calendar resolution for board discussion. that is the sacrificial lamb tonight. this was our item k2. i said that he did not have to stay for this. i just wanted to use this as an example for something that drives me crazy. the resolution is something that should be under the selection process. it should explain how the selection process works. the selection process is actually why this is a retroactive resolution. the challenge that i continue to have is that there are items that come before us that are often grants that we have been given. they have not dropped into our account. they come to us after we have already started service. the challenge is, are there any of these richelieu's since -- resolutions, which are retro, we have been given the grant, it did not drop into our account. what i want to try to avoid is this idea that we are having services move forward without the money being identified or the money has not been approved for the money gets shifted from somewhere else. this is my quarterly cry to not have this happen like this in the future. this is really difficult for us to pay something that we have already committed to. i do not want to put us in a position where the work has already started and the money has not been found. with the grant ones, we can say that it is a grant. if the grant has been given, we should have some evidence of it. that was my retroactive cry for this last board meeting as president. commissioner fewer: i think that is a really good suggestion about the grants. that is why a lot of them have recently come before us. i do want to say in defense of staff, it has gotten much better. thank you for bringing that out. thank you for standing strong on that. staff has heard it loud and clear. >> at some point, i would like to do something about how we have this process. at some point where they can get on-line and folks can do it. >> we are rapidly approaching the century. commissioner wynns: there is a whole other step that i am hoping we will eventually take. it is going to take some conversation on the part of the board after some sort of infrastructure recommendation. it seems to me that there are a lot of resolutions that we are voting on twice. we voted on the school budgets. i am supportive of that. there are some things where we do not really know when we are contacting things like that that need to come to us for review. i am not certain about this. we need to discuss this with our legal counsel. i do not think we need to vote on them twice. i think we have authorized this. we have tried to figure out ways not only to make the process more efficient so that people get paid and schools do not spend a disproportionate amount of their limited support time to deal with these things not to mention support staff, but also information is available that the public needs to see on a regular basis. there would be a lot that would appear to be purposely hidden in the name of efficiency. we have discussed this several times. not only are we working on the technology, but we are making the existing technology more efficient. new process sees that would be less cumbersome and take care of other structural issues in addition to the inevitable retroactivity. thank you. >> thank you. roll call, please. commissioner fewer: yes. president mendoza: -- commissioner maufas: yes. vice-president yee: aye. president mendoza: no. >> thank you. >> i did not vote no on all my other retro is. item two is the superintendent's proposal for first reading. i need a motion and a second for the suspension of the rules to consider action at first reading. >> second. >> roll call, please. commissioner fewer: yes. commissioner maufas: yes. commissioner murase: aye. commissioner norton: aye. commissioner wynns: yes. president mendoza: yes. i need a motion and a second for formal introduction. the reading of the resolution by the superintendent. >> as all of you know, there is probably nobody in the city that does more for the city and townwarren -- than warren. >> thank you for having this introduced as your proposal. as the superintendent mentioned, warren has been a tried and true friend to all of the students and the administration and staff for a long time. i can say from my own experience that a pre-warren was different than the post. it has been a real honor for me, many of my colleagues to work with warren and be the beneficiaries of his wisdom and good feeling and heart over the years. i would like to thank my associate for taking over the drafting of his words. i think he expressed the affection that we have for warren. this is the superintendent's proposal honoring warren and renaming it a meadow as warren's meadow. the school district not only a depends on the staff and faculty, but it needs the entire city and community to maximize success. whereas a unifying the entire city to focus and support our public schools relies on individuals in the private sector to drive and support. the city and county of san francisco is considering recognizing one such extraordinary individual for his contributions to the city. it is fitting to use this opportunity to specifically acknowledged the specific contributions from warren to the san francisco unified school district. a graduate found the school district in great need. he refused to turn his back on san francisco public schools. he backed the first of six consecutive ballot measures. he could transform 150 schools when completed. this brought desperately needed funding for the arts and sports. the special needs tags and the quality teacher education act, which raised teacher salaries and instituted critical reforms would bring more than $2 billion in critical support to teachers and students. the hellman family foundation has directly provided the funding for staff and other initiatives to support our most strategic work including the continued development of our strategic plan. whereas warren was a critical component of the every child can learn foundation which transformed into the san francisco school alliance. he has continued to cultivate the organization. by his dedicated and very public support of that the district and our schools, he has brought gift to the city not only benefits all citizens of san francisco, but includes a dedicated concert for students to enjoy and celebrate this music. the superintendent of schools and the board of education of the san francisco unified school district enthusiastically support the board of supervisors legislation to rename golden gate park speedway meadow to hellman meadow. we take this opportunity to thank warren for his support and humor that has and will enrich children for a generation. >> thank you. we do not have any public comment. commissioners. commissioner wynns: i want to thank the superintendent for bringing this forward. when i read this article in the newspaper -- i am sorry. >> excuse me, public comment. >> dennis kelly, united educatorors of san francisco. renaming one meadow is easier than changing all of the plaques on all of the buildings. we did not have to name this for hisband, which is what we were worried about. this goes to the accomplishments and they do not touch the heart of what he has done. every single teacher, when they look at a supplement on their checks, every single teacher, every single employee has been made better thanks to the proposition of this century. thank warren hellman and any of us that have spent every single friday of every one of those campaigns in his office. this is ending -- incredibly appropriate. the teachers and the union support costs. >> thank you. >> thank you. i want to thank the superintendent for breeding this forward when i read in the paper about the supervisors proposal. i was very happy to hear that. it is hard to explain to people outside of san francisco what warren hellman and his leadership in the downtown business community has done. i have to say that when i was president, the board came up with the idea of going to the business advisory council. it has transformed our relationship with all kinds of leadership in the city. what is unique about him is what we would want for every community person. the more he learned about the school district, the more his instinct was to say, what can i do to help you? he has the resources to do a lot to help us. he never said, i will help you if you do these things. he always says, what can i do to help? how can i get others to help you? my personal thanks are unbounded. i would add to mr. kelly's list every single middle school student in san francisco. and now the whole bay area every year as well as all of us and all that we have gotten from the san francisco bluegrass festival is beyond things. >> i am glad we are doing best. i think that warren is really why san francisco ended public schools are so special. >> i just wanted to give a shout out to a fellow alum. he is a great example of an alumnus who make sure that our children have unique opportunities to learn. >> i have never really had a chance to publicly thank him for the work he has done on behalf of our students and staff on behalf of their families. when i talk about the level of generosity to other people across the country that are involved in public education, their response is utter disbelief. when i encourage them, you could do this here, too, they almost run. they don't think they can find these kinds of people in their own cities that care about public education. it is the combination of an open mind on both sides. a conversation can begin. we have been fortunate to have the right people at the right time in the right space. our children have benefited from the open mindedness and generosity of an open heart that was present. you can find these people in your cities. >> i wanted to ditto what everyone said. warren, if you are listening, thank you. >> he is a true champion for public education. that is how we have always look back at him and identified with him. i am grateful for what he has done in the business community. he continues to draw folks in and remind them of their responsibility. he has supported schools in a variety of different ways. we started a partnership with him. it was the most histerical first year we have ever had. he received a bunch of letters from the kids. they were thanking him for the hot dogs and the beautiful bus. not one made a comment about the music for him being able to come to the park. the kids got more and more exposed to the bluegrass. the sixth graders look forward to it. it is a wonderful thing. i do not know if it has anything to do with m.c. hammer showing up. he has been tremendous. his sense of humor and his wit and charm is a very endearing. you can have a very serious conversation with warren and walked out of there and not feel like it is a very serious conversationw. e love you. we thank you. we are grateful for the contributions you have given to the school district and san francisco. the board of supervisors are putting forward something very similar. this will go before the rec and park commission. we want to be able to walk through hellman meadow very soon. >> get well. we are all here thinking of you. commissioner fewer: yes. commissioner maufas: yes. commissioner norton: yes. president mendoza: aye. >> seven ayes. president mendoza: thank you, warren. so the other item is -- this is on htthe motion of the california school board to reap -- replace policies and procedures. i need a suspension of the rules to consider action at first reading. >> second. commissioner fewer: yes. commissioner maufas: yes. commissioner murase: aye. commissioner wynns: yes. vice-president yee: yes. president mendoza: i need a motion and a second for introduction. this is the formal introduction. a report from the rules committee. >> predating my service to the board, the board of education stopped at a measure to put all of the policies online for greater transparency and accountability so anyone and everyone would have access to the policies that the board has adopted over the years. since this is the first major agenda item of the rules committee that i was asked to chair. so i would like to thank yee. and to thank those who work on the project. the executive secretary, and the now retired susan wong. we benefited greatly from the expert advice from the council school board association who has joined us this evening from sacramento. there has been succession and assurance. we will be hearing from staff. what you have today is one section of board policy that is with policy 120 that governs board rules and procedures. the staff and committee members went through the procedure with a fine tooth comb. all board members were invited to the three meetings where we examined these policies. i hope you'll join me in adopting the policy at first reading. we have quite a few additional chapters to get to. we invite all of the board colleagues to join us to -- join us in this difficult time. it is a game changer in terms of finding public access to these policies and making public access real in the district. i would like to ask staff for comment. >> we need a reading of the resolution by eight designee. >> the superintendent's proposal, the adoption of the california school board's association series 9000 board policies and regulations to replace current board policies and regulations p120. the san francisco school district can adopt a series 9000 board policies as revised to replace current board policies and regulations that are regulated with board rules and procedures. except for article 3, which will remain. that last phrase is in addition to clarify. >> we do not have any public comment on this. comments from the board? commissioner norton: i do not know how we want to do this. i have a number of questions. if you want to have me start off. starting on page 100 of the virgin in your board agendas, section 9320e, we were discussing meetings and notices. under other gatherings, no. 6 does not appear to take into account the board structure of augmented meeting. an open notice of a standing committee of the board, the majority of the board members who are not members of the standing committee can attend only as observers. >> i am sorry, we are on 9320e. >> it does or not reference augmented committees. what do we do when members do not vote? if you are a member of the committee, but you are not attending. is that clear enough? that is the question that i wanted to ask. >> this is about the location of the meeting. the augmented committees are covered under the committee's action, which does specified that the parliament and members are not voting members, but they may participate in the discussion. does that address your question? >> do we need the part that says that provided that the board members who are not members of attend as observers? it does not have anything to do with location. >> it discusses what constitutes a majority. board members who are attending the meeting are not for the purposes of that meeting contributing to the majority. >> can we not say that? if we put in the party apart only being reserve risk -- observers, can we say that they cannot constitute a majority? >> commissioner norton, i want to apologize. i was looking at a different section. i was on the wrong page. my apologies. >> always on e. >> i think we are on the same page now. is that correct? i apologize. what we can do is specify atten d only as observers. we could say attend only as non-voting members? >> it does that include not contributing to a quorum? >> that is a good idea to put in as well. >> later on in that same section, it is on page 102 when we are talking about teleconferencing. there is a section where the third paragraph says during the teleconference that at least a quorum will participate within district boundaries. i was under the impression that we had to have a physical quorum present. >> the way i read this rule is that as long as the majority of the board is within the district limits, we can have the whole board on teleconference. >> let's do it.