[roll call] we have a quorum. Commissioners, before you, we have the minutes of november 12. Are there any additions or corrections . I would like to move the item. Second. Is there any Public Comment on this item . All those in favor. Aye. Opposed . The motion carries. Next item. Item 4 is general Public Comment. Members of the public may address the commission on matters that are within the commissions jurisdiction and are not on todays agenda. Mr. Decosta. Commissioners, today i want to give you my subjective opinion on some very important matters linked to the river. So any way you look at it, you have to go back years, thousands of years, to the tribes that preserved and protected and performed their sacred rituals. Very important when we talk about cultural competency. We talk about cultural competency, equity and resiliency but we dont know the meaning of those words. If we did, we would be more serious. So at times, there are some individuals, and im one of those, i like to talk about those issues in a general way, because the tribes are always asking me about the process. Served under three generals. I understand process. I did my best to bring the tribes to discuss issues that were linked to the army. And i even took some steps to bring them over here in this room and some of you all were witness to it. Im asking you or im requesting you that we find Common Ground just to have a meaningful discussion with the first people, the native american tribes on the river. Just to have a meaningful discussion and find Common Ground, because when we mix legalease and concepts, some vetted and some which are not vetted, and what happens is we hurt the feelings of the tribes. Theres a lot going over there. And those who should be reporting to you all exactly what is happening, because you all may not know this. I have the right people in the right place who report to me directly. So im requesting you all to look into this matter. Some of you all have an open heart and open mind and can do it. Thank you very much. Thank you. Is there any other comment . Public comment . Next item, please. Item 5 is communications. Commissioners, any comments . I want to thank mr. Richie for the rain coming today. [laughter] [off mic] so where are we here . Is there any Public Comment on our communications . Okay. Lets move along to the report of the general manager. I will start with the hetch hetchy Capital Improvement program. Mr. Wade. Good afternoon, commissioners. Dan wade, director of water capital programs. Pleased to report today on the First Quarter of the new fiscal year, 2019 2020 on the hetch hetchy Capital Improvement program. Can i have the slides, please . The highlights of the reporting period are listed here. Just briefly, they are now completed and the mountain tunnel Improvement Program mitigated negative received minor comment, just two comment letters on that, and ill speak to that in a moment. The Rehabilitation Project actually is complete with the construction that we plan to implement at this time. We actually decided in best interests of the city to delete the installation of the breakers from the scope. And ill speak to that in a moment as well. The aqueduct rehabilitation did achieve substantial completion. The early intake switchyard slope Hazard Mitigation was awarded to sierra mountain construction. I mentioned the mitigated declaration, ceqa acquisitioned Public Comment. We received those comments and the project was adopted by this commission on november 12. And so now that we have project approval, we actually advertise the project for construction bid. And as we speak, the meeting is taking place at moccasin today and tomorrow. For the rehabilitation, this project, after multiple attempts, the contractor to address these noncompliance issues and changeovers and will plan a future separate contract to come back and finish the scope of work that was originally planned under this project. Likely in about two years. For the aqueduct Rehabilitation Project, we did achieve substantial completion of construction for the diversion dam. We had representatives of the bay area Governments Association of bay area governments. Provided a grant of 3 million in drought relief so it was great to have him there to actually inspect the work. So we anticipate final completion of that project early next year. Dan [off mic] okay. He corrected me. The department of Water Resources. Is that right . Yes the grant was department of Water Resources through the association of bay area governments. Okay. The early intake slope Hazard Mitigation project has started construction and should proceed in september. This is a project really to protect this asset from rock falls from the adjacent hillside. You can see the person on the slope there scaling the rocks off in preparation for installation of rock netting to protect the switchyard. And we did receive a Hazard Mitigation grant of 900,000 from fema to focus on this project. And then lastly, the 2018 emergency repairs and imprim improvements. Most of the work has been complete for some time but we did have a couple activities that needed to wait until this fall due to operational restrictions. And so we were able to drive down the ledge lower. And we substantially completed the placement and installation of the debris barriers upstream in the diversion dam. We are in the midst of construction of a Flood Control downstream in the lower dam to protect the fish hatchery. So that work is anticipated to be complete. This report shows at the end of 2019. It will actually be january of 2020 is the latest report that i have. With that, i would be happy to take any comments or questions. All right. Questions from the public . Thank you. All right. Thank you. [off mic] yes. So at some point, when it comes to mountain tunnel, i have the initial reports of the inspection done by jacobs. And i want to know how much they were paid and what really did they do so that this has nothing to do with weight because later on a photo op and there was a decision we made whether to just fix the tunnel, do some repairs or build a brand new tunnel. So is there anywhere that we can have a debriefing from the inception when it was inspected today, how much we spent in extra to fix mountain tunnel . Or is that a silly question . No, its not a silly question. It seems to me that weve discussed this, have we not . Yeah. Yes, i believe we have okay. Then from the information act, im going to request the discussion or the gist of that discussion be sent to me for my information and the information of a few people. Whatever is going on, its kind of tied to the system improvement project, the southeast the southeast treatment plant. Power that is required so that thosedy gisters and all can be operated. I would like to have some sort of a discussion about the Energy Required for the digesters. Everybody knows that the digesters should have been in place a long time ago. But they are kicking the can down the street. And we come here, some of us come here who follow it. Its very difficult, its very convoluted to follow this, the topic about the digesters. But we want a recap as to, like, where we are heading to and where are we going to get the energy to operate the digesters . Because whatever ive been reading and even Steven Lawrence was here some time ago, its technology that, instead of having less energy, will be using more energy. And thats what i want to know. Thank you. Sure. Shortly we can get that to you. Any other Public Comment . Okay. Next item. So on the update on the pg e bankrupt and city acquisition offer, we dont really have an update for you. Theres been not a lot of activity in that area so we are going to pass on it. Its a standing item you requested to have on the agenda so we would go on the third item which is the operating and Capital Budget development update. And charles poll will be giving that. Good afternoon, commissioners, deputy chief financial officer. This is a brief update on the progress that we have made to date on our Budget Development work. As a reminder, we are working on updating our twoyear budget for fiscal 21 and 22, which is for the next two years. We did provide an overview to you at the outset of the Budget Development process back on september 10. You may recall that. And since that kickoff with you, weve done a lot of work. Theres been a lot of good work both on the operating as well as on the capital side over the past three months or so. And i have two slides that i would like to share with you. So just quickly, ill walk through the schedule again and the priorities that have been established back on september 10 when we met with you. And then talk a little bit about the progress on the operating and capital side. So heres the schedule. As noted here, we had a kickoff around labor day and had a kickoff with you on september 10. Budget systems were open for both operating and capital submissions and changes. And we are in the midst now of reviewing all of that material. So, again, both on the operating and capital side, we are working with the general manager to review all of what the various departments and bureaus submitted. That review will take us through december. As noted here, we have four budget hearings scheduled with you starting on january 9 to walk through the details of those budget proposals. We have budget adoptions scheduled for the 11th of february, thats a standard first meeting in february as our standard meeting for budget approval. And then once the Commission Approves the budget, we then submit it to the Mayors Office and the Controllers Office for their review. Their review will take us through the end of april, at which time our budget is packaged up and submitted to the board of supervisors on may 1. And all of this is per admin code in terms of the dates. And then at that point it becomes a public hearing process at the board of supervisors, and well have a hearing there to talk about the budget submittal, not only what you will hear in january but also what the mayors changes, potential changes could be on our proposal. We shared this slide with you back in september. I just wanted to share it with you again. This is serving as our framework or Budget Priorities as the budget work and development and Decision Making is coming together. So just as a reminder our Strategic Plan goal areas are serving as a solid framework for us to evaluate and make budgetary decisions. So again looking at Reliable Service and assets, organizational excellence, effective workforce, financial sustainability, stakeholder and Community Interest and environmental stewardship. These are all very important areas as described in our Strategic Plan, and we are using them to make budgetary recommendations and decisions. Then of course we have our commission policies, which you are familiar with. Environmental justice, community benefits, our policies, then we have our financial policies, the Fund Balance Reserve policy, the capital financing, the debt management, as well as the technology and records retention policies. All these are also being looked at as we are developing our projections and financial forecasts. And just as a reminder, the financial and Technology Policies have been reviewed and a summary of policy progress was provided to you on october 22 of this year. Again just as a precursor to us stepping into the budget work. In terms of the Budget Development enhancements, as noted here, thats an important thing we always want to do better every cycle we want to do things a little better. So we are looking at improved governance from our executive team. We have created a Budget Steering Committee, which has met multiple times. We also are looking at communicating our budget and working on how to do our story telling and clear themes. And you will see that when we bring the budget details forward to you. You will see broader themes than perhaps what you have seen in the past. So we are working on that internally to make sure that is clear. And then on the capital side, we have hired a consultant to look at how best practices, how we can do better in terms of our capital planing and how other best practices compare how we do that along with recommendations. So improvements on the Capital Planning fund as well. Can i ask you a question . On the previous slide . Yep so it seems like we are doing quite a bit more, which i really appreciate on disaster resilience, everything from earthquakes to climate, floods and sea level rise. I just want to make sure thats captured. I believe it is. It kind of crosses over Reliable Service and Community Interest, potentially environmental stewardship. But i want to make sure that conversation does continue to stay alive. Yes. That very much is a piece of our Capital Planning review, for sure. So as we are looking at our infrastructure and project planning, making sure we are asking that question, asking and answering that question in terms of project planning, thats very much a part of that effort. And then on this slide, youll see some of the themes that arement cooing together on the operating are coming together on the operating budget. So just quickly, this slide talks about on the operating slide and the progress weve made in pulling that those budget changes together, we did allocate a three percent increase for our operations and maintenance costs. I know thats an important thing for you commissioners to make sure we adequately fund our operation and maintenance costs. So thats an important thing for us. And as we built the base budgets for the next two years we wanted to make sure we are providing sufficient resources to handle that. So those amounts were provided as part of our base budget request. Then they were allowed the opportunity to submit additional budget requests that were over and above that three percent for levels of Service Scope increases or new Program Areas where they needed additional resources. So we are currently with the general manager, reviewing all these submittals and again that will take us through december, through middecember for us to be able to finalize and package up to present to you in january. As noted here, we had a number of meetings over the past few months, we had six baseline review meetings, which we started the whole process by discussing our Current Service levels so what are we doing today, how does that compare, are we meeting our service levels, are we exceeding them, not exceeding them, falling short. That was helpful for the general manager to understand as a precursor what potential gaps exist and to make sense of what the potential budget submittals might look like. Then weve also had ten separate Budget Steering Committee meetings to review not only operating budget strategy but how are we going to approach staffing, how are we going to approach Certain Program growth and that sort of thing, as well as peer review of all the agms operating budget submittals. The meetings have been long and interesting as we worked through all the details but i have to say theyve been very fruitful. As noted at the very end of this section, the tenyear Financial Plan will serve as an affordability check on all of this. We will of course look at what we can afford in terms of rates that have already been established to make sure whatever we bring to you in january is fundable and balanced. The last part is getting to the point i was raising earlier in terms of the emerging themes. Weve seen a number of emerging themes, and well work to make this clearer as we present these details to you, but recruitment is a big issue. We want to make sure we have sufficient staffing within our nhrs shop. Youll see requests for resources to help our recruitment team. The temporary to permanent conversions, that is a theme throughout the agency. We have a number of temporary positions that a. G. M. S would like to convert to permanent. We are looking to do that where it makes sense, stepping away from temporary positions into permanent ones. Health and safety is another area we are seeing throughout the agency. Resources, resource requests being added so we can aim to be a much safer organization. Wildfire mitigation, regulatory response and operations for new facilities and assets coming online. These are just some of the areas that you will see come forward to you in the various budget proposals. On the capital side, a lot of work also has happened there. We have had three Steering Committee meetings specifically to talk about capital and providing guidance on project development strategy, and weve had also had a separate Capital Working Group which is made up of enterprise, infrastructure and finance staff that have met five times over the past sixweeks to review existing project plans as well as to confirm any new project p