I am joined by supervisors stefani, mandelman, roman, and yee. I would like to thank sfgovtv for broadcasting this meeting. Silence all cell phones and electronic devices, completed speaker cards and copies of any documents to be included as part of the file should be submitted to the clerk. Items acted upon today will appear on the june 25th board of supervisors agenda unless otherwise stated. Ordinance calling and providing for special election to be held in the city on march 3, 2020, for proposition to incur the following bond of the city and county, 628. 5 million to finance the construction, acquisition, improvement, renovation and seismic retrofitting of the emergency firefighting water system, firefighting facilities and infrastructure, Police Facilities and infrastructure, facilities for the department of emergency management, 911 call center and other disaster responsibilities and infrastructure for earthquake and Public Safety. Thank you, madam clerk. Colleagues, this was continued from last week, and we heard a b. L. R. Report last week. Any updates from the b. L. A. Report . None, thank you very much. So, now i will take Public Comments on item number o1. Public comment is closed. Make motion to send this to the board with a positive recommendation for the Board Meeting of june 25th, 2019. And a second, please . We can take that without objection. Thank you very much. Supervisor mandelman. Public comment on that, you went kind of quick. We would have to rescind the vote, that is correct . Thats correct. Mr. Wright. Just want to point out again mr. Wright, hold on a minute. Because you did not come when i called Public Comment, now we are going to rescind the vote so you may have Public Comment if you will wait a minute. I make a motion to rescind the last vote, seconded by supervisor mandelman. Public comment is now reopened. Mr. Wright. This is an example of the amount of money that you are asking for item number one could easily have been paid by the collection of legal taxes from not only twitter, but the nine other hightech companies thats been getting a free ride from the city and county of San Francisco. I demonstrated what they collected multitrillions and billions of dollars and by the same response to building the multiskyscraper in chicago. And an example of one time frame of them getting preferential treatment and tax evasion and money that should be spent on the most Vulnerable People that need permanent housing and projects discussed in item number one. 1,571,858, not collected just during this time frame alone. And this has been going on since 2009. We were under the impression that it was going on since 2011, but it started in 2009. So, if you get an actual total from severance, analysis on the finance, youll be in the trillions of dollars of uncollected money and i move to have that called back to the city so we can get out of debt and by the same response, have twitter pay their taxes. Dorothy says hes willing to pay taxes, hold him to it, put the money in his face he did not pay so he wont have these problems. Thank you, mr. Wright. Any other Public Comment . Seeing none, Public Comment is now closed. I make a motion to move this item to the board with a positive recommendation of, to the meeting of the board of supervisors june 25, 2019, meeting. Second, please . President yee, without objection, thank you very much. Madam clerk. We will now go out of order and call items 5 and 6 together. Item number five, a budget and appropriation ordinances appropriate yating estimated receipts and estimated expenditures for the department of the city for the fiscal years ending june 30, 2020, and 21. And six, annual budget and appropriation ordinance for ending june 30, 2020, and june 30, 2021, continued or creating or establishing these positions. Thank you very much. This is a continuation from the discussions we had yesterday that are actually, we are actually not taking any action today. We are hearing high level presentations from various departments within the city and county of San Francisco and we will start with the City Administrators Office and today we have naomi kelly with us, our city administrator, with a couple of Department Heads, i believe, that may be giving additional information. Good morning, board of supervisors. Naomi kelly, city administrator. I have here with me today my deputy city administrators, ken, jennifer, and my chief financial officer, adam wynn. Just to and i think i just gave him a promotion, but he does do our budget, our finance director. Within charge to give you a magnitude of the Different Departments under the city administrator. 27 departments, but two of them are pretty big that they come on their own, and they are coming after me, department of public works and the department of technology. But you can see in the chart the other 25 different divisions that report to the city administrator. Those 25 divisions, their budgets are in add min services, transfer of function that came in, and thats data sf, from the department of technology to admin services. The next slide you can see, you asked us to talk about our admission and accomplishments. The mission is committed to ensuring efficient and effective government services, increasing the city safety and resilience, strengthening the local economy, supporting equity and inclusion, and optimizing the citys Capital Planning and infrastructure. This past year some, just highlight a few, so many in the different divisions. But of accomplishments. 311 call center partnered with the housing, homeless and Supportive Housing to provide single night emergency adult shelter reservations during extreme weather conditions. Our Fleet Management and central shops opened a new center, positive customer feedback, as well as 6 increase in the number of vehicles worked on, and 43 reduction in down time hours for preventative maintenance of the fleet. In response to proposed federal public charge, policy changes, the office of Civic Engagement and immigrant affairs worked with h. S. A. To implement a Rapid Response Communications Plan to provide ethnic media with accurate information, connect them with subject language expert, and free and low cost legal consultations and the labor standards enforcement collected 9. 7 million for violations of San Francisco labor laws, by far the highest amount in a sixmonth period of the program. Our next two slides are performance measures, here for reference, if you have anything on individual items, i would be happy to answer. They are there for you to look through. Move on to the next slide of the budget. As you can see, i put there all three departments to get a breadth of the city administrator ad min services, department of public works and department of technology. Last year, or this current year our budget was 476 million with 882 f. T. E. S. This year, 526 million, and 2021, 541 million. F. T. E. From 882, to 900, to 954 in the second year. For the 50 million in increase, the majority of that is, that is capital costs, one time capital costs. 20 million is the new Capital Funds for the animal shelter, 15 million of that is coming from the state, and 8 million for the justice facility improvement project, our hall of justice. We have 12,000,0 million for on move costs, and department of Public Health offices moved from 30 van ness. We also, some of the operating increases, 5. 4 million for the department of real estate. Operating costs, include cost of living adjustment, new leases, leasebacks, our now 49 permit center operations, this year we moved treasure island, used to be a separate department, so 3. 9 million for operations nongeneral fund, and 3. 5 million for digital permitting and again, thats nongeneral fund, supported by d. B. I. And coit funds. For fiscal year 21, 8 million, for the real estate portfolio expansion, debt, hall of justice replacement and cost of living adjustments. For our f. T. E. S, increase of 38 for fiscal year 20. Lions share are 15 into the department of real estate. 11 from last years budget with 49 south van ness coming online, we need many custodians, station engineers, building managers. Three new operating positions for the publics, or some of those are the Public Safety campus manager, because we have, with moving out of the hall of justice we have many more buildings in the southeast sector of the city. The Public Safety building, we have our new medical examiner facility and well have our Traffic Company coming online and well need more Public Safety campus building managers, custodians, station engineers. And three positions transferring in from city planning to help with creating our permit center at 49 south van ness. So, not new positions but new to the a. S. O. , but new position in the city administrator office. Immigrant affairs, proposing three new teams for the community program, data s. F. , five positions that are transferring over to the city administrator, the office of cannabis is, we have three positions there, two to help with the permit review, and another position to help with Oversight Committee. And three new positions will support project labor agreements. Citywide project labor agreements with the department of health and recreation and park, and one new position funded by the airport for airport compliance officer. City purchasing, office of contract administration, two work orders to support positions for the department of Public Health, real estate and the department of environment. Our central office, we have two positions, one in our g. S. A. I. T. One for cyber security, handled much needs there, and another to help with our help desk. Just by way of reference, the team at our i. T. Department supports, theres one help desk person for 333 employees. The standard goal is usually 142 employees. Treasure island, new positions there, nongeneral fund. Supported by the developer fees. For transgender initiatives, proposing a Training Officer to help granting programs, and as well as help with training for gender option on forms and being in inclusive on the form, helping with the lgbtq heritage strategy and more training there. 311, additional position to help with hsoc, homeless calls, reports and services for appropriate routing and timely responses and animal care and control to help with the increased calls and Service Requests and sightings regarding urban wildlife. And those are two animal care and control officers. I know it has come up with vacancies. We have a total of 85 positions that are unfilled. 75 are in process right now. We have 23 positions that have been offered, 16 are being interviewed, there are ten in the exam process, ten waiting to approve to be filled, and we have four positions waiting new Civil Service lists, and we have ten that are being held for attrition. I think i should note that our budgeted attrition is 7 , and those 85 positions roughly represent, or in line with our vacancy rate is seven, it is 7 of our total f. T. E. S. Moving on to the next slide. Its quick, pie chart of our department uses by expenditure type. You see our biggest share is nonpersonal services, 216 million, leases, our capital for furniture, fixture and equipment and move costs, our insurance rates, we covered the insurance for the entire city, and debt services. You can see 19 is salary, we have 10 services to other departments, 8 is fringe, and we have about 6 going to grants to communitybased organizations. The next slide is all the Different Departments under, and their budgets for the current year. The proposed budget for the next year and fiscal year 21. By far the biggest line item or the Biggest Department is the bent of real estate, followed by convention facilities, the lions share of that is the debt service and operating contract for mosconi center, followed by fleet and 311 and animal care and control. Again a lot of the increases are due to capital costs, onetime capital costs. Major initiatives. Ocea will lead the census outreach for pathways to citizenship, legal programs for immigrant communities, facing deportations appreciates. Office of transgender initiative, trans inclusive forms, and lgbt immigrant program, office of cannabis to ensure the social responsible growth of the cannabis industry and the creation of living wage jobs and Economic Opportunities for communities hit hardest by the war on drugs. Proposed budget includes staff and permitting process and regulating system, and multiyear effort for a new facility to improve the resilience and responsiveness of our core city services. Seismically safe replacement of the hall of justice, customer focussed permit center at 49 south van ness, and services for animals and people at animal care and control. I am here to answer any questions. Thank you very much. Thats huge. City administrator, when you come before us again, may i ask, please, that your power point presentation be in a larger font. Sorry for those of us over 60. Any questions or comments . Yes, president yee. So, good morning. So, the oceia is going to play an Important Role in the census and i noticed that the playing a regular role for the last nine years and then now they are going to have to kick in more activity in terms of their role on the census, and yet what i say on the staffing pattern is that they are going to only have increase of one staff member. So, im questioning i guess, or please explain to me how they are going to do outreach to the limited English Speakers when it comes to the census, when you are basically doing everything they are always doing and only increasing the staff by one. Yes. And i believe adrian pon is here in the room. And ill say this when shes coming up, from what we have learned reaching the hardest to count and the underserved communities, there is already a lack of trust in government and i would not say San Francisco government, but we found that giving the c. B. O. S are much better at knocking on doors and getting those, and having trust with those community and explaining whether in the language that they speak in, or just having trust in those in that community to get those who are hardest account to come out and vote. And so theres been additional dollars to communitybased organizations who have the preexisting relationship with the people in the community to make sure that we get as many people counted in this census, and adrian has made it to the podium. So, good morning, adrianne. Miss pon. And answering the question, if its not the increase in staff that is needed, then is there increase in the budget to give more resources to the nonprofit to do this outreach . Extraordinary times, this census can be very challenging, given who is our president at this point, and what we dont want to do is have a lack of resources to counter that. Thank you, president yee. You are absolutely spot on. We do have Major Concerns about barriers to participating in the 2020 census, as you know, not just the citizenship question, which has intimidated not just undocumented immigrants, but long time immigrants, legal permitted immigrants, etc. , individuals who do not speak english as a first language are disadvantaged, even if they are translated into language you have to navigate an english only internet system. There are many individuals in this city who are unwired, they do not have broadband or internet access, so they are not going to be able to use tech tools. We are majorly concerned about that. And also people in the city with disabilities who are going to be triply affected by this. We have a Language Access staff. We have just put out 2 million in community grants. We were given a 2 million budget, i believe, that this was arranged in 2017, not knowing there would be a citizenship question, so given the entire amount out to communitybased organizations and partners. We believe that will be effective but we are challenged by having support. We have been, for our bilingual or other communities, not only that, but individuals who live, and housed, live in nontraditional housing are going to be very difficult to locate. In terms of the bilingual aspects, we do have a number of Community Partners very skilled in doing outreach in multiple languages, and we have engaged them, a major part of the rrfp that went out and the organizations have track records and success. We have one fulltime f. T. E. That was provided in 201718 for the census, robert clinton, not only the project manager, hes also our demographer, he does all the mapping. I have him stretched pretty thinly and then probably. 75 of my Time Starting right now will be spent on the census and then our Language Access unit will also be supporting us with translations and interpretations at events. But to answer your question, you know, we are that was the hand that we were dealt, and we are going to do the best we can to make sure that every Single Person in the city is counted. The 2 million that you are talking about, was that a spike from the year before that . I you know, you have given me an amount but im not hearing what Additional Resources are going towards this effort, and thank you for explaining your staff, you know, that you are putting 75 of your time on that. But you you know, no slight here, but you know, this is management versus who is going to talk to the people. Right. Ok. So, just to clarify, the 2 million in grants that we, these are twoyear grants, so we were provided 1 million per year, part of that 1 million did account for a San Francisco fellow, which we were able to then fill a project manager position, and then we are receiving a grant of about five and a half million from the state of california. That will be used to support the San Francisco complete count committee and all the other activities, compared to the 2010 sen us, a lot more resource than we have, but we have ten times more the issues and challenges and you are correct. We that is the staff that we have, yes, we could use additional support, but we think that we can do a great job and the best job we can with the resources that we currently have, to ensure that everybody could participate, yes, we would appreciate more support. I guess, appreciate, i know you want to do your best job that you can. Im sorry, 500,000 from the state. Not 500 million. Although i would appreciate 500 million. Gratefully. Yeah. I i still, you know, i would like a more thorough analysis of what resources we really need and it would be great im inviting, if they are listening, those nonprofits that actually are going to do the work on the ground to contact my office to let me know if there is enough resources. I hope there is. What we dont want to do is have a big mistake and come back in a few years and say oh, man, we should have, could have, would have and didnt do it. I want to add one thing, president yee, in 2010 we were able to deploy 120 fieldworkers using h. S. A. s job Stimulus Program from president obama. So, we used jobs now workers, and then they were deployed around the city to do the outreach to very low income areas, Public Housing sites, you know, section 8 residents and multiple languages. This year we are again partnering with h. S. A. , they have been the best partners and supporters and we will have a field team of 30 to 40 workers in addition to our community ambassador, and they will be conducting outreach in a week every day from now to the end of june, and this will be monday through friday. So, these will be fulltime paid workers. Ok. I have other questions for other other topic. City administrators office. Colleagues, i have one comment to miss pon, i know there are people on the roster, but i just want to say i held a hearing on our preparation for the census and also a hearing on Language Access and the results were appalling. And so i how many f. T. E. S are added to the office, is it one . There are no f. T. E. S. No plans added to the office. Currently how many do you have in your office . We have eight, about 18 fulltime regular office staff, not including the Community Ambassadors program. Ok. I just want to say that our results of our Language Access is pretty appalling. When i held that hearing, we saw that less and less resources by departments are being put toward Language Access. There is 0 accountability. The only department doing an outstanding job was after the department of Public Health. And so this is a topic for another conversation but i would just like to say the results are disappointing, and if you have a staff of 18 people, we could do better, considering, even the Unified School District i know, we serve students from represented 54 different languages, and the fact that so little funds and departments, and these are departments that actually are not reaching our goals around active Language Access, i want to say is somewhat disappointing. But thank you for your work and i will let my colleagues ask questions. City administrator, i know some of her departments actually will have their own Budget Hearing today. For example, the department of technology is having theirs. Public works is having theirs. Department of emergency management, hearing their budget separately. Some of what she gave an overview on, we will drill down on those extra positions at d. E. M. Under that budget. I wanted to say, remiss not to say i will ask the clerk to put five minutes on each clock every time the speaker comes up. However, if departments or request more time, we will allow it after requested in fiveminute increments. But other than that, i will ask madam clerk to start the clock. Next is supervisor stefani. Thank you, chair fewer. Good morning, i should note you are my boss for two years, as when i was a county clerk. And im very familiar with this department and had the pleasure of working under you and deputy city administrators, jennifer and kim, and i admire the way that you run the department and i do have a question about the county clerks office. I know overall that the budget is going up, but looks like the county clerks decline in fiscal year 1920, from 2. 8 to 2. 4, wondering if its salary savings. I am going to let jennifer get up and address that. Sorry, adam wynn. There was a one time funding in order to update, review the Case Management system, going away. Okay. That makes sense. Also note, too, that when i was a county clerk, we actually translated all forms into many different languages, under ocs, so im hoping the county clerk is continuing to provide access, i know with ut a lot of effort during those two years to make sure we had access to all the forms in several different languages. I want to make sure thats happening as well. Thank you. Jennifer johnson. Efforts are continuing and added Additional Resources to ensuring the website and that we continue to update and keep everything current in all languages possible. Great. And my last question is separate from the county clerks office. So, the board recently passed legislation governing the use of Surveillance Technology and coit now has a responsibility to advise and develop initial policies for every applicable department, and im wondering what the budgetary ramifications of this new initiative would be and whether or not its going to draw resources away from other important programs. Yes. So, yes, this is one of the things that the surveillance ordinance, we are in the process of over the summer updating forms to comply with that legislation. We are using existing resources in the City Administrators Office now. However, we are adopted by voters in 2018, required the city administrator to introduce legislation on may 31 of this year about a privacy policy, and one of the things we were talking about is creating a chief privacy officer with staff that can help with implementing not only the surveillance ordinance but the different issues around privacy citywide that can help look at not only how we collect data, personal information of or residents, visitors, business, but the contractors, how we keep it private, looking at the permits and emerging technologies and how they collect information. That, of course, proposal came in after we started this budget process in ernest and something that we have been talking with supervisors peskins office, and how do we loop in with the staff, get staff Going Forward on that, creating a chief privacy officer with coit and merging resources together. Hi, good morning. I had a question, some questions about d. P. W. Budget. Theyll be up after us. I have not drilled thank you, i will wait. So, go ahead. Go next. Last year, you know, we, your office led the effort on the issue of emerging technology and actually created the work group that we asked for, and from my observations and my staff attending the meetings that it was pretty successful in terms of number of people that actually showed interest. We thought it was going to be a task force of ten, and probably about 50, 60 people showed up at every meeting. And they came up with some recommendations at the time, and some concerns and issues that needed to be addressed. And there was some talk about creating, at least from my mouth, that we were going to create an office of emerging technology. And it seems we have not solidified that thinking. What is the thinking at this point . Yes, thank you, supervisor yee. We had proposed creating a front door, you can imagine, emerging technologies, it can come into many it comes in many different forms and we cannot adequately predict the future. But knowing that we have technology kind of disrupting our future and changing the way we think, and a lot of it, of these different technology, whether its robots that deliver things or bikes or, whatever it is, a lot of it is regulating in the public rightofway, and issuing permits in the public rightofway. And we felt like the office that would coordinate with the different agencies that regulate whatever these services are would be the department of public works and the bureau of street and use and mapping. Because thats an office that knows what all the other Different Departments are doing and coordinate the different permits that go out in the rightofway. There was a proposal of six new positions in that department, and what else the other idea of being the front door that those who come up with whatever that emerging technology is, and basically emerging technology is anything not already identified in the public works code or the m. T. A. Code or the p. U. C. Code, name it emerging technology, this is an office that will eventually be moving to 49 south van ness, creating the onestop permitting center and colocated with all the Different Departments to coordinate the different types of permitting thats needed, depending on what the technology does. I know the department of public works has this as a proposal, and we are supportive of this 100 , because we do know this is the wave of the future. I think, which is good, when it comes to creating the permit process, once we know what it is that we are trying to create. So, and maybe ill, either you can answer or department of public works can answer. There an element in there thats pretty important in terms of the effectiveness, which is how do you forecast whats going to come down the pipes before they throw stuff on the street and we just react to it and say oh, no, we need a permit. So, so, im just wondering whether that element is being taken into consideration in forming the office and whether or not we actually have existing staff that can actually know enough about technology in that world to actually do the forecasting. Absolutely. Leveraging the existing relationship with the department of technology and the office of economic and work force development. Because of the work we did with the task force and having engaged with, as you pointed out, we had four meetings of which we had over 50 to 60 people there every time. We have kind of an Ad Hoc Steering Committee we could formalize once we get the office up and running to do the forecasting. With the department of technology and the office of Economic Development theyve like, they are kind of the front door, not front door, they are the boots on the ground to know whats coming down the line in the future. Thank you. And question about the Family Friendly workplace lactation room ordinance that we was led by supervisor tang at the time. Could you give us, or maybe real estate, have we implemented throughout the system in terms of the departments having a lactation room in their work facilities . Sure. And as claudia goreham for the department of real estate comes up, to give you a quick update, i think we were doing well here at city hall, we have a lactation pod in the mac ca lister lobby, two spaces on the third floor and of course, city hall, room 258. I do know that the lactation pods, we have them available, but its the departments that manage those spaces who are responsible to get them there, but i dont know if claudia is around there she is, ok. Good morning, deputy managing director of the Real Estate Division. A fair good amount of success. We had a grant for which we had eight departments get some lactation pods so i believe that there are eight lactation pods either delivered or being delivered to the airport, the zoo, the hall of justice has one, we have one here, i believe i believe the sfmta either has a lactation pod or room, real estate has several lactation rooms in its various buildings that are Office Buildings for the city. We have requested, since its kind of not led Real Estate Division implementation, but asked other departments where they have lactation rooms, either for the public and or for their staff and we are continuing to get that information. So i believe departments are looking into it, trying to develop, as we move into leases, we are requiring lactation rooms or a lactation pod for any new leases that we are entering into. Thank you for the update. Sure. One of my staff used a lactation pod at the hall of justice, and the one here is super crowded, i think there is a line to get in, you have to queue up. And with the all gender restroom ordinance that you passed, we are taking advantage for new construction or existing construction, that as we replace bathrooms to all gender, also creating lactation rooms, and doing that at one south van ness right now. Administrator, a couple of questions. One is that you said that some of your f. T. E. Count increased is because data s. F. Is now moving under your jurisdiction, is that correct . Thats correct. How many, you said that they had five f. T. E. S, is that correct . Thats correct. Are they increasing that at all . No, not increasing. Just transferring the five to you. Yes. Also, office of cannabis, i understand we need someone to help with the oversight thing, which actually i wrote that resolution, and that, but you mentioned that you have another position added to the office of cannabis that helps people with the permits. Thats correct. And yet o. E. W. D. Has requested two positions to assist cannabis applicants with permits. Do you think we need three f. T. E. S helping equity applicants with permits when we have not opened any equity applicant retail places . So im looking at the office of cannabis, cannabis in general, being doubled in staff, with the request of o. E. W. D. What are your thoughts on that . Im not quite sure. I have not read the justification, but i do believe Marissa Rodriguez from the office of cannabis is here. And my understanding, that they would be helping with technical assistance, which is more than processing permits. It was explained to me as navigating the permit system for cannabis. So, this i think we can agree that we started this office of cannabis understaffed, frankly, we not know what we were doing. Without the Oversight Committee in place, and giving recommendation, people going through the permitting process or have, or people who are current retail brick and mortar owners, as you know, the Oversight Committee is comprised of different people in the industry, i just think these positions maybe should be at the recommendation, see if they actually think this is something that is necessary. But im open to your suggestion on it. I am just looking at o. E. W. D. s asked and seem heavy on the cannabis stuff. Im sorry, im not maybe the Mayors Office can i say on the office of cannabis side, we have gotten a lot of requests from everyone, from all stakeholders that we need to increase the permit review to get these applications done faster, because the faster we get through the applicants, the priority for the city to do those applicants first, then we can get to getting the other applications and open. Sure. So, i understand you have three positions, though. And you said two are review, and one of them is for the oversight. And mentioned in the opening statements, you said it was also about the permitting and assisting with the permitting, but then when i spoke to o. E. W. D. , they are assisting with the permitting too. So, how many people in the office of cannabis . If two f. T. E. S . No, currently we have three plus two parttime two others we hope to continue. So, the two other positions that we are, the two people that we are discussing with permitting, we have over 300 equity right now under review. In order to get through and process and work through the equity applicants, we need additional staffing. And a major part of what those Staff Members do is actually work with the applicants, review the agreements they have with the, their partners and make sure that its truly a proper business arrangement, if they have all the other documentation they need and try to move them through our process quickly so they can move on to planning and other parts of the process. Its much more from a regulatory standpoint verses o. E. W. D. , more from a Small Business development standpoint. Mr. Pakowski, you currently have three f. T. E. S plus two. Would you say currently you have five f. T. E. S in the office . Yes. You want to add additional three positions, so you want eight f. T. E. S total for the office of cannabis . No, what we are requesting, we came to you early and talked about the prioritysation of equity applicants, we brought on two temporary staff and we want to continue the two temporary staff for two fiscal years in order to continue expediting the process. So the total number would be six, with the additional. Total would be six, not eight. And then as you know, the mayor gave out very, i think, explicit and pretty strict budget instructions, which were to reappropriate with existing resources. Identify areas of reduction, you know why shes smiling, she told us yesterday. Not to add any f. T. E. S. And reprioritizing, and restrain overall growth. So, those were actually the mayors budget instructions. You have 85 vacancies and unable to find it in your budget. Is this what you are telling me . Yes. If you want us to if the policy decision is that we should prioritize, going through application process more quickly, what we have heard from the board and would like to do, and that requires resources, then what, seems like what you are asking is for us to reprioritize within our other internal services. Excuse me, mr. Pakowski. I am not asking you to do that. The mayor of San Francisco is asking you to do that. Specifically under her directions as verbalized by her budget director yesterday. So, not to mean any disrespect, but these are not my budget instructions, these are actually the mayor of San Franciscos budget instructions. So, i think you are not alone in me asking this question, so dont think im picking on you, actually. [please stand by] its hard to reappropriate funds. Okay. Got it. I just thought id mention it, just because i think that when we see 85 vacancies, you know, it does make one wonder i do applaud you. I do think youre absolutely right what we said about the permitting of the equity applicants. And we have heard from people. We see the need and youre addressing the need. I hope that my tone was not harsh with you. I dont mean to be, because i think you have a huge department. You have a huge budget. You are juggling a lot of, a lot of different needs and theyre all not aligned to each other. Theyre all like hitandmiss everywhere, right. I believe the mayors budget director was standing up to Say Something to me . Yes. Absolutely. If i may, chair fewer, i have copy of the mayors budget instructions. As you shared earlier, the three instructions to departments were to reprioritize changing staffing needs within existing f. T. E. , departments shall not load new f. T. E. Requests in the Department Systems and department phase, such as that our third request was new positions may be considered that align with the mayors priorities. So we are open to new positions in the mayors budget. Want to make sure theyre focused on the mayors priorities and during department phase, departments didnt necessarily elevate across the citywide and inflate our total f. T. E. Count, but such when we do add f. T. E. , theyre targeted and specific. I have copies of these. Supervisor fewer that would be great. I like to say, im thrilled to know that the mayor is open to news pos. Because actually i do think that is actually aligned with what the board is also saying. So that is great that were in agreement. Mr. Controller, did you have something to add . Oh, youre just standing pup. Okay. Thank you very much. [laughter] any other questions for city administrator . Yes. President yee. President yee this could be a question for you or could be a question for linda, from the department of technology. So this is relateed to justice and just to remind people, its the effort of all of the just the departments to share information and we have this effort to improve the system over the last 15 years. And it really didnt move as quickly well, it didnt move. And the decision was to really start all over and get, you know, and make sure that its a system that not only one or two people would understand, and so given that agreement, between all the Different Department like the Sheriffs Department and police department, the court system and so forth, the question i have is to make sure that in the budget. Theres adequate resources to make that happen. Because people are being have been patient but theyre losing their patience with this, after 15 years or of getting nowhere basically. We need to move this process so that we can have more efficiency and moving our justice departments to share information and for the public to know where things are at. And i want to ask this of all of the departments thats involved. So get ready to answer it, that in your budget, do you have enough resources, to not only handle trying to create the new system, at the same time still having staff to deal with the old system. Because until the new system is up and running, you need both sets of skills. Excuse me, president yee. I just wanted to let you know that next up on coming to speak is actually the Department Head the chief Information Officer of our technology. President yee right. This process started at the administrators office. Okay. Yes. Thank you, supervisor yee. Thank you for your leadership on this, over multiple years. As you know, this last year we had funds to help us to do a fiveyear road map on how to reboot justice and get it started. And we are focusing this year on decommissioning the c. M. S. System and getting off that main frame. We can talk about koit funds for that and thats going to help the department of technology and ken. I was going to say for supervisors background, the city serves as the executive sponsor of justice. Shes also the chair of the justice council. And so our involvement is to help coordinate all of the departments. And we help coordinate with lindas guidance, the recent road map work and the Development Across the departments to create the new fiveyear road map to move justice forward. I also want to be clear that a lot of amazing work has been done by the justice team over the past several years. And a lot it is basically built and really what our focus is to transition the court system and the courts weve been waiting for the courts to do that. And theyre ready now. And so what we need to do, over the next 18 months, to decommission the old main frame and transition everything from the old main frame to the new justice hub thats been built. Thats what the road map identifies as the first step in the multiyear process. And that first step has been supported 2. 5 million of coit funding which really folks that and focuses the resources on that. Ill just ill let you know the answer now on behalf of all of the departments, before they even say anything. Of course, they need more resources to do. They would always want more resources, because they want to be able to provide their data as efficiently and as quickly and in every format possible. And to respond to every report request from the Department Head or from your office. But what we need to do before we can get that data clean and in a way thats easy to provide the reports that are reliable is we need to transition off the Current System and fully be operating on the new justice system. So really its not going to be until were through the process over the 18 months that we can focus primarily on the data reporting and i think thats why we would be bringing in more Department Resources to assist departments in that work. President yee okay. Thank you. Supervisor fewer thank you. Supervisor mandelman. Supervisor mandelman i want to echo supervisor yees its something constituents have brought up with me. I think particularly in San Francisco in 2019, the various departments that are having trouble managing their data and then presenting it to to us, the Decision Makers and to the public, the ways that make the data useable for and helpful in policymaking is one of the great frustrations of the city in this time. So i want to echo those those comments and that request. And then i guess this isnt particularly directed at the city administrator, but youre in front of us right now. And i did some yesterday ask folks how they sort of dealt with those mayoral budget instructions, asking them to look for positions to reduce. In all of the areas under you, how do you think about and how does the departments under you think about reductions and how to make reductions . Was it across the board . S a it an opportunity to sort of think about positions no longer needed. How does that work in your world . Well, its as you can imagine, with 25 Different Departments and divisions, with very Different Missions and goals and needs and requests, it was a very meticulous a very deliberating process in looking at positions that arent being used. I mean, the same process that youre going through now, why has this position been open for so long, why arent we filling it. Do we still need this position. Has the charge or the work scope changed over the last few years. Do we no longer need a certain position to do what we do. Where he went through each of those processes. We have looked through, not only just our positions, but we looked through like what we looked like just overall what is it that we need. I can have adam come up and give you a process that he went through with each of the divisions. Good morning, supervisors. Adam, the director for the City Administrators Office. As naomi kelly mentioned, we have a rigorous process for Budget Development that we work through with our departments, all 25 of them. Each year we ask them what their proposals are. We also, of course, provide the instructions that are provided by the Mayors Office and ask what actions, cuts, reductions that they would offer, if we had to take them. We do regular checkins with each of the divisions on a monthly basis to monitor their operations, their budget and to basically see how the pace of expenditures are progressing, along with reviewing all of their positions, status of them, plans for filling. General response, which would not be surprising for most departments, is that almost all of them will always tell you they dont have enough all of the things theyre asked to do. Supervisor mandelman right. Okay. And