Good morning. The meeting will come to order. Welcome to the october 29, special meeting of government audit and oversight. I am the chair of the committee joined by vice chair and Committee Member haney. Thank you to the clerk and i would like to thank sfgovtv for staffing this meeting. Mr. Clerk, do you have any announcements. To protect the public, Board Members and City Employees the board of supervisors legislative chamber and Committee Room are closed. This is taken pursuant to all various local, state orders and directive. Committee members are participating in video conference. Public comment is available for each item on the agenda. Sfgovtv has the calling number on the screen. Provide comments by phone calling 4156550001. Once connected into the meeting id is 146 6994959. When prompted press pound twice to be connected to the meeting. When connected you will hear the meeting discussions but your line will be in his senning need only. When your item comes up dial star three to be added to the speaker line. The speaker prompt will indicate you have raised your hand. When you are unmuted you may begin. Best practices call from quiet location and speak clearly and turndown television or radio or streaming device. Behind full of potential time delays that we may even counter between live coverage and streaming. You may submit Public Comments through email john carroll, the clerk of the government audit and oversight. John. Carroll at sfgovtv. Org. If you submit by email it will be included in the legislative file you are commenting on. Written comments may be sent by the u. S. Postal service to city hall. 1 doctor carlton b. Goodlett place room 244 San Francisco california 94102. Eye tomorrows today will appear on november 10, agenda unless otherwise stated. Thank you, mr. Clerk. Please call item 1. Agenda item one. Reenactment of emergency ordinance 10420 and 15920 to create a right to reemployment for certain employees laid off due to the covid19 pandemic if their employer seeks to fill the same position previously held by laid off worker or substantially similar position as defined. Call the Public Comment number. 4156550001 enter the meeting id. Press pound twice to connect to the meeting and press star followed by 3 to speak. Finally i am in receipt of memo requesting this be agenda as Committee Report at next weeks Board Meeting november 3, 2020. Thank you. Colleagues this will extend for further 60 days the back to work emergency ordinance. Groundbreaking policy we enacted earlier this year provides right to ferry employment for laid off workers impacted by the pandemic. This ensures Large Businesses forced to cut employees because of pandemic rehire rather than replace laid off workers when they reopen. Over 500 laid off workers have been rehired through this policy. The city continues to reopen more of the economy, i feel strongly we must keep these Labor Protections in place. I urge support for this item today. Before we go to Public Comment, do you have any questions or comments . Mr. Clerk any callers on the line . Operations is checking for callers. Please let us know. If you have connected press star 3 if you wish to speak for this item. Those on hold in the queue please continue to wait until you are prompted to begin. You will hear prompts that your line is unmuted. If you are watching on cable channel 26, or through sfgovtv please call in by following instructions on the screen by dialing 4156550001. Enter meeting id1466994959. Press found and star three to speak. Could you let us know if we have any callers. There are no callers in the queue. Thank you, operations and mr. Hearing no further callers Public Comment is now closed. I would like to move we recommend item 1 as a Committee Report for the november 3rd meeting of the board of supervisors. Mr. Clerk please call the roll. On the motion offered by chair mar this be recommended as Committee Report vice chair peskin. Aye. Haney. Aye. Chair mar. Aye. Mr. Chair, there are three ayes. Thanthank you, mr. Clerk. Please call item 2. Reenact meant of emergency ordinance 7420 to require Grocery Store and drugstore and restaurant and on demand Delivery Service employers to provide health and scheduling procedures t to employees during the Public Health emergency related to covid19. Please call the number now to comment. 4156550001. Enter the meeting id and press pound twice and connect to the meeting and press star to speak. Prompts will indicate you raised your hand. Please wait until you are unmuted. This item has been agendized as Committee Report at your request. Thank you, supervisor haney for your leader ship and sponsor ship of this additional job emergency legislation supporting workers in the city. Supervisor haney, the floor is yours. Thank you, chair mar. Very brief. This proposed emergency ordinance reenacts the previous ordinance to expire on november 8. For an additional 60 days. It has Worker Protections covered by Health Officer orders and gives workers an additional level of protection and mechanism to file complaint with the office of labor standards and enforcement. It has been an essential protection for many of our most vulnerable workers during this crisis. Thank you, supervisor haney. Are there any callers on the line . If you have connected by phone press star three at this time if you wish to speak for this item. If you are on hold please continue to wait until prompted to begin. You will be informed your line is unmuted. Any callers for 2 . There are no callers in the queue. Thank you. Hearing no callers, Public Comment is closed. Supervisor haney would you like a motion on this . Yes, i move to have this sent to the full board as a Committee Report. At the november 3rd meeting. Please call roll. On the motion this emergency ordinance be sent as Committee Report with recommendations. Vice chair peskin. Aye. Member haney. Aye. Chair mar. Aye. Mr. Chair, there are three ayes. Thank you, mr. Clerk. Please call item 3. Amending chapter 28 to add probative provision of gifts or money to public official to revising de barment procedures. Amend definition of contractor by including grant applications and grantees and to add provisions authorizing suspension from procurement process, entering into city contracts or applying for grants if subject of charge alleging that the contractor committed byvation of law or regulation against any Government Entity relevant to the ability or capacity to perform under or comply with the terms or conditions of the city contract including de barment set forth in 28. Members of the public who wish to comment should call the comment number. 4156550001. The prompt will indicate you have raised your hand. Wait until you are unmuted. That will be your opportunity to comment on agenda item 3. Thank you, mr. Clerk. I want to start by expressing my gratitude to City Attorney and his office for bringing this forward. It may beings several corrections to contractor oversight and closes a loophole in our ability to suspend city contractors indicted not yet charged. My office is in receipt of amendment to this item which i intend to introduce which has been shared in advance with members of the committee. First to speak on this item i would like to welcome mr. Ronald flynn from the City Attorneys office. Thank you, very much, i am ron flynn, chief City Attorney. Proposal to amend chapter 28 of the administrative code related to debarment and suspension of city contractors. De barment is administrative determine that a contractor is not a responsible party entitle to enter city contracts and disqualified from participating in procurement for a period of time up to five years. It is a serious determination, one that requires the contractor be given notice and opportunity to be heard before the de barment is final. As this committee is aware in january of this year United States department of justice filed criminal charges against d. P. W. Director and a San Francisco restaurant. In the criminal complaint there were unnamed contractors alleged to have participated in the criminal enterprise to provide money for favored treatment in the contracting process. This does three things. It clarifies the grounds for de bar net be to include failure to include the campaign and government conduct not simply ay administrative code. It includes grants and provides order of suspension to prevent contractor from seeking new contracts or grants during the suspension. It has cleanups which i am happy to discuss. The suspension is critical. Federal government has the power of suspension which allows it to immediately place amas on new contractors when a contractor is indicted for committed fraud against government. Under our Current System when a contractor is indicted for committing fraud against the government even against San Francisco the city must do one of two things. Initiate its own investigation and bring and proof independent charges or wait until the contractor charges are resolved. This under mines public confidence. I will explain how. Recently hernandez a former City Employee was dated for bribery of a local public official. He was the chief Financial Officer and Vice President of a local Contracting Company he started. He was also a responsible managing officer and held one of the contracting licenses. Mr. Hernandez met with the fbi on january 27. He was confronted with gifts and personal services he provided over the years. Indeed as recently as the weekend before that interview with the fbi he paid for hotel and dinner. Mr. Hernandez was not criminally charged until june 4 of this year. While the City Attorneys office was building the case against mr. Hernandez, a contractor number two or three in the complaint. It did not have the facts by that day. Incredibly, in may 28, 2020, works submitted a bid to be a subcontractor for a new project for the city a new multimillion dollar contract. They did this knowing the fbi had evidence mr. Hernandez bribed city officials. The public, city officials and reporters rightfully asked. How can an indated contractor seek new work with the city . In that case the charging documents had admissions the fbi called as lies. Such as that mr. Hernandez said he only gave 20,000 worth of goods and services. He die understood several hundred thousand worth of services for a vacation home. We were able to use the admission of 20,000 and not sufficient to have him charged with a crime to seek de barment. If that were not in there, in the charging documents we would not have been able to prevent the works from continuing to seek work while the criminal charges were pending. Mind you, most charging documents dont contain such admissions. They are alleges which cannot be the basis. As it is. Her flandez and work hernandez and works asked to protect the fifth amendment right against selfincrimination. We were able to stipulate to suspension and works was not able to seek new work until the verdict is entered. The contractor cannot get work while the chief Financial Officer is under indictment for fraud. We can de bar them assuming a guilty plea. Not guilty three could seek to have the suspension lifted. Because this is serious and fifth amendments right against selfincrimination are raised. We ask for an amendment the ordinance be amended to add that the point of hearing officer shall be an attorney licensed to practice law with not less than five years of experience. The constitutional issues are the ones that come up. One other thing to light is the clarification giving a gift to a public official where it would be unlawful for that public official to accept the gift is an express ground for de barment. We treated it as such but learned in this case one contractor gave a rolex watch, another a tractor, another at least 20,000 worth of construction work. Each of these contractors say i did not give it to him to get any favors. I did it because he was my friend. Under the government code and the campaign government conduct code it is unlawful for nuru to accept those gifts. It is only unlawful for the contractors to gift the gifts if they intended to get a favor. The excuse given is that this isnt for a favor, this is my friend. This may beings clear if you are giving a 37,000 rolex to a city official who is giving you a contract, you no longer are entitled to get contracts. You dont have excuse this is my friend and i am giving it to him or her. That is one of the loopholes that it closes. Another is that it may beings cleanup work. For instance. Ordinance now talks about the direct or of Administrative Services one that would appointer the hearing officer. There is no longer the thing in the city it is city administrator. There is cleanup work in addition to what i talked about. We think this will discourage contractors from continues to try to give gifts to city officials and if they continue to do so it will be easier to take them off the books while the criminal process plays out. I am happy to answer any questions that the committee has. Thank you for the presentation and all of your work. This is a necessary and crucial step to root out corruption and restore the faith of the public. As you mentioned, you have introduced an amendment and i am happy to make the motion on this amendment. They appear on page 9. Again they would require officers who preside over department and suspension hearings be an attorney licensed to practice in california with at least five years of experience. Before we go to Public Comment, colleagues, do you have any questions or remarks you would like to make . Chair mar, i would like to be added as a proud cosponsor. I will make you primary sponsor of the item. I dont want to cause any consternation with my friend the City Attorney, why dont we let this be the City Attorneys work and i will vote for it at committee and at full board. Thank you, supervisor peskin. Supervisor haney. I want to thank you, mr. Flynn, and thank the City Attorneys office for their proactive and necessary work on this and the broader investigation. This is a very awful time for our city when we are continuing to have these kind of allegations of corruption. It seems to me that we clearly need to be able to take action against individuals and companies who are charged with corrupt behaviors and ensure that they are not getting further contracts with the city during that time. One question i had was about another maybe it is a slightly different category. The situation that involves rod regoes santos. He has been charged. He is not exactly a contractor in the same way but there were reports of mr. Santos continuing to pull permits and engage with d. B. I. In various ways. Would a situation like that be covered under this ordinance . What is the scope of engagement that is included that could be suspended while somebody is under investigation or has been indicted . That is a great issue. De barment is a process by which someone who gets money from the government is determined that they are no longer entitled to do that. A grant or contract they are no longer allowed to do that. Sorry about my dog. People who apply for permits are not getting contracts, they are getting permits. It is different to come up with parallel regime. If you are not an honest broker with a department while seeking a permit for others, is there something that can be done . The de barment process comes from a long line of from the federal to local to state government. We want to clean it up. It has never come over to the permitting. There are different issues to look at in terms of that. Wyou are correct. That is the example in how we can do that. If we know someone is not truthful, what we currently do is we put we advise departments to put additional bells and whistles on that permit process. If someone is not being truthful to look at every application, follow up, to do checks, to make sure this is truthful. There is not in our code a process to say you cannot walk to the counter and get a permit. This would not cover it, unfortunately. I appreciate that. I do hope that this is something that we can look at if somebody is under indictment, accused of a crime of fraud or corruption. I do not believe they should be getting contracts with the city and i also do not belief they should pull permits from the city. It obviously damages the public trust but brings up the possibility that they are continuing to do the exact same thing they have been charged or indicted for. I think in the case of mr. Santos. We are going to have concerns and we dont want to give somebody a contract engaging in corrupt behavior or facilitating corrupt behavior by allowing them to directly pull permits from d. B. I. You know, i hope that is something we can look at closely and address. I dont think it is right for our City Government to be giving money out or permits out to people who are engaged in corrupt behavior and are under indictment or investigation for it. My staff is delling me i may be telling me i have a hearing on this upcoming. Maybe supervisor peskin was involved with. I hope we can find a similar solution to prevent that behavior as well. Thank you. Thank you, supervisor haney for that. When we go to Public Comment, mr. Clerk, any callers on the line . Please let us know if there are any callers. If you have connected press star followed by 3 to speak. On hold please continue to wait until you are prompted to begin. You will hear prompts to inform you your line is unmuted. On cable channel 26 or through sfgovtv if you wish to speak please call in now by following the instructions on your screen. Dial 4156550001. Entered d1466994959. Press pound twice and star 3 to speak. Do we have callers for item 3 . Mr. Chair there are no callers in the queue. Thank you. Public comment is now closed. I would like to move we amend the item as presented and send the item as amended to the full board with positive recommendations. Mr. Clerk, please call roll. On the motion the ordinance be amended and recommended as amended to the board of supervisors. Vice chair peskin. Aye. Member haney. Aye. Chair mar. Aye. Mr. Chair there are three ayes. Thank you, mr. Clerk and thank you for all of your work on this. Please call item 4. Agenda four administrative code to establish the Work Force Education and Recovery Fund. Members of the public who wish to comment shall call now. Public comment is 4156550001 enter meeting id. Press pound twice to connect and star followed by 3 to enter the queue to speak. Please wait until the system indicates you are unmuted and you may then begin your comments. Thank you. Like item 1 the back to work emergency ordinance this is in response to those unemployed due to health pandemic. Most of the more than 200 san franciscan who filed over the past 8 months will not return to previous jobs. Supporting them to upgrade skills to get back to work with will extremely important part of the economic recovery. One of the key recommendations of the Sf Economic Recovery Task Force is for the city to provide culturally accessible job training with career connections for marginalized aplaid off workers. This will recrate the Work Force Education and Recovery Fund to provide Financial Support to city college of california. Student Wraparound Services and social justice, Lifelong Learning and enrichment classes. We recognize the role of city college as largest provider of workforce training in Adult Education in the city with all programs tuition free to San Francisco residents. It is a strategic investment to expand the vocational classes leading to Career Pathways at this time of meed. The city budget includes 200,000 to work to create a Pilot Program in the Spring Semester to create at least 10 career Technical Education classes for unemployed workers in key sectors such as health education, nursing, emergency responders, Information Technology and building trades. I thank my cosponsors haney, ronen and preston and leaders who we worked with on this measure sft2121, student leaders, trustees, and interim chancellor. I want to thank City Attorney clark and the department of children, youth and families. Last but not least my staff for all of their work on this. Before we go to Public Comment, do you have any questions or remarks, colleagues . Okay. Mr. Clerk. Any callers on the line . Thank you. Please let us know if there are callers ready for those who connected by phone press star 3 if you wish to speak for this item. Those already on hold in the queue please wait until you are prompted to begin and you will be informed your line is unmuted. On cable channel 26 or sfgovtv please call in now by following the instructions on the screen. Dial 4156550001. When prompted enter the i id1466994959. Press pound twice and star followed by 3 to enter cue to speak. Do we have callers for agenda 4 . There are no callers in the queue. Thank you, operations and mr. Public comment is closed. Colleagues. I would move we send this to the full board with positive recommendation. Mr. Clerk please call roll. On the motion offered by chair mar to recommend to the board of supervisors. Vice chair peskin. Aye. Member haney. Aye. Chair mar. Aye. Mr. Chair, three ayes. Thank you, mr. Clerk. Is there any further business . There is no further business. We are adjourned. Take care everyone. Im rebecca and im a violinist and violin teacher. I was born here in San Francisco to a family of cellists, professional cellists, so i grew up surrounded by a bunch of musical rehearsals an lessons. All types of activities happened in my house. I began playing piano when i was 4. I really enjoyed musical activities in general. So when i was 10, i began studying violin in San Francisco. And from there, i pretty much never stopped and went on to study in college as well. Thats the only thing ive ever known is to have music playing all the time, whether it is someone actually playing next to you or someone listening to a recording. I think that i actually originally wanted to play flute and we didnt have a flute. Its always been a way of life. I didnt know that it could be any other way. Could you give me an e over here. Great. When you teach and youre seeing a student who has a problem, you have to think on your feet to solve that problem. And that same kind of of thinking that you do to fix it applies to your own practice as well. So if im teaching a student and they are having a hard time getting a certain note, they cant find the right note. And i have to think of a digestible way to explain it to them. Ee, d, d, e. Yes. Then, when i go on to do my own practice for a performance, those words are echoing back in my head. Okay. Why am i missing this . I just told somebody that they needed to do this. Maybe i should try the same thing. I feel a lot of pressure when im teaching young kids. You might think that there is less pressure if they are going on to study music or in college that it is more relaxing. I actually find that the opposite is true. If i know im sending a High School Student to some great music program, theyre going to get so much more instruction. What i have told them is only the beginning. If i am teaching a student who i know is going to completely change gears when they go to college and they never will pick up a violin again there is so much that i need to tell them. In plain violin, it is so difficult. There is so much more information to give. Every day i think, oh, my gosh. I havent gotten to this technique or we havent studies they meese and they have so much more to do. We only have 45 minutes a week. I have taught a few students in some capacity who has gone on to study music. That feels anaysing. It is incredible to watch how they grow. Somebody can make amazing project from you know, age 15 to 17 if they put their mind to it. I think i have 18 students now. These more than ive had in the past. Im hoping to build up more of a studio. There will be a pee ono, lots of bookshelves and lots of great music. The students will come to my house and take their lessons there. My schedule changes a lot on a daytoday basis and that kind of keeps it exciting. Think that music is just my favorite thing that there is, whether its listening to it or playing it or teaching it. All that really matters to me is that im surrounded by the sounds, so im going top keep doing what im doing to keep my life in that direction. Hi, were live. Chair sesay good morning. I call the board of directors special meeting of september 10, 2020 to order. I am the board chair. The Board Meeting is being conducted pursuant to provisions of the brown act and recent executive orders by the governor to facilitate teleconferencing to reduce the risk of covid19 transmission. Ordinarily, the brown act sets strict rules for teleconferencing. The executive order has suspended those rules. As noted on the agenda, members of the public may observe this meeting by sfgovtv and they may offer Public Comment by calling the published Public Comment phone number. Id like to welcome members of the public and staff who are watching us live on sfgovtv. Mr. Secretary, please call the roll. [laughter]. Thank you, madame chair. Prior to calling roll, i would like to note that julie chang is sitting in as director. With that i will now proceed to call roll. Directors, please respond when i call your name. Chang present. E. Forbes present. M. Hursh present. B. Lipkin present. J. Tumlin present. Vice chair gee present. Chair sesay present. Secretary directors, we have a quorum. Chair sesay and secretary, if i may just a point of clarification, this is a regular meeting, not a special meeting, just a point of clarification for the record. Chair sesay thank you, i appreciate that. Secretary thank you. Directors, the next item, item 3, is communications. Wed like to provide further instructions for the Public Comment process. To provide Public Comment, callers should dial into the published number, 18552826330, and enter access code, 126 729 5295. Then pound and pound again and listen to the meeting. As they wait for Public Comment to be announced, members of the public have up to three minutes to provide comments on each agenda item. I will announce when Public Comment is open on each item, or for the general Public Comment at which time callers should dial star 3 to raise their hand and be added to the queue. This callin number and access code will also stream on the screen during the entire Board Meeting. When callers dial star 3, they will be added to the queue to speak in the order that they are entered. All callers will remain on mute until their line is open. An automated voice will let callers know when it is their turn to speak. Everyone must account for their time delays and speaking discrepancies between live coverage and streaming. It is best to call from a quiet location, speak clearly and slowly, and turn down your television or radio. If there are any other communications from the Board Members, please let me know. If none, i will move on to the next item. Hearing none, ill proceed. Directors, item 4, is board of directors new and old business. Chair sesay we have none. Secretary if there are none, i will proceed to call the next item, chair sesay . Chair sesay thank you, mr. Secretary. Secretary directors, item 5 is the executive directors report. Thank you. Good morning, directors. First, i would like to thank you for the opportunity to serve as interim executive director. As we all continue our work to mitigate the impacts of the covid19 pandemic, and as we look to the future envisioning a state interconnected by rail, stable leadership and a Firm Commitment to the vision of the agency is critical. And im honored and excited to temporarily fill that role. My focus will be on advancing the Transbay Program by operating the Salesforce Transit Center in a world class Cost Effective manner, with transit agencies, neighborhood stakeholders. Advancing by collaborating with the San Francisco peninsula rail Program ExecutiveSteering Committee and ensuring all aspects of the tjpa are met. In regards to the covid19 health crisis, were pleased to see that the city and county of San Francisco is moving forward with more activities. Our anchor tenant, has been conducting one of on one tt exercise sessions which is in compliance with the allowable outdoor activities. Were monitoring and adhering to all guidance from the citys Health Officer and were working closely with our transit agencies and tenants to reduce the Community Spread of covid19. Commuters and visitors to the Transit Center are provided the most up to date information about maskwearing and social distancing through multilingual signage, displays, throughout the Transit Center including the park and routine announcements. Enhanced cleaning protocol remain in place. On august 19, we were glad to support the bay area transit agencys press conference and john updike will speak about that more. Our role under the facility. And not to steal too much of his thunder, but im excited to announce weve had positive progress for lease negotiations which contributes to our health for the second floor of the Transit Center. As youre aware, christines tenure as director of communications has come to an end. With her departure back to the city fulltime, were looking to fill the position of communications which is posted on the website. Regarding phase 2. As you know, we are working with the executive Steering Committee to keep the public and our stakeholders updated and educated about phase 2. In order to accomplish this, we are taking a branding and outreach campaign. A communications and Outreach Services was released in july and we received seven proposals under review. Were pleased that the director of communications as well as our prior director of communications will serve on the evaluation panel. We anticipate returning to the board in october or november to recommend a contract for your consideration. Regarding the general Engineering Consultant r. F. P. Released in july, we unfortunately received only one proposal. We will evaluate the proposal and return to the board with the recommendation on whether to proceed or reprocure. It is important to note that there was extensive outreach and virtual proposal meeting held on july 8 was attended by 85 participants. Our research regarding participation confirmed that more than 90 firms exchanged contact information. Most firms were seeking subcontracting opportunities and the majority of consultants expressed interest in the future. We have had Good Progress with the Steering Committee. The review candidates, the Interview Time line and the process. That concludes my report, directors. Be happy to take any questions before having john updike provide his report. Thank you. Chair sesay i dont hear any Board Members. Can you have john proceed, please. Nila sure. Lets have john provide his report. Good morning, all. Thank you, jason. We can move to the next slide. So as mentioned, we were happy to host the press conference providing security, custodial and Logistics Support which i thought was an excellent message across many social media platforms. Then to our operator partners on that effort. Since our last meeting, were continuing our efforts with our contractors and subcontractors. It is very busy within our future tenant space with lots of tenant improvements being done by multiple contractors. So were working hard on logistics. And distancing between the groups and ensuring covid19 health order compliance by everyone to limit the exposure and potential transmission while theyre doing their important work bringing us these improvements. Also keeping our open dialogue with our tenants as they are moving forward with their efforts and also pleased to announce we have a new tenant up on the ac transit bus deck. Pharma box and they bring us to a variety of personal protective equipment as well as General Health goods available for sale to our patrons. So were happy to have them aboard. A sleeklooking vending machines theyve brought forward for us. Well give you a report when we have information back from them. So as mentioned, were continuing our oneonone training sessions. Theyve had some reductions in classes, of course, due to the air quality. But were doing everything we can to help our tenant who otherwise is not able to operate, at least keep some of their contractors and trainers active and keep those Client Communications going that will foster success when they do return to indoor fitness. Were also prepared to move forward with activation and programming as soon as shelterinplace restrictions allow. To date, we have not seen a relaxation of those restrictions to allow us to do anything beyond what were doing currently in the park. As you see here, were working on our exploratory work. Modest program. Important in that it has discovered clear paths to utility connections. We have some concerns that perhaps they would not be as accessible. This will bring dividends, bringing in a food and vendor kiosk on the plaza level, that will reduce risks and create certainties of the utility paths. Well see a return on that investment, i can assure you going forward. More on that once the report is in from nova construction, which we should have in the next meeting. Lastly, talking about the park in general. Were beginning to prepare for this transition. Well talk about that when we come up to the item for Landscape Maintenance. As you can see here, several cubic yards of mulch were brought in to approve the ground cover, improve the health of the plants. Weve also done trimming activity to address issues that security was having and overgrowth issues. So were pleased to see that. Were also working closely with our various contractors to ensure we have a plan forward once the ash stops falling, to properly remove that from the plants and ensure their health through this latest crisis were facing. Hopefully, we will not have the locusts appear next month. Lets hope ash is the last crisis we have. So now lets move to retail leasing. So this is a little deeper dive, if you will, into the exploratory work going on in the pad site. Its a very confined space, so it is taking us a while. Operating carefully and following osha regulations and ensure were finding variances from asbuilt, so this has been a fruitful venture. As mentioned, stealing my thunder, suite 232, we have a letter of intent, were negotiating a Lease Agreement. When we have that lease ready, well be able to divulge that tenant that fits in very nicely with the health scene of the second level of our facility and were excited to be welcoming the board. Lease negotiations going fairly well, so im feeling pretty good in the next meeting or two, we should have a Lease Agreement to announce to you. And heres a little more detailed look at our occupancy status. This is something that, if this format works, well probably use this as a base for future discussions so you can see particularly where we stand today. This also reflects changes in Square Footage following more accurate measurements, updating things from a few years ago when it was a food court concept. We may have more dividing walls. So these base numbers will be what you will see consistently going forward. So we did apologies, it took me three months to get the details straight and every square foot accounted for accurately. Now we have it. Were at 83. 4 current occupancy. Thats slightly different than the number last week, not because there is a change, but because the math is corrected and is more accurate. These numbers will change as we see tenancy change and well provide suite by suite updates as we secure new tenants. You can see the available spaces we have there. Now to the work of the individual suites. Making really Good Progress. First one up here is verizons space. You can see the sign is up. Finishes are happening inside the space. Theyre still on track for a late october or early november opening. Precise date has not yet been set, but were very close. Were making very Good Progress. Were looking over final signage on windows for approval. Love to be at that detail level. Its very encouraging. Another one that is moving along nicely is Kaiser Permanente space. They are still setting the public opening date as november 17th. Thats consistent with what you saw last time. These pictures, ill show you how we moved from framing to drywall and working on finishes within the space, so this, too, is moving along quite nicely. Looking at the other spaces, a little better defined scheduling now for you so you can see the beginning of what we would anticipate for opening. This is also reflective of our ongoing conversations with particularly the restaurant and cafe operators concerned about opening a little too early. So we have tried to finetune the delivers of the spaces to match the economy and the foot traffic will be returning to this area. So, therefore, you can see these q12021 opening slates. Happy lemon, pokey, spring fertility which is across the hall from our offices. And the second which is delivered later, but opening occurs for charlies and dim baos and tycoon kitchen. Then we have the openings in q2. If youve been by the facility, particularly on that end of the space, you may see the site that eddie ricks has out front. Were moving forward with the potential opening of that before the Permanent Location opens. So were discussing those logistics to make Good Progress with abc for Liquor License approvals. We have other things to button up with the department of Public Health and other regulatory agencies, but were very encouraged that could be open sooner than later. And then the precursor to many of these locations is having the gender neutral project completed. I think the last picture you might have seen was framing. As you can see, were looking like its moving along nicely. It is good work, remaining on schedule. That concludes my report. Happy to answer any questions you might have. Chair sesay thank you. For the presentation. Any comments or questions from fellow Board Members for the director . If there are no other questions or no questions or comments on the update, you do have the Quarterly Financial reports provided to you by our chief Financial Officer and shes available to answer any questions should there be any. Now we can see the screen. I couldnt see. It doesnt appear that anyone does. That concludes items under my report. Chair sesay thank you. Secretary are there any members of the public that wish to provide a comment on this item . Seeing none, i will move on to the next item. Directors oh, we have sorry i thought i saw a hand raised. Directors, item 6 is construction closeout update and we have dennis to present this item. Good morning, directors. Dennis truchon. Im going to provide todays brief phase one construction update for you today. Normally, you would see our director of all phase one construction activities, but hes been pulled away on other duties, because as a public works employee, he still has the San Francisco general project to wrap up and hes in arbitration today. So ill be providing the update for phase one. A few slides familiar to you. The first one here is the pie chart that we refer to show as our closeout of the trade packages of our 49. We have 37 closed out as of today. One is right on the fringe. May even be a final change order signed in the next day or two. Leaving the 11 that we have referenced for a while now. A couple of those are working their way through dispute resolution hearings. We do have a hearing next week with our r. S. C. , johnson controls, which is a low voltage scope that will have a hearing a couple days next week. So some of those are working through various disputes, but there are claims and lawsuit elements part of those 11 that will be discussed later today in the closed session. And also our contractor does have still two items left on his field condition reports, or punch list. So he has not achieved final acceptance yet. Theyre still pushing to get the last two which are lowvoltage type items and then ultimately d. B. I. Inspection required to closeout. So theyre still on the clock as of today to close out the contract. So as we track our construction, cont contingesi contingesies. This is our new budget, to reflect the new balances to the contingencies where the construction now shows the 17. 6 with 5 million in the cng contingency and 47. 5 now showing in the Program Reserve. With some anticipated continued use, the forecasted use of a couple of million on various construction in cmgc will be continuing to whittle away as we continue to work through about 70 change order requests. That were working through that are not in dispute as we finalize those out of the thousands that we have filtered through, so were in a very good spot. Almost near the end as we get to focus on really just those disputes, claims and lawsuits in the very near future. And then to complete it, the budget status, there is no changes to the bottom line number for the phase one package at 2. 259. No anticipated changes at this point at all either. This new slide does reflect some of the budget changes that were reflected a couple of months ago where improvements are their own bucket and the Program Reserve funding at 47. 5 million. That gives you a snapshot of where phase one construction is at this point and that completes my report for today. And wonder if there is any questions from the board . Thank you very much. Chair sesay Board Members, any questions for dennis . Thank you so much, dennis. Hearing none, mr. Secretary, do we have members of the public wishing to comment on this item . I think youre on mute. Secretary sorry about that. There are no members of the public that wish to provide a comment at this time. I will now proceed to call your next item. Directors, item 7 is the citizens advisory update and we have our Citizens Advisory Committee chair who will address you on that item. Good morning, directors. Can everybody hear me . Chair sesay yes. Great. We had a productive Citizens Advisory Committee tuesday evening. There was all around supportive comments for the interim director Nila Gonzales. We appreciate the level of consistency and familiarity with comprehensive issues that she brings. The cac members appreciate the staff report from john updike, as well as the closeout update by dennis. Looks like things are wrapping up nicely and well under control. There were positive supportive comments of the facility plans that identified areas of the park that may be showing preliminary signs of wear from the visitor usage. Sounds like that is under control. A number of the members are regular visitors to the Transit Center rooftop park and we appreciate updates on final facility projects such as the restroom facilities. The cac acknowledging the plans in progress while working with current tenants, given these Unusual Health and safety issues. Its great that weve got progress with a few merchants, especially in the health care field. Johns team put Significant Research and problemsolving analysis into updating the wayfinding resources. And cac members shared International Personal observations that john acknowledged when it comes to wayfinding topics. There were a number of questions about the phase 2 plans that steve addressed after his comments. The cac comments involved around understanding the clear path forward, including Steering Committee, topics, time lines, contractors and subcontractors, costs, political champions and General Program manager, project director topics. We just want to be in the loop to understand the path forward. There was also a restatement of the need to continue nurturing political and regional champion support. We want to avoid this project becoming bogged down as time goes by. We still are excited about the significant support and movement of this summer. Thanks again to all of you Board Members for your support and things you did behind the scenes to keep this moving forward. We want to make sure that the project continues and we want to look forward to key updates on the dtx dynamics, similar to what we received for phase one. Lastly, because there are significant connections with Regional Transit authorities that tie into the Transit Center, we invite communications and presentations at our upcoming meetings from regional transportation authorities such as caltrain. Were aware these times are having an effect on ridership and revenues throughout the state. And wed love to have updates on those dynamics as it affects our partners, so to speak. And this actually concludes my cac report. Chair sesay thank you for that presentation. Do we have comments or questions . My fellow Board Members . If we dont, hearing none, mr. Secretary, do we have members of the public wishing to speak on this item . Secretary yes. It looks as if we have one member of the public. I will have our moderator add that person to the queue and let him know he has three minutes to speak to this item. Moderator, can you let the member of the public into the queue, please . Theyre unmuted now. Good morning, directors. This is roland, very briefly. I think it is unfortunate that the significance of the dtx being moved to plan barrier 2050 period one was not communicated. Its almighty. It took effort by the entire region to get it there and i think this needs to be communicated to the cac in a strong manner because its moving forward, thank you. Secretary i think that concludes Public Comment. I will go ahead and call the next item, directors. Directors, item 8 is Public Comment. An opportunity for members of the public to address the authority on matters that are not on todays calendar. Members of the public that wish to provide Public Comment under this item, please dial 18552826330 and access code, 126 729 5295. Then pound and pound again. And then star 3 to be added to the queue to speak under this item. The system will prompt you when it is your turn to speak to draw your question, press to withdraw your question, press star 3 again. Seeing none, i will proceed to call the next item, directors. Directors, item 9 is approving the minutes of the august 18, 2020 meeting. Chair sesay thank you, mr. Secretary. Do we have questions, comments or edits . Ill move approval. Hursh. Chair sesay thank you. I have a motion and a second. Secretary i will now take roll call vote. Chair sesay thank you. Sorry, are there any members of the public that wish to provide a comment on this item . If not, i will then take a roll call vote. Director chang aye. E. Forbes aye. M. Hursh aye. B. Lipkin yes. J. Tumlin aye. Vice chair gee aye. Chair sesay aye. Secretary the ayes have it. Thank you. I will now proceed to call your next item, directors. Chair sesay thank you. Secretary directors, item 10 is approving an amendment to the employment agreement with Nila Gonzales for the position of interim executive director effective september 1, 2020. Good morning, deborah miller. You have before you this morning a proposed amendment to Nila Gonzaless Employment Contract to reflect her appointment from chief of staff and board secretary to the position of interim executive director. It reflects a change in the description of her civil responsibilities as well as a change in her compensation. The form of agreement is in front of you, both her existing contract as well as the proposed amendment and includes all of the details, but as required by government code 54953c3 i will note for the record that the proposed compensation this local Agency Executive would be revised to 124. 88 per hour, which would translate to annual salary of 259,743 over the course of a full year. The form and approach of the amendment to the employment agreement is consistent with both the form and approach that the board took in 2016 when it elevated an existing employee then Program Manager to the position of interim executive director. The form has also been approved by the tjpa employment council. As to the amount of compensation, its less than the outgoing executive director and its within the scope of the tjpas current budget. Happy to answer any questions if you have any. Chair sesay thank you. Any questions, comments from my fellow Board Members on this item . Just thank nila for taking on this difficult assignment. Im happy to move the item. Second, gee. Chair sesay thank you. We have a motion and a second. And do we have members from the public wishing to speak on this item before we do roll call . Mr. Secretary . Secretary seeing none, i will take a roll call vote. Director chang . Aye. E. Forbes aye. M. Hursh aye. B. Lipkin aye. J. Tumlin aye. Vice chair gee aye. Chair sesay aye. Secretary the ayes have it. I will now proceed to call your next item, directors. Item 11, authorizing the interim executive director to execute a General Service agreement for Landscape Maintenance services for salesforce park with gachina Landscape Management for an amount not to exceed 911,297 for a threeyear term. John will present the item. Thank you, donald. This item seeks your approval of a General Services agreement for Landscape Maintenance services with gachina Landscape Management to maintain salesforce park. As stated, the initial threeyear term has not to exceed amount of 911,297 and the contract has two oneyear options for renewal at fixed pricing. Following the issuance of the request for proposals in april of this year, tjpa received six proposals prior to the published june 22nd due date. A Selection Committee was then formed, composed of myself, a representative of the east cut cbd and the chief sustainability officer at the city of San Francisco. We were facilitated by ed sung of the staff. I want to give a shoutout to ed for his assistance helping the newbie through the process. The committee scored the written proposals and invited the top three scoring firms to the interview phase. Attachment c in the Package Details the scoring of each phase. Based on the reviews, the Committee Recommended the award of the contract to gachina Landscape Management. Gachina Landscape Managements experienced resources, their environmentally sustained approach, competitive pricing and green roof certification were all determining factors in the recommendation. Fiscally, the contract before you would have a fiscal year 2021 impact of 116,989 less than budgeted. Per the l. O. U. , cbd will be responsible for 79. 81 of the contracted amount. To actively engage the salesforce Park Committee in the process, beyond the appointment of a representative to the reviewing panel, we discussed some of the key terms of the landscaping specifications with the committee before negotiating the contract with gachina and then advised them of the recommendations, which was well received by the committee. So award of the contract at this time will facilitate a proper handoff from our current Maintenance Services provider and the original installer of the landscaping with wire and hester, whose obligations terminate in mid october of this year. Happy to address any questions you may have. Chair sesay thank you, mr. Updike for the presentation. Do i have any questions from my fellow Board Members for mr. Updike . Thank for the presentation. I just want to better understand. From the memo, when i was reading it, there one divergence in the proposal of the number of hours that we were seeing for the contracted amount. I dont have that page up, but i think it was somewhere in the 1500 or so to over 4,000. I know the winning the proposal that youre recommending is in the higher end of the range, not the highest. What is driving the difference in terms of in my simple world there is a certain amount of landscaping to do, so why were the proposals so different in terms of the hours involved . Its a really good question because it was a wide range of hours allocated to the task. The tasks were clearly outlined. I think what some of the vendors did not recognize is the diversity of the species. And as a result, those proposals that were closer to that 1500hour mark, we felt, the Committee Review felt it missed the mark on the detail that is needed, again, because weve got so many different zones within this five acres. And so what we did look at to ensure that this particular proposal was the most competitive, was balancing in a chart between the hours allocated and costs. And when we looked at the gachina proposal, we got a bigger bang for the buck in terms of the number of hours, the actual costs per hour was more competitive than other proposals. So we felt it was in the sweet spot between that almost 5,000hour proposal, which was over a half Million Dollars in cost to the tjpa and the lesser amount of hours which is still on an hourly basis fairly expensive for us. Hopefully, that addresses your question. Yes, thank you. Chair sesay thank you. Any additional questions . Hearing none, mr. Secretary, can you see if we have any members of the public wishing to speak on this item . And then well entertain a motion. Secretary seeing no members of the public that wish to provide a comment, moderator, can you confirm . That is correct. I do not see any. Secretary you may proceed, sara sesay. Move for approval. Chair sesay i have a motion. B. Lipkin second. Secretary i will now proceed to take a roll call vote. Director chang . Aye. E. Forbes aye. M. Hursh aye. B. Lipkin aye. J. Tumlin aye. Vice chair gee aye. Chair sesay aye. Secretary the ayes have it. Chair sesay thank you. Secretary i will now proceed to call your next item. Directors, item 12 is presentation by the lower case productions and applied wayfinding on the wayfinding gap analysis and Improvement Plan for the Salesforce Transit Center. Ill do a brief introduction. So first i want to thank our team for making the transition easy for me. I inherited this project when it was well along. Pleased to provide this final report and thank you to the board of directors and the mtc for the funding that was made made this venture possible. At this point the implementation, this really is a template that is shovel ready to move forward. Happy to ask wayfinding to take you through the program. Gentlemen . Take it away. This is dan ryder. Can you hear me . Secretary yes. Im the owner of lower case productions. Joining me is agent bell, as john mentioned, representing applied wayfinding. After this brief introduction, i will turn the show over to adrian to walk through the physical signage portion of the report. And then i will return to discuss the kioskbased digital wayfinding application. And then we will, together, complete our presentation with cost estimates and a time line for implementation. So if we could move to the next slide, please. Thank you. There are two main focus areas in this study to improve signage in wayfinding at the Transit Center. One was physical wayfinding signage and two was the digital application found on the kioskbased monitors primarily situated in the grand hall. And in order to research and discover what we did about these two areas, we went to a number of key steps, including conducting an initial assessment, which involved site audit, user and operator interviews, surveys that we track users while they tried their hand at the digital application. We followed them as they made way through the center, going from point a to point b. We then recorded our findings in the gap analysis report, which is the title of this project. After that we developed an Improvement Plan that recommended appropriate responses to the findings, as well as class 3 estimates on fixes. And finally, we brought everything together in a signage plan proposal that further details our recommendations along with the signage inventory and offered a set of estimates. Im going to turn the presentation over to adrian at this point and ill return in a while to discuss digital wayfinding. Adrian, take it away. Thank you, dan. Thank you, everybody, for giving us the time today to present this to you. As mentioned, im going to run you through the Information Planning and the physical sign element of both the analysis we did. So slide 3, please. So the background as dan explained was a variety of could you move that one slide as i mentioned, were going to run through really Design Concepts for the physical signage improvement were looking at proposals for the digital system including the kiosk and management system, and the preliminary plans and budget estimates for program improvements. We were focused on transit customer journeys and the reason for that is that is the core function of the building. And also because these people are often unfamiliar with the city and time limited, which makes them highly susceptible to any wayfinding system. We acknowledge the fact as we all recover from covid, improving the Customer Experience of transit customers will be all the more important in the future. Key findings from our review, which as i mentioned included a lot of engagement work concluded that the [inaudible] creates physical challenges to people, for instance, mistaking the bus deck for the plaza, can mean several minutes of confusion. This service as complexity and process steps. The design of the existing wayfinding overemphasizes esthetics and expense and the feature pilot elements are injectable to change. And that the digital which is an essential element of the design intent of the building have not been really successful. Theyre effectively unseen in our observation and the user interface is poorly designed and lacks accessibility. So, the key point of the way we approach this was to look really at three areas. One was the underlying logic of the wayfinding system. The Concept Design for adapted or new physical signs. Then proposals for Digital Systems including software, hardware and associated applications. Next slide, please. Im going to start with the information plan. The underlying logic of any wayfinding information plan. The plan describes the objectives, structures and rules. Assigns screens and other wayfinding tools. An example is found in the wayfinding standard, and describes the system of transit information to the whole bay area. There is limited evidence of a plan at the Transit Center and it does not use the m. T. C. Standard. This creates the problems experienced by visitors and limits the potential for the existing system to be expanded to future trains like caltrain. As seen here, different stages of the transfer journey. This zoning provides the framework for what types of information are required where. This is just an enlargement of that analysis process, which shows how a sequence of zones can be connected together to provide better information better idea about what information should be required where. For instance, the building is the first point to be on the outside of the building. Then to highly specific information like locating a particular service in that zone. The information plan also considers points to locate into motion intuitively. This shows design, so people typically take, mapped [inaudible] street, additional cross lines, and wayfinding decisions are made and information may be needed. In combination with the decisions that allows them to so its progressively disclosed to the user. Its the way that the information for the decision is provided to any point. This simplifies information design and ensures a logical sequence of systems. The current wayfinding point results in pylons that is complex attracts and other points where the visitor is left unsupported. Next slide, please. Again, a detail of that process here that shows how design lines and resulting decision points dont necessarily align with where i expect your experience would tell you that existing signs are located. In some instances, this only creates a minor inconvenience, but other instances, visitors have expressed they missed a direction that was important to them and they were unable to successfully continue their journey or faced significant delay. The information plan itself suggests fundamental problems to the existing wayfinding system that cannot be fixed by design changes to the sign contents or limited editions alone. Adaptation and use of infrastructure is possible and in some instances provides a wayfinding system that addresses current problems and scaleable for caltrain will, in our view require investment. We have suggested a phased plan. The intention is that the plan will create investment that will provide value to the each accepted phase. For the first phase, a Rapid Response and complaints right now, using materials, the existing signs. And phase one would develop the longer term plan as well. Phase 2 is a more substantive upgrade of existing signs. This would involve upgrades that would replace some signs, reengineer. Phase 3, is a new wayfinding system from phase 2 and allow you to scaleup for the use of caltrain without reworking the system yet again. Were going to show you a few consents, from the design process we undertook. The first example is the sort of iconic pylons used around the site. We found these are difficult to understand. That was supported by visitors and operators we spoke to. Very difficult for visitors and quite difficult for you to maintain and update. That represents an immediate opportunity for improvement. Our suggestion is that in phase 1, we would remove the embossed lettering and reclad those with a structural board and vinyl, so you have a clearer information system. That would be a temporary improvement. In phase 2, the top section of the existing signs would be removed and would be replaced with the permanent construction as illustrated here. This is a construction much more direct and easy to understand and more clearly follows the m. T. C. s regional direction. The next example im showing you here is exit signage above the doors. This is important because of the footprint of the building that covers several streets and the need to connect essentially between different transit modes. The current arrangement has been temporary addressed, but the overall impact is quite confusing and rather messy. Our proposal then is to cover those holes with vinyl panels and in phase 2, replace them entirely with illuminated sign boxes. Next slide. The third and final example im going to show you is just transit planning information. This is at the bus deck. Currently its a little difficult to find. We experienced. And that information is very critical to the information plan. Next slide, please. We proposed to much greater interest in those areas to create information hub similar to the transit information displayed at m. T. A. Across the region. That would be done using graphics and in phase 2, we would [inaudible] for that. Next slide. We also created an information plan of the preliminary locations of all of these. Where possible in phase one weve attempted to reuse or make compromise to limit the addition of the new signs or new infrastructure, but in phase 2, we have opted for an information plan place that would replace existing signs. Also, the proper place for the Digital Information in the transit information environment for customers. Next slide, please. Im going to hand it back to dan who is going to talk you through the wayfinding application, the digital element. Thank you, adrian. So beyond the fact that most users arent even aware there is an app living behind the ad placement on the kiosk monitors, our initial onsite assessment of the tool revealed two things. One, that there are so many fundamental flaws in the interactive experience. In the information architecture which is how the application is built. And the way the data is visualized and repurposed. That making incremental updates to the current is not going to fix the problem. The application needs to be rebuilt from the bottom up. The second thing we found, even after you rebuilt the application from the ground up, that in itself would not adequately solve the problem. The am caig is part of a application is a part of a larger ecosystem of hardware, software and work flow elements that all requires attention in parallel with development of the application. Next slide, please. So in summary im sorry. In summary, there are two things. One, we need to rebuild the application from scratch. And, two, we need to redesign research rather, design and develop solutions for these other supportive associated needs and elements. Im going to give you an illustration of what im talking about to help put this in better context. Over on the left is a picture of one of our kiosks in the main floor. On it, is the monitor and inside that monitor is the application that weve been tasked with reviewing. On the right, we see this grey area showing these five areas that we feel are really important to get a handle on in order to make the full package successful. So lets take a quick look at each of these areas, starting with the first one, content management network. So content and transit data coming into the center and also frankly on the main departure arrival big screen is all managed by a third party, that also manages placements appearing on the kiosks screens. Our recommendation is to consider options for bringing Data Management inhouse for quicker response to user issues with the tool to achieve better Response Time on communication alerts. And really to respond quicker to need for fixes in the software glitches. If we move up to the top of this graphic, the monitors and Digital Media players, monitors is a big issue as well. The current problem with the