Then pound, and pound again. You will hear the meeting but be in listening mode only. When your item is called, press star, three to enter the queue. Thank you, so welcome, everyone, to this regular meeting of the our city, our home Oversight Committee. It is november 17, and we will call the roll. [roll call] we will move into item 2. Do we have any Public Comment on this item . Clerk members of the public who wish to provide Public Comment on this item call 4156550001, enter meeting access code 1462611651, press pound, and pound again. Press star, three to enter the queue for Public Comment. Please start speaking when the system indicates you are unmuted, and you will have three minutes. There are no Public Comment. Okay. And i just wanted to say we will have two hours today, so we wanted to be realistic with our agenda, and i know there was a lot of interest in looking at our bylaws, our procedures, and then talking some more about Decision Making criteria, so i just wanted to explain why s. I. P. Is not on your agenda today, but were working hard to have that on november 30. Just wanted to give that update, and now, well now move into item three, where we discuss proposed bylaws, governance structure, and legal obligations under proposition c, and possible approval of bylaws or other action. [inaudible] in terms of the responses to the bylaw survey. I have a few comments that i received. Theres a request for a few different committees. I think i have requests for one, two, three, four, five, six, seven committees. [inaudible]. I can summarize what people propose, and then, we have City Attorney jon givner to kind of walkthrough the draft again to kind of figure it out and answer questions about it. So mary, if you want to give me access. You want presenter access, laura . Please. Okay. Ill move it from jon to you. As thats happening, i just want to notice at the last meeting, there was about seven callers that wanted to give Public Comment that were not able to, and i just wanted to see if one of the suggestions from Community Members is, instead of calling in, if people could just be on webex and be unmuted and then get unmuted when its time to speak instead of having a separate process. Yeah, im actually getting some emails right now in terms of some people that are trying to get on right now. Okay. Wow, in terms of Public Comment, mary, do we have any callers . Clerk i see one person that just raised their hand, and i can take that if you want, but the instruction is they would call in and follow the instructions on the agenda. They would press star, three to raise arthur han, and thats what i would be looking for to call Public Comment on, so im not sure how the seven yeah. Its a little different if theyre on their computer, watching the webex. At the bottom of the screen, they should have an icon to raise their hand. Okay. Well, can we take the one caller and then try to find the others if possible, that i know you say you said one caller was there. Clerk yeah, im going to go ahead and unmute this caller now. Hello, caller . Yeah, im seeing that exclamation mark that yeah, hello, caller . Yeah. They have an exclamation mark, that means theyre usually away from the computer or not on the screen. We do have another caller on that on the phone. Clerk okay. Should i go ahead and unmute the next caller . Okay. Go ahead and mute this clerk okay. And then, i will go ahead and unmute the next caller. Caller, hi. Hi. This is liz c hharziden, and i the director for Healthy Aging for episcopal services. With me is dave corego, executive director of senior center, and executive director of the bayview seniors center. We are here today to implore you to consider directing funds specifically to senior housing. Their a dire need for specialized housing for older adults that allows accessibility to imperative services. Without it, these seniors lack the accessibility to needs for even basic quality of life. Thank you so much for your attention to this urgent need. Thank you. Do we have the next caller available . Clerk jim, i dont see any callers. Do you see any no, i think that was the same person, so you can mute that and then go on. Clerk there are no additional callers. Is there any additional callers that we see . If not, well go back to item three. Clerk i dont see any additional callers. Okay. Well, if we do see callers, please let us know, we want to make sure that everybody has the opportunity for Public Comment, so well go back to laura and City Attorney givner to talk about our bylaws and governance structure and legal obligations under prop c. So im just going to summarize the various comments that we heard and shared these with jon givner to sort of have in his brain, as well, with the bylaws, the comments included allowing more flexibility in the regular meeting dates rather than codifying specific dates, allowing for two meetings per month, document procedures for establishing an ad hoc committee, so having in the bylaws exactly what needs to happen to be able to create new committees. Codifying in every agenda that every agenda should include an action item for members to request future agenda items and vote on them, establishing a progress chair on the executive committee that helps track progress and ensure transparency, possibly create a subcommittee to support this work, establish a data impact officer with the power to request and handle city data, and to encourage data sharing for the purpose of ending homelessness and the monitoring of prop c funds, also responsible for transparency data monitoring and progress of outcome. There a there were a couple of different outcomes of proposed committee structures, so two proposed that were stomach but a little different. So one had six subcommittees that would include similar but a little different. So one had six subcommittees, and the proposal had descriptions of all of them, and we can pull them up later if we want to discuss those in more detail. The second proposal was similar but a slightly different structure. Had five subcommittees in addition to the primary committee. Immediate funding needs work group, system planning data subcommittee, a Housing Development work group, a Behavioral Health work group, and a communications subcommittee, so those were the various comments that we received related to the bylaws. So im going to stop sharing now and can turn it over, mary, if you want to give presentation back to the City Attorney, that would be great. Mr. Givner all right. Thank you. So i can briefly run through these ideas just to flag a few issues, what can be done easily and whats more complicated, and then, obviously, the committee needs to discuss and decide what direct you want to go in. After this meeting, ill modify the bylaws, the draft bylaws following your direction, and you can vote on them probably at the next meeting, but hopefully, thatll be just a simple final step. So meeting dates, ill start start with the easier issues. Meeting dates, the committee has to have a regular meeting date. Doesnt have to be twice a month. You can have a regular once a month date in your bylaws, and then, you can hold a special meeting as the second meeting every month, and that date can be flexible, or if the regular meeting date turns out tos infeasible, you can always cancel that date and have a second meeting, instead. So it needs to have one meeting date and then you can schedule another one. The one one member proposed that the bylaws should note that every agenda would have an item on it for Committee Members to propose future agenda items. Thats totally fine, thats standard for a lot of different commissions in the city. I can add that to the bylaws, no problem, and then, itll be on all your future agendas. The, i think, more complicated discussion for the committee today is the subcommittees. The bylaws can identify subcommittees or the bylaws could not identify subcommittees at all and just say that the committee is authorized to create subcommittees by a majority vote at any meeting or a [inaudible] i will note that any time a committee creates a subcommittee with two or more members, that subcommittee is subject to all the meeting laws and rules that you are subject to now, so that means agenda preparation and notice, Public Comment, the preparation and approval of minutes, all the rules that, say, the board of supervisors is subject to, and all subcommittees will require a fair amount of staffing just like your Committee Meetings have, so just to as an example, the board of supervisors, as as many of you know, has five subcommittees in addition to the [inaudible] committees at the regular Board Meetings, and a dedicated staff to support those five subcommittees. So thats something to keep in mind as you consider the subcommittees, as well as the timing and effort and scheduling to hold subCommittee Meetings. An alternative to subcommittees, as i mentioned at your last meeting, is the chair could designate a Single Person to be a point person on a particular matter or report back monthly on a particular issue, and that member of the committee could step out and talk with as many as as three of her colleagues to get input. In her discretion, she could decide who to converse with as she prepares her report back. If you designate one person to handle a task, that person is not a committee, and that person isnt subject to all of the regular meeting rules and just has the more informal conversation and would just report back at your next meeting. That goes a little bit to the final suggestion in the list that laura posted, which is identifying particular people or particular members of the committee to be officers or in charge of particular c. A. D. S. [inaudible] it doesnt have to be in the bylaws. You can do it on a meetingbymeeting basis, and thats all a decision you can make today or in a fixed meeting. And those are my thoughts about these items. Thank you for your can i sorry. Go ahead. Is that member friedenbach . Yes. Jon, can we designate a Single Person in the bylaws on you doyou or does that have to be done ad hoc . Mr. Givner you can designate in the bylaws, say, that member friedenbach will be the transparency officer, or one member will be the transparency officer and will be responsible for the following tasks, so yes, we could include those in the bylaws. Yeah. So the names part, im less you know, im thinking about, but in the proposal that was brought up, where we have an immediate Needs Committee and Behavioral Health and housing acquisiti acquisition and coms, the proposal was to have those committees have people and wouldnt be formal committees of the body, but as i was getting input from a variety of different people that were involved in the our city, our home coalition, it was suggested that we put something in the bylaws so theres an element of formality around it, and so we would have, in the bylaws, for example, the chair shall designate a Single Person to take on Immediate Impact and, you know, kind of down the line. And so that way, we could have you know, i think the idea for me is that we really need to have dialogue in the community and be able to really dig down deep on this stuff in a pretty nimble and speedy way, and i think that i also want to be cognizant of the city staffing issue, and i feel like a lot of this stuff we can do as a committee and bring back recommendations to the board, because i want to make sure theres a formal element to that, if this makes sense, as were recognizing this as an extension of our activities. Thanks. Okay. Thank you, member friedenbach. Im going to go to member nagendra, and then member reggio. Yeah. So if we have one person be a point person on that particular topic, could that person essentially have an Informal Community you know, a work group that included a set of meetings with stakeholders and that sort so the member is sort of the official person on that topic or that area of activity and then meets with people in whatever way and has to staff that on their own, but then come back and having a Informal Work Group structure. Its not officially a subcommittee, but still a duty of the commission . Mr. Givner yeah, thats exactly how that works. You sign a person a job, and they can go out and have regular meetings that she sets up on her own with regular members of the community and then comes back and reports about it. Okay. Member reggio . So i think its obvious from the first couple of comments, i would agree, that setting up a point person system is a lot more manageable, not just manageable, but preferable, and it keeps it from being written as much some stone. With respect to what jennifer is saying about the need to codify it, could it be codified in terms of theres four persons that we recognize a need for right now, those may not be areas that we want to dig down as deep in a year from now. And if we put it in the bylaws, that means if we change our mind and want a different one or no longer want to have a point person for housing pipeline, for example, then, we would have to go in and change the bylaws, so i think an alternative approach to it would be, i suppose codify is the correct word in this case, but as a committee, we formally said hey, weve got these four areas that we want a point person on, and this is what were going to work on over the course of the next year, and in a year, were going to look at it again. Long way of saying i would like to keep the bylaws as streamlined as possible and locking us into areas of subcommittees and points, but being able to identify issues at the time that we need to. Mr. Givner thats definitely doable. Youre right that amending bylaws is a lot more tedious than specify acting committees. You can say that each committee will have specific actions as defined by the chair, and then specify that as you go forward. So i would say that im personally supportive of that. I think it keeps us more flexible, more nimble to the needs that present themselves to us six months from now or a year from now. Thank you, member reggio. Well go to member leadbetter and then member andrews. I have one quick question, and then maybe well go to if possible, i would love to pull up the chart that i submitted, based on a lot of collected feedback from folks. But my quick question is if a member forms a work group and wanted to talk with up to three members, can that all be done in the context of a work group or does that have to be conversations, you know, held separately . Mr. Givner so, for example, if youre the youre assigned by the committee to be the Rapid Response point person, you want to have a conversation with 15 of your colleagues, is that what youre asking . Yes, im a Rapid Response work group, and i pull together a group of maybe 10, 15 stakeholders from the city who are not on the committee [inaudible] some Committee Members to that work group. Is that possible . Mr. Givner yes. The only restriction on you there is you cant have a quorum of the committee. So you can have four Committee Members altogether speaking with the other members of your of your community group, but you couldnt have five of you there because that would turn into a meeting of the ocoh committee. Okay. Thats great. Thats exciting. Ill pass onto member andrews and would like to come back to another [inaudible] if possible [inaudible]. Great. Member andrews . Thank you, chair. Jon, i just wanted to get clear on this, and i know i sat on the Ethics Commission there for a few years and certainly understand sunshine and brown and the things that we, clearly, in terms of coming together, need to Pay Attention to and prevent something that would restrict ourselves from doing. Can the Oversight Committee write within its bylaws that the Oversight Committee has the authority to establish a committee of one . I know were using the word point person, but can you indeed establish a committee of one, and then, beyond that, the Oversight Committee in a regular meeting then seeks to establish as many committees of one or more as they want to, and just have to agree what those are . So could one person represent a committee . Mr. Givner i do think its a bit of a kind of a semantic wording question. I would recommend against using the Term Committee of one or committee because in government we generally think of committees as subject to all the committee rules. So i dont know if theres another word or what would be the right word, but i would lean against using the word that refers to the group that would usually be subject to the brown act. Okay. Got it. Okay. Well go to commissioner dantonio. I just had a question about the special meeting. Does that have to be mentioned specifically in our bylaws . Mr. Givner your bylaws do not have mention special meetings, but its probably a good idea, now that were including we can add it to the section about regular meetings. Actually, i think we may have done that already, but ill make sure that thats in. Sorry. Just getting back to Committee Member andrews question, if were looking for another word for point person, another term we can use is liaison or Community Liaison or Something Like that. Great. Member nagendra or member is your hand raised . Okay. The lower hand function. Okay. So if we could bring up the chart that member l