Our clerk is ms. Linda wong. Colleagues may i have a motion to excuse supervisor rafael mandelman. Madam clerk, do you have any announcements . Clerk yes, please silence all cellphones and electronic devices. Anything to be included as part of the file should be submitted to the clerk. The items today will appear on the next agenda. Commissioner fewer thank you very much. Can you please call item New Brunswick 1. Clerk item no. 1 is the resolution retroactively approving an agreement between the city and county of San Francisco and the San FranciscoBay Area RapidTransit District bart regarding administration of Capital Funding to fund half of the cost of the bart muni Market Street entrance Modernization Project with proceeds from the sale of general Obligation Bonds, in an amount not to exceed 45,000,000 for an Agreement Term from february 1, 2018, through december 31, 2025. Commissioner fewer thank you very much. Colleagues, last week we heard this item and continued it for more information. We heard from the bla last week. We may not need to hear the report again, but we are joined today by supervisor mar who was not here last week. Supervisor mar, would you like to hear from the bla . Supervisor mar i dont think thats necessary. I had a briefing from them already. Commissioner fewer thank you very much, supervisor mar. Lets bring up leo levinson from the toa and of course our elected bart representative bevin dusty. Thank you, chair fewer and committee members. I am the cfo for the San Francisco mta and happy to be coming back here to supply more information on this item. Just briefly, this is an item for the mta to share with bart the cost of installing 21 can y canopies over the shared bart and mta stations along Market Street. This is up to a 90 million project of which the mta would be agreeing to fund up to 45 million from general Obligation Bond funds. Im very happy to have here carl holmes is the assistant general manager for bart and hes going to supply more details about this project. Commissioner fewer mr. Levinson, you mentioned 21 canopies, but in your powerpoint it mentions 22. There are two installed as pilots that helped with the costing of the remainder. There is 19 further that would be in the base contract that would be approved here within the 90. Then there are three others that could be an option under this. So the 22 would represent one more optional canopy, but this funding of 90 million would be for 21 canopies. Commissioner fewer for 21. As in the bla report. Commissioner fewer thank you very much. So carl. Thank you, leo. Thank you, supervisors, and thank you for acknowledging our board president. My name is carl holmes, assistant general manager. I lead the design and construction for most of the Capital Projects for bart. First, i want to thank you for the partnership that we have with you and with sfnta. I also want to apologize for not having the right info last week. I believe there was a miscommunication, but we hope that were bringing the right data today. We normally do present to our own boards when we ask for approval of funds, so we understand the questions. First off, before i introduce tim chan who is our Group Manager for stations planning, i will say that the main point of this i believe is the questions came with the questions of the cost. So ill just start by saying and tim will get into it as well we believe, i believe, it was the responsible thing to do with by having our engineers estimate be modified based on the lessons that we learned in our Pilot Program that we have in San Francisco at pal street station as well as the civic center station. This is our second pilot. So we had another pilot that we installed several years ago in 19th street in oakland. San francisco wanted a different design. So thats why we have this template that were proposing. It is more costly than what we had in oakland, however, we think that even with 2019 dollars the cost for our 19th street canopy, it was around 2. 3 million could be as high as 3 million. We have another canopy in downtown berkley using that same template. So we believe that was going to be the model. However, were willing to work with San Francisco with public works, sfmta, and thats why were moving forward with this canopy design. There has been a history of engagement and tim will speak to the details of that. We have a lot of information thats in these slides. Theres six slides, including the cover, but i asked tim to just highlight some of the points and that way it allows for if theres questions, we would be happy to answer. I know supervisor fewer, you had a question about the quantities. So the 90 million is for 21 canopies. Weve got 19 that are in the base contract, two that includes the two pilots. So that 19 plus the two gets us to 21. We have options for three canopies, and that could allow for us to go to 24. This agreement that were asking for approval, the 90 million is requesting 45 million to be paid by city and county San Francisco. This is an estimate. Were wanting to advertise this project and we want to have estimates better in line with the Market Conditions and better in line with the lessons we learned on the Pilot Program. We think thats the responsible thing to do and once we get the business that will verify that were closer aligned to the market. Commissioner fewer mr. Holmes, apologies for interrupting you. Just to clarify, the 90 million that we are talking about and discussing today will cover 21 canopies, as 19 base in the contract plus the two pilots . Thats correct. Commissioner fewer this does not include the option for three additional canopies that we have the option of adding on later on; is that correct . Thats correct. Commissioner fewer and the cost of the additional three canopies, do you have an estimate cost if we wanted to extend for three other stations how much that would be . I believe we do. I can make sure we have that if tim doesnt have it with my colleague sits behind me. Commissioner fewer thank you. Youre telling us you also installed these structures over the 19th street station in oakland; correct . At the 19th street bart station in oakland, you had constructed one of these canopies over there . Yes, thats correct. Commissioner fewer and that was at a cost of 2. 3 million . Yes, thats correct. Commissioner fewer and the one in berkley cost how much . That was around i believe it was 3 million. Commissioner fewer so from your pilot of the two, and i believe you mentioned civic center actually, i think it was the closer to 2. 5 million. It was a bigger canopy. We tried to isolate the cost because theres a number of station entrances so we tried to isolate the cost for that particular canopy. Commissioner fewer so weve had this pilot and theres been two pilots. I think what you mentioned briefly is that after doing the two pilots and the one was at civic center and the other one is at pal street, that your cost estimate that youre giving to us today incorporates what youve learned around the cost analysis or what might be needed during the construction of these 19 canopies; is that correct . Thats correct. Commissioner fewer okay. So and then you have here today with you someone that can respond. So actually i think what supervisor mandelman asked last week was about a cost analysis. So if we build these canopies over the escalators i think and i think during our meetings we have heard that the purpose of these canopies, one, is that it is required by state ordinance state code. Commissioner fewer state code. So we must have the canopies in accordance with state code, so theyre required. We the reason were doing this is because also wear and tear on the escalators, also to prohibit feces from getting stuck in the escalators and whether all that kind of stuff; is that correct . Yes, thats correct. Commissioner fewer so we know what were getting. And i think what you may not have mentioned which i got during your briefing and i wanted to share with my colleagues is that the 19th street bart Station Design over in oakland is a different design than what the city and county requested because of better Market Street. So because of better Market Street they wanted a design element that was different than the 19th street bart one that added also additional costs because of the redesign of them. And then also each entrance canopy must be custom designed because of the site environment. Now, am i capturing that correctly . Absolutely correctly. Commissioner fewer okay. Great. Sorry to interrupt. I just wanted to clarify because it is confusing and i think it is a little complicated and it is a hell of a lot of money. So your next speaker, please. Thank you. Commissioner fewer thank you, mr. Holmes. Tim chan, Group Manager, stations planning. Good morning, supervisors. You did a great job. I feel like i dont have to say a lot, but i will add more information. So im not going to go through a lot of information that was provided at the briefing on monday. So what i can do is i can take questions towards the end. This is really just a list of the process that we went through. The information has not changed, so im going to move to the next slide. We did add this slide in providing an overview of the Market Street canopy project. So i have 22, but it is 21 plus two options. It is anticipated for that Construction Program to be completed over the next seven years. Now, the benefits of the Canopy Program is to provide safety for bart and muni patrons as well as employees who have to close early in the morning and late at night. When we took a look at the performances of the entrances at the 19th street station with and without the canopy, we saw, in fact, an 80 improvement on the operational reliability. So that is significant. Of course, you know, by closing the gate at the top, we are significantly improving and will improve the entrances at the four downtown stations. We are of course expecting to have the canopies last for decades to come, as long as the maintenance is consistent, and this maintenance includes cleaning, it includes glass replacement, stainless steel, grille gates, maintenance, and then lighting. So we included a lot of this information, but it just quickly bears mentioning that we did significant outreach to bart and and muni customers when we started the process to get input. Weve reached out to a lot of supervisors and other elected officials, but over the last two days of course we briefed supervisor fewer, supervisor mandelman, and then we also had an opportunity to brief the staff of supervisor stefani and supervisor mar. Weve engaged a lot of the stakeholders on Market Street, and the one information i would like to highlight is that staff went to the sfmta board on june 18 of this year and received approval from that board. So we there was a lot of Lessons Learned from the pilot, and this is a list of that. I think you saw that on monday. So we took all of those Lessons Learned and then incorporated that into the next phase of design and cost estimates. And then at the same time, as you are well aware, the construction climate, the Market Conditions for all major public works Construction Projects are astronomical. Were dealing with a lot of factors that are driving up costs annually, and these are what were dealing with, these factors. Id also like to mention any delays to the canopy project is going to significantly impact the overall project costs, not just for the canopy project, but also for the escalator project because they have to be constructed in tandem. Now, i know there was requests for information about how we do our cost evaluation. We bring on a professional estimator, and that professional estimator is very fully aware of all of the Market Conditions, all of the site conditions, everything that we do in the state and in the region, and brings that knowledge to our projects. So when we have the estimator both help us in developing the engineers estimate, the engineer is also there when after we advertise and we receive the business, the estimator is also there to review that information, the bid information, to determine for accuracy and reasonableness. So the cost information, this is the last slide, so its the unit cost for this next phase of design is approximately 4. 5 million, but that does include the 10 contingency. So the construction costs, if we break it down, its approximately 3. 3 million. The soft costs that include design, construction project, project management, its approximately 1. 2 million. As carl mentioned as we go out to advertise well have a better sense of what the bid will be and what that price will be. As we compare that with the 19th street pilot, that project was completed in 2015 and it was 2. 3 million and the Market Street pilot that was just completed last fall is 3. 5 million. If we were to take the 19th street pilot, again complete in 2015, and we escalate that over the fiveyear period to 2019, it would cost 3 million to implement that project now. So again, its giving you a sense of that cost escalation that were dealing with. So there was also some information requests around the allocation, the funding allocation. So heres a table that shows you over the next seven years of the construction phase where the money is going, all the different pots of money that weve identified. So the column right after the phase is the San Francisco prop a bond. So you can see how much is allocated for each of those fiscal years. Then we layer on the state prop 1 b money and how thats going to be spread out over time. We are going to frontload i think the prop a bond and the state prop 1 b bond towards the front. And as we move forward and towards the middle to the tail end of construction, were going to bring on the bart measure rr. Then finally, in partnership with San Francisco, we applied for a state and cap grant fund and we received 1 million from the state to help contribute to one of the canopies on Market Street. I believe its in conjunction with an Affordable Housing project thats coming in in that location. So finally, i also want to highlight that sfmta, were commiserating and sharing the pain. Just a simple project, although nothing is simple, if i use a muni shelter, that is a consistent design across the board. Even the sfmta saw a cost escalation of 40 . So this concludes my presentation, and im here to answer questions. Commissioner fewer thank you. So, mr. Chan, i think what supervisor mandelman asked was sort of a cost analysis about the Current Situation of our escalators. So we spend money to repair them. Do escalators need to be replaced because of weather or feces . How much do you think this will putting a canopy will offset the overall cost of the maintenance, also the inconvenience that happens when our escalators are not functioning . We were trying to get that cost from our maintenance and engineering group. Im going to turn to carl and mark to see if they know. I had not heard back from me. So we dont have a cost yet. We got numbers from them, but were trying to make sure that theyre accurate. What we also were looking at were the number of maintenance calls and also the days out of service. I can say that looking at other escalators, for example, at 19th street station, there was a number of days out of service i want to say over 100 without the canopy and then you were looking at maybe 50 with the canopy. So the cost may not translate linearly, however, thats just an order of magnitude. Weve seen significant improvements with the operability of our escalators. Commissioner fewer youve mentioned these canopies will last for decades should . Yes. Commissioner fewer weve had problems with structures here, cracks in beams and things like that, so does bart have a Maintenance Fund that actually is so these canopies will be on a regular schedule of maintenance . So we have an operating budget and that includes the maintenance for all of our assets. So commissioner fewer is this a shared asset with the city and county of San Francisco . Yes, it is. Commissioner fewer so would we be responsible for the maintenance of these canopies . Yes, for half of commissioner fewer for half of them . Yes. Commissioner fewer how are we coordinatoring this effort together . Because as were seeing this is going to be a 90 million investment, so we want to make sure our investment is welltended and maintenance does not slack off so that we maintain these and theyre in good condition, they should last us for a long time. How is that coordination going to be happening on the maintenance of these canopies together . So ill make sure at staff level that its happening with bart staff as well as sfmta staff. I know that has been occurring in the past in regards to providing a fiveyear lookahead for projects, as well as making sure that both maintenance departments are on the same passage with regards projects that sfmta may be performing and making sure theyre in line with our projects. There is that synergy there and ill make sure it happens with these new canopies. Commissioner fewer yes, because it has been a concern about our bart stations and we coshare them with bart, and the maintenance and the cleanliness, the elevators, everything, i actually feel there has been an issue with the maintenance and this is why i bring it up. Maybe mr. Levinson can shed some light on this. I can just say that we mee