Transcripts For SFGTV Transbay Joint Powers Authority 202407

Transcripts For SFGTV Transbay Joint Powers Authority 20240711

Mr. Secretary, please call the roll. [laughter]. Thank you, madame chair. Prior to calling roll, i would like to note that julie chang is sitting in as director. With that i will now proceed to call roll. Directors, please respond when i call your name. Chang present. E. Forbes present. M. Hursh present. B. Lipkin present. J. Tumlin present. Vice chair gee present. Chair sesay present. Secretary directors, we have a quorum. Chair sesay and secretary, if i may just a point of clarification, this is a regular meeting, not a special meeting, just a point of clarification for the record. Chair sesay thank you, i appreciate that. Secretary thank you. Directors, the next item, item 3, is communications. Wed like to provide further instructions for the Public Comment process. To provide Public Comment, callers should dial into the published number, 18552826330, and enter access code, 126 729 5295. Then pound and pound again and listen to the meeting. As they wait for Public Comment to be announced, members of the public have up to three minutes to provide comments on each agenda item. I will announce when Public Comment is open on each item, or for the general Public Comment at which time callers should dial star 3 to raise their hand and be added to the queue. This callin number and access code will also stream on the screen during the entire board meeting. When callers dial star 3, they will be added to the queue to speak in the order that they are entered. All callers will remain on mute until their line is open. An automated voice will let callers know when it is their turn to speak. Everyone must account for their time delays and speaking discrepancies between live coverage and streaming. It is best to call from a quiet location, speak clearly and slowly, and turn down your television or radio. If there are any other communications from the Board Members, please let me know. If none, i will move on to the next item. Hearing none, ill proceed. Directors, item 4, is board of directors new and old business. Chair sesay we have none. Secretary if there are none, i will proceed to call the next item, chair sesay . Chair sesay thank you, mr. Secretary. Secretary directors, item 5 is the executive directors report. Thank you. Good morning, directors. First, i would like to thank you for the opportunity to serve as interim executive director. As we all continue our work to mitigate the impacts of the covid19 pandemic, and as we look to the future envisioning a state interconnected by rail, stable leadership and a Firm Commitment to the vision of the agency is critical. And im honored and excited to temporarily fill that role. My focus will be on advancing the Transbay Program by operating the Salesforce Transit Center in a world class Cost Effective manner, with transit agencies, neighborhood stakeholders. Advancing by collaborating with the San Francisco peninsula rail Program Executive Steering Committee and ensuring all aspects of the tjpa are met. In regards to the covid19 health crisis, were pleased to see that the city and county of San Francisco is moving forward with more activities. Our anchor tenant, has been conducting one of on one tt exercise sessions which is in compliance with the allowable outdoor activities. Were monitoring and adhering to all guidance from the citys Health Officer and were working closely with our transit agencies and tenants to reduce the Community Spread of covid19. Commuters and visitors to the Transit Center are provided the most up to date information about maskwearing and social distancing through multilingual signage, displays, throughout the Transit Center including the park and routine announcements. Enhanced cleaning protocol remain in place. On august 19, we were glad to support the bay area transit agencys press conference and john updike will speak about that more. Our role under the facility. And not to steal too much of his thunder, but im excited to announce weve had positive progress for lease negotiations which contributes to our health for the second floor of the Transit Center. As youre aware, christines tenure as director of communications has come to an end. With her departure back to the city fulltime, were looking to fill the position of communications which is posted on the website. Regarding phase 2. As you know, we are working with the executive Steering Committee to keep the public and our stakeholders updated and educated about phase 2. In order to accomplish this, we are taking a branding and outreach campaign. A communications and Outreach Services was released in july and we received seven proposals under review. Were pleased that the director of communications as well as our prior director of communications will serve on the evaluation panel. We anticipate returning to the board in october or november to recommend a contract for your consideration. Regarding the general Engineering Consultant r. F. P. Released in july, we unfortunately received only one proposal. We will evaluate the proposal and return to the board with the recommendation on whether to proceed or reprocure. It is important to note that there was extensive outreach and virtual proposal meeting held on july 8 was attended by 85 participants. Our research regarding participation confirmed that more than 90 firms exchanged contact information. Most firms were seeking subcontracting opportunities and the majority of consultants expressed interest in the future. We have had Good Progress with the Steering Committee. The review candidates, the Interview Time line and the process. That concludes my report, directors. Be happy to take any questions before having john updike provide his report. Thank you. Chair sesay i dont hear any Board Members. Can you have john proceed, please. Nila sure. Lets have john provide his report. Good morning, all. Thank you, jason. We can move to the next slide. So as mentioned, we were happy to host the press conference providing security, custodial and Logistics Support which i thought was an excellent message across many social media platforms. Then to our operator partners on that effort. Since our last meeting, were continuing our efforts with our contractors and subcontractors. It is very busy within our future tenant space with lots of tenant improvements being done by multiple contractors. So were working hard on logistics. And distancing between the groups and ensuring covid19 health order compliance by everyone to limit the exposure and potential transmission while theyre doing their important work bringing us these improvements. Also keeping our open dialogue with our tenants as they are moving forward with their efforts and also pleased to announce we have a new tenant up on the ac transit bus deck. Pharma box and they bring us to a variety of personal protective equipment as well as General Health goods available for sale to our patrons. So were happy to have them aboard. A sleeklooking vending machines theyve brought forward for us. Well give you a report when we have information back from them. So as mentioned, were continuing our oneonone training sessions. Theyve had some reductions in classes, of course, due to the air quality. But were doing everything we can to help our tenant who otherwise is not able to operate, at least keep some of their contractors and trainers active and keep those Client Communications going that will foster success when they do return to indoor fitness. Were also prepared to move forward with activation and programming as soon as shelterinplace restrictions allow. To date, we have not seen a relaxation of those restrictions to allow us to do anything beyond what were doing currently in the park. As you see here, were working on our exploratory work. Modest program. Important in that it has discovered clear paths to utility connections. We have some concerns that perhaps they would not be as accessible. This will bring dividends, bringing in a food and vendor kiosk on the plaza level, that will reduce risks and create certainties of the utility paths. Well see a return on that investment, i can assure you going forward. More on that once the report is in from nova construction, which we should have in the next meeting. Lastly, talking about the park in general. Were beginning to prepare for this transition. Well talk about that when we come up to the item for Landscape Maintenance. As you can see here, several cubic yards of mulch were brought in to approve the ground cover, improve the health of the plants. Weve also done trimming activity to address issues that security was having and overgrowth issues. So were pleased to see that. Were also working closely with our various contractors to ensure we have a plan forward once the ash stops falling, to properly remove that from the plants and ensure their health through this latest crisis were facing. Hopefully, we will not have the locusts appear next month. Lets hope ash is the last crisis we have. So now lets move to retail leasing. So this is a little deeper dive, if you will, into the exploratory work going on in the pad site. Its a very confined space, so it is taking us a while. Operating carefully and following osha regulations and ensure were finding variances from asbuilt, so this has been a fruitful venture. As mentioned, stealing my thunder, suite 232, we have a letter of intent, were negotiating a Lease Agreement. When we have that lease ready, well be able to divulge that tenant that fits in very nicely with the health scene of the second level of our facility and were excited to be welcoming the board. Lease negotiations going fairly well, so im feeling pretty good in the next meeting or two, we should have a Lease Agreement to announce to you. And heres a little more detailed look at our occupancy status. This is something that, if this format works, well probably use this as a base for future discussions so you can see particularly where we stand today. This also reflects changes in Square Footage following more accurate measurements, updating things from a few years ago when it was a food court concept. We may have more dividing walls. So these base numbers will be what you will see consistently going forward. So we did apologies, it took me three months to get the details straight and every square foot accounted for accurately. Now we have it. Were at 83. 4 current occupancy. Thats slightly different than the number last week, not because there is a change, but because the math is corrected and is more accurate. These numbers will change as we see tenancy change and well provide suite by suite updates as we secure new tenants. You can see the available spaces we have there. Now to the work of the individual suites. Making really Good Progress. First one up here is verizons space. You can see the sign is up. Finishes are happening inside the space. Theyre still on track for a late october or early november opening. Precise date has not yet been set, but were very close. Were making very Good Progress. Were looking over final signage on windows for approval. Love to be at that detail level. Its very encouraging. Another one that is moving along nicely is Kaiser Permanente space. They are still setting the public opening date as november 17th. Thats consistent with what you saw last time. These pictures, ill show you how we moved from framing to drywall and working on finishes within the space, so this, too, is moving along quite nicely. Looking at the other spaces, a little better defined scheduling now for you so you can see the beginning of what we would anticipate for opening. This is also reflective of our ongoing conversations with particularly the restaurant and cafe operators concerned about opening a little too early. So we have tried to finetune the delivers of the spaces to match the economy and the foot traffic will be returning to this area. So, therefore, you can see these q12021 opening slates. Happy lemon, pokey, spring fertility which is across the hall from our offices. And the second which is delivered later, but opening occurs for charlies and dim baos and tycoon kitchen. Then we have the openings in q2. If youve been by the facility, particularly on that end of the space, you may see the site that eddie ricks has out front. Were moving forward with the potential opening of that before the Permanent Location opens. So were discussing those logistics to make Good Progress with abc for Liquor License approvals. We have other things to button up with the department of Public Health and other regulatory agencies, but were very encouraged that could be open sooner than later. And then the precursor to many of these locations is having the gender neutral project completed. I think the last picture you might have seen was framing. As you can see, were looking like its moving along nicely. It is good work, remaining on schedule. That concludes my report. Happy to answer any questions you might have. Chair sesay thank you. For the presentation. Any comments or questions from fellow Board Members for the director . If there are no other questions or no questions or comments on the update, you do have the Quarterly Financial reports provided to you by our chief Financial Officer and shes available to answer any questions should there be any. Now we can see the screen. I couldnt see. It doesnt appear that anyone does. That concludes items under my report. Chair sesay thank you. Secretary are there any members of the public that wish to provide a comment on this item . Seeing none, i will move on to the next item. Directors oh, we have sorry i thought i saw a hand raised. Directors, item 6 is construction closeout update and we have dennis to present this item. Good morning, directors. Dennis truchon. Im going to provide todays brief phase one construction update for you today. Normally, you would see our director of all phase one construction activities, but hes been pulled away on other duties, because as a public works employee, he still has the San Francisco general project to wrap up and hes in arbitration today. So ill be providing the update for phase one. A few slides familiar to you. The first one here is the pie chart that we refer to show as our closeout of the trade packages of our 49. We have 37 closed out as of today. One is right on the fringe. May even be a final change order signed in the next day or two. Leaving the 11 that we have referenced for a while now. A couple of those are working their way through dispute resolution hearings. We do have a hearing next week with our r. S. C. , johnson controls, which is a low voltage scope that will have a hearing a couple days next week. So some of those are working through various disputes, but there are claims and lawsuit elements part of those 11 that will be discussed later today in the closed session. And also our contractor does have still two items left on his field condition reports, or punch list. So he has not achieved final acceptance yet. Theyre still pushing to get the last two which are lowvoltage type items and then ultimately d. B. I. Inspection required to closeout. So theyre still on the clock as of today to close out the contract. So as we track our construction, cont contingesi contingesies. This is our new budget, to reflect the new balances to the contingencies where the construction now shows the 17. 6 with 5 million in the cng contingency and 47. 5 now showing in the Program Reserve. With some anticipated continued use, the forecasted use of a couple of million on various construction in cmgc will be continuing to whittle away as we continue to work through about 70 change order requests. That were working through that are not in dispute as we finalize those out of the thousands that we have filtered through, so were in a very good spot. Almost near the end as we get to focus on really just those disputes, claims and lawsuits in the very near future. And then to complete it, the budget status, there is no changes to the bottom line number for the phase one package at 2. 259. No anticipated changes at this point at all either. This new slide does reflect some of the budget changes that were reflected a couple of months ago where improvements are their own bucket and the Program Reserve funding at 47. 5 million. That gives you a snapshot of where phase one construction is at this point and that completes my report for today. And wonder if there is any questions from the board . Thank you very much. Chair sesay Board Members, any questions for dennis . Thank you so much, dennis. Hearing none, mr. Secretary, do we have members of the public wishing to comment on this item . I think youre on mute. Secretary sorry about that. There are no members of the public that wish to provide a comment at this time. I will now proceed to call your next item. Directors, item 7 is the citizens advisory update and we have our Citizens Advisory Committee chair who will address you on that item. Good morning, directors. Can everybody hear me . Chair sesay yes. Great. We had a productiv

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