>> good morning and welcome to the department of aging & adult services shall we call to order and roll call. >> commissioner president james commissioner loo is a little bit and scombhoo is absent supervisor kim's and please note the deputy director is present okay could i have a motion to approve the october 7, 2015, agenda. >> so moved and it's been moved and seconded for agenda >> all in favor, say i. >> i. >> opposed? i's have it so the that item passes can i have approval of the okay. we have a timely more we can't approve the consent calendar here at this time for families service agency because it is over the amount item two the 42 thousand the limit is 25 we not approval that at this time okay good morning commissioner president james and deputy director on may 7th david presented to the commission a 10 percent contingency we'll use on the contracts we mentioned that we would formally put everything on the sxhenlt agenda regardless of 25 thousand for the consent to use the contingency that's why the 42 is on the consent. >> i don't - it is 25 thousand not 29 this is not the policy that we have been following and see i'm going to deny approving that at this time. >> okay. >> commissioner president james i think what she's saying the may meeting when david who at this time was head of contracted recorded to you that's y what we'll be doing you approved that at this time this is the first instance we've seen of that this is all it is instead of having to do a whole new item or 10 percent contingency it is not as though our approving a brand new item only the 10 percent contingency under extent the staff and also the contractor don't center to go through a brand new process every time a brand new item for 10 percent. >> commissioner sims. >> commissioner sims (laughter) it was from a point of clarification if we approved a budget item that is inclusive of a 10 percent conspiracy why at force at all it is already approved. >> the point is that it is just showing you again, we actually are experiencing the 10 percent contingency; is that correct. >> i'll submit it is confusing. >> yes. >> if we've already approved a 10 percent conspiracy it seems to me not appearing in the consent agenda but wrafr be assumed by the paz. >> easier for us commissioner serlina. >> my recollection at the time the approved the 10 percent we were told told when was exercised we would be notified that's why it is on the consent agenda. >> i really would this is why we have a budget committee i really would like to refer this back to the budget committee so the meat on this as a permanent item if he with approved it originally we shouldn't have to go through and put it in 0 the agenda for a 10 percent contingency downstairs i'd like to accepted it back to the budget committee. >> to look at this and a better process bra we change the rules okay. >> it was approved on may 7th it is a matter of information we're putting it on consent so technical we have your approval for the item. >> commissioner president james what if we were to do something where we put a if we have a way to put a notification on the agenda so that you know it is not a consent item you're not approving that but novelist maybe a new i don't know just a new line item you know exercise. >> i don't want to hold up the agenda today, i on the budget committee ought to use the time to look at this and find a smoother way to handle that i want to table it at this time this is not clear the process is not clear we spending time discussing this so i really want to refer it by a, to the budget committee yes commissioner serlina. >> if we table this now about it delay funding. >> we've already approved that. >> i want to make sure by tabling this aspect it will for the delay it. >> since you've approved it we're fine and then you can figure out the budget committee can figure out howe how to put it. >> there's a second item on consent i don't know. >> so on john the new director of contracts so the way we'll treat this it was approved in may and wait to figure out from the budget committee what the best process in the future. >> yes. yes. >> great, thank you. >> if i could make a incision i think the important point of visibility will be around when and if and how often a 10 percent contingency is deployed not as a consent item but not monthly or quarterly but good for us from the responsible point of view to be aware the 10 percent is deployed on one program or another not all but a sense of a year how often the 10 percent gets used. >> all right. we supposed to take action and not discuss those items on the consent agenda with that, could we - we could take that item off and approve the one item of 5 thousand dollars on the consent agenda i need a motion. >> so moved. >> moved and seconded for the disability >> all in favor, say i. >> i. >> opposed? i's have it so the that item passes could we have approval the september 2, 2015, meeting minutes? >> so moved. >> any correction? >> could you have a motion to approve. >> so moved. >> seconded. >> been moved and seconded the minutes. >> all in favor, say i. >> i. >> opposed? the i's have to that motion carries. >> during public comment at this time? >> good morning commissioner president james and commissioners i want to afford ourselves the center center this opportunity i was instructed by the board and administrative staff unfortunately ann is not there in that chair we know she will be retiring soon and your perfectly acceptable we as an organization make sure that 2016 is our 45 year thank you to ann for all her support and hard work in terms of contractors agencies like the senior center our relationship when she was a case worker if you will, and various other agencies that provided care and support to seniors and to just be perfectly honest to see the economy rise all the way up to department chair in terms of the office on imaging amp angling is a remarkable accomplishment we want to say that she'll get a lot of accolades but folks from the grassroots communities would you, please send that over to director. >> yes. i will and director hen will be at the meeting in november so if 0 she's definitely planning on being in the last meeting and if people want to say it at the last meeting. >> hopefully, i'll be able to be there we want to get it on the record you know how things become and thank you very much commissioner. >> thank you any public comment? hearing none we'll move to reports employee of the most for the department of aging & adult services commission we recognize jeanie chang (clapping.) so i just want to start off by saying i was ham that jeanie katie tang was selected and employee of the month this month she works closely with me i want to talk about how great she is (laughter) i know you on the first thing jeanie doesn't look like this, in fact, the biggest collection of harley davidson i asked her i want to see a fanciest harley davidson short she sclaenz up well, so i want to start off by asking you know there you are a bunch of people to support jeanie hopefully, you'll stand and see who is here to support jeanie today so this is incredible jeanie is my assistant and works closely with me as you can see jeanie is a support to the cyber department of casing department of aging & adult services she can do anything a utility and jack of all trades when they came into to work with me i have no idea about the capacity but as people what happens with people that are good with things they get those piles of work and japanese i didn't takes on piles and piles of work she's so good we add things to her plate but somehow manages to do all of this this morning i was talking about a a clerk andrea ashbury colleague describe jeanie in one word grounded she takes on things when she gets a new task jumgdz into it so a couple of things i wanted to see about her, she does besides assist any for all the managers having a hard time with the system jeanie knows how to do that i say can you fix this our budget forms we have to do if we screw up she know how to fix them she was one of the people that worked with tom and hugh and joseph and other people on the alzheimer's walk and threw herself into that we raised $30,000 as a department this year she does special things for ann and dennis us on the department of aging & adult services days and works with planning i have to say we don't have people like her we are fortunate and want to thank you on behalf of the department all you do (clapping.) >> and i get thi get thisy gu >> (clapping.) >> director's report deputy director sherry republican back on so director hen sends here apologizes she can't be here she mentions last month, a meeting with the villages and jacqueline and others are in seattle or went to seattle to do a presentation about the villages and what san francisco is doing with the villages so hopefully that went reality well and rushing back tonight to be here foyer marty's retirement and leaving tomorrow morning she has asked me to let you know she is on the office on the 19 only is that right she's traveling for work and trying to get in vacation a couple of things this week that looks like the standards act issues for in house services will go through it means that ihss workers will have a right to over time a pay that means that it is kind of a nightmare for the staff how to implement that and it looks like because there were an appeal and the appeal waltz denied that the f l s a will go into effect november 19th we have little time we're looking like the director is scrambling to make sure that we have the staff in place to be able to handle all of that administrative extra administrative work this is a big thing on the horizon for ihss and the second thing the people if ihss are not here we had an award that come from the stat to our ihss program our staff has seven years of completion or 90 percent completion of the reassessments for clients that's reels huge most of you know that ihss in san francisco has a greater penetration rate with total population than any other population ihss program in the state we have high clients and a caseload yesterday we have a pacific heights party for accident ihss staff to recognize for the level of services is really good (clapping) >> joe nelson left our program director for adult protective services weighing we've depended with the health association and usf to do a reporting project to look at basically had a intensive work with people that have behavior what intensive work terms of in terms of changing that behavior jill throughout the commission might be interested in getting a presentation at some point if commissioner president james our interested she'll come sometime and do a presentation it is interesting and help inform how we do some of the work in the adult prospective services in the future i think that is basically what i have right now director hen doesn't give me things i know she probably had updates in the federal government and state but she'll have to report in november when she gets back. >> thank you. any questions for the commissioners? any questions hearing none thank you very much now the advisors council report good morning commissioner president james and commissioners deputy t the advisory committee meet on wednesday, september the 16 that meeting we discussed an article that was written by mrs. robin douglas from the engaged magazine the summer edition on an issue that people thought were for a younger generations billions rotunda the school yard and bullying among seniors that is a phenomena that is taking shape across the country and more research is being done we think of bullying we - we think of younger folks in high school and colleges that is taking place in adult day seniors and senior living facilities and more research is being done on this interesting article the california's living edge engaged summer edition once more research and looking at that also at this time we had a presentation by mrs. karen garrison she came and gave an overview of the two projects air engaged in the senior program project and the foster program she did a wonderful overview it was a great presentation by her >> our membership committee i'll put that to the last at the last commission meeting we had a report regarding c s l with a vacancy from san francisco county i'm happy to announce mrs. betty is phil that vacancy question we have two folks they'll be representing the city and county of san francisco at the c s l the california senior legislator we have the education committee having a presentation at the center this coming friday i'm happy to say that the seats went within two weeks it is a full house on elderly abuse updates and resources a great panel we'll be doing more in the series on elderly abuse i think hopefully, they'll also look like this one and we don't have thing but at least we're always looking for new people on the council i'm pleased to say that we have a new council person if district 11 ms. patricia patty who is in the audience patty come and introduce yourself to you. >> good morning and thank you, everyone i look forward to serve i work with the community connectors introduce the committee campaign and our connectors are located balboa park i mean balboa high school the way we measure our success seniors walking listen to come to our exercise class and walking home together so we're slowly building wonderful relationships i ask you to follow up on facebook thank you. >> thank you. >> were there any questions on my report i'm sorry? none >> oh, yes. >> yes. >> i was just checking i think the nominating committee she needs to appear i'll have to check that out before the nominating committee. >> yes, ma'am i wanted to check with any advisors. >> she was appointed by commissioner avalos. >> she went before the rules committee they appointed her. >> okay let me check you'll check that out i think we usually do that's why i was checking with any vice president they come before the commission for approval okay. but i will check out the bylaws i think that is important just one question application. >> i'd like to thank madam secretary bringing he did for giving the advisory committee updated and new binder as new council folks come before broad they'll have the bylaws and how to proceed thank you bridget. >> thank you the joint legislative committee report. >> so diane our co-chair is not here diane provides this report to the commission so as the moon is to the sun i'll do the best i can to reflect the the wisdom amen. >> i have interesting things to report we met on wednesday, september 16th and since that time several pieces of legislation were assigned by the governor and those islam i've been made aware are the following ab x end of the life option introduced pie sxharz with co-author and senator mark leno the legislation was sb 28 the bill cleared the cattle senate but installed in the assembly in july the authors has introduced a by josh it authorized on a adults determined by his or her attend port commission to make a request for drugs pursuant those o those provisions for the purpose of ending his or her life the legislation will expire in 10 years unless it passes another law to extend it the govern signed even though bill quote i don't know what i would do in a progressed and painful situation to consider the option afford by the bill i will not deny that to others california will be the 5 state for suicide behind oregon washing michigan and developing ab the transfer on death d legislation was a passed by assemblyman glen call it was signed into law a homeownership should be deed to upon passing assembly bill will not only remove a layer of stress but relief california's over-burdened court system by assuring that real property didn't enter the bureaucratic probate process the task force was passed she recall brown authorized the legislation that establishes the task force on family caregiver for the challenges faced by chavez and opportunities to support and review the services and supports available to caregivers it is my understanding the signing of those 3 pieces of legislation the total senior legislator c s o chartered in the 33 history is 2 hundred and 9 pieces of legislation our committee also enjoyed enjoyed a presentation from dana private attorney that concerned others lgbtq task force prior to his position worked in the elderly law project of the national center for lesbian rights his report on the lgbtq long term car facility bill of rights sponsors by supervisor wiener and commissioner avalos is it makes it clear illegal to discriminate against elderly based on their squall orientation or hiv status the legislation spells ousted what constitutes discrimination against the lgbtq folks in those facility it doesn't introduce any new rights but clarifies the rights of people that exists under laws a tool for advocates to provide important suck since guideline for populations the ordinance will make the caregiver to - including designating a lgbtq liaison that undergoes training to respect the residents issues to be replaced by pronounce of their choice and the two residents to share a room not reassignments as a complaint of a gender or squall orientation identity it will be based on their lgbt status drugs specific to an lgbt residents is covered by the ordinances as the refresh my memory to care facilities to allow them to use restrooms available to other genders it is recorded in san francisco there are 88 residential care facilities 22 nursing and 75 remaining adult sfaltsz for a total of one 75 location subject to this ordinance dan recorded other community i counties are looking this for a good luck in the respective locations not a meeting the joint legislative committee next on wednesday in front of 18 you thank you new commissioner co-chair. >> just call me moon. >> okay then any questions from the commissioners okay. thank you long term care coordinator council report. >> good morning, commissioners i'm ann i'm a member of the long term court reporting council the chief officer on meals on wheels today i'll give you an update and highlights from the last meeting we met on thursday september 10th the long term the highlights is from the steering committee i met that kate howard from the mayor's office to make sure that we let her know where we are headed similar to here but on a monthly basis we heard from kathy on the party planning for the party with a purpose i hope most of you heard of that on october 3rd from 12 to - registration online it is acknowledging the 10 year of the long care council it includes mary as our mc and others from aging the keynotes speaker four break out sessions the goal of action items to report back to the large group all the invitation are out and we have capacity for 200 and 50 people a presentation the meeting was focused on housing the presentation was from bryan chu from the mayor's office of housing and community development regarding the portable housing to make sure the forms and practices are consistent with the providers we heard from michael solomon that provided an update of the building of the system and by the end of the year that will go live we don't have the launch date and the short term former process will follow it was noted not everyone has access to computer and/or smart phones we eye paper so we made a recommendation there is a communication and synergy between the mayor's office of housing and community development and san francisco housing authority so bryan chiu u chu confirmed he'll reach out and - also, we had a presentation from the mayor's office of housing and community development focused on the housing bond to get an update to it was a general it was to be routine by the planning commission, and may be acted upon by a single roll call vote overview of the 2015 general obligation bond the city starts the rehab of 14 hundred units next month and 2 thousand more coming over the summer the bill was to make thirty percent of the housing development affordable and those are the highlights any questions about it? >> one quick question about the party for a purpose. >> yeah. >> 12 thirty to 5:30 when is the actual party. >> that would be i'll get back to you. >> we'll get back to you. >> i know the schedule what was the question. >> when the actual program or someone want to stop by but not be there the whole time. >> (inaudible). >> great, thank you. >> thank you. c jessica. >> next the take tick report kathy russ so not here case good morning, commissioners sherry reign with the catholic charity i'm representing case case is this is our advocacy platform season we have multiple committees five or six putting together and developing a platform for their issue of concern they're out collecting data and doing their research our groups are very, very busy right now our meeting in october is normally schedule for october 12th columbus day we wanted to invite ann to honor also known as schedule changed to the next monday october 19th and get feedback if ann she's departing our platform will be finalized in november and the last concern is if case in that the 80 r d c add back dollars what can given to the department of aging & adult services and case really felt they were specific and what our advocacy platform was the a b r.c. how the dollars are defying you didn't do individual up and some district have and we understand the department of aging & adult services has the ability to shift around the numbers we notice a question about unit of service with full-time equalcy to staff for the clients that are being asked to serve our concerns with the a b d c dollars add back and brought to your attention and hoping that things get ironed out a little bit those are our concerns any questions. >> would you stayed that again your concern i'm listening and originally case platform was that every district in san francisco would have a one full-time qualitycy staff we are not sure that happened it looks like things shifted we understand and the other concern the number of units of service agencies are being asked to do where is the parity which one full-time person their asked to do this many units of service and one-half additional or the same units of service so there is questions that have been raised as case bringing it forward as concerns. >> thank you uh-huh. >> any questions for commissioners and i want a clarification your concerns were discussed with staff prior to the development of the budgets we're being asked to approve today; is that correct. >> they've been discussed i guess when we were looking when what we saw agencies kablt compare against other agencies there are a question of the parity and why the expectation is different those questions are raised in the past. >> the staff will be aware of the supervisorial district by the units of service they understand where you see potential adjustments or movement during the presentation of the budgets we could direct such questions for staff he did staff will be prepared to answer those questions. >> i believe so. >> thank you any old business? is none at this time new business review the funds for 6 month report january by kari wong okay. >> hi, good morning commissioners. >> good morning. >> i'm kari wong the director of the long term. >> could i have a motion ionize i'm sorry to discuss. >> it's been moved and seconded our on now. >> start over par. >> there's nothing to approve that's what i thoughts i was right go ahead. >> good morning. i'm kari wong director of long term care for the department of aging & adult services i have the pleasure 6 is this better? arrests i have the pleasure of presenting highlights of the c l s the living fund report to you this report period between january and june 2015 as you may know the community living fund provides in home services using the case management and the purchase of services to the mechanism for the institutiontion during the period their continues to be a steady referral sources to the community living fund one hundred 44 referrals and during the same time time period we served more clients than normal 6 hundred and 59 clients record breaking from the previous six months because of the transitional purposes slow the senior center a subsidiary of the home services programs that was doing the transitional care contract with medicare during the same time period a satisfaction survey that was pilfered to clients in june of 2015 and it was a very high 85 percent satisfaction for the clients that received the services the response rate was 74 percent out of a total of hundred and 79 and lastly c l f was awarded one million dollars for the fiscal period to focus on home care and hateful laguna honda was the focus on those trifgs c l f will target recipe from other san francisco based on transitioning into the community so not just laguna the housing support services through the scattering sites will be empowered and looking for the xhaushgal details with the master lease holders and provide housing retention that will have more updates in the next staff report that concludes the highlights of the report any questions? >> oh, commissioner sims. >> one a minor one in the demographics portion of the report there is a bullet that says almost 1/3rd for instance, referrals from white it is should wish stated more than 1/3rd is 33 percent and the other question i had about the demographic study one of the things we've learned from the lgbt task force it was difficult to track our lgbt self-identifying seniors in the city no reference in the report to that segment it is interesting to understand and no gender definition been men and women it would be interesting to have a better understanding of that you. >> we can look at that and see how grand letter we can get in the next report. >> i really have the concerns bus it was hard for me to review this report i'd like it in color if it comes in color we should be able to afford it is hard to see the shades here and i think we know afford what 7 copies for the commission i really would like to see this in color you have demographics like this this is no way for us to see for me so see the difference here. >> i'll be happy to provide the copies for this report in the future we can - >> i'd like to have a paper copy. >> sure we can do that. >> the commission can afford that. >> absolutely. >> thank you when you have reports like this with different scales it is much easier to read and see where the differences really lie thank you because we get the budget in color. >> oh, i agree. >> we get the budget in color. >> absolutely. >> thank you. >> thank you. >> any other questions from - thank you thank you. >> okay. next item on the new business all items are voted by the commission requesting item a request to modify the grant agreement with bloipt for the provision of aging and disability resource center during the period of july one 2015 to june 2015 an additional amount of $66,000 accomplice a ten percent contingency fee for the revised not to exceed the amount of three hundred and 39 thousand plus could i have a motion to discuss. >> so moved and okay. your on jason. >> good morning commissioner president james and commissioners and deputy director so as you can see i'll be present on a number of those items or the remainder of the items you'll be talking about the different sites throughout the city that are aging and disability aging strrz they provide information to the seniors and adults with disability i want to point out before i forgot one of the pattys concern that is money be used to fund ad r.c. sites specifically every one of those dollars is being used to fund ad r.c. sites specifically the ad backs to bringing up every single position and every site from the point one to a full fte so give you a little bit of background on the ad r.c. i presented last year as a reminder this is a new initiative we started in fiscal year 2014-2015 higher years we had one lead agency providing the ad r.c. stenographers 22 different sites with throughout the city where someone half time and some by appointment only we're looking changing the model for 2014-2015 to have less sites by open more often by 5 offices people will, coming in more often from the regular neighborhood sites to get information this is services rather than having to set up on appointment or maybe come on a monday, wednesday, friday for a couple of hours i believe that hypothesis is correct an increase in the clients consumerism's coming in a 5 percent increase from the previous year in fiscal year 2013-2014 this was for a lot of agrees hiring and start up around september this is quite a great success for the new model we've shrunk from 2022 but representing every supervisory district and provided more robust services so throwing out through case and going to the board of supervisors as patty said we raised all every .8 ftes that was where we were funding to one full-time fte looking at doing a thoughtful analysis of sites throughout the city and in the last fiscal year when i noticed is that not only is are those sites providing great services for duplicateing a translation or form they'll coming back multiple times two to three times a year in those provisions we're looking at we're going beyond duplicate indicating the account how much information provides and follow-up are those by phone are those ad c sites presiding they're providing a valuable service that where people are coming in multiple times the agency. consistent in total contract but in do you see that person here in court todayed consumer contact we're providing self-hem to those who have 3 sites two in the chinatown area and one of the sunset providing an additional ftes and online with an extra half of a position to again to help with this influx of not only new consumers but consumers coming back multiple times >> so that's a little bit of the background so through each one of the items as you can see most of them are related to the cost of people up to a full-time fte then with thirty street on a additional half position and self-help one fte. >> commissioner. thank you. >> i just wanted to go over the location of the services golden gate is that a location in the castro they provide services at the castro senior center and is that where district 8 is located the representative for about district 8. >> district 8 is. >> includes the castro. >> right and offhand. >> golden gate into richmond. >> yes. that's. >> district one. >> district one golden gate senior centers the responding center in district one. >> where is the service provide for district 8. >> served by open house and it is also i believe there's a site this serves district 7 and 8 that would be sorry 30th street. >> that's okay jason is not familiar with the surprisingly district to district 8 is served by 30th street as an open house. >> thank you. >> you had a question. >> my question is looking at this i'm looking at the old list and the problem is that when you change frequently the site location this confuses the seniors because they get use to going to a place and all of a sudden you change it and so because we don't go you know they like to remember so every year have we changed the location i think we should be very careful. >> that's a very good point we were aiming to stop in this new model in the older model for the 4 years the agency was operational that was a large turnover in sites and personnel so but with this new model it is set sites those 12 sites have not changed and will not change for the next two years. >> unless they're not functioning the idea that was total confusion with us changing this commissioner sims. >> are you representing jason that all supervisorial district are are recommended evenly and adequately how would you explain. >> for supervisorial offhand district 3 that is where the chinatown is oath traffic for translation services and filling out forms maybe not as much traffic in the sunset or richmond ear it is not equal the numbers are not equal across the city their adequately represented that serves a couple of districts thirty street serves districts seven and eight and another contractor that serves borrowed the one two districts that serve t community but there is some debate about whether or not the coverage is adequately addressed. >> that's what we're trying to do especially in the chinatown area and at 30th street we are seeing a lot more consistent traffic were note only duplicated for consumers coming multiple times for those two sites specifically there is dazzles more of a consistent trend over the last couple of months. >> commissioner if i could add we're very fortunate to get the ad back money that brings everyone up, up to one fte jason is trying to analyze the numbers but both the unduplicated by the number of contact we don't have duplicated and try to make our system work, in a way those ordnances serving more people or serving them with more hours and more contract can have a little bit more we know once we go through each line item you'll have a chance to ask questions about those but we'll be careful watching this and analyzing and monitoring as we going forward we can there is a need for the service it may not be completely adequate but right now that's what we're going for. >> it is weighed in favor of chinatown and someplace else and the area that 30th street serves in the outer mission area. >> well, let's just - any other questions about we're talking about bayview hunters point now they want to approve that one any questions about this one at this time any further questions any public comment? any public comment? at this time hearing none. >> all in favor, say i. >> i. >> emphasizing. >> did we read the actual. >> yes. >> i called for the motion yes, i did. >> all in favor, say i. >> i. >> opposed? i's have it so that motion carries be the modification with the catholic charity for the provision for asian and disability ad r during the period of july one 2015 through june 30, 2015, in the additional amount of 20 thousand plus a ten percent contingency for a revised total not to exceed amount of 200 and 13 to tell us plus skas jason is on again, a motion to discuss. >> so moved your second. >> you're on. >> well again as with item a and b the catholic charities ref infrastructure funding to a full-time fte okay. >> so those two i'm looking our old schedule from the asian and be disabled resources center i'm chefk off the ones at the same location at this time it is the two that we've discuss as far were from last year and the same location. >> for those of us who don't have the disadvantaged of a lace list. >> the old o m i senior center located and 65 beverly street in the 34142 district 11 and bayview hunters point with the first one we discussed and they are they still at 56 hundred thirsted. >> yes. >> okay. so this is 9341 district 10. >> in the western edition senior center. >> we're not there yet. >> we're talking about the bayview. >> under the umbrella of bayview as the agency they manage two sites one of the bayview correction sites and this one we approved that was both sites we approved the first thing. >> that's right. >> oh, we did. >> the weshs is d-6. >> so that one has both sites the western edition. >> right. >> that would be in i don't think so them on here oh, yes, he did on turk street so they're located there so that would be supervisor breed. >> supervisor breed district. >> alrighty any any public comment? at this time on item b any public comment? hearing none i'll call question. >> all in favor, say i. >> i. >> opposed? i's have it that motion carries. >> okay item c request an authorization to modify the grant for the golden gate senior service for the provision of disability resource center ad r.c. during the period of july one 2015 to june 30th, 2017, an additional amount of 36 plus plus a 10 percent contingency for a revised total not to exceed the amount of one hundred 98 thousand plus can i have a motion to discuss. >> so moved and second. >> yes. again, this is for the richmond senior center to bring their position from on a ferment ftes. >> this one is located in the. >> richmond. >> in the richmond district and i don't have this one from last year. >> you referenced the district. >> there is to - so we've changed it. >> richmond is on geary boulevard 6221 geary boulevard that would be the richmond district. >> correct. >> do you have the - >> do you have an address there? >> golden gate i don't have that. >> sorry offhand i don't have the address it is on the list. >> 62 geary. >> that's was last year i just had that question any other questions? >> any questions? >> okay public comment on this one? >> is there - >> (inaudible). >> okay. >> any other questions. >> thank you. >> thank you for clarifying that we'll have we won't have to look >> all in favor, say i. >> i. >> > opposed? i's have it that motion carries request an authorization d request an authorization to modify the grant agreement with the northern california press the reason homes san francisco centering self-center inform the department of aging & adult services ad r.c. during the course user during july one 2015 to june 30th, 2015, an additional amount of 61 thousand dollars plus plus a 10 percent contingency invited amount of $437 plus a motion to discuss. >> so moved. >> so the nc pcs runs two centers offhand i couldn't tell you what district that is. >> 2 and 6. >> thank you all right. any questions for commissioners . hearing none i'll call question >> all in favor, say i. >> i. >> opposed? i's have it that motion carries item e request an authorization to modify the grant agreement with the day services for the provision of agents and ad r.c.burg or during the period of july one 2015 through june 30th, 2017, an immediately amount of 69 to tell us plus plus a 10 percent contingency for the rise total not to exceed amount of 200 and 65 thousand plus can i have a motion to discuss. >> so moved and second. >> okay. this one is to add an additional hachlt position at the senior center. >> okay are there any questions he at this time from the commissioners okay public comment? good morning valerie the director and also part of case board and i first want to say that i want 0 commend the department for taking a risk and trying a new model i've been around a long time and ii have seen many versions that has been a great success we're accounting the kings but i want to say this is a model is working and probably will worker better and we go forward on fine tuning it so the numbers and the units of service continue to fib looked at and modified and we're doing that with along with jason and his team a great success as far as 30th street we coffer district 8 and 9 so when we went about the advocacy i actually headed up the folks for case we wanted to make sure that everybody all the sgrikts got covered so since there was no agents in district 9 at this time that went in for the rfp we were hoping that 30th street got 23 ftes when that didn't happen we were part of it but we were grateful for the .5 huge numbers and i think that is about location when there are other things oftentimes a lot more foot traffic on the daily basis the ftes seize 10 people a day and has thirty days advanced appointment with 35 we'll address that need but have a feeling again, there are are more neighborhoods that have anyone lingual people into the weeds it more language continues to be a barrier to services and see those resource centers is helping people to navigate that more effectively he like what sherry reign said there will be more needed we know that the number of people coming out the aging network is growing and we're seeing that certainly in our program so thank you >> thank you is there any additional public comment hearing none i'll call for the question >> all in favor, say i. >> i. >> opposed? i's have it that motion carries thank you are we on f request for authorization to modify the grant agreement with open house for the provision of aging and adult ad r.c. from july one 2015 in the additional amount of $7,000 plus plus a con percent contingency not to exceed amount 200 plus thousand dollars can i have a motion to discuss. >> so moved. >> second. >> you're on. >> so again like most of sites we're bringing that position from a .8 fte to one full-time fte i do want to point out they're serving district 8 but also serving citywide too like two works in the new model to reach communities that were not necessarily assessing ad r.c. serves as much in the past the lgbt community and young adults with disabilities having tool works into the mix with new agencies in the last year is helpful in getting the word out of ad r.c. services that is beyond our historical penetration in the community okay. he know she said that but i'm looking at 1800 market street is that still the same she said that was the same on the fourth floor. >> that's right. >> okay. all right. i wanted to be sure any comment from the commissioners. >> just madam chair i'd like to acknowledge i'll, recusing myself from this item. >> yes. thank you. >> any other comment from the commissioners? public comment at this time? any public comment? hearing none i'll call for vote >> all in favor, say i. >> i. >> opposed? i's have it so that motion carries g request an interrogation to modified the grant agreement with the self-help for the self-help for the ad r.c. from jill one 2015 to june 30th, 2015, in the additional amount of one hundred ti thousand dollars plus a 10 percent contingency not to exceed amount of 6 hundred and 71 thousand plus. >> can i have a motion to discuss. >> so moved. >> second. >> okay. >> so for self-help 3 sites two in chinatown and one in the sunset area so this money will be used to bring our positions up again to full-time position and adding an additional ftes shared amongst the 3 sites a floater within the two sites. >> okay any questions? maybe a summary statement how much full-time staff and how many are increased. >> so each sites as had a points 8 ftes so we're increasing two a one full fte and alexander an additional one we're addressing adding one .6 across the two sites. >> okay. any other questions. >> the math probably works it seems like a significantly large budget item than similar appropriations for other agencies is there any difference in compensation model or overhead or something that contributes to a bigger cost per increase. >> i'm not an expert i think there increased fringe benefits bringing people up to full-time fte and agency and sites by agency i'll not be able to answer an analysis that is more for budget to answer i'm sorry, i do know there is more indirect cost because - >> what agency. >> depends upon the agency. >> my question is this. >> i won't be able to answer that. >> the total cost. >> a significant bigger bump for other agencies that seems like a lot of money trying to understand the justification for - >> is it. >> it is more do i believe and you're adding less than two additional people in other cases you're bringing people up to one it looks like a lot of money for one agency. >> i know i'll not be able to offhand with self-help i'll not be able to answer that question than with some the contracts they're adding indirect costs with the initial budget with last year that maybe the reason but i'd have to get back with you. >> someone here from budget that can perhaps answer the question. >> we have two sites just with this. >> ohio commissioners and director we're adding a one like - because in the beginning they have a larger amount that's why we're adding the one full-time employee and then the two - yes i don't have full answer of that maybe i can collect the information from the contractor but they're adding the full-time employee and commissioners. >> they're going from 2.4 to 4 across the 3 locates so and the question from commissioner sims it that that increase which is about - more than doubled even though you're not doubling the number of staff perhaps once you get full-time employees benefits go up and other costs for them this is the understanding the question that is being asked if you don't have it that's okay. >> also look at it there is an increase of supervisor costs we're adding another fte florida there is costs it is a combination this is it is probably all legitimate i'm uncomfortable with the explanation a. >> please. thank you. >> good morning. i'm martha petersen in looking at how thirty this model has been budgeted it look like roughly with you increase 4.2 ftes for each agency that comes out to roughly $31,000 across the board, however, with self-help we are doing that 2 it is $31,000 for each position getting increased but for self-help we're spreading it across 8 positions the grand total is one point of people total ti thousand dollars if you look at that's how much self-help is charging when you - it is actually coming out less than how we been compensating other agencies so for the amount of people that are increasing the amount of staff it is less than what we are giving me to other agencies so - >> so if i understood it is normally 31 thousand thorough a .2 ftes your you increasing if you multiply by that it is much more. >> across the entire model it looks like it is more but there is more staff increased so it looks like in the scale is larger it is actually no does that help. >> yes. >> question talked about funder go sites at this time with the self-help. >> there are 3 sites. >> 3 oh. >> yes. >> any other questions is that clear. >> yes. thank you. >> public comment at this time? okay >> i'm looking at the budget and from last year to this year i see where the increase is going with the catholic charities i've increased their staff if you look at the line item they've added a new person from a $17,000 person to a $36,000 person and 33 salary to 36 and thirty thoughts to 36 so my calculations i'm not sure what they were talking about is more than one .6 increase in ftes the way the salaries with written on the budget page and then ramp went up to. >> i'm sorry what. >> rent by 21 thousand that's a different figure if year to year. >> any - are we waiting for the budget committee any comments from the budget committee at this time? >> oh. >> commissioner sims has a question also so. >> she mentioned the rental property from 7 thousand to 11 thousand plus it is a $4,000 difference. >> commissioners and she mentioned the rental property there's by angle average of $4,000 along those lines he was comparing the previous operation items and some of them identify the property rent-controlled units equipment for this one i was wondering if i'm missing something in terms of property rentals across other agencies. >> hi i can't answer that. >> it is how they budget it those sites have different budget may not charge represent it is the difference across the board in how agencies account for those things. >> okay. >> is there answer from the budget committee on - oh, commissioner sims question. >> i cannot help but feel my understanding was that staff would be pretty well addressed from case report it sounds like as though it there were extended dial around controversy and some level of debate around some of those budget allocation i don't feel that staff is as prepared to present some of the things as i thought they might be so i'm age concerned. >> i think that the first concern was that everybody that all of the sites go from where we were .8 to one full-time person i'm sorry, i'm sorry we're not more presented from the jason and my conversations about the sheer numbers at self-help sites we need to increase it by more so they can address the niece of people waiting in line for the services that's was jason's intent in adding that extra .3 to each the 3 sites that we're looking at today, i have reviewed the numbers with him and feel strongly we need to do that i'm sorry it is not clear how to looks at in footstep budget why those numbers we're not having a bettered understanding i'm not sure we've been very clear that self-help needs the increase in terms of their personnel. >> since there's a discrepancy here this is why we have a budget committee i know the meeting you don't need but those kinds of things can be accounted at that time, i'm thinking of like i'm sending something else to the budget committee many say the kind of thing that needs to be worked out with the budget committee and go back to the budget committee to really look at it and clarify so when we get to the commission meeting you know those doubts had a third accounting in terms of what needs to be done so i'm looking at my budget and wondering is this something that i would hate to table at this time but i'm want to worry about the pleasure to send it back to the budget committee for a review pending which pleasure how strong we feel about this at this time i'd like to hear from you commissioners. >> to begin with can we we've approved the other parts of overall i'm not sure we can table one part. >> each item you can vote on each item i don't know but we vote on each item to either table or action or approve that so you can table things and send it by a, to the budget committee we don't want to interrupt their operations it might be necessary if you're not thoroughly satisfied with the answers we're getting today and the skrerpz we have before us from the budget - >> so i'm new to this but that question came up when we reviewed the packet so i know there was the addition to make hold the .8 pegs or positions to one my understanding why two 0 agencies got one fte more than others my understanding was that there was more traffic through the sites and more of a program need that's why it was handles definitely than good evening from point a to point ftes we added one whole fte so self-help and the half to the other agencies that's i mean it is more than an explanation of needs in terms of services required at the sites that's the justification. >> i also wanted to point out with a lot of the sites they were not operating on july 1st some of the operating experience we look at the 36 thousand they're paying for full-time positions last year we were not paying able to hire at sunset not hiring someone on july 1st there is a looks like a large increase in what they're being paying each position but now their fellowship staffed from july to june in 2016 we're paying an actual full-time position a lot of the sites were not up and running in july. >> commissioner sims. >> well, my comment would be that in large part we're asked to trust the analysis and due diligence and work that is done by the department in preparation of those proposals that sounds significant conversation from riders in the community and the staff around this package i wouldn't want to embarrass anyone but far more prepared with granule discussion so we're not left with a trust me vote rather than a vote with full confidence all the information is fully evaluated and appropriate. >> any others comments from commissions on this tell me any further unreadiness okay did you have a comment? public comment at this time? >> yeah. good morning. i'm nick with the senior services and looking over i don't want to barbara program your instructions were to this money would be used to bring staff from point a up to full-time this is how the money would be used i look at the operating expense detail of the program you're talking about now they've using the this increase for increase in rent and we were not told to use the money for operating expense increases so i'm just wondering how they were able to do that and we were not? >> anybody want to staff? >> can you explain that? >> so i'd like to refer to eileen. >> elaine i don't have the prior years budgeted to see the years rent that's not my contract maybe they had an increase this year they submitted to us last year those contracts go on for 3 years so i really can't verify if this is an increase the ad r.c. funding sfoordz only increased the staff from 8 to one that's it not other areas what was the fringe benefit and the indirect you're going to bring a person with full-time benefits so far as i am concerned, there were on increases for staff. >> okay. >> that increase in rent was authorized prior to this ad back fund has nothing to do with with the ad back funding the staff $36,000 a term of the remainder of the contract you're looking at 70 thousand. >> huge increase if other programs so they have 70 thousand increase with the fringe and indirect that is why the money is municipal court higher than you see in the other contracts one thing to point out this question why this one is so much more than the others. >> thank you. >> uh-huh. >> any other comments from the commissioners? are you ready to vote public comment we heard from the public on this yes okay. i'll call the question are you ready? >> all in favor, say i. >> i. >> of approving that budget and presented say i and. >> i. >> opposed? the i's have it so that motion carries the last item requesting an authorization to modify the grant agreement with two works under the provision of asian and disabled research center for the period of july one 2015 through june 30th, 2017, an additional amount of 20 thousand plus plus a 10 percent contingency hold on a revised total not to exceed amount of one hundred and $54,000 a motion to discuss. >> so moved. >> second. >> okay. your on. >> great so our last item this is for two works to bring over or their position to a full-time positi position. >> okay too works is on the last year so any comments from the commissioners? any comments? okay public comment on this one? >> public comment hearing none i'll call for the vote. >> all in favor, say i. >> i. >> opposed? i's have it so that motion carries we have announcements any announcements? >> thank you. >> it is actually a question i thought maybe the contract staff might know on the other add back we've been waiting to hear is the community services they also received an ad back we were wondering can we have any information about timing on this one? >> this is public comment not - >> eelena i'm working on the ad back funding planning to present to commission no november we're accounting all the fuentes 22 agencies involved and $1.5 million plus in add back fund amongst the 22 agencies for 5 hundred thoughts and one million dollars so going to finalize the budget tomorrow and meeting and presented in november. >> okay. thank you. >> uh-huh. >> any others announcements announcements public comment? >> any public comment hearing none can i have a motion to adjourn. >> so moved and second. >> thank you it is approved we're adjourned

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