Is Public Comment. Any Public Comment . Seeing none, Public Comment is closed. Noapproval of minutes of october 15, 20 2019 and october, 2019. Do we have approval . I raise a motion. Second. Any Public Comment on minutes . Seeing none, Public Comment is closed. Missione role call . The minutes have been approved. And next agenda item is a report from our executive director wyland. Thank you, president. Good evening, commissioners. So this evening one hav, i havef update for you, but i wanted to circle back on our annual retreat and just do a little afteraction with all of you here. And also let you know well revisit the Mission Vision and values at our next hearing on november 19th, is the idea. And that would come as an action item, where it would, instead of being discussion only tonight, we cant vote on the Mission Vision and values in their draft form but we could do that at the next meeting and we should just to memorialize it. Via email today, i sent you a link to our google accounts to is that you could access the documents from review them and make suggested edits if you have any. And i would love for you do that if you have any interest to over the next week, so that we can prepare to bring this to a hearing. And so, in your documents, you have copies of that, if thats easier for you to write notes that way and give it to me or send it to me via email, thats totally fine. I would want to just note that i did notice the language that we agreed upon in that group activity. We have using the same word twice and i didnt like that, between our mission and vision, so hoping we can think of a better or a second word for that. Its kind of minor. We also didnt really agree on a set of values. We have a really long list and i think we can kind of narrow that down. We provided you notes around the promoting night life activity and i wanted to thank everyone for participating in that, because a lot of grea great ides came out of that and ive been at a loss to implement more promotion around night life and some of the ideas were just very spot on. So the action for that, im not bringing that back to a hearing just yet, but i would love to hear from each of you on what you would like us to prioritize as staff. And i would love for you to plug in, as well, within your commission roles. Finally, well, a lot of kudos, to the Deputy Director on compiling all of this, because she went through all of the big pieces of butcher paper and made sure that we were memorializing. I went through your questionnaires and those were helpful. There were a couple of people who didnt fill them out and i would love for you to do that anyway and i actually got some great ideas from staff, from a couple of parttime inspectors, like the Commission Office hours and one commissioner wants to do ride alongs. I think we could plan that for several commissioners if theyre interested. I had one summit idea that i thought was really good, a panel that would address some challenges within the night Life Community regarding homelessness, Mental Health and Public Safety and i thought that would be a great idea. Any summit ideas, now is the time because i want to plan that sooner rather than later. Before i talk about our party, do you have any questions on the retreat or anything else that you would like us to do in followup . I do feel like we need a little more time next time we do our retreat, just because that was one comment i heard from quite a few people in the questionnaires, just feeling like we didnt have enough time for individual feedback or to finish up our activity. So duly noted. I would agree with that. I think we had lively discussions and we had to cut them short to move on. I wanted to acknowledge staff. I know you put in a lot of effort putting the summit together and it showed and it was a productive day and well worth our time and i wanted to thank everything. Thank you. And anything else on the retreat . So, then, moving on, we sent out yesterday our agenda, very skeletal agenda for our Holiday Party and thats on december 3rd. So that will take the place of the First Commission meeting in december and its going to be at mezzanine. We just felt it was timely to have it at that venue because of all of the challenges that theyve gone through over the last year and just have a nice celebration as we round out what looks like the end of their term there, at the end of this year. And this year, the only big difference youll notice is we wont do Live Entertainment in terms of bands. Well probably just have a dj so more flexibility to network and mingle. If theres anything else, though, you would like at our Holiday Party this year, talk to me offline, especially regarding speakers or food ideas, that kind of thing. Any questions . Thank you. Thank you very much. Is there any Public Comment on the executive directors report . Seeing none, Public Comment is closed. And the next agenda item is number four, a report from the Deputy Director ozavito. Thank you, and good evening, commissioners. Before we dive into the report, a couple of updates to let you know about. One is that were receiving a ton of residential complaints, especially with the halloween time that just happened. So our inspectors do respond to that but when we determine its residential, we reallocate it to sfpd but there was a major u uptick. One of halloween, there was an awesome list compiling all events we knew would be happening and then they did a great job going out and doing halloween compliance checks. We didnt receive many complaints regarding holiday i keep saying holiday halloween event, permanent event. We didnt receive too many complaints. No complaints about burning decompression or the war fest which you approved at the last hearing. So then going into the report, i do want to bring to your attention on page 4, the first highlighted note about the penthouse club. Theyre remodeling their bottom floor and will be having entertainment on the bottom floor and have been having music downtears and we receivedownstad the door leading to the exterior when enter takenmen entertainmeg downstairs, the door is leaky and there will be a recommendation on better soundproofing because theyll be having entertainment in the lower level and well likely receive complaints if they dont fix that. Page 5, bowbow cocktails lounge. Theyre having karaoke and well work to bring them into compliance. Eltrabowl, youve seen this for months and months, theyve been issued one citation and theyve come into have an intake meeting and that got canceled on their end. Anyway, we received another complaint about them and in followup, our inspector determined they were having entertainment yet again on friday, the day they came in and i said youre not allowed entertainment and we issued another citation. It was a 200 citation. The problem is they want entertainment until 2 00 in the morning and only zoned for llp. So we will do what we can. I also didnt highlight bar t call but its below ultra. This is a business, a femaleowned business and they are now coming in for a poe and it looks like theyre doing a new type of programming and i have an intake meeting tomorrow and excited to get them a sound limit so they can be in compliance and not get complaints. Page 6, ive highlighted 906 World Cultural Centre and this is a church on broadway, and it went through a cu at the beginning of the year to have community events. Its huge and theyve been having parties, apparently, ongoing, but we received a couple of complaints in the last week. Inspector fiorentino went out and they had a couple of hundred people on halloween and theyre coming in tomorrow, as well, for an intake and choosing to go for llp. But happy to bring them into compliance. Thats all i have highlighted. And happy to answer my questions any questions. I have a question. Ok. Hi, thank you for the report. Just wanted to pick your brain about arena ff and cloud 26 mix. Ok. Sigi see them being here mine multiple times. And i see that theres a complaint but when the inspector arrives there, it seems like theyre in compliance but happened multiple times. Is there a disconnect . Great question. Let me speak about around sf. Arena sf, im happy to report they were this compliance. It sounds like maybe the neighbor was just maybe they had their windows open because it was warm. However, upon inspection, and taking a reading, they were found in compliance. So we didnt communicate that to the neighbor and havent heard back since. 26 mix is a very large problem with us right now. Its one neighbor that is complaining and its during the week. So sunday through wednesday night, when we dont have Enforcement Team in the fields, and we are working to collaborate with mission station on this, and we just found out that mission station permit officer working with is actually in transition for a promotion and so, needlessto say, they havent been out to follow up. Its a tricky situation because were finding them in compliance but we would like to have eyes during the workweek from the sfpd station to verify whats gong when its quieter in general. And ive spoken with their head of security on multiple occasions and they have just a lot of locals, regulars that go, that are drinking on sunday, monday nights. But i cant confirm what is happening. So were work on it. Thank you. Youre welcome. Thank you for the report. Any Public Comment on the directors report . Seeing none, Public Comment is close. Moving along, agenda item 5, which is a report from senior analyst, dillon rice. Im with the community and cultural events and ill european into education ill jup into the initiatives for the Event Organizers. Youre see the latest outdoor event in the street bulletin which came out a week and a half ago. It provides some information on tips on how to start the permitting process early, take advantage of some of these early deadlines to save yourself time and money in the long run. And theres updates on the new online permit application. Theres new rules and regs for rule waste for reusable beverage cups and then theres grant opportunities which is of an evergreen topic. You can look at that at your earliest convenience. You can look at the process early. It came out a year and a half ago and updated and i feel like were at the end of the season but not too early to think about next season to people can get a head start. One more thing. I mentioned it last time. We will be doing another sf outdoor mixer and that will be in the winter of 2 2020, and wel partner with the Sf Department on the environment and well do a topic on greening your event as well as updating people on the latest rules and regs for zero waste and ill be meeting with Environment Department in the next few weeks to come up with a design for that program and thats exciting. No date or location yet but ill keep you posted. And so, the bulk of my presentation will be updating you on the new Software Program called screen door that we are using for onetime indoor and Outdoor Events. Its been several months since ive given you an update. The big picture is that we really want to streamline our processes for both staff and for our customers and make the permitting process more efficient, more timely and less headaches and more successful for everybody, right. And just wanted to give you some stats. Since the may launch of screen door, weve issued 266 onetime outdoor permits and 88 were for outdoor with entertainment and 22 were for amplified sound events. Since the onetime event, weve had 29 permits issued and we may have a few more a couple days ago since i wrote this. I have talked to my colleague crystal stewart and director wylan, and we feel like its a successful transition. The new digital application process has improved the clarity, efficiency and transparency for both our customers and for staff. Ill give you examples of how things are improved. So theres application status, notificationotification emails e sent to the Event Organizer every time theres a change in status. The Police Department under review approved by the executive director and so that is the the first thing crystal tells me reduced the newspaper o the numd emails. People are responding to the short and simplified stepbystep instructions on frontend, so more accurate and complete applications as a result. We have incorporated the fee waiver application inside this application, so you dont have to go to a separate web page or separate pdf. Its reduce th reduced time. Applicants are responsible for the ability to make their own revision if we give them permission so they dont have to email us. We give them permission and they make the update so they might upload the correct document or change a typo or Something Like that. Internally, between director wylan and crystal stewart, theres a more streamlined way of updating each other on status of application. So when dr. Wyland is approved permits, cease abl shes able to internally send a note to crystal through this screen door program thats more efficient and has saved time. Room for improvement, whether or not its applicants are often uploading incomplete documents things Like Department approvals, floor plans, budgets to prove their eligible for the waiver and thats required staff to track down the documents. That could be something well have to wrestle with. Applicants are still confused by the difference between entertainment and amplified sound permits for Outdoor Events and the price differences. So those questions, crystal oftentimes has to explain the difference. While the system is more integrateincidentintegrated, pel waiting toward the last minute to pay for their application and sometimes crystal will have to nudge them and say, hey, you know, it been approved by the director. You probably saw that. We cant issue this until we get that payment. So those are just some things to consider for how were communicating it or functionality and that will be to be determined. Im going to go up to the computer and just give you a very quick demonstration of the functionality of screen door. Ill highlight some of the functionality showing how these tools are reducing staff time in terms of staff and emails and improving communications internally and externally, creating a fake application from jane Event Organizer. This is what crystal sees when shes opening up an online application and so, youll see theres shell have to add a permit number and she will sign it to herself. So her name is in there and the status bar here, this is the magic bar that alerts the applicant every time theres a change. So once crystal ensures that the application is complete and ready to go to the police, she will do that. And that sends an email to the applicant that they know its moving along in the process. And some other things to highlight, the very bottom of this, i wont get into everything here, but youll see there is a add a Comment Section and this is project management functionality and any staff who has access can leave a comment here. If there was a special case that needs to be noted, director wyland can see, oh, this is whats going on and this is why theres a delay or all sorts of things to be added there and thats increasing transparency. And i mentioned the ability for an applicant to revise their application if it needs to be revised. So up here, its hard to see, but theres an edit response. Where is that . Allow are right respond to edit. So you can see once or no and then that gives them permission to go in there and make those changes. Lastly, because were additional end to end, printing for us or the applicant, we have a message preset or a template that will send the approval to the applicant and it automatically i call this mail merge. Remember mail merge back in the day . [ laughter ] you go to send message and then you pick the template so this will be an approval letter for jane organizer. When i say mail merge, theres data fields that get sorted based on what the applicant has input and you can preview it before you send it and so it says, we have this approval letter available on site and this is your permit and it mentioned the details of the location, the time and so on. And then crystal will send this and it automatically gets sent to the applicant. And they can just keep it on their smart device, so if the police or the inspector come to the event, that will suffice for the permit. Those are sample tools improving or ability to be streamlined with the permitting. And thats everything from me. Unless you have any questions. Yes . First of all, this is a great tool. Thank you for spareheading this. I think this will be helpful. I was wondering about the status bar. Will i know how many more approvals are in front or to take place before i get the final approval . For example, this has to go through police and the executive director approximately will ther. Will there be a visual stas bar . I wish there was. We do have a diagram on our website, like a rough flow chart. Here is what happens for the moment to submit to the very end. Ill be able to re refer to that. Its just not integrated into screen door. So that is definitely something i would like to see. And then we do have information at the very frontend on the transaction page on our website, which talks about here are five steps that need to happen and so theres some of that in there. Ill just have to wait for the illustration on the website to figure out what other steps are forthcoming. Excellent, thank you so much. Good job. Thank you. Anybody else. Thank you, very good. Thank you very much. Im way too excited about getting permit online. It makes me way, way excited and thank you for the work. Is there any Public Comment on senior analyst