frost and ohio the first item a Public Comment on any item pertainably to the straefks you dont see agendize any. New if so it later youll come later but something you dont see on the agenda but we need to know this is your chance not seeing any, Public Comment is closed. Item 2 a review and that places you under from august 18th and september 15th i believe there is one change commissioner lee would like to point out and make tuesday september 15th item e the restaurant i recused myself i voted yes, please correct that did you catch it crystal any other edits or changes inform either set of minutes . If not happy to entertain and motion because i was absent one and not the other maybe split them. The motion id like to make a motion to bifurcate the minutes. Second. A motion to beautify commissioner moshoyannis sxhoig commissioner president tan all right. Lets go ahead and take the first one which was august 18th i move to approve. Second. There is a motion and a second any Public Comment on the minutes all right. Lets take a vote. Commissioner lee commissioner joseph commissioner moshoyannis abstain sxhoig commissioner president tan the motion passes lets move on to september 15, 2015. I move to approve. Second. A there is a motion and a second with the corrections made earlier any Public Comment . . All right. Seeing none, lets vote commissioner lee commissioner joseph commissioner moshoyannis commissioner caminong commissioner president tan. That motion passes too so the minutes are set thank you very much lets move on to item 3 the report from the executive director and our staff. Good evening commissioners a few things to report on the first under the heading of the legislative update is a new piece of legislation i have one copy here we know send anyone a copy if they want it was introduced les last tuesday but supervisor wieners it has a substantial reform to a Ab School Committee it stands for the enter departmental staff on transportation the body it meets to close streets and so as i said for years weve been a seated member on ab scott and it is being examined and this legislation will pretty much make some reforms and in a nut shell youll accepted to anyone it is keeps ab school would on the mta thats the deal the membership remains, however, they are in this legislation requiring all the agencies that do sends members send specific members that are supposed to attend the same members, if you will, of the same department not who is available it also adds for seats four seats to whom are folks recommended to bikes and pedestrian issues that have not been represented and seat 10 is a understanding the perspectives of the Entertainment Commission industry appointed by the board of supervisors and the seat 11 is organizing a temporary event appointed by the board of supervisors it is age different it is typical been staff leveled bureaucrats sittings around talking about the kinds of permits required once a ceqa is the key as a rule sort of overlay of the Commission Like appointment process although ross are not chapter commissions seats they do go through appointment in the rules committee and sit as volunteers essentially no monetary pay back but it is interesting it is sort of maybe weighs heavily so people understand the activities going on in the streets like fairs and festivals youre smiling. I love it. It is very interesting and also requires minutes to be kept and quorums to be met and annual report to be issued it is asking for more affordability i think essentially and it is requires there to be a new chair at least every 5 years so it is in its thirty day wait period and likely heard anothers gao or something ill keep the commission informed and as far as those two new seats well be asked for input in terms of folks predicament for those seats. A quick question did supervisor wieners office identify a problem or series of problems that that was somehow adding. Yes. It is a simple answer and im bet if you explicit talk about it at introduction hell do see when it is the First Committee hearing as far as that it is certainly some discomfortable in his office about coming two consistence would respect to other outcomes again weve been sitting for years on it and sent consistent members to it and you know everyone has a different opinion that is the best thing to say at this point so any event it is interesting i dont know from the ends will impact events but there you have it. I wanted to give the Commission Age followup it on the last concert at at t we spent quite a few of the of times ac dc was september 25th ii dont know if anyone heard that the precisely outcome we received 10 complaints through 311 and directed to the office just about the same pretty sure kind of outstanding twhern told we didnt get the details but the giants send the specifics around the hotline the number was 40 calls to the hotline 5 of these were the media so there was a lot of outreach done per the permit conditions in addition, we as an agency set up our own next door account so we could push this information out i think the giants worked extra hard and had consultation were waiting for the outcome of that charles consultation but maybe it was noticed maybe they did something to tweak the sound we dont know but not a bad outcome the neighborhood heard it no question but we didnt have a repeat of bouncing that was what i was hoping for. When the ones it came in were the same that came in billy joel. I didnt compare i dont know the answer it is the same neighborhood not necessarily the same people. Okay. So i believe that the balance the concert this year if i see any other public concerts we would have heard by now but next year be back no doubt a ballot measure regarding a the points i can hear the concert if you want to go to a concert so development and live potentially happened based on the outcome of the november election so things will change pretty rapidly. Do we know how much housing it as mixed use is isnt it. Yes. It is a retail. I think it is not 0 residential. May not be a residential but hotel use substantial going to be really interesting okay moving on i want to update the commission on the parklet policy section that began unfortunately at the at t a meeting with robin he get ill so well reschedule i mean, ill come back with similar information on that ill skip over the transit update ill call up bonito give you an update we started hand 80 that out thank you ive given this update to the folks just hand those out on the pipeline project so the chapter one 16 weve completely that and let the commission know well have successfully just want the department and the first letters are out in the pipeline on september 29th is this is a copy of one of them if youre interested basically hundred projects in the pipeline that needs project sponsor to communicate with our Department Three hundred feats of the within the treatment and hopefully those project sponsors will be notified and the clock will be ticking and well determine by our policies whether were here them at committee or no need to do that that is good news thats moving ahead oh, yes, so lastly for me, i think im not sure i did this the last meeting but a presentation about the Entertainment Commission two weeks ago ago i think that was and it was interesting we hadnt done a lot of collaboration with the Arts Commission were not they think were the Film Commission were not but in some cases dont know what we do it is a good experience we did a power point with maggie their visual people for the most part and hopefully, weve continue to Work Together and in particular on one project that the mayor has district the Arts Commission and ocii which is the old Redevelopment Agency to look at it and find space for artist and musician housing so it is something that weve talked about in this commission and sort of vague terms for years and the mayor again gave a directive to those two agencies and when i heard about it i asked strongly that we get involved and try to you know help in any way we could there is early on in the stages looking for other cities that have similar kinds of projects but i hope the that that was one of the big outcomes of this beginning to collaborative and the other one like i said, the street perform problem we say we cant the solve maybe with the street arts program those are the two ways concrete we can Work Together. There was a project that came before us i think that was building please help me remember open sutter street they were going to provide some housing in a building that race residential stereos duo do you remember. It was music fitting. I know and it is still there it is not housing like im talking about like it is more like hospital he will dormitory touring musician housing for when your gang. So really the most active part in music city is the first floor and the blow which is the rehearsal space very tuff active theyre trying to finish the first floor and second floor and finish it like cafe space that is not done and those rooms upstairs again is not really housing like permanent housing. Thank you so im going to ask ben. One other quick question the street performs issue did they take that up or find that of interest. They didnt discuss it probable of things agendizeed were trying to reform reform their Center Arts Program started in the 70s with no change they have a consultant do a study and a second round of sort of analysis on the outcomes and see they were hesitant at the moment to sort of figure out where we fit or the street performs fit ill keep pushing the issues. This is a Good Opportunity if their rising it. Great thats what i said. Okay thanks. Good evening benefit from the office of Economic Workforce Development just i think providing a brief updates on the late night transportation as you may know the San Francisco Entertainment Commission and office of Economic Workforce Development the first meeting in june of 2014 we releases a report that included 15 recommends or strategies for early and late night and the work population that traflgz late night and Early Morning on the job were 5 next steps were currently pursuing implementation of we held our first meeting since the airports release it was well attended we continue to have strong collaborative participation by the Transportation Partners it is great director cain handed out a 57 next steps and posted on night sf. Org the tack away were fortunate to receive budget money thanks to supervisor wiener and to pursue a number of avenues at the same time, were continuing our patterson or partnership with the county Transportation Authority and engaging with consultant to push forward a number of the initiative at the same time luke incomprehensive at the Service Early and late night to noosht better education about Service Option really a number of exist things that are going to happen we hope to have significant progress on all those bin the end of the fiscal year and at the same time continuing to convene the working group on a quarterly basis the next meeting is december second 3 00 p. M. In 421 if anyone is interested well be doing quite a bit of work ill be happy to answer any questions. I wanted to say knowing how government normally works it is slow and snails pace you guys have done an amazing maturely works and seem to be continuing to move forward about results and probably in my lifetime ill see that happen im very encouraged i think your working group is doing on amazing job. Some of the things the late night pilot theyve worked on before we got started and additional work Additional Oil service locally we supported the transbay agency took the lead were fortunate to have a collaborative relationship a quick question on number 2 the Pilot Program you mentioned two are corridors are planned for having those to been identified or two be identified and in the hope is that through the ref process stockholders will come forward and say this corridor is one we have a lot of late night travel we want to work with the businesses and communities were very open yeah cool thanks. So possible future taxi stands and corridors. Thats absolutely one of the options you know, we havent issued on rfp we are currently drafting it you the report enlightens people think about the needs in their own community and hopefully to this process you know auditing the needs that have street, businesses getting together, the Community Getting together wouldnt that will great to have a taxi cab stand. Through the website youll make an announcement to people so for the challenge grants specifically that will be an rfp process public and wildly disseminated well encourage anyone with an interest to apply. One final question i know you come to a point to help to spread the work word on the working group is there any of us commissioners can help further this work whether the advocacy supervisor wiener is a big champion mission bay anything we can do up here. Yes. In the coming months certainly you know as we have some things to distribute and feedback on absolutely there are i think you know when it comes to the rfp moved forward posted it would be great for everybody on the commission to get out the word and focusing on late night and early transportation there is not a grants making area focus specifically on it when it comes to the campaign and whether it is support for any of these initiatives or helping to spread the work. Youve been doing great work. If no other questions ill hand it over to my inspectors. Thank you director cain reporting future complaints since we last met at el anything that was employing the deliberate, premeditated killing for game days not permitted we do get a complaint about an unknown venue on franklin and ivory parolee executed music were not exactly sure where it is coming from no venues that will be allowing sound like that ill keep an eye and a guarantee Good Neighbor policy violation sound like capitalizing with doors open ill chat with them and this past sunday the castro street fair the sound was kept at reasonable levels and a couple of sites inspection over or over the course of last week one, if a complaint about an extension an egressing ingress on a sidewalk as far as i could tell based on the guidelines at sf better street dame they were where they needed to be 6 feet from a passing lane and the routines inspection turn out their permit was unavailable at the time the posting was on hand well be following up to make sure they have a copy posted in brief thats all im happy to discuss more inal detail. Whats the process by which you determined where the speakers go. Anything i can really track down or hear anything we generated containments. If theyve generated complaints the previous year. This particular year they have been a couple of instances a neighbor reached out to a us before a fair festival and it helps us as inspectors to go out and communicate with that person so i think anything i see in the weekly or anything in the mail blast as long as it is within the hours im out there im looking to stop in on. Thank you. Yep. Thank you thank you. Good evening, commissioners a few notes i did a couple random inspections and the serial and 39 the venues were in compliance nothing to report i passed by f8 on fulsome street. Exhume crystal we dont have inspectors report sorry. Minor stuff nevertheless, i seen a fight there was a vandal outside broke a window in a car the security tried to apprentice him and nothing so report it was random thats the ends of that we received another complaint directly about tunnel top theyre under new management right now i was able to talk to the new owner and we i sent a citation he didnt this about the issues interest was correspondence between Sergeant Matthew and i wrote him a citation nevertheless, a new owner i think things should be fine i talked with him and should be able to get resolved. A new owner or. Theyll be at the next hearing he building. Got it. Their coming up tunnel top. No theyll not be. Not until november 10th if they come in to apply. Theyre in the process so but definitely youll hear more about that in the near future. A compliance. What did you tell them to reapply to stop playing the musical what was he was explaining the situation where basically the property has not cleared escrow it is not you know it was gray area so what i did was to forward him to handle the situation. He knows the process in terms of the application. Go ahead. I said thanks go ahead. A minor compliance issue the box the vub venue was concerned about a neighbor that complained to the police about noise i passed but i think that was a wedding people were leaving and outside and talking about the neighborhood has exclaimed before about the same type of issue to me it was a nonissue but nevertheless, it was a complaint we got i did a sound like test for vs. Is a i wont get both that if it comes up later i will any questions . No, it seems like a quiet quiet couple of weeks. It was quiet. Great that i am about our staff and exporting all right. Not seeing any, item 4 Police Department questions or comments dont see any badges in here so no presentation item 5 hearing and possible action for permits our first and only permits oh. Commissioner president tan so our first and only permit is vera sale ill recuse myself i have i did not work for them but at the request of lieutenant i did speak with the owners about sound like and sound and he would feel more comfortable recusing myself. We still is quorum ill pass it over to maggie. Good evening commissioners so for on this permit this evening we have visa so a night club space that wants to get a place of entertainment to hold public and private events with t. J. Performances in the back of forgotteny at mission in selma they approved the application with attached conditions youll see 10 basic ones and here to tell you more about a permit application and the owner from pump jeremy sure. Hello jeremy president of the pump gotham go up im here to give you a little bit of background we went into the space that became available we decided to bifurcate two bars one a neighborhood bar an admission so about probably availability for hundred and 25 people that see guess open 6 days a week to act as a a neighborhood bar and the night club which at this point well operate friday and saturday and host a fair amount of Corporate Events during the weeks the bones of this space were good we didnt do much renovations the sound like some is entirely new and was built by us we installed additional wall on the righthand side of the property because in the past there had been complaints with sound like leak through that sound of the building with the neighbors and engaged a person that joined us together as well to do testing to make sure we are being as Good Neighbors as possible to the communities we have discussed the events with neighbors and opened our lines of communication with them to hear concerns the challenges in the appear space and be better operators the Security Team are here to answer questions or concerns related to the space. Youve met with the neighbors or youre planning. We met with some neighbors and theres not a formal Neighborhood Group but some representatives who have had email changes related to concerns both with sound leaking from the space as well as Security Issues there was also some concerned a couple of months ago under renovation in the rear additional and causing combchlts, etc. Youre responding by addressing those concerns. Were doing our best to address the concerns you may hear if neighbors tonight with us addressing those concerns but the best we can we still you know every night is different and were young getting into this i think ongoing testing to make sure we are not kaurz any problems to any neighbors and making sure the rear doors are not open etc. , ect but doing everything we can. This is a Neighborhood Group youre talking about. When i saw this my first thought how someone was one of the more well the neighbors had complaint about this under new ownership hopefully, we can solve the issues and our being responsive to their needs that ultimate means our success. We felt it early on the tension between the neighbors and the operators were hoping were addressing and approaching that in a different way. Commissioners you guys have questions or comments . So the events you have are all being done in house. What do you mean. Friday and saturday program your own dj and open to the public. Thats correct. The promoter use is mainly in house you control them. Thats correct. Do you have a particular type of party youre trying to through. We designed and set up the space to be able to function for a lot of events we get our 50 percent of our revenue interests not a lot of space that holds three hundred and 50 or 4 hundred people for cooperate events but comfortable for the friday and saturday night crowd we have a Party Last Week with microsoft and meeting with and partnering with pd students if Stanford University doing interesting kind of multi media 3 events and cuttingedge stuff if starved we master card dark side of the moon in 3d and anywhere in the bar is a different experience we want to be Different Things so we designed the space. It is exciting to hear all reactivate that space that is there is has been a void if that area and people are looking for a variety of things so commissioners any other questions. A quick question have you seen the recommended conditions. By the Police Department. Yes. And youre okay what all of them. Yes. Thank you. Thats it any more questions security nothing . Sound not yet. Not yet okay to go ahead and have a seat i dont know if you want to bring any thoughts folks you brought to share information. If you think it is necessary you guys got the reserves if sulter if you have any questions ill be happy to ill talk about the testing if not we dont need to i think were okay. Great i dont see any police would the police like to speak is there a police here in opening it up for Public Comment please come on up state your name and you have 2 minutes. Thank you my name is ken take the opportunity to talk about mission ill give you a context. Could you pull the mike closer to our my case. An experience of the space and as as neighbors and thoughts on the operation of the space im been a resident in selma for the last 20 years and space on 1025 for the last years it is a residential building that is thirty feet from the rear door of mission and a most of ordinances in the building have lived in that this e building since its construction in 2003 based on the best practices for the Technology Including the doublepaned windows etc. A little bit about the ln or m n im a member of the association an Unincorporated Association about hundred and 50 members through ministry lafayette the 3 streets that make up the l m f this is part of designation for the western selma planning why does this matter ill give you a context of the concerns i represent a diverse must be it is your from artists to the professionals many of the neighbors like myself live in the selma were bar goeser hes and this has office and bars and night clubs and Living Spaces a little bit about 1525 mission historically a placing space that has trouble with sound there are constantly problems with sound not contained within the space when requesting the commission to keep the path requirement on to be effective and be aware of the sound awe continuation and limit on the sound like system of the new space on mission thank you thank you. Hi, im matt a neighborhood drainage across from the building any club being in that space we were there before it expanded into the larger space the club is a new space but no club has been successful in mitigating the neighbors impact at one point sloan and their rhetorical building it is not fixable i didnt see any evidence a hundred years old building not improved and the inspection took measurement and in the past sloan was in violation with the sf noise ordinance they made an effort to mitigate it is the operation to be in compliance with the laws and weve complained many times to the commission this issue extend beyond noise with the patrons we witnessed sloan patrons fighting a private parking lot that is a burden the neighborhood it asked to bear it is not a big neighborhood small, small buildings really a nice place to live and given the history there are strict limits weve not done the test but think those this be included in the licenses and the best way to mitigate theyll have to bear the burden and limit their hours of operation thank you. Thank you. Is there any additional Public Comment after this next one . Okay. Great. Hi, thank you im katherine. Pull the mike down there we go. My name is kathy north i live adjacent to the space in we moved into the neighborhood in 2010 and really excited to live in the neighborhood but unfortunately, when sloan opted next to us was unexpected we experienced a lot of noise and spent significant in the amount of and energy dealing with the noise energy were adjacent to the building the last time we were here it was and hearing for sloan we agreed to work with sloan to help solve the noise they come into our home and did construction doing sound like mitigation issues in our bedroom and it was my understanding that was all under the direction of sulter but it never worked so the whole time sloan was in operation we had noise every time they were open i im asking the commission to really work with us since weve lived there for 5 years it is a Significant Impact on my life to tale with that every we understand a couple of weekends i pulled into the garage with one of my friends what is that noise people asked me why our houses is vibrator it is troubling to live in a house im distancing worried about what with my neighborhood is going to do how many aprons and what i have noise transition were getting were willing to work with them and work with sulter but as i think jeremy mentions theyve not down the testing but were not involved so im not sure thank you, maam. Thank you. Thank you very much. One final Public Comment unless theres additional art. Im joe thanks for getting the urinals off our streets awesome a big difference. laughter still a history everybody spoke of so it was out of control for a while people railroad not policing their kraudz crowds and that sort of stuff as far the forgery has been good but on july 1st 30 in the morning it was 1 30 i said wow, that is insane is that from our building i live 40 yards if lafayette and i sat on any deck and heard the music go down i think mta walked over there they turned it down but noise issues as far as the previous establishment weve not riveted under but we have the kind of new Neighborhood Association so well get you on the medium and invite you but the noise i hope it didnt create for trouble for us right next door that believe was quiet and expanded into the next unit and then it was on for the last anyways thats it thank you all right. Any other Public Comment seeing none, Public Comment is closed on this issue commissioners the matter is now with our commission i know weve heard from folks about the previous owners i know that oftentimes the police will mention that two about calls for service and things like that i know we generally try to give new owners a fair shot at kind of not having the ghost of their previous owners with that said, there are conditions the police have i dont think if he wanted to add more. Can i get a report from mr. Sulter. The general Public Comment would like to hear the understanding i heard what at neighbors have exclaimed but and your recommendations and what is going to be down about it before we make a decision. We measured three years ago, the lower bedroom and had a chance to measure last friday night and jordan was in charge of the noise level was 10 to 15 decimals lower plump jack built a party wall and jeremy testified to that seems 0 significantly reduced the noise transfer but were not declaring victory were feeling like things are moving in the right direction maybe a adjustment sunlights audio system what the audio system is justifiable so im confident well meet the commission and Police Standards and work very hard to make the neighborhoods satisfied with the operation as far as acoustics are satisfied. This equipment has a compressor. The loudspeakers with adjustable that is advances technology and also this willingness on the part of the new owner to work with me and the neighborhoods with sloan less of an interest. I know that plump jack knowing they started in the marina and theyre more responsible than the previous owner im curious if we reduce the d Building Inspection Commission on that wall will that what else can be done the neighbors hear in their bedroom is it tuning to it down. Youre asking a very good question at katherine said weve not measured that so my proposal is that you allow operation and then jordan will make official measurement and skrornd about tells you once we know things are been calibrate well say that is fine this neatest continuation and go from there. Generally speaking we kind of set that as a condition to that the permit will be issued upon proper sound like testing so thats how youll get it not the on the way around it sounds like efforts occurred and tests during an event or a sound test. The sound test but by it was as loud that was the test that jordan required and he measured the a. M. Obedient by my last letter met the standards with that said, i dont want to declare victory it is not official you need official testing and were you stand with respect to measures. There, there other measures to come online and anything else in the process. The answer is no other than the clubs willingness to adjust the audio as necessary. So no more construction about turning things down. Moving speakers and not allowing the energy to shine on that part of building keep it on the disdains floor. Are those limited in another room the dj says its to the loud enough are they able to adjust that during the operations and i cant answer the question but clearly they dont Pay Attention theyll be in trouble so i think that the current operators are smart enough to know point rules the game and on behalf of themselves not unlimited sound to be generated. One question for you all part ever our golfing Good Neighbor policy to have a good number to call they dont have to leave their room do they have it. Anybody that reached out to us has cell phone numbers great. Concern expressed by some of the neighborhoods about the responsiveness recommended to that when we reached out it is going to be a working relationship to respond as they see fit one 089 quick note to our question i was informed the isolators have not been that installed so one measure take place not construction but one others measure to be take place. I mean it sound like there are efforts being made we appreciate that the numbers were concerned theyre not just going indirectly directly to a voicemail but by a person to make actions. They use their cell phones with the managers on duty. Will one of those managers be on duty or the managers inside the club. The managers inside the club. Your head of security should have one that is my recommendations they can hear better than inside and get a better response time. Id like to hear love for the commission to mare from jordan about what we experienced from walk outside when the sound was cranked up on friday theres been an ongoing discussion with the neighborhoods with the theoretical tests and the real life tests thats why we were hosting an event to have a test to see arguably three hundred bodies in complarn to person and what we heard from the alley. We have a memo from director poly i believe you spoke to the tests took place on september 25th and october 2nd so we have that did the commissioner want to hear from director poly i think there is enough information. It sounds like there needs to be more testing you know that is a limit on stressing our resources but find the right level and as stated earlier with any new business or permit holder we try to give you that and with that said, id rather move this along and see if under those a motion that commissioners would like to may i make and any additional conditions to add or not. Well sure i think that i mean the owners have agreed to make sure there is a cell phone Number Available to neighbors that have complaint in arraignment to be will responded to i guess what im trying to figure out what kind of test to determine because inspector pauley said you believe that the venue possess a vertical entrapment to remain compliant everything historically is not the case and every at the level on friday night i dont know. Sometimes theyre louder own different in itself the neighbors will august on different nights my argument sports the sound like argument but additional testing would be good i think they been e maybe a sound like curtain that adds to the sound like level in the environment and adds to whatever the neighbors hear. What was the recommended sound like level. We test at one 15 d bci feel like one 10 d b c is generally that will be fine. Okay. Basically that is what i experienced at the event that night before we took the test as far as the manager told the yerba buena gardens travis said the operational level maybe higher but the level so one 10 is fine they were getting near the threshold noncompliance in the neighbors apartment but didnt necessarily cross that threshold so it was in compliance definitely as far as when you say noncompliment youre talking about the 55. The 55 they were pretty much at 43 peak so it was fine thats where my opinion comes from theyve done extra work ive been at sloan it was loud this doesnt feel like my areas were not ringing when i left. You did a pressure deft test on the inside. It was we had it at about one 12 to one 15 and then at that level did you stand in front of the neighbors apartment. I want next door and took the sound like test that was below 55 d b c but again, when another thing when you get you know as you may know when people get in there 33 and theyre making noise in the alley and the environment that adds to the sound like you can estimate at that level it will be out of compliance so my final recommendation was one 18 to contemplate for whatever not within the issues the patrons add to the environment. On the permit youll put down maximize one 10. Id like to add that to the permit that is the recommendation youve made at one 10 d b c. Great we were in the middle of the motion to approve with a workable phone number that is immediately responded to be close to immediate and two to set the d b c level to one 10. Along with the police conditions and our Good Neighbor policy any others is that clear everyone clear on that. I think so. All right. Is there a second for the motion. I second. Theres a second any other nope no more comments so on the motion with police conditions and your added conditions commissioner lee commissioner moshoyannis commissioner caminong commissioner president tan. The that item passes we really hope this workouts and well be seeing you if it doesnt so ill leave it at that all right. Lets move on thank you to the neighbors that came out to speak too item number 6 a report from the Residential Review Committee so i dont know if jocelyn you want to take that one im happy to were still working out the communication flows but we have a couple of hours before this one so there is not a lot of time to where i had but todays meeting was short and sweet on 16th street that impacts fulsome and the end that was a shorted presentation but is project sponsor and the owner of 1015 did show up and pretty much speaks on behalf of the open of the developer to have conversations he is literally three hundred feats on the nose from the project in addition to being theres a structure that is turn around him in between the proposed development and the club so he is fairly sure this is not going to be an issue, however, there is some problem getting in touch with my last conversation i believe that the one half the couple who from the person got in touch with the project manager it happened while we were in a meekly but we did a job of expressing the concerns that the commission and the project sponsor was clear about his intention to goes above and beyond a film study is required of him we moved to send our regular set of conditions on the wednesday night from the continuation onto the Planning Commission his planning hearing is on the 15 of october so between that meeting and this one i actually sent those recommendations on to the planner and speak to the planner bus the previous meeting that we had done and moved conditions on that believe plaza and the project right in front of the belie echo they put up on the web the agenda for the 8 of october as well as the linkages you see the package im happy to report that the memo that is attached to all the documentation to the Planning Commission rights on first page includes the work that the commission did the communication about our issues that actual physical one page of conditions the email that i sent it is front and center im excited we see that is was the very first project ill watch on thursday to make sure the Planning Commission amongst all of the many pages the 51 page indulgent acknowledges this new sort of concern but i expect that all of those at least the one in the selma are on the same planner will have the same attention paid to it. Thats great short and sweet yeah in addition he ran out of the room again, the committee asked me to move to offer that charles offer to the committee to come in and do a short working group how to read a sound like series the projects are tough to read and understand he offered to come in and give more working group the committee and i emailed him we went back and forth i meant to snag him with the next meeting october 20th i ask that the agendized meeting any commissioners come it will happen at the regular rdr meeting. Im curious when they present to you. Uhhuh. What do you get predrawings or the idea the doors are pointing out. We got as much visible as available and each of those projects are part of progress so we didnt have one that doesnt have much shape but, yes drawings area renderings you get the sound like study today, we get a piece of Building Material that actually hold it in our hands so you know weve had ben and i had conversation about how to come up maybe the committee can help me the set of materials we should always have it is fairly consistent but more specific in terms of we really like those and this much time so well be there before they arrive but ultimate an idea todays presentation was not as slick as two weeks ago theyve not been doing too many presentations and it was interesting given the Planning Commission and in a week but so thats good theyre taking it stoirl seriously. Theyre taking it seriously we are informally well get more follower im not a fan of bureaucratic rules well push towards you must give us this many copies and this much time. Yeah. I think that is the in the right direction and also those materials those are pipeline to present as we get into the regular mode not in the Pipeline Projects they may not have drawings or more of a concept. Thats okay at least they hear of us. Right. They can always change things. At this point it is a lot more easy for us to have influence than when theyre basically ready to let go but steve our totally welcome commissioner welcome to come to the meetings. Let me get the agenda clear ill be there are. Any Public Comment on the Residential Review Committee Public Comment is closed. And item 7 commissioners questions or comments. Commissioners. Well, i guess im i should make an announcement im going to be resigning unfortunately, i am moving to the east bay so that means i wont meet the requirement for the aspect of sit on the Commission Im sorry that my term is cut short but it was just other life decisions that came up with raising our kids and it is amazing to work but. Thats. Curse the Public Health representative you all move to the east bay. Well, thank you thank you for your time this probably is not your last meeting. May be this one or the next one. Well say nice things at the next meeting laughter any other supervisors e commissioner questions or comments. Any any Public Comment on this announcement no guess we do. Just when we got it right i just you know observed those meetings youve been a great contribution hope you visit us from time to time and youre a great addition and youll be miss. Ill be around doing what im doing. In alleys in selma. And helping those residents. All right. Lets move on to item 8 new business items or requests for future agendas anything . All right. Any Public Comment on that nope lets call this meeting to a close adjourned at thanks. I example the first thing to point out is the first word is camp tlargz to be bugs and dirt and so long as you can get past that part in place is pretty awesome. Youre going to get to our cabin and why is it so small well most of your time is spent outside. Programming was our first step we wanted to offer a program that is, you know, makes people happy and leaves them with memories. Here and there. So more points. Ready 1, 2, 3. I think a big part is its coming from San Francisco it is real estate a kind of vibe people relate to each other and everyones living in the city and you can feel the breath of fetish air and the experience you get out here. I think it give us an opportunity to get away from technology you come out here and look at it here and not look at our iphones and you kind of lose users in the city and have a cup of coffee im corey a typical day increase no typical day. And just the first time being on the talent show and getting a huge applause and i never expected it is is r is a great experience im an executive chief here at kathy serve over one hundred meals a day for the camp mather folks. People love our meals and the idea they can pick up a meal and dont worry about shopping or doing dishes and enjoy and have a great time at camp mather grasping grab on. I like camp mather it is a lot of freedom and kids run around its great. They have all the things i dont have to do the kids get to do what they want to do and we basically focus on them thats our only job. I like camp mather because i can ride my bike. I love camp mather. The children are up here playing around and riding their booiths bicycles thats a great place to see what the word is like outside of the city. p the g applications for the civil grand jury. This investigative watchdog body is comprised of 19 public spirited citizens. We are seeking candidates from all walks of life, 18 or older, who will bring to the grand jury a wide spectrum of talent, ideas, and issues of concern. For more information, visit the civil grand jury website at sfgov. Org courts or c please rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of america and to the republic for which it stands, one nation, under god, indivisible, with liberty and justice for all. President loftus, i would like to call roll. President loftus, commissioner turman, commissioner mazzucco is excused. Commissioner hwang,