Transcripts For SFGTV Transbay 20240704

Director chang and are alternates. Il call roll. Director forbes. Here. Director baptiste. Present. Why director lipkin. Why present. Director syed. Present. Director tumlin. Present. Chair gee. Here. Directors we have quorum. Am item 3 is communications. Wield like to note process for the public to comment. Members of the public may comment on the meeting during Public Comment period in person or remotely. The call in line as a courtesy and may be disrupted due to technical difficulties. In person comment will be taken first. Remote comment after. The public call in line is on the agenda and dialing strukdzs should be scrolling at the bottom of the screen on sfgovtv. Are there communications. Next item. Item 4 is board of directors now and old business im not aware of any. Next item. Directors. Item 5 is the executive directors report. Executive directo van de water is here were excited bring in items to you that we have been planning on for over 2 years now. And these will advance the third and final leg of the transbay program. I want to take a moment to appreciate the hard work the staff and partners put in reach thanksgiving mile stone it volved technical discussions and in the a few late nights and weekend. Not only dpx team and hard working consultants butt tjpa team. Caltrain. High speed rail teach county Transportation Authority, city and county and our own Ad Hoc Committee of the board. It has taken a village to get her and excited get into n. Later you will hear from the team about 3 significant items to advance the portal project. First to authorization to submit updated documentation the Financial Plan for you to enter the engineering phase the fta Capitol Grant new starts program. Buildos the documentation from february andent row in the engineering phase of the process which makes the project grant eligible and positions the teejs ask for a Grant Agreement in the fall of 2024. Prior to expected twinning tent 25 execution date. We reached agreement the 2010 investment to build the 2 level train box counts as an eligible matching expenditure for our application. Bringing us closer to commroeth the funding plan and hire local match. We include feedback from a signed project management over site consultant and financing costs and limited Rolling Stock to allow cal trains emus to access our tunnel and bottoming platforms. We reached agreement with an interim agreement bridge the gap with letter of groement from last jeer and Master Cooperative Agreement for next year and fall 2024. Of finally we are xooil excited got blueprint will be a model how we deliver transportation projects in the bay area and look forward to your feedback we work on the remaining questions part of a successor m oushgs. We track the status of funding. Developing an application for the federal 2023 megagrant cycle. For the u. S. Secretary of transportation. Due later this month on august 21st. We will apply for the 2022 megaround and did not receive award the portal was recognized one of 13 projects exhibiting strengths that align with the goals of job creation issue climate change. Resiliency, environment. Multimodal and quality of life and innovation. And received positive feedback from us. Staff in washington we used toor requests. 97 Million Dollars partnership and 30 Million Dollars consolidated infrastructure and Safety Improvement Grant Application and expect to hear back on both from the federal Railroad Administration later this fall. We continue on coordinate with the Metro Transportation commission update to their advancement projects process than i plan to bring it back in september to Programming Committee prior to action in october. We expect to continue discussions moving the portal to higher priority to leverage in cordination with support. We look forward to working with meto Transportation Commission they revisit the infrastructure framework around the same time we hope theyll add the megaand crissy grants for the project. The Transit Center. Return to office Data Confirms downtown is bouncing back and seeing this in our park and even on my morning stands room only bus rides encouraging news. Last month we hosted tours with interns from San Francisco planning the Transportation Authority and mtc and students from uc berkeley. There were opportunity to highlight the role through the deliverest park along with that is to come. Reminder the public tours available through city guide can visit the website for tour dates offered a couple times per month. August 11 the 5 Year Anniversary of the grand opening. We have been through a lot but one thing is clear it served a multimodal facility connect riders a center of community and lead the creation of tomorrows downtown with active recreation and connectivity. Early 30 week we were chosen as a recipient for the 23 Grant Program throughout federal Emergency Management administration. The funds update the security equipment which you will hear more from our chief Security Officer shortly. Next month is transit month we are working on events that will show case it to the public. Well share more as weep finalize details and lastly we have a new vacancy on the Advisory Committee due to the member stanford stepping down to meet other oshgations. We are pulling from past pools to fill the seat before the recruitment cycle and recommend a candidate for consideration at your september meeting. Happy to answer requests before we turn it over to Rodney Harris for the quarterly update. Thank you very much. Any questions at this time. So well continue with the security report. Developed morning chair gee. Directors before my presentation i would like to expand on executive directors van de waters comment regarding the transportation security Grant Program. This is our 7th year apply figure this grant. 2 years before operating and in 5 years since we opened. This grant is huge for the organization. Television significant fies the upon grantors recognize our security program. This 110 thousand dollars grant will allow you to replace our Access Control system serve everies deals no longer supports. Foiblely this grant demonstrates the agencys persistence in seek opportunity to reduce operating and capitol expenditures. Thank you. Contract security still tracking 3 performance carries, personnel turn over am staffing and competency testing. There is no turn over during this reporting period we leverage universal Employee Rewards Program Promotes engagement and retention. Talked about last time we talk the alli universal rep tension program that consists of 100 dollar gift cards on the spot awards, et cetera. To encourage engagement and retention. Post staffing is critical to ensure we have a safe environment. Our establish staffing plans combined with personnel and ensure we have a coverage. We are very dynamic as a Transit Center you have regular operations with operators greyhound and muni. Ac transit and west cat. We deal with those life quality of life, aboard the vessels that we deal with daily and he then you throw in activities going on in the park. We have to stay dynamic and this cross training allows you to be flexible. Post site and competency tefth. We go out and hire them. Put them on post and go back and do a check in with the officers to ensure they have a good understanding of post orderses and execute their responsibilities and we ask the practical questions to stimulate their job tasks that are required for them to reform without fail. This concludes my presentation. Glad to answer questions. Very good. Thank you. Questions . Well doneful thank you. Next is facilitys update. If good morning director. Chair gee and directors pleasure to be here on this great weather. Upons to start as usual we got our programs highlight in july we went bananas. The name of the circus was bananas. Welcomed i a thousand people and it was a great time for everybody. Upcoming performance. So between september and october, we got everything from a drag show to salsa dancing to silent discos to ballet and hope that folks make it down and make the park enjoyable place. Looking at point in time counts for attendance park events you see here when compared to july of 2022 with july of upon 2023. We had an increase of over 33 in attendance to events, which is quite good. Shifting gears to the Transit Center from the park. We ran upon data nafor the first 6 months and i was encouraged to seat numbers. We had over 500,000 visits during the first 6 months of the year. We had an average dwell time 27 minutes the time people hang around it is good for a Transit Center when i consider people are trying to get through quickly they are stopping and enjoying a beverage and doing something else. 4or visit trends we seat most popular times. Which is also eye opening between 3 and 5. When and then you got pick up around lunch as well. As for the days of the week, we got thursday, witness stand, friday and monday. With sunday more popular than i had thought as well. And another slide showing the average dwell times. And moving to our retail leasing updates. One update to share is via vie is not called this they changed to modey due to a restaurant in the past having a similar name exported to distinguish themselves mode was an artist in their home town from the 1800s and wanted pay trop that nightthey will be opening up in will the next couple months. And as a sneak peek here are delicious foods from mexican flan with fruit deco. My italian is not good and duck confeet and delicious tapace. Theyville a lasagna cant wit to check out. With that, im happy to answer questions. Thank you for the update. Questions . Quickly. The current businesses are they seeing anup stick. They are we monitor financials and they are doing better in the sum ever months we are noticing more of an up tick the last 3 months because of the storms we had first quarter. The best weather is coming hopefully tell go higher. Anything else . Thank you very much. Thank you. Public comment on the executive director facility and security reports. I will check for Public Commentful none in the room. Check online. Very good. Prior to proceeding to um pardon. Someone raised their hand we have Public Comment on line. Moderator. If you can let the member of the public in . This is jim with patrick and company. I want to commend the report on the statistics for the amount of people coming to the transbay center. It is much, much improved. And i note 2,000 people a day staying 20 minutes, that is accurate but significant and using that as a sales tool to sell to our potential tenabilities. Those numbers are big and growing and i count the lines out that typhoon kitchen . I think. And you know, there are lines. People are buying and thats the good news. Thank you. Thank you members of the public. One moment no other of prior to proceed to item 6 note for the record i called prior to roll that director in for director eltawansy. Directors committee update. Due to chair lark exhibit vice chair shaw unable to tends we have lilly tgpa legislative a faris ask communication director here to address you. Good morning, directors. Li, communication and legislative affairs director. As mentioned by crissy. The chair were not able to make it and the presiding member did not make it im providing the report wanted to say how big of a mile stone and members were excite body it. And also had a lively discussion. They look forward to engaging further. In our process. As we complete the plan to seat project through. So that , concludes my report. Take questions if you have any. Questions for lilly . Lilly, thank you very much. Thank you. All right. I will check for Public Comment. 91 in the realtime check online. No Public Comment on linil proceed to the next item. Great. Directors item 7 is Public Comment an opportunity to address on matters not on the agenda. And i will check the room. No one in the room of i will check online. We have members online. Moderator if you can let the member of the public in. Good morning. Ful i like to bring to your attention that the a peck will be held in San Francisco november 1218. With 21 world [inaudible] in attendance including President Joe Biden known as a train guy. Im wonder figure you could advise him to visit the beautiful train box which is designed [inaudible] beautiful trains. And i would like to alert the board to concerning the developments in the cents roll valley. First of all, signalling. Attendses the last Board Meeting and the authority extending 200 Miles Per Hour signalling system to the dtx. Unless following the status in europe which is when the train leaves the electronics and transitions to a blinds system it switch to the signalling system of the whole side. I believe muni know how it works. [inaudible]. The other issue sxsh with [inaudible]. I mentioned left month now manage to the [inaudible] with. To concern with the high platform and oxygen for this and then and more concerning is this they are now convincing the puc the high platforms are the way to g. And will i like to reminds you the caltrain have to open the high doors they will come on the train with doors and not a lot of seats. Thank you. Okay. All matters here institute a consent calendar routine by the Transbay Authority acted upon by a single vote. No separate discussion unless the board or public requests and the merit shall be removed from consent and considered as a separate item. We have i member of the opinion who will provide comment. And moderator if you can let this member of the public in so they miprovide comment. Nobody here. Mr. Patrick wanted to comment on consent . Put him through . He has come back. Hi this is jim patrick. Concerning the scene calendar and the leases associated there with the we have been going for 5 years and the down stairs area on the south side is barely populated. In terms of leasing. And that is a strategic problem we need shorter leases. I believe we need torous the build out expense. By not requiring union larp. These are policy. I believe the Real Estate Agent representing the people wants longer leases that drives up the real estate commission. The goal is to be the retailer is successful in making money. And when they make money. You can have a happy retailer getting the good market price. You cant dom it with 68 over roadway temperature is too much to ask in my opinion. Thats a policy issue. And you want to take advantage of the members as i said earlier we have 3,000 people a day going throughout Transit Center. 27 minutes dwell time that is significant and should be able to capitolize on this that we had some policy in place relative to the logs. Thank you. Thank you. Caller directors i have not received an indication a member of the board would like to have the items considered separately. A motion to approve consent . I will make a motion. I think i will go with director forbes. Thank you. Thank you. I will go ahead and call the consent calendar. 8 opinion within the minutes of july 13 of 23 meeting. 8. 2 the executive director to execute an extension of the alternate rent period under the First Amendment to the Lease Agreement. Retail space on the first space. 8. 3 the executive director execute an extension of the alternate rent period under the Fourth Amendment to the lose agreement with transbay fitness commercial and retail on the second floor. Ed Transit Centerful 8. 4 authorization the executive director to execute afternoon extension of rent period under the second will amendment to the Lease Agreement California Corporation for retail space on the Transit Center 2027. 8. 50 executive director to execute the rent period under the Second Amendment commercial and retail space on the first floor of the upon Transit Center. 8. 6, authorizing the executive director an amendment to the lose agreement with mr. East incorporated. Typhoon kitchen for retail on the first floor of the Transit Center. Including extra sizing the exception of the rent period. And lastly, 8. 7 authorizing the executive director to execute a 30 amendment to the Lease Agreement with on sight dental retail space in the Transit Center. I believe we received a first have a moved and second. At this time i will call roll. Director chang. Aye. Director forbes. Aye. Director baptiste. Aye. Director lipkin. Aye. Why director syed. Aye. Director tumlin. Aye. And chair. Aye. Consent is approved. Directors item 9 is presentation of the updated dun town rail exception scope. Capitol cost and funding plan and authorizing the executive director to submit updated documentation to the federal Transit Administration and the Capitol Grants new starts program for phase 2 of the transbay program. Van de water will introduce the item and rodriguez project director for the portal and miller chief Financial Officer will jointly present the item. Directors we have been working for 2 years and working collaboratively. Very excited bring this item to you today. And i mention in the my opening report this will enter us in engineering. A formal project rating that was make us grant eligible and set us up to full funding Grant Agreement we anticipate requesting 49. 4 of the project from the Grant Program. Look forward to your consideration zeechl this in 2 parts first the Financial Plan for the tjpa and with the project. And the capitol project and the updated submission from our february action when we submitted documentation requestingent row to the engineering phase. Miller will start the presentation. Thank you. Where good morning, chair gee and the board. Andrea miller. I will be presenting the first half of the presentation and turn it over to Alfonso Rodriguez the project director. I will touch on the 20 year Financial Plan. The operating and capitol projection and then to alfonso to go further on the dtx cost xhat. The funding plan and incremental operating costs and funding approach. Prosecute i mentioned alfonso go over the plan for tjpa and caltrain. The capitol plan describes the funding for tjpa and caltrain and demonstrates the prop to funding and deliver the programs and the dtx and demonstrates commitment of 30 of the nonstate Grant Funding the prescription and Maintenance Plant 20 year financial forecast costs for funding. Also the approach of both to fund the costs and of expanded system and facilities and presents reasonableness plans for Fund Operation updated and system. In terms of operating revenue and assumptions allocations projected continue 3. 5 increase year over year. Our allocation projected reach 5 million per year with no escalation in fiscal 26 and 27. The financial forecast assumes the Community Benefit district is renewed the initial june 30 of 2030 term and covered 79. 18 of the sales force park costs. Retail and advertising revenue, affected with delays in slow downtown recovery and rents we reject full recovery by fiscal 2930. Leasing use payment this is is Straight Line of existing costs projected to reach 2 [inaudible]. Tjpa is exploring every town to decrease the costs. Advertising, special events and other revenue source. The losing use payments projected decline to 2. 7 million in fiscal 3132. P operating expend tours consistent with the adopt the budget and 3 growth in cost year over year. The sales force park includes the standard programming and landscaping and Park Management fees at Current Service levels with no increase in costs is there. Operating reserve includes emergency reserve funded at the policy level of 500,000. Operating reserve reach policy level 25 by fiscal 2425 with transfer fist reimbursements. The transfer its replacement includes uncent contributions and additional anticipated rm3 reimbursements to the capitol reserve. Ac transit contribution assumes 500,000 per year. Community benefit district is assumes that is renewed beyond june 30 of 2030 and covers 29. 18 of capitol maintenance costs. Net tex increment. For the retaining of financing for the upon available additional funding of the [inaudible]. Reserve. And capitol replacement reserve is mentioned increases over time based on the transfers of the net tax increment and rm3 reimbursements to reserve. Capitol expenditure assumptions includes and consistent with the board policy for the improvement plan. Staff has collaborated with the asset manager. Built in the projection. Based on the near term assumptions with 3. 5 escalation rate and the capitol plan you see the costs includes the close out of phase one Facility Maintenance and security. And categories park maintenance. Way finding and tenant improvements and others. With that i will pass it over to Alfonso Rodriguez to the remainder of the presentation. Good morning members. After we committed the engineer nothing february we participated in Risk Assessment w shop that was conduct in the mid bay and thank the mtc for hosting that 3 day event. The pmo brought with them the subject Matter Experts for the workshop. We did the same. Had our team of our general engineering and our subject Matter Experts. And so together we were able to engage in some detailed effective technical discussion over specific elements of the project. This have the and terrible for the highest impact to cost and schedule. Now these areas we discussed represents our highest areas of risk. Risk register we came in with scores the areas the risk and during the workship we rescored risks based on the discussions and observations. After the workshop it permitted the project management to complete the view of cost and schedule using fta risk guidelines and applied changes to contingencies. The findings were adjustment to our fiscal 2425 forecasted cost escalation rated from 3 and a half to 5 . They also determined an additional 6 mont in over all schedule is appropriate. Used to elemented lead to cost adjustment of 407 Million Dollars. From the change to escalation and the added schedule duration and the project risk in that feeds in their guidelines they do a top down Risk Assessment and using a p65 percentile lead to the additional for you 07 Million Dollars. I want to point out that value is high, no doubt it represented 6 of over all project costs. Which was i good show of support of the work the careful work we did. To get you to that cost estimate. In our february presentation of the board we noted in our capitol cost mate it did in the include financing costs. Since guidelines were modified only think about a week a week before the Board Meeting and since categoried our financing cost 375 Million Dollars. Included in this grant request. We added budget for maintenance of vehicles to operate in a tunnelling environment and level bidding retrofit for the electric fleet. Our updated Construction Costs include our including im sorry. Included in our funding plan, is 3 billion dollars. Added that our rightofway program wide or soft costs updated contingance and he financing costs adds 3 billion dollars. For a told of 7 billion dollars. The past few months engaged on eligibility of the constructed train box sits below the sales force center and deliver in the phase one. The trin box has no other purpose or u timity other then and there serving us the terminal stipulation for the portal project. It was more Cost Effective for tgp, for phase one. Fta agreed and included the cost in the grant. Using year of expent tour dollars the rest of scope and cost had been developed. This a lighthouse the tjpa to count the cost with added eligible amount of our the train box and grant asks is 8 billion dollars. Again only 7. 5 billion of which is costs that lies ahead. Capitol funding has 3 categories budgeted the victim grants shafrm planned and Funding Sources. The first category are funds the title suggests has certainty. Second category submission to secure or federal grant of 4 opinion 1 billion dollars. The third category represents the w this lois ahead to meet our full share in the plan. Includes followfederal and state Partnership Grant for which we await the outcome of our submission. The meg grant the application due and other source as listed. So. This does a good job explaining we are 78 . Represented by blue come green that assumes success in the 4. 1 billion grant we seek. As i mentioned we are allowed include the cost of the train box as our local share and reflected in the graphic. Carries 43 the next 20 minutes complete the funding plan reflects the pursuit of competitive grants. Say and federal advocacy approach. W to seek support through prioritization. Continued development of new Funding Sources and continued focus the project deliver team on value engineering well work with it mt in the months ahead to see if there are further opportunity to bring back the cost of our lower the capitol cost estimates. Our o m costs. Operational costs with the project and ref now service. I point out rail. Base year of 2033. Train service to the fourth and king station using electric and diesel. New ride areship grant guidance preand post pandemic ride areship and blended approach when determining the project rating. The costs associated with prescription and maintenance in 2023 dollars. Our updated onm submission and 35 Million Dollars from february submission of 40 Million Dollars. Submit a plan to secure funding commitments we enter engineering the phase of the upon guarantee we dont need to solve the funding backpack issue. We do need to close with the assistance of funding per ins and source before we commence negotiation in october of next year. And before we sign an agreement in spring of 25. Funding sources are explored at the state and local level and the conversations are beginning. Is this concludes our presentation of the item. We are available to address your questions. Thank you. And the update a lot of numbers there. [laughter]. Yea. Directors, questions . Like to start the conversation this is a big deal there say request to move forward. Please, ask questions. Director chang thank you. I want to commends director van de water and rodriguez the project team on reach thanksgiving mile stone i dont have questions i want to comment on wham an incredible mile sthoen simple it is significant. 3 years ago i think we formed our partnership. And it has not been easy and boosted the quality and readiness of the project. Process this is lie buffers. I want to thank the board for leadership inspect changing the team to meet an accelerated schedule to be at the point in a time there is historic Infrastructure Fund nothing washington. So im proud of our team and thank again, tjpa staff and director in the audience. Her staff. And our rail Program Manager and our team, jessy tailor and all of the Team Including the staff and mtc staff. And the High Speed Rail Authority staff and our team supporting tjpa including in the audience i see steven as well. Thank you we have a lot of w we sought 1 and a half billion dollars outstanding local match. Wanted note that we will need the advocacy and support of everyone. Hopefully the state and federal levels we enjoyed the past several years for the remaining portion of the fundings plan and want to express my appreciation to everyone on behalf of vice chair mandelman as well. Thank you, director. Others . I echo the comment its is an Important Team effort and huge mile stone. Im excited vote on this today and move this forward in the next stage of the process. I want to commend the tjpa team on working out with fta to include the train box. That was a monumental shift and helps with the match and grant requests. I think a tremendous effort and nothing but kudos and happy to support the item. Thank you. Director forbes. Gi want to echo the comment its is obvious what working together and collaborateerating in the early stages and gets things worked out and dig nothing details dp agencies here. Made a huge difference there is thought in the go forward plan. Congratulations to liing this ground work with your part sdmers getting to this excellent point. Thank you. Thank you director forbes. Director baptiste. Just to pile of congratulations to the team as limp this is an important moment. I admit it is an anxiety producing moment we are on a clock and i think the team has done an excellent job laying out a financing strategy for the capitol side and the operating side of the program none of this is guaranteed reminding us that it will take all of us working together as a team to secure this project overnight finish line. Excite body this moment. Congratulations. Director tumlin. Others made the key points and i would like to add how proud i am this project shoes collaboration the number of agencies that contributed. Their funding. And their experience and collaboration. Is what has made this project reach in mile stone and is when will support the project on going success. Thank you. For all the collaboration and work you have done to reach out to the agency and the agencies this are represented here and those here today in the audience. Thank you, director. Would you like to say anything. Wanted thank staff for all the work to get me up to speedode this project before today i appreciated the time you spent with me and going through this. Im proud of the collaborate rigz that got us to where we are today. Thank you. Why very g. Thank you. I guess i will ask a couple questions before i chip in. Thank you. It ask a tremendous amount of work. I remember director chang we began the conversation about the work, it irrelevant is and will continue to be an e normous body of w that took a huge village working together to get to this day. One of the slide its talked about the escalation that was recommended and touring illustrates time is not fro. Im not sure i agree but time is not free it come with a cost. By accelerating the work plan we were able to finance people you did not save money but avoid costs by moving it up sooner than longer. This slide and the first bullet did ill strit time is not free it come with a cost. On slide 30. The remarkable thing there is attention about contingency versus cost. There was a may be a may be share thoughts a design and construction and Program Contingency that was 2 billion dollars. Yes. 2. 1. Right. And these large projects we never know until we know. By the time we know we are in construction. Can you talk about that tension with when is enough and too much . When you apply for a funding grant. Jot good news the fortunate news well is experience delivering megatransit projects they have a history. Than i have a guideline that establishes cost that leads to contingance and he increased the amount and requesting sponsors to set aside. They have t. Is the result of the projects come pleaed. The contingency slide showed 3 buckets the designer. The engineers developed the design set aside an amount freshman 1030 of this line item leadership. Based on the level develop we are at 30 design. Plan on increasing that to 60 and then full design with our construction partners. At this stage the designer estimated. The second those are when we call known unknowns the designer knows but dont know the magnitude. The construction contingency applied to the construction value. That is the unknownful you are in the construction. And you dont know when will happen. Thing dos happen we need an amount at the ready to address. Tjpa has a policy we established a program reserve. Them is also a hefty amount this is there only in the event this we exhaust the first 2 buckets. We hope never to spend t. It is our state net. Calls that part of our over all contingency thats how i came up with 43 . Chemical is hest and he above. Well, hefty but it is a reflection of the ft arisk workshop that lead you to this amount of we have a partner naacp has experience. You need to carry this and we do. Thank you. We i will ask you since our executive director for caltrain you have been a part of of epmt. Ip mt and caltrain is the current operator. Are you okay with what was presented . Partner shchs will continue with difficult. But i concur with and support the presentation knead by alfonso andan degreea. Sorry, but thank you. I echo the visionary part. Having been in san jose a couple weeks ago the public fwt to see the new electric trains that is a vision a 30 year vision to get to the where we are today. And where well be in a year with electric caltrain service. And from san hose to San Francisco. And another vision a decade to get to this point. There is more hard w to do. I understand the feeling of excitement and petrified. It is a big lift. What we will do next. It will be a lot more work, collaboration. More joint effort and we see and hear more with the blueprint about how much more work all the partners will lone inspect on and make sure that we are going to approve today is completed successfully. It is not easy. So. Congratulations to the hard work. I didnt think we would get here but d. I was a skeptic. It was a lot of work to goet this point. This is item for action for the board but before we get there is there Public Comment . None in the room i will look online we have a member online. Thank you. So. I would like to stop by echoing the directors comments that hard work. Collaboration and consensus. Does make it [inaudible]. I would like to make suggestions on slide 34 likely it improve our fda rating. The 2 diesel trains that terminate fourth and king and when devote this that will increase caltrains from 4 to 6. In the ab7s high speed rail. Alternative a private partner. Now that [inaudible] west needs to be obvious. Expect todd score 3. 75 billion dollars. Of megaproject guarantee. The 21st of this month. And the left but in the least, the third leg of the stool. The stool. Link 21. Because move the combined caltrain and high speed rail traffic in the [inaudible]. Thank you. Thank you. Check if there is more Public Comment. Okay. No further Public Comment. This is an item for action. When would like to dot honors . I will make a motion to approve thank you, director forbes. Second tumlin. Thank you with the first by forks and tumlinil call roll director chang. Aye. Director forbes. Aye baptiste. Aye director lipkin. Aye. Aye director syed. Aye director tumlin. Aye. Chair gee. Aye. [applause] if i may given the vote i. To invite alfonso up to thank the team. I appreciate the comments of the board but a team got us here the commitment of entire team made it happen. I wanted acknowledge them. We would not got here without that commitment. 2024. Amount not to exceed 5 Million Dollars. The parties negotiate a longer term master agreement in and adopt amendment one to the fiscal 2023 and 24 capitol budget for fizz 2 to reallocate necessary funds with no change in the total amount of the budget. Here to address you is ana Harvey Deputy director. Tjpa for the portal. Good morning. Ana harvey. The item before you has 2 parts the consideration for agreement with caltrain and a budget amount to fund the agreement does not increase the phase 2 budget for fiscal 23 24. I dont have a slide deck but want to acknowledge that michelle the executive director for cal trin and dollia the chief for caltrain planning are here andan degreea miller will be visible for questions related the budgetful after my presentation. Requires that typa the sponsor for the portal complete all Third Party Agreements necessary for financing, design and permitting and prescription and maintenance of the federal capitol transit project. Engaged with the necessary third parties to security the agreements in a timely fashion. Requires progress on those Third Party Agreements before the project enters the engineer phase. Caltrain engaged the past year in developing an agreement and anticipated to be completed prior to october 24, schedule mile stone to begin negotiationing. The interim agreement here today for your consideration represents progress on the over all mca and allows us to at any time cordination on delivering the negotiation continues. In july of left year. Enter in the i letter of agreement to reimburse costs in the effort. This loa amended twice. Not to exceed budget as amend side 3. 5 million. 4 thing,000 in fiscal 2122 and 3. 8 million throughout end of the term of that loa. The loa expires august therein of this year. To facilitate our team work. Staff have negotiated an interim agreement with caltrain that will govern caltrain cooperation and advancing the portal through september of 24 the mysterier cooperative agreement will be executed. The scope of the ia includes the following 4 items of first, decisionmaking project delivery rolls. Second, staffing, budget and reimburse am. Third, joint work plan or tasks and activities that they will joint low under take. And fourth, concurrency on design for work in the fourth and king yard related for preparation. Ia is limited to only those topics identified in the ia. And. Attached w plan the work is focused on the design of components within caltrain rightofway and includes other work related procure am consistent with the work plan. The ia is limit in the duration to those september first of this year until september 30 of next year and express low acknowledges that all work consistent with federal and state grants and applicable law. Cool train staff presented to the Board Committees and received a favor okay recommendation to send to the full board for approval. Caltrain board approve today at the august third meeting. Thats the first part of the item. Second per is the proposed amendment to the budget for phase 2 adopted by this board on june 8 of this year. The package identifies a line item for 3. 35 million for cordination. Assumes 2. 4 million with caltrain. And 950,000 for the city and county of San Francisco under the approved cooperation agreement. Following a rigorous bottoms up estimate for the anticipated support needs for the joint work plan included an apennedic the amount that staff anticipated for this effort in this fiscal budget needed to be amended due to acceleration have gone level of effort and time for the work. And a sharing of decision make the integrated project Delivery Team. The staff plan to reconcile this reducing planned expenditures and line items. Staff prove poses to reallocate within. 24 million from funds in the fiscal capitol budget for phase 2 without the total amount of the budget to accommodate this ia. Staff recommends the board dealt amendment one to the 2324 capitol budget shown in the attachment and the reallocation did not increase the over all budget of i and others present are available to answer questions. Thank you. Thank you. Chair gee. Fimay. In response, certain proposal to the resolution in the agreement have been provided to the board in hard copy expect this will be read in the record if accepted. I can jump in to explain what im asking for and why and background. In the spirit of the collaboration that was key to the success of item 9 today this item reflects continued collaboration with caltrain with our operator. And i will be hearing about an amendment and make this is agreement consistent with mou process and existing grant state and federal grant obligations. And will be continuing the conversation around collaboration with item 12. Director lipkin. Why and thank you. Thank you van de water for the background. The thing that the amendment im putting forward is meant to revow ia this is an important agreement with caltrain invest nothing caltrain design approval rights. It is important oui are dealing with the rail yard exterioring piece. What is a bilt missing was the caltrain sxrufl high speed rail. To ensurety project the portal meet needs. This agreement is a caltrain and tjpa agreement we have other places that is codified and in our mou process and as well as in 2010 agreement. Which was calling out will design and construct the system to safe [inaudible] high speed service. The amendment im putting forward is making sure we have the reference to the context which this agreement rest and will be work during the next 14 months on the mta and more detail of the press for high speed and caltrain. Thats what i like to which you can read that before we continue our conversation. Great. Thank you. The agreement 1 text added to the graph nothing in this agreement will relief caltrain or tjpa of responsibilities pursuant to the mou. N edited to typa and caltrain the work in conformance with the applicable federal and or state striking grant condition and laws adding and regulations they acknowledge the work under this agreement will coploy with the obligations pursuant to existing grant instructor ing and including adding the agreements tjpa acknowledges that nothing will relief of obligations pursuant to the 2010 Grant Agreement with the Railroad Administration related 400 Million Dollars in american recovery act funds to construct the train box. 2d has pardon. Added to state the parties will continue the effort it is related planning and design, funding and other implementation matters pursuant to project team model with other pers to the 2020 San Francisco riprogram in any successor agreement with the mou parties. The resolution there are 3 clauses added the innerim agreement is intended upon govern the pers and the project pursuant to a joint work plan specify instead agreement. The design subject to the agreement is focused on the caltrain fourth and king yard preparation. Inter~im agreement govern the parties cooperation and advance in the project during the 14th month term of the interim agreement and the work performed numbered agreement of be in condition formance with all federal and state grant conditions and laws the typa2010 Grant Agreement with the Railroad Administration. In american recovery and reinvestment act to construct the train box. Thank you. Directors other questions or comments. Director baptiste. I have a procedural question. I believe that you were upon noting that the caltrain is approved this agreement and im wondering when the modifications have impact on caltrain approval. I think our timing is tight. Thank you. Tjpa staff did discuss the proposed edits with caltrain in advance of the meeting and caltrain staff believe than i can move forward with the agreement with the edits begin they dont make a substantive change to the rights or obligations of either party. The clarifications of existing rights and commitments. Thank you. Other questions or comments . Would lled you like to make a comment . Im sorry. But you are here. Thats what happens. Why well i adopt to thank everyone for dig nothingful last night and this morning to come up with language i think i do agree perform still . Wlien when the upon original inknow tent was and what was approved by the caltrain board. Chair gee you will say otherwise. And so we are in support of incorporating the language and hope that this item will pass and allow you to push forward on the person work we are doing here. So. Appreciate it. Thank you. Thank you for letting mow put the spot light on you. Fiappreciate the backgrounds and the edits. In thinking this through on the fly, you were a lot late night texts and, can you call me . It instructor s mow there is may be where as missingil not prosecute pose it. It is a limited scope on the fourth and king rail yards and the early work package. What is miss for example me. A recognition there is a current operation rail operation under way. That cannot be comp myself at all watch any decision made about accommodating high speed rail or other operators. Public or private. I upon donts to preclude high speed rail. Y cannot compromise safety of our riding public that has to be acknowledged and recognized. Because all is done if somebody bad happens. Seeing none in the room. Il check online. There is no Public Comment. This item is action there will bea i motion for the amended item. Gi would like to move the item. Thank you. Director lipkin a second . Second. Thank you director baptiste. I will call the vote. Director chang. Aye director forbes. Aye director baptiste. Aye. Director lipkin. Why aye. Director syed. Aye. Director tumlin. Ayech chair gee. Yes. This item is approved. Thank you. Proceed to your next item directors item 11 is the San Francisco rail Program Executive Steering Committee update and scientists riextension the portal, work plan schedule. Michelle chair will provide that update. Follow boyd Alfonso Rodriguez director for the portal provide the status of the schedule. Thank you, chair and directors. Before gill to remarks i wanted congratulate this board on the historic support that is going to get us in engineering and get this project built. It we obviously needed your support to get her and will need it to get across the finish line. Chair gee talked about an event a couple weekending on he hosted what was a fantastic 4200 person block party. That really does serve to build so much excitement about the caltrain program and to serve the trans bay terminal. With the portal. So, chair chang. Want to thank you for attending. And director lipkin upon attended with i future engineer for caltrain, i hope. In 15 years. But i wanted let folks know we host an event on september 23 and want this to be the first of many that you will receive before this. So with my prepared remarks it is august and we have been working toward todays mile stone for the portal project for over 2 years the board adopted the comprehensive work plan in april of 21. Staff has been submitting documentation for the consideration to permitent row in the engineering phase of the investment grant new starts program inform determining approval the ft, assess the cost, scope and schedule and determine tjpa readiness to veterans the w plan modifications accelerated 12 months of Technical Work and Development Activities and the together date for funding Grant Agreement a year to the spring of 2025. Could not have been accomplished without partnership and commitment of the sick agencies supporting the peninsula rail program. I say the fta a true partner in this. Their support our work wonderful and we have also benefited from the assistance of the fta project Management Consultant responsive and helpful in navigating the requirements of the guarantee program it has been a lift and team work involved all the way. Subject to the boards authorization to submit documentation today. Yate. The fta and consultants complete the Risk Assessment and readiness reports to veterans to engineering. Fta final az the rating for the grant stage and a favor okay admit it to engineering. Then the grant amount established reflecting the funding papgdz subject to execution. With this completed the fta consider recommending the project at the end of this year for fund negligent next budget recommendation. Ahead of the project related items appearing before the board in the coming months. Thank you very much. Thank you. The last meeting i was asked to extend a look ahead. We have done this. Shown on the not on the screen. It is . Great. Yea. Shown on the screen is item we plan on bringing back in october and thats a cal trance site work over site mou. We have currently through an earlier agreement been asigned oversight consultant working effectively with our team i must say and helping us advance our prop and progress our Design Concept for all the work that needs to be done at fourth and King Caltrain rail yard site required for the project the mou allowed for that support which permits the ia. The relocation plan listed for november. Is really a requirement of the uniform Property Acquisition act and the plan describes the impacts of the program and the agencies Relocation Assistance including replacement cites for the properties the few properties we intend to akwoir. Jot baseline budget and schedule. Baseline budget and schedule item is really an informational item an action item we asked to consider now this we got our updated constance Schedule Information developd and submit it to fta soon. They get a chance to give it one final review with the inclusion of the trin box. They modify a few questions. Serve our guide as we move the project forward. The construction procurement update is an item that added we are making good progress. Public comment . All right. I will check the room for Public Comment. Seeing 91 in the room. I will check online. Seeing no public upon comment online. There is no Public Comment for this item. All right. Proceed to the next item. Directors stwefl approving the blueprint for the rail extension the portal. Recommended by the executive Steering Committee under the terms of the sudden front peninsula memorandum of understanding the Metro Transportation commission. The San Francisco county Transportation Authority the peninsula joint powers board. Caltrain the california high speed rail and the city of San Francisco Mayors Office. Executive van de water will introduce the item presented by rail Program Manager and mtc director lisa kline. Word is collaboration. To continue this collaboration in procurement and construction. The execute ever Steering Committee level and we are happy with how that come together and look forward to this being a model for the delivery of trpgd megaprojects throughout the bay this is an increasing conversation. How we manage them successful low to schedule on budget. I want to introduce lisa and angels tow walk us through. Thank you. Good morning. Directors im lisa kline the director of field operations. I serve as mtc on the executive Steering Committee. Coleads the task with the San Francisco trpgdz authority. A represent by jessy tailor who will copresent. I like want to start with thank yous today. I want to thank the project Management Team and the executive Steering Committee we spent time with them. They spent time with us. And im working throughout recommendations. And so we can present a recommendation that reports a consensus among the sick per ins today. I am back up a bit. So it is you know much of the eludeed today. For clarity in june of 2020. The 6 agencies the tjpa and high speed rail. City and county of San Francisco the Transportation Authority and executed the peninsula rail program mo u we have been working under this structure established in that mou to bring the project mentioned to the procurement ready state. The structure includes the staff Level Working Group and Steering Committee thats the way that recommendations are platform for bring them through to the board. Those included defining the fundable deliverable initial phase. Project delivery strategy and the blueprint governors recommendations today. This task is the key tasks from the current work plan. Considered the best, rangement for delivery of the portal. Through procure am, construction and commissioning. In september 2022, the typ aboard approved 10 study recommendations. Again as recommended by the executive Steering Committee. These are foundational policy level recommendations that focus on relate to the broad organization and cordination the project partners and best practice for all rail megaprojects. The first recommendation identifies the lead agency for project delivery. Recommendations 25 are primary this focus on the portals scale and unique context considering the project partners which has been recognized nice low today. These touch on collaborated management. Trnsz paraphernalias. Use of a stage gate process and the need to define a structure. Recommendations 610 are supporting recommendation this is aim to enable the first 5 and reflect industry best practice. They include recommendations on delegated authority. Structure for management and over site and Risk Management and Single Source project reporting and integrated team composed of joint powers and key Partner Agencies. That was the work in september now to what is before you today. The blueprint in your packet, as in the prior recommendations the recommendations developed closely in cooperation with the typa and Partner Agencies and unanimously recommended in july by the Steering Committee to move forward for your consideration today. Blueprint is guiding the preparation of the new successor mou among the 6 agencies. As a current set to expire the end of the year. We have talked about this mo u the successor is focused on the process from procurement through conduction and commissioning. I appreciate the comments earlier on the value of the collaborate rigz and the partner its date. And the need to collaborate rit said we go forward request our considerable work ahead. And the blueprint focuses on the structure for this multiagency collaboration. I note the individual commitments and responsibilities and decision rights are subject of bilet roll agreements heard about an agreement items ago. And so those are not addressed directly in the blueprint. Blueprint is structured to be compatible with those agreements. When is covered in the blueprint recommendations. The blueprint has 5 sections reading down the left they are structure and bodies. Policy base line and stage gate framework. Change decision framework. Project reporting prop and decision procedures. Jessy will explain the highlights of each those. I do want to note that broadly speak thanksgiving table intends so show blueprint shows follow up work to be done over the remainder of the year. 2 yours in the first row, under follow up w a reference to detailed procedures including voting for the change control board. The blueprint recommended the board of the 6 member agencies reflects the need for risk context and ownership. How this is reflected is to be worked out. The second i want to draw to your attention multiple rows preparation of delegated authority. Establish thresholds for the changes ~esque litting to each body. And that will play an Important Role time low and effective decisionmaking at each level. I will hand it over. Thank you. Lipsasm good morning. Jessy, San Francisco Transportation Authority. This slide depicts the blueprint recommended structure for prosecute curement and construction and commissioning this consistent with the recommendations that this board adopted refinements on the work. The over all structure centers on a single line of reporting up from the project team throughout director and executive director facilitated recommendation by the portal Partner Agencies. The blueprint document recommends and describes program terse for each bid will highlight a few here. Last years recommendation identified the need for a venue to review and policy matters to the board for decisionmaking the blueprint recommends the board establish the committee of this board and with membership from San Francisco and caltrain and third voting member. The policy review function facilitated would be enable in the executive level through the executive working group by the executive director and from the 6 per in agencies for the and portal yoochl tech cam deliver level the establish am of the change control board to provide the management of changes to scope, schedule, budget. Consistent with bunkham for megaprojects agencies share in the risk and responsibility for project deliver and he operation. At a daily Senior Management level identifies a team which will serve to aline and cord nay activities across the involved agencies. The project Delivery Team will take an approach to developing and deploying staff resource. It acknowledges the role of caltrain about col. Certain rights and authorities for the board will be codified in the cooperative agreement. Will be completed fall of next year. Base line documents serve it control the project at a policy level. 5 documents are identified with respect to definition, schedule, budget, funding and risk. Each be established by the board over time with changes subject to board approval. You heard in the presentation the budget and schedule planned boy this board later this year. The board approved recommendations called for equalization and ensure readiness for successive faces of work the framework describes major my stones on the project which the project readiness should be reviewed from funding, requirements and technical activities. The first stage to veterans to the procure am of the contracts is planed occur under our current rimo u the process for future stage gates define instead successor mou. Shift to change management and control a framework for change types with processes for review and decisionmaking. The policy baseline and subject to board approval. This shoes the press for regular project status reporting the under loyaling this prop is a single line of reporting and information from the Delivery Team up throughout structure with reporting reflecting the needs of verse levels. The change control board will receive a monthly report and board level report presented to the committee. The blueprint identifies 3 activities to implement the recommendations the delegate framework lisa noted will establish each change type and aline with procedures across the structured this serves key of the successor mou on the current and serve the needs of the project. The new body identified in the blueprint need to be established the portal board and the change control board. The efc continuing work this fall to prepare the successor mou with a target to bring the term sheets this fall. That concludes our presentation. And the recommendation is before and you we look forward to construction. The directors. This is another important would you like to start the conversation. I did in the want to star i will star. So first again dlrgz this is a complex piece of architecture you put together that is really very impressive. Well thought through from my perspective and i think it acknowledges the complexity of the project and creating clarity. So i was impressed with it. And the one thing i think that just come to minds is we have multiple bodies for both the tjpa and the jpb we are intentionally bodies that are created to bring perspectives in the room and also it hold the mission as an agency. Within that same contruck which can sometimes be hard to balance the perspectives each are bringing and commitment to the commission we intends to serve and that complexity is throughout the project. Because of the way we organize ourselves in this region. So i would encourage you to have a practice and perhaps an expectation that as we move through this structure we take time to reflect on what is working and when we might need to adjust to understands while we have done really strong thinking. In putting this together thatity ritting based on practical reality is welcomed. Because tell make the project strong and for each us who are participating in this process to remember as much as we can to be transparent about which hat we wear in the process. Am being helpful. Just my reflections on this. Thank you. Director baptiste thank you. This is very complex. And a lot of work. Other directors . Director lipkin. Thank you for the upon presentation. I want to say having been part of the press i know we had back and fourth about component its has been each one sharpened the pencil a bit. I think what you have here is a finished product that is good piece of work. Happy to support it today. Others . I will just add my thoughts then. Again. Tremendous benefitted work with a complex number of partners. Different structures and trying to come together on this project we just lets start to get in the next stage of engineering. When i look at what will happen next, when we Start Construction that is fortunate me with changes that will happen, is the nimbleness of the structure to deal with what happens. Im not sitting here to tell you what will help when we dig or whatever. Butt nimbleness needs to be visible in the structure. And so what come to mind is as this becomes refined, i would be interested in Service Level commitment. In the process. Is this a 3 mont go throughout ladder or is it 3 weeks. And depending on the nature is there i path to deal with emnanlt emergencies . Reminds me when i did University Work i go to people in charge you say go to the committee and here i am in the middle of summer during construction that does in the work we dont want to get caught where a decision needs to be made but cant schedule a committee or whatever. And also we are stuck with a stop work and no decision. So escalation path and Service Level components are important to me. With regard to delegation i support of delegation. I think to further the transparency, should be a radification process. Public and the board can see it. And again food for thought. There is more work to be done. And then deborah, im sorry i dont memorize the by law what is do we do to stand up a new committee . If the appropriate time you are prepared form an Ad Hoc Committee you are the chair entitleed do that. And then to appoint the identify and appoint the member and report back to the board. If instead it is a Standing Committee we want to make that point clear as well. The difference with those. And do ad hoc commit eye efficiently it is limit in the scope and duration. Correct this will be limit in the scope for the portal project but not going to be that limited in duration. Gi think the parties are upon anding this policy committee would be a Standing Committee. 3 mont effort to feel notice and establish and appoint it to go through the board . I believe we have not discussed that the procedure would be we would make a recommendation at the time we bring mou before the board in december. All right. Thank you. Those were my thoughts im sorry i had a question. So it makes sense it me a lot of the rep between typa and the individual other parties would be e will beerated through bilateral agreements. I guess it raises the risk this those agreements could become out of step with the agreement that governs how all the parties together relate to each other and curious if you speak to how you are planning to mitigate for that. Thank you for the question. Through the chair one of the governors teams view the successor mou the work program for which the partyers signingum. We had a work program in our existing mo u clear about which agencies are responsible for recommending components of the work program the nature of the program and delivery is different from the project Development Program the way that will be instructed need to be different preparation of the work program hitting the sweet spot for something durable and revisited and also this is a good venue in my view to incorporate the smfk and critical chief responsibilities and irrelevants of the per ins negotiated in bilet ral agreements. This is a key component of the work ahead to memorialize the over all xraem who is dook what. In the if [inaudible]. Thank you. Great. Thank you. Other comments or anything . Not seeing any. Public comment. You will check for Public Comment. I will check online. We have a member online who would like to provide comment. If you can let them in. Thank you. Directors and san jose. Briefly, i would irrelevant like to express my gratitude to angels and he his team. For capturing in the issues raised of the [inaudible]. The [inaudible]. Developing solutions. And lastly achieving consensus among the partners. In closing i look forward to the certification of the blueprints to mou approved unanimously by this board. Thank you. Thank you. Caller. No further Public Comment on line this is the item for action. Thank you. This is an item for action what would board like to do is there a motion for approval. I will move thank you a second . I will second. Thank you director forbes. Director chang. Aye. Director forbes. Aye director baptiste. Aye. Director lipkin. Aye joovm director syed. Aye. Director tumlin. Aye and chair gee. Yes. This item is approved thank you. Board thank you for your time today and doing your home work and the conversation this is a special day we have done a tremendous amount of work with the huge chain behind congratulations to everyone and congratulations to the directors. I think this concludes the business today. Yes. Meeting adjourned and i think i gave everybody back 35 minute it is. Hello everyone. Welcome to the bayview bistro. It is just time to bring the Community Together by deliciousness. I am excited to be here today because nothing brings the Community Together like food. Having amazing food options for and by the people of this community is critical to the success, the longterm success and stability of the bayviewhunters point community. I am nima romney. This is a mobile cafe. We do soul food with a latin twist. I wanted to open a truck to son nor the soul food, my African Heritage as well as mylas as my latindescent. I have been at this for 15 years. I have been cooking all my life pretty much, you know. 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Very excited moment for us as we get to recognize our San Francisco Police Officers for the month of april, may and june. Im assistant chief daved lazar. Chief of the department. On behalf of london breed and bill scott, i want to welcome oo your todays ceremony. As background we had gone many many years without have formal recognition. We would have award ceremonies and recognizing officers for crisis interventions and things like that, but Nothing Specific and separate and stand aloneered raing regarding the day to day work the Police Officers do every day. This is a very challenging award to decide on because our officers do such great work. It is