Discussion. Just to answer your question regarding some of the data so the verifiable data thats pulled from a central Analysis Unit is here. The other data is very fie able but its from a case file so theyre pulling this in a spread sheet and actually verifying it manually just to make sure that we have everything. Thats why its separated because this is pulled from a centralized Analysis Unit. And thats why thats part of the report. Were just complying with the g. O. To keep the report they work with the Hotel Managers and we dont just look at crimes that occur to tourists but crimes that occurred to members of their workforce and to keep the hotel safe. So some of the conversations they have is things such as Crime Prevention for their workers, responding to crimes for their security personnel that are actually going out there including the actual we know a hotel is a 24 hour operation so were looking at not just crimes occurring within the rooms but to and from so those are things. I do know that we actively do participate in those regular meetings with the Hotel Managers and their security companies. It was heartening to see on balance the numbers are going down although theyre going up in certain district stations. Central we have a little bit of an uptick but those are i wonder if you have any sense of the reason for the over all drop. As far as pinpoint what factors can contribute is no, we dont. It may be because some of these, some of the survivors dont report these incidents. And theres a lot of them. Because, ive been into a lot of several Sexual Assault panels were in fact we just did it about a couple months ago the red zone at city college with the District Attorney office and we spoke about Sexual Assaults and what we do to investigate, basically like an education and for the community and in fact i just said o sat on a panel yestt black rock just for information purposes. What can they do and do they come for help . A lot of people dont want to go to the police for help. Even my sergeants when they come into the office theyre continually educating them and giving out referrals like the marcy victim violence crime card and the d. N. A. Bills of rights so they are very well educated and the people that come in. We do what we can with the outreach where i sit in different panels with the Department Status for women and Domestic Violence consortium and so we try our best to get out there and educate everybody. Thats kind of the information i was hoping to get. You pick a vulnerable population right. So for example, transgender population, right, so there are a lot of people not just people who look like me but including people who look like me that wont always be comfortable going to the police. Its important were actually doing affirmative outreach because the worse thing in the world would be for they dont have ta feeling of comfort so i want to hear what the department is doing proactively so you started talking about participating in panels and those kinds of outreach efforts are so critical and that is what i wanted to hear about tonight. Also, commission, earlier today i met with the director cheryl davis of the Human Rights Commission and they just named a director for the sharp office and that sharp office is all about what everything that you are speaking of. Kelly lou densemore and she just started and that office is designed to from a holistic point of view and improve services to Sexual Assault victims including police, District Attorney, publichealth, the whole gamut. Were going to be a part of these discussions and the next step is really sitting down with all the partners that have a stake in this and crafting out protocol thats will improve all of the processes, including identifying some of the concerns that you have. Were very happy to be a part of that. They just named the director so i think that works and well move forward at a quick pace from this point forward . Thank you. Thank you. All right. Next item, please. Line item 3b. Directors report. Report on recent d. P. Activities and announces. The report will be limited to a brief description of activities and announcements. Commission discussion will be determining whether the calender any of the issues raised for future commission meetings. Presentation of d. P. A. s annual report and presentation of the d. P. A. System. Good evening, director. Good evening. Ill be brief because i know we have the annual report staff. I want to go over the stats that i present every week and we are at 598 cases that are open now thats up from this time last year where we are at 524. In terms of cases closed this far 525 versus 464. The cases that are pending we have 385 versus 247 this time last year. Were cases at this point are at 71 so far this year versus 36 which is where we were last year. In terms of the cases that are passed, that are older than nine months and the agency we have 27. This time last year we were at 24 and in terms of cases that are mediated, we are at 31 cases that have been mediated this year versus 13 this time last year. Last Police Commission when we met, i reported that we had 39 sustained cases again. Were resolving issues in our new c. M. S. System that is calculating all of these reports. A lot of these things have to be done by hand. I wanted to correct the record from last week when i said that we were at 35. Thats incorrect. We were at 71. Were fixing all of these glitches as we get our reports and hopefully theyll be smoother as we continue both in the weekly reports and in the quarterly reports that we present as well to the commission. Of the cases that are passed the 270day ninemonth tolling that we do, 10 of those cases are told and the i had the cases reviewed and they are in the drafting stage for sustained report coming up and ill monitor them and begin we havent had a case outside of the 3304 dead lines yet. I hope not to have one ever. I will keep continuing reporting on these numbers. In the Mediation Team we had a conference in october and it was hauled here iheld here in the c. I want mediators that are trained so we provide mow professional services in terms of our mediation component in d. P. A. In terms of the outreach, theres a number of events and lift them and not go into much details unless you have questions about them and in aging your way and partnership and the role we play in the city on october 17th and we have a Community Meeting with informational both that we staffed for park and rec that did a form on health and wellness for the community and on october 24th. We went to another Community Meeting with the we are the city family summit with the recchiational center and we had a presentation at the we are the city family summit at the richmond recreational center. We also attended Community Meetings at both the tenderloin station and the mission station since our last meeting. I point out that i just wanted to mention i think i sent it to the commissions but our policy director at d. P. A. Was awarded a recognition by the department on the status of women last month so very proud of the work she continues to do for d. P. A. On behalf of the rest of the city and the agencies and many are Community Based organizations that she works with and many of the task groups we partner with with the commission and the department and nonprofit agencies here in the city. There are no closed cases in the closed session from d. P. A. Susan gray is here as well along with susan and case issues come up and during tonights Police Commission where we can be of service to folks that are here in the community. That is my report. How about the annual report. Are we going to have a presentation on that . Ok. Ok. Page 1. Here we go. So this is the report. Its been online since when it was initially scheduled is that september or october . Its been about a month. Its been several weeks now. Its been online and its also on our website. Joining us as i go through the annual report. I think everyone there are copies on the table if anyone cares to review it. Im just going to go briefly through the things that i think that stand out but i want to point out the distinction that weve made from these annual reports brought the 2016 annual report just by way of comparison. Its an important context for the work that were doing now and reevaluating to make this information more clear for broader audiences and reflects a lot of the input coming from the Police Commission. Many of those things that are contained in the new report are things that i was specifically asked for both by the commissions and the public talking about our data. The previous reports were well over 100 pages. Ive been to those meetings where these reports were just read line by line. Im not going to do that. I presume if people want to dive down deeper into the details, hopefully the report in its current status makes it a little easier to do that. In the meantime ill pass along the old report that im sure will make for scintillating reading in case anyone wants to review it. That said, let me begin and well be available to answer any of the questions that you may have. Page one is just the executive summary overviewing what the approach is with d. P. A. I think the things that are important here are the significant increase in cases and the significant reduction and the time that it takes d. P. A. To investigate cases. I think its significant. What stands out to me from this page is the 293 improvement on completing sustained cases and within the nine month period and to try and resolve as many of our cases in timely manner. Theres a brief overview of the improved report that i think weve taken steps to address the henderson report, the monthly and statistical report both the quarterly and the annual reports. On page 2, just talks about some of the staffing. I wanted to articulate the staffing because it was an issue that took a quite a long time for us to get under control and get folks into the office to make sure we were fully staffed to address the needs of the office. Theres a brief overview of the office and page 3 and page 4 and the 2019 monthly stats its articulated here as well as and these numbers are important because they talked about how its an 11 increase and this is over the 30 increase that we experienced last year so the past two years have grown exponentially in terms of the work thats been done at the d. P. A. In the past they were included and tacked onto the annual report. Ivan alliesed the data and summarized them so the keen report is now there highlighting and graphic so you can see how the length of the investigation takes place. Before these were little circle charts. I thought they were a little difficult to read and this is a much earlier and clearer way to track the lengths of time the investigators are taking but again the keen report, which is about 40 pages is now online on the website as well in case people want to track those records. On page 6, weve included a definition of summary. A lot of the esoteric terms and many of the reports both quarterly and annually contained a lot of verbiage that folks might not have a clear understanding of what they mean and how they can textually relate to the work thats being done so weve included the definition summary and i will continue to include this so that people know what theyre reading as we talk about the investigations, their summary and the findings that the organization has made. I hope it makes it more clear for a lay audience. What were talking about. And how its connected to the work. Our sustained cases. Im actually really proud of our sustained rate for d. P. A. Its at 9 . I think its one of the highest in the nation if not the highest. Its really difficult trying to get this information from the other agencies. A lot of how we collect those numbers is based on how other agencies collect sustained rates both in oakland and in portland. Just to give you more context, oakland a changing their systems and unavailable to share what their sustained rates are right now. On page eight and nine. If im going too fast let me down but i want to try and give you an overview and ill try and answer questions. The new protocols from the sustained rate. I lay person knows and understand what does 9 mean and how do we come up with those numbers . How are we measuring it. A lot of the complaint outcomes here on page nine, we did an manual count to do these things sadly because our systems arenl worked out yet. I wanted to get the report out as quickly as i could. And this 18th month study refers to many of the cases that are listed in the appendix. You can see the appendix and i tried to make it clear on this page and you can see them both at the bottom as a reference and the end of the report. On page 10, we talked about the reporting sustained case outcomes and the analysis of the sustained courts in terms of the decisions this is something the commission asked me to do to include as a reference both from the work thats being done at d. P. A. And what happens when that work is completed and information is presented both to the department and to the commission. I still think theres some real growth there for us to make improvements because theres still somewhat of a disconnection from us getting followup, d. P. A. Getting followup information about what happened after cases and they have to be looked at and correlated. In the future what would be really great is if were able to share that information or have direct access to the departments own records when decisions are made about cases that have been presented to them. Thats going to be one of the topics as we workout the Technology Connections between d. P. A. And the departments so we dont have this gap of communicating by snailmail and emails to try and correlate what happens to a lot of our cases. You can see where im just explaining why we have an 18 unknown. The 18 unknown is we havent gotten information yet about some of the stuff that has been presented. On page 11, its just more discussion about the imposition of discipline. Again, this is something the commission wanted me to include in our reports s reports so peon track that information. On page 12 and 13 we talk a little bit about our policy stuff. I sam arized the key policy points of the things that are important. We make a lot of policy recommendations throughout the year and rather than list them all ad nauseam, we try and highlight those that related most relevant to the work of the things that weve been discussing over the past year and i want to make a note, this is a new thing and were putting them online either from the commission or from the Community People can go onto the website to track and see what those recommendations have been in the past and what they are currently. Thats on page 14 and 15 and theres a link to those policy recommendations. Theres a summary on page 17 of the audit and i think you guys are going to be getting a presentation about where we are with the audit again over the next few months and on page 20, well talk about the overview of the pacific bridge partner and the work tonight so they are here following this presentation. On page 20 and 21, page 22, talks about the training. I just want to articulate the training stuff. Its really important. When i came to d. P. A. The training budget was 4,000. Thats there is an opportunity for improvements there. We have a lot of improvements. We have a training budget and trainings are actually happening and scheduled all throughout the year. We partner with a lot of other city agencies and departments to allow the employees to go and participate in trainings to see what the department is doing in terms of training. The District Attorney office and Public Defenders Office so we can share resources and information about on going issues related to work being done at the d. P. A. And ill also point out that since weve been there now for the first time, the entire staff has been trained. One of the things that stands out when we talk about some of these trainings is we recently had an officerinvolved shooting training that was a collaborative training involving the District Attorneys office, the police department, and d. P. A. All going over establishing some of those protocols for what happens when theres an officerinvolved shooting. Outreach and Stakeholder Engagement on page 23 and 24 theres a list of some of the activities that we participated in throughout the year and theres staff on page 25 and the list of all of the folks at d. P. A. And then on page 26 is when we start the appendix. I just want to point out that there is a distinction here between the allegations by findings and the discipline by officer. Im just making that clear. Are you going to present on that . Im here to answer questions if you have any about the report. Will. Ok. Go ahead. Keep going. Well, that was mostly t the rest of the stuff is just the appendix. Is there any other presentations by d. P. A. Staff . Were here to answer questions. Um, i dont think i have that many questions. So, first of all, this is a fabulous looking document, director henderson. Thank you. Thank my staff. They did a lot of stuff. [laughter] im thanking you on their behalf. Right. I picked the color. What about the font . Just love it. I didnt even do that. Thats all ceremony. So seriously, im joking but it makes it a lot more raid able and digest able and we get a lot of reading to do on this commission so its really nice that its a lot more accessible in this way. So thank you for your work on that. We put a lot of work in these reports. Ive been here to hear the old reports read to us and its difficult to get the information. Thank you. So, it sounds like the d. P. A. In the last year there was investigated a total of 1,524 allegations. It looks like you through a pretty sur owe process and weeded the unfounded ones or what is the other language you used. There are so many pages. Not sustained or unfounded. Or proper conduct. The question i have is on discipline and it seems like a lot of thes are below 10 days. You have a sustained finding where the discipline to be imposed is less than 10 days. Thats a great question. There i