ç >> sorry for the delay. ñrdepartment of building inspection. it wanted to give you ab] quñu updatexcf on the budget for this fiscal year. there is a spreadsheet that is on the computer, if they could bring it up. it is a little hard to read. you have it in your commission let me first to remind you about the budget process this year. it -íh#irst year two-! year budget. the first year is based onurq normal type of budgeting mechanism we use, which best projection of revenues expenditures. atnthe second year, in terms of é for the big changes we thought would occur. the process will be reopened )kwe will go through our normal process of looking at thenormal budget, the needs, revenue, and in today's discussion, the second year is just planning. it is not5o÷ a hard and fast budget. any changes that were made by the budget and finance committee, in tem when you see the changes,ç as i think about it, they truly planning document. the budget is more of what we need to adhere to. i really just want to2ç focusm3n ñbudget, and then i wouldñrñr quickly mentio- 14. 0pwhen wejf went into the budgt process, the comptroller's officek÷ñ and departmentbdç of n resources, mayor's office, had not reflected any changes in the union negotiations, other than assuming this humongous increase of 4.6%, which was essentially the value when the furloughs were taken away when we have got and if nothing was changed. wwhen all was said and done with the variousñr mou's with the various unions, that number was brought in. w 91,000. the reason is because it is so low is becauseñr when the budget waswrsubmitted, the numbers they were using were quite a bit higher. overall, we[éhq:w are adding 29. anyñr new position that are addd are added at 0.77, because you a decrease of eight to 23,000. that is due to city-wide changes that people agreed to)1n the mou's. salary,rj fringe associated, te salary goes down. one of the bigger changes was the prop c 7rlimpact on city workers. that ins cost and decreased the city's cost of pensions. j who had a salary under 100,000 got 2.5%. anyone over got 3.3%. szñthat saved the city> a considerable amount of money. the next change was in training. what happened on this was that the budget analyst look at our historical use of trainingíd. money. as you know, when we had cuts, we did not spend much money on frgtraining because we were tryg to bring people back to provide service. ucqwe6sp had large levels of not trained everybody. we had a pretty9c aggressive training program for next year and the following yeary%j]lw)p&i they all do comparisons between actions from the prior year and they said that we are way over budget in training. of what)+pá the time, at the budget and finance committee was looking at this,o(çt!÷ and e discovered the value of the training for access was overstated in the budgetkzs. we alsoñr looked at other things to see whether we could tweak ñr the request so that we could deal with this recommendation from the budget analyst. you have to realize this isñr negotiation. you have to figure out what you can do, and you have to figure out where you can drag your feet. we wanted to fund our personnel. ÷mç could live with, what was realistic, and we accepted a cut ofñr 75,000. the maintenance and equipment is purely a moveq equipment for the copy machines. itwrñ is really not significant. in this city grant program, the issue was, when the budget went -- when the mayor produced a budget on june 1, they had put in a 1% cost-of-livingfá increae for the nonprofits. onlyñr increase we budgeted wasn increase that was part of the rfp that we put out that equalized units of service. we have not gone in with theñr cola. hhowe had to increase our budget with that. that figure is a combination of the 1%, plus the amount that we put in forw/xdé2[ the equalizatf units of service. in the end of the budget process, we found out the mayor's office -- the budget and finance committee and mayor's coe august 1. so a 1% in july 1, 1% in august. that equals 1.92%. this only includes 2ú we are doing a transfer between .92%. ñrif one contractor that contras with us, it is only fair that they get an increase, if they see an increase from another department. fáñrñry,ñtthat is not very signt either, as far as i'm concerned. it isu;q definitely considerable for the nonprofits. materials and supplies, this has always been one of our achille'' heels. we budget for añr lot of equipmt x mis, i.t., and wer managed to spend all of it because of our i.t. group is very frugal. i keep tellimyw them they need o spend it, it does not get spent, and then we get caught. we believe we can live with the . it was really hard to fight for. see, those were reduced. that is the give and take when the budget process goes through. çówe assume increasesk+[. as the mayor's office works through with other departments, some go up, some go down. the final thing that happened in , one of those things that we ñr on fighting. i mentioned attrition. since we had a high level of vacancies, what the budget analyst said was that we would have a high level of vacancies next year,ñr 12-13, and thattñ÷y were going to increase our attrition and cut our budget. wqñwe said that÷ while we agreet would take us time to stafjr upp -- we had a staffing model that said by july 1 we would hire approximately 69 positions. we think we can do that. we seem to be on schedule for that at this point in time. but even if we do that, we would still have more patrician than we didñr in terms of dollarñr ve for the whole year. u that means is appropriated in our salaries, but in order to spend it, we have to go back to the budget and finance committee and prove to them we have more people on board than we thought we would january 1. that is a reasonable cost -- comparison because the budget was not impacted severely. we were budgeting accurately for revenues. we were not having this huge reduction in revenues. it did not impact our feeu schedules. it was a good compromise and the money does not go away. next year when the budget is filled, the reserve is not there anymore, we have enough money to fund our salaries and we have a reasonable level of certainty that we will be able3 positions. ñrthat is what happened in 12-1. 13-14, the increase in salary is primarily due to adding people annualized. we are also adding another 10 positions. we2éñ added 29 in 12-13, 13-14 e are adding another 10 positions. and then the fringesñiñr is takg the lead the pack. -- is an accumulated effect. the one thing that they did do, which, had we not been so ordered about the first year in the budget we would have thought, but because the second year is not bad -- it is just a plan. it is going to be changed, it will be modified. we will have to do more positions, as far as i can tell, with the growth that we have right now in activity. we know there will be other thing that we need to budget the fact&÷ that it dropped, and they took out other current expenses. i was not concerned about that as much because it is something we can correct for. it was based on our experience in the previous yeary2 based on the fact that we had that we are purchasing out; of the project for the server room. they always think if you can cut one year, you can contióc-áp&e%i the next year. we said, we will have saved some money, but they said we would not needed for the following year. nothing we cannot correct 4. ddbeverything else pretty much falls in line. t. we should be able toñr fill positions, haveñr them filled, have 10 positions filled inñrcce leaveñr it at 25 positions, and then what we will need to doal s doing a comprehensive look as with the budget processñr and tn seeing what other thing we need. if you have any questions, i am here. qop>> quest? thay :>>suça 6b,j legislation. ñr$kñ>> legislative and public affairs. as i put in youreay packet,ifñ e overall summary, we are looking at a few pieces of legislation, ,]ányr'cluding the one that was referred to earlier, the code ê@i an effort to reduce the number of plastic water bottles going into landfills. there will be a follow-up meeting at the code advisory fá . we have invited the supervisor and his staff to be there to provide their perspective on what they are looking for. i am told somebody will be attending. in general, we do try to let members of the staff know, if there is a legislative item on6[ the opposing, so the code advisory committee has a good idea of what they are looking for, why the legislation8(ñ9añ s coming forward. relatedñr to that, there is an ordinance dealing with on site water reuse. this is kind of modeled on what the new puc headquarters building is able to do. right now this is a voluntary programg to this. the san francisco public utilities commission is providing two rather large buildings to come online to do this kind of on site reuse. the proposed fees .%on this are very high. i know the acting director have expressed concerns on that. we have asked fh supervisor chu toy)ó try to geta clearer definition of what this would entail. it would include annual fees that would amount to'rñ $1,500 t for the puc to review certain reports. ñrwe are expecting some sticker stock -- shock reaction, if in fact this goes through. at any rate, it iszh a great program. it is not like everyone will be affected by this. '[áhráem i wanted to r to earlierir referring to borrowed light, and the blazing that is going back to the green building subcommittee"t. ñii believe that they will be having a discussion on that in september. they may be looking to tie that full concept to leed standard. that is to be decided. e7know, supervisor wiener has bn tried toñr come up with new definition of that. some of the other supervisors still have questionsz that matter has been continued %ei resumes from its september. so that item is still very much pending. cop with supervisor chu again, who is interested in modifyingñr the apartment conversion ordinance, the so-called chapter 41a. a couplec'z of discussion were e department has provigu about this, particularly from our housing inspection division, which acts as the enforcing human on that particular legislation. i am expecting draft legislation to be introduced by supervisor chu early in september. where this new legislation may be going. maçoó the long ealing ohwith commercial space and disability requirements for small businesses, that was passedl÷ unanimously in its fit readingjñh on july 31. adopted at the september 4 meeting, the first meeting back. we will havegó[ new guidelines a> good morning. the second page where you talk about annual hearing on the assessment of liens. 93 properties confirmed on the list for this year. what do we do with these properties this year, as bic? / putsmñ an encumbrance on those properties because they are ina not corrected]dw either the thpviolation or paid the fees. so they will not be able to do anything with the property until those matters are remedied3la. we have this annual process or the board looks at it. . by the time the boardñr makes is final vote, we seem to get into thism? 90-range of those that e recalcitrant, not available -- i do not exactly know what the holdup is. at least those have property w3incumbrances that they will nt be able to evade their responsibility. we will put it that way. >> vqee withinñrvjfáh"epartmento handles that, who keeps track of this. certainly, the director is made are. they" any action that may come through for other activities so that)zfn alarm would go off if somebody was trying to do something that. >> so in foresman does not get to the place where we start spending people out tod7y try to collect? ñr>> i do ñri am not aware of us trying to collect that way. some of these cases could get referred to liu$ey )q" through the city qa.tójá@&e%ei office. ññ>> typically, in ae the situation, if there< fines or assessments made, the property owner will be billed. when they fail to pay the bill in a timely way7dç, it can move into the lienvsk process. usually what i see from various departments, they have a list of various properties, the hearing starts, they continue the hearing and asked the department representative to meet with various owners who have showed up at the board hearing to see if they can resolve some of those matters. a couple hours go by, their return to the board hearing and the board says we are going to impose it. izçthe department will recommend how many properties remain outstanding. the board then votes. usually, it would go as a tax lien against the property owner, so it would need to be paid off in the next tax cycle. >> thank you.mjqj it is from the milkenzv instit. basically,ñr it shows the best cities for successful aging. we are ranked no. 11. that is pretty good. i am sure dbi has something to do with that. theresáy are some interesting statistics in health care, living arrangements -- which are not so good -- 73rd in that. thank you for the report. next item. >> 6c, updateç8 on permit tracking÷qm system. >> good afternoon, commissioners. moving ahead. we go1sñ through all of those divisions!u and then we can gie you an update next?e÷ month.óxrn training right now. any questions? >> no, i look forward to it. next item. >> 6d, update on other technology projects. >> in the last month we have tried to improve our 3r and records request process. cóywe now have been accepting 3 requests over the web. we did that are doing more, in terms of making the form easierñr, the process workázr better. but we immediately put on our w3website and on the side that people canirzp)e acceptiq g>ñwe will provide them by e-ma. we have not had that many requests for+jop'd it is interesting. we get complaints that either you have to come in and get the results of your are we have 3r,e to get back to you, but we found that it was not being taken kéadvantage of. receive record requests over the web. those things are going forward. several of the department's increased their fees during the last budget process. we are doing our regular update of the fee schedule so that we collect the right amount. our cash management:9 system, s is a projectx1u that we are worg on with death treasurer tax collector. they are supposed to start the implementation on september. they received the equipment. this project has been delayed several times. s to get their equipment, get the implementation, training, and then we were going to go second so that we can take advantage of what was learned. we are still looking at some time in october. theñr field tablets forg[z the ñrinspectors, the idea was to gt a small group of tablets, test them out, put them on various applications, including a f

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