Greatest incur watch program weve walked geary boulevard i know the 42 million savings is a great figure to keep the success of the program my hope the newly the newly included entering programs to retro especially in the buildings thank you a great program. Thank you. Colleagues no other questions well open up to Public Comment anyone seeing none, Public Comment is closed motion to send this item forward coke e okay well take that without objection. And item 10 to consider the end of the review and draft budget for 20152016 and 20162017 for the board of supervisors and the board office. Okay. Great we have the cleshgz to present. Im here to talk about the fiscal years 20152016 and 20162017 the clerk of the board angela couldnt be here because of illness first i will provide you with a brief and hopefully highlevel overview of the budget and present budgetary announcements following the presentations the budget maybe simpleminded or continue this item for one week when the clerk and i will be available to answer more questions shied two the departments counter year is 13. 5 million of which a percentage for the 4 that is 2 million is for the category and those funds are used to fund the contract and legislative Contract Services to pay for the costs associated with the cap and membership and a associated with the citys association and the remaining 4 percent for materials and supplies with a work order with one time funding to purchase file serves and the second board of appeals for the budget funding slide 3 the distribution of the various divisions of the budget as you can see from the pie chart the board of supervisors comprise the largest costs followed by the various division its important to note lap codidnt receive the appropriation and looimentd those in the prior year it is eligible for operations moving on to slide 4 which lists several personnel adjustment that reflect of the transitional period charged by high profile retirement and qualified staff those transitions allowed the department to meet the attrition to show those are no longer helping the board those with recommended by the clerk of board substituting one fte 1427 typist too on the in the Operation Division this minor adjustment is consistent with the d hr classification position next reducing the departments attrition savings target by 121,000 to reflect the staffing level the department has plans to fill an assistant Clerk Position in the Operation Division next reducing the departments savings target by 132,000 the department continues to pay the qualified staff comprehensive wages through the staff retention has reduced the salary savings within the department we had proposed reducing salaries by he 10 thoughts in the office of the clerk of the board with the increased staffing and increasing in premium pays for the premiums for eligible employees in accordance with the m l u moving on to slide 57 the changes for the nonpersonnel is recommended by the clerk of the board those adjustments are looking at approximately 8,000 for the professional development and Training Opportunity for legislative aids for the guidelines and this allocation will resulted in a 2 hundred and restraining order 50 allocation for the fund 69 cost of 11 new multi function alimonies for the board of supervisors and in the offices in the coming weeks and in slide 6 youll see two more substantive nonpersonnel adjustments for the boards consideration the first one is a 449,000 for the commissions executive director and not for the fiscal year 201011 has instead of carried the fund for the expenditures the executive director of coz can hospital formally asked for the appropriations and we have the executive director to answer questions the second item for the budget analyst increased to the fiscal year 20152016 contract on november 5th, 2014, it was submitted a new question for 2 hundred 25 percent for the 20152016 contracted it is fiscal october 1st, 2016, and will result in a 50,213 increase to theyre now will be 2 million plus contract in fiscal years 20152016 which will substantially be ann nultd to a greater amount in 20162017 slide 7 provides a summary table of the total proposed cost for the changes with the board regarding the issues and slide 8 listed an instruction we need for developing the departments 20152016 and 20162017 budget specifically with a lot with we should include the general Fund Appropriation for that the budget analyst as requested that concludes my presentation. Im happy to answer any questions you may have. And the clerk will be back next week if you want to continue the discussion thank you. Thank you very much for your presentation colleagues any questions at this time . Supervisor avalos so you said that the last time we s had provided the general fund support for last year was 2010 2011; is that correct and could you say beforehand what the trend was around general fund support for the clerk of the board for lap co so i have data dating back to fiscal year 2006 and 7 but the general Fund Appropriation in fiscal year 06 and 07,297,000 plus in the nicaragua fiscal year 07, 082 hundred and 98 of 7,000 plus in 2,009,220,000. 20 thousand. One hundred and 86 and fiscal year 092010 and in fiscal year 20,102,011,830 so youll see did general fund carried forward was building so thats the reason for the subsequent request getting smaller and in the fiscal year 1112 the appropriations stopped. And then theres the combination of fund that come from the Utility Commission as well. Yes. For lap co yes. That is acquisition recommended expenditures. So currently do we said what the puc so planning to provide for lap cofor the next fiscal year 149,000 is that the request. The one hundred and 49 the general fund request for lap cothe agreement with the puc with 9 fund through the end of this fiscal year i know that mr. Freed has been working with the puc to extend beyond that point. So the 149,000 will replace what comes from the puc or this augments it. Well, it wouldnt i can speak to the details it is separate so the dpa funding it separate this is Additional Fund to support lap coz general operation that are not able to be paid by the puc. Jason freed lap costaff the way we work is two sprat fund it dont minimal the general fund that comes from the city and county of San Francisco and then the special fund for cca activities on the other hand they dont minimal we determine is it billed to the cca or the lap cofund the mou with the puc is scheduled to end at the current fiscal year a joint meeting between lap coand the puc where that item is on the agenda to continue to get access about when i made age original request the time the meeting was not scheduled so until i actually get that commitment we have to platoon that is not occurring after friday ill look at the budget and we may came back come back and say we dont need it or lower it one of the things to keep in mind lap cois doing requests on another thing from the board of supervisors for other studies to insure we have enough in the funding inform may pay for my staff time or audits consultants should it be required the two groups were paying the staff time like the underground of the Fiber Network and on the on source Protection System weve not been doing the works were going into the remainder of the fiscal year and then we also have a new policy at lap coto make sure well have a large reserve account we have gotten to the point that the reserve will be below our annual budget so we need to Pay Attention how much we have in the reserve and have a policy to set aside money so it cant be touched so faa staff person leaves at the end of the year we pay them or the commission decided to dip into the account were trying to get back into prior becoming the executive director were noting not following the city and county of San Francisco so i hope this will be in line with was the draft is and well be sitting down to help us get our finances in better shape. Whats the general cc i location from the puc. The total amount was 2. 1 million to be spent over 3 years any money not spent carried forward i think were now in year 7 of the original 3 Year Agreement weve been prudent we have under half a Million Dollars left of the 2. 1 million i anticipate well be at 4 hundred this carries us for two years of work were adjusting the costs and becoming more prudent how the spending it done we had a executive director Council Meeting we were a paying legal fees ive taken the roll over weve seen the costs given to her drop dramatically were we trying to be as product with both sides with the lap coand pca general account. Okay colleagues any other questions. When was the last time. There was a colorado la increase approved as part of the last budget it took fiscal in october 2014 and that will be annual listed to the full 3 percent 50000 in 20152016 and the current request is for an additional cola. On top of the last. On top of the last. Supervisor mar. I hope you feel better he know the fly is getting around thank you for the personnel savings allen and on the non Personnel Items its appropriate that the training funds are going towards legislative aids thats needed and it allows each of our offices to look at how we want to pull up the skills the multi functional machine is good machines become archaic so im appreciative of sharing of the Office Machines as well and im very supportive of the lap coagulation and the cola from the budget analysts im supportive thank you. Okay. Thank you colleagues do you think it maam if youre watching your preference to come back next week or to the call of the chair. I think that the department defers to the wishes of the committee shed love an opportunity to talk about the budget so lets up this up for Public Comment i have one card monthly wishes to comment please step forward well start now if i want to come up. Good morning, supervisors thomas first, let me say im very happy with the Clerks Office and i having said that a couple of comments one i would preferred to see this budget proposals b put on line a couple of days before the presentation theres a lot of information in this proposal for the financing of the next two years id urge the clerk to submit in packet form online the packet a couple of days before, and, secondly, most important im troubled by the lack of funding for the task force if you see the funding for the task force is less than one percent of the budget half of whats being proposed from the Youth Commission so the message is trouble to me that the task force is not being appropriated more money and for the supervisors that are interested in transparent and on government i would suggest that you recommend to the Clerks Office that more money is appropriate to the task force the task force i mean is not tifld and i think the cost to actively it would be 40,000 secondly not provided a fulltime deputy City Attorney and thats another area additional monies appropriated to the task force so they become nor effective and transcript in open government for the supervisors and city agencies and departments thank you. Thank you very much is there any additional Public Comment seeing none, Public Comment is closed colleagues let me suggest we continue this to the call of the chair and which pits appropriate when our clerk is back so can i have a motion to that effect supervisor mars well continue this to the call of the chair well take that without objection. Madam clerk, any other business before this committee . No, mr. Chair. Thanks everyone were adjourned
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