[please stand by] we are back in session. This is the budget and appropriations meeting friday, august 14th. Were hearing budgets and well continue with the department of Emergency Management and with us we have the director mary ellen carole. Ms. Carole, the floor is yours. Thank you, chair fewer and thank you spurs. Im happy to be here today. Im director and department of Emergency Management and the mission of our department is to lead the city and planning preparedness, communications, response and recovery for everyday and not so everyday emergencies and large city wide events, major disasters and global pandemic. In addition, 911 houses a 911 and operations and who are the vital link in Emergency Communications between the public and first responders. Since january of this calender year, we have played a key role in the citys response to t coronavirus pandemic and will continue to do so for the remainder of thremainder of the. We have noted the citys Covid Command Center or c3, as we call it, as part of the because we are fully integrated into the operations and imagine age and and mostly known as 911r our dispatch personnel. With 2ftes, which accounts for 67 of our total positions, in our division of Emergency Services, and the urban areas security initiatives, those a count for 43ftes and that is responsible for local and Regional Planning and Homeland Security programs. The vast majority of these positions are currently detailed to the Covid Command Center and i just want to shout out to the staff who really have gone beyond the call of duty this year in playing key roles in the citys response. 36 are administrative decision, supporting it, hr and fiscal and theyve been supporting the over all response to covid. We have new positions this year in two categories. We have requested 20ftes related to covid19. These are oneyear temporary as needed employees and that are working in response at the Covid Command Center and we have 11 ftes based on additional grant funds fully offsetting the cost of those new positions. This side reflects how our positions are funded and the general Fund Accounts for 86 for all the positions in year one and 88 for the second year, 2122 and that change reflects the decrease in the ftes related to covid. In regards to twoyear budget weve prepared this slide showing our Funding Sources by division of the total, 118 million requested and about 62 or 73 million is tied to the general fund and the remaining 38 is largely funded through Homeland Security grants. And that amount is at 36 million. For new for fy2021 is the onetime funding for covid19 response, related cost at 15. 5 million and 50 is covered through fema for the 15. 5 weve already talked about the ftes but in addition, these costs relate to our work and managing the cost of operating muss connie and overseeing cost for joint information in terms of out reach and public messaging and specific costs that are tied to our 911 operations in support of covid19 response. For the second year this budget the request is 104 million decrease because they will not be hopefully, needing those response for covid19. Just to talk a little bit about a reduction strategies, we have no layoffs proposed. We have, in order to meet our benchmarks for the mayors office, canceled all our plans post academies so what that means is we will have no dispatcher academies taking place over the two years that this budget and in addition theres some cost savings to that related to doing those academies. In addition, we have reviewed all of our vacant position and we have deleted two mea manager positions and we have two additional mea positions that we are holding to generate salaries and savings. Related to non salary items, we have reduced travel and training by 40 and were really only focused on funding on required continuing requirements mostly ex clues idflexclusively for ou1 dispatchers and weve reduced professional Service Contracts and we have also done additional reductions in our i. T. In the area of i. T. Equipment. Moving on, we want to talk a little bit about equal access and equity here in this presentation. Obviously, its incredibly important that we ensure equal access to 911 service to all that need it and for this budget, we are happy to report that in spite of all of these cuts that weve been able to put forward, we will continue to maintain our Service Standard answering all of our 911 calls within 10 seconds. In addition, we have to be able to provide these services to the public and ensure excess ability to everyone that calls in regardless of their billing of the 1. 4 million calls a year that we receive annually, about 1. 4 of these calls require interpretation or translation. In 2018 we translated 95 unique languages in calls that came in and we also find try as much as we can to find other ways to serve our limited callers in that 20 of our dispatchers are certified bilingual. In the absence of an available bilingual dispatcher we also have access to 24 7 introduction layin7 translationservices and g to talk about Racial Equity within d. M. And a final comment about equity in response. Im very proud of our very ethnically and linguistically Diverse Workforce for our most Public Division which is our 911 operations of our 168 dispatchers, we have a very this chart speaks for itself and describes the different groups that are representative in our staff. The final thing that i just wanted to say is that we are in, as you all well know, in a very unprecedented and challenging response to this infighting covid and i would say and were nowhere done yet and one of the issues that i have spoken to about this and for all the support the entire city is moving forward to Work Together to respond. As you know, we see that the most vulnerable and people of color predominantly effected by the emergency and so, i just wanted to end on a note to say there are so many Lessons Learned and things that we are changing daytoday and how we respond to this emergency, that have such a focus on equity and i am very grateful to all of my City Partners who have come into support and help us be better everyday as we respond to people of San Francisco. And so thats all i have. Im happy to answer any questions. Thank you, very much. Any questions for district carole . President yee. Supervisor mandelman. Actually, in the interest of time, i just want to thank director carole for the efforts she and her department have made oveover the last six months. Were not done, were not halfway there, no one is getting any sleep and you are in charge of lost of publichealth crisis going on. Mary ellen, i will blow you up off line about various issues that i may have with particular things and in general, you performed extraordinarily so is your department and im grateful for that. Thank you, supervisor. I agree the city sees response and im very proud. President yee and supervisor walton. Thank you, chair fewer. I echo supervisor mandelmans remarks. I have a question about the 20 people that you want to bring in. Are they temporary for one year and are they going to be released and is it 20 people that would go over to the what is it . C3 and or is it was it some of your existing staff who were having and somehow some of these 207 folks that would be hard and it would be we have pretty much our entire Emergency Services staff is detailed and in addition, we got 20 people. They are temporary positions and they are only through this fiscal year to help us get through the response. What we have and as much as we need to think about it, lots of other things can happen while covid is going on and were working on a were looking over the next week at pretty High Temperature levels in San Francisco and well have to deal with that while under covid so thats how were dealing with it but yes, they are on staff and details to the command center. Were people in the Department Prior to the command center that they have to sign with also . Yes, so almost the entire group is assigned to the command center and in addition, we have this Additional Group of people of 20 positions that are also working. Got it. When you say the c3, it includes the 20 people. We have anywhere between 200 to theres about 400 plus people, actually all told, theres about 1,000 people working on the response and and so 20 is just a small number that are assigned in different positions within the response. My people is 30 people normally so the 20 is just supporting that because this is such a huge effort that we have to do right now. Thank you for the explanation. Would they be potential Staff Members in the future for your de m . Or is it just that they have different they are all amazing people with incredible skills and weve called in from retirement from different organizations not from all i would be proud to hire any of them but you know some of them are not in this for the longterm and others, it would depend on what positions we had available. Theyre all well aware that the work is temporary and theyre here for the response. Thank you, very much. Supervisor walton. Thank you so much, chair fewer and thank you so much director just one question, since you are supporting our unhoused population at this time, are you getting the resources needed from the department of homelessness in Supportive Housing for your work . Yes, thank you supervisor walton. The work were doing under hsac is housed currently under the c3, the Covid Response and is integrated with Housing Branch within the. Some is and some isnt. So theyre moving forward because their office is doing a lot of the work and particularly in support folks living on the streets. I just want to know what does that that dor for you for resources moving forward. You are the ones that are working in helping us connect people and you have the resources to continue that work. I was talking to someone about this earlier because there isnt, were not presenting a budget because there isnt one and its a Collaborative Working Group that we all bring our resources toward it. We are utilizing, we are part of Covid Response, everything we do and under that umbrella and and quarantine and the sweep sights and villages are all sort of owned by the response and utilized we Work Together to pro appropriately access those. I will followup with different questions later, thank you. Any an any questions or comm. I just want to thank you for your work. Its going to continue though but i also want to mention that you had it looks as though on the books you are at 2 28 vacancies and is it in your 311 center . The vacancies . Yes, so some of those are 25 right now and would have two positions in Emergency Services that are emergency coordinators and we are in the process of hiring right now. And then a couple, like i mentioned, the two mea positions, the two weve cut and two were holding for salary. Ok. Yes, no more questions. Supervisor ronen has joined us. Welcome back, she was at another committee meeting. Do you have any questions . No. I just want to thank you so much, mary ellen, you have been holding this citys response to the pandemic in your hands and on your shoulders from way back in january and youve done an extraordinary job in an impossible situation and i think theres so much praise and appreciation and in me. After you will this we should treat her to a drink. [laughter] thank you very much. We appreciate your work. Are you available . I am, thank you, very much supervisor fewer and supervisors. I am karen fletcher, the chief of adult probation department. And i want to introduce veronica martinez, our acting cfo who is going to help with this presentation. And so we will get going. So first of all, protecting the Community Serving justice and changing lives is and temperatures performing meets client needs to support Public Safety and to assist in slowing the spread of covid19. Client contact to be made and programming has and continues to be offered via zoom. So in addition to the on going amazing work that my staff do, many of our staff have been deployed as dfw workers. The majority of whom have assisted in staffing the hotels, to support the citys efforts in providing safe places for people to be housed. Weve had almost 30 of our staff deployed and now about 14 of them are going to remain in longterm assignments through the end of the year. So well go to