And finance Committee Meeting. Im Supervisor Malia Cohen and to my right is supervisor chang and our vice chair yee will not be here and so well take that without objection. Thank you. Okay, moving on i want to recognize also sfgovtv, the assist with the broadcast and recognize the clerk of the board today is miss linda clark. Any announcements . Clerk please silence all cellphones and devices. And files should be submitted to the clerk. I think that i said linda clark and i meant that our clerk is miss linda wong. Okay, so first weve got several items on the agenda today and this is the second to last Committee Meeting of the year. And weve got some administrative items that well take care of today and first id like to call item 13, and item 13 out of order. And the sponsor is supervisor, and please call item 13. Clerk to establish the tenant assistant fund for housing. Supervisor cohen thank you very much. So the clerk, along with the sponsor, has identified that this item needs to be rereferred and heard at the Landuse Committee so id like to make a motion to send this to to the rules committee, excuse me, so that we can make a motion to refer this to the committee item. To the rules committee, yes, thank you. So moved. Supervisor cohen i appreciate that. Clerk can we please have Public Comment on this item . Supervisor cohen anyone to comment on item 13 and well move it to the rules committee. Mistakenly put on our agenda. All right, seeing none. Item 13, Public Comment is closed. Supervisor tang made a motion and we will take that without objection. Thank you. Madam clerk. The next item on the agenda is item 1. Clerk item number 1 resolution authorizing the option to expand the term of a lease for San Francisco law library from 1145 Market Street for five years and a monthly base rental of approximately their 98,000 for a baseline of 1. 2 million in the initial term, initial year with annual increases. Supervisor cohen thank you very much. And lets check in to see if theres additional remarks they have on this item. Good morning, supervisor cohen and supervisor tang, and, no, we have not made any changes to our report from the prior. Supervisor cohen thank you very much. I dont know if theres anything to opine on . No, okay. Okay, miss marcia bell come up to the podium and we have amendments to discuss with you and supervisor tang will lead the discussion. Thank you. I was wondering if the director could speak to the memo that she sent to us yesterday about our previous inquiry on moving the books out of brooks hall . Im happy to do that, good morning, and id like to introduce our assistant director Diana Rodriguez with us here today as well. And what you can see from the materials that we did provide you that we worked very hard to set out for you what the steps that are necessary in order to redistribute the materials that are in brooks hall and what that process would be, and what the timeline would be like and what resources would be involved. Theres two key elements of this plan and those are the first is the first is the materials that are salvageable and can be used again and brought to the law library. And the second are those that are no longer salvageable and will have to be disposed of otherwise. Which will be the vast majority of the materials that are there. The process involves us reviewing all of the boxes that are there to satisfy those that are salvageable and that those that will be moved and those that need to be disposed of. This requires skilled Library Workers to perform the, val creations and we also have identified that theres ways that the city can help us with respect to resources such as physical laborers to help to move the boxes and move things around so that we can get to them in the space. Provide the workspace at the brooks hall in order to be able to accomplish the work. The technical works such as cleaning and move of this saved material will require outside cleaning specialists such as balfor and cityapproved movers and the Public Library is using the balfor company for some of the materials that theyre moving out of brooks hall. So we have identified the pieces of the project and we have been talking with john how to move forward on putting the parts into place that his department would be able to handle and that the law library would be able to handle but primarily the skilled workers aspect and the evaluation would be all on the library end of things, its just that we need additional staffing in order to be able to do that. Is that it for your presentation . Im assuming that you saw the pages that i sent that i put out in great detail and i could go through this if you like but i was trying to get to the high points of what the purpose is of the proposal. Okay, sorry. May i one of the things that i noticed was missing in the proposal is a budget. Well, we have identified what the budget areas are but the fact of the matter is that at this stage of the game we dont really know how long its going to take for people to be in there going through the materials and so which is why were proposing that we have to start off with a test period to see how much can be accomplished and what period of time. We have an estimate that were going to need a certain amount of skilled Library Workers, we have we would be obtaining their services through Library Agencies and were estimating how much time a week we would need these people and estimating what the hourly rates would be and we have to continue to work with this along with mr. Updike to narrow this down because we we only have this limited amount of time in the last week to be able to do that. You kind of made my point, youre making all of these estimations but this is the budget of finance committee and theres no budget, and theres no finance well, you asked for the project, the plan, and thats what this is. And were happy to go forward to get the other pieces, but it takes some time to be able to analyze what your length of time is going to take to be going through 166,000 volumes of books. For example, i went through 536 boxes of books of 11,000 items. That was a 536 of just 11,000 and theres 166,000 in there. We know what the process is and we know what we need to do and we know what the staffing is, but we have to go out to the community to find out what the what the availability is and the hourly rates for the people that will be helping us with the technical work. This is something that takes more than a week to be able to accomplish. So i understood that this was going to be part of our budget submission for this year. Thank you. So i see in your timeline that in the next 60 days you have potentially this testing period it looks like. So after the 60 days you would be able to have a better sense of the budget . Absolutely. Okay, great, so we could followup im happy to followup offline on what that budget would look like and maybe we could defer to the mayors Budget Office trying to speak to the fact that was not asked for in the last budget or the previous one or the previous one before that, so were at a point where i think that were trying to hold you to, you know, removing the books out of brooks hall and so although typically this should be done during the budget cycle my understanding is that the mayors Budget Office and, again, ill defer to them, to try to figure out how to make this work. Great. Im the budget director and supervisor tang said that were happy to work with the department to figure out what they need within the current year of the budget related to this. Okay. So the other interesting points from the memo, and im glad that finally we do get to see some sort of a plan, that the reality is that, you know, the law library has been in this space since 2013 over at 1145 Market Street and we are now in 2017. So, honestly, this plan we said this last time as well should have been developed years ago and asked for during the budget season. And it always says that a large percentage of the 166,000 volume brooks hall collection will have to be discarded and other portions of it are no longer needed and so that was due to the damaging storage conditions. So that to me is, you know, also speaks to why this should have been addressed earlier on in possible. Id love to respond to that. We did not have any space at all for any of this collection until we moved in late 2013 to our current location. Our focus when we moved to that location immediately was bringing the rare books back and bringing the books in storage, and integrating the books that we have at the veterans building. We just completed that. We have been making plans over and over during the 20something years that the books have been in brooks hall and theres been first there was the potential that we might be in x building and then y building and wed redo the calculations to determine what could go where and what could go here, and i take full responsibility for the fact that we werent able to simultaneously do this since we moved here with respect to this project but we also knew that wed need to go forward in a way, asking assistance with the city to do this. And were ready and happy to do it. We understand that the Public Library is still down there moving things out and that theres other materials that are down there that arent just the law library and were welcoming the opportunity to move forward now that those parts of our collection that were critical that are in there, we are prepared to do this. Okay, great. So what i have today then are some amendments to reflect to this plan and so i have passed a copy to our chair here and our clerk. So basically in the whereas clauses, it says that the board urges the law library to commit to execute a plan to relocate as many of the acceptable materials from brooks hall as can be accommodated in the remaining unused shelving on the second floor of 1145 Market Street and shall commence the plan by no later than february 1, 2018, and complete the plan by no later than december 31, 2018. And then the other whereas clause, should the law library not be able to do so by the date indicated the director of real estate intercepts to populate unused portions of the second floor of 1145 Market Street with office uses from other departments consistent with the terms and the conditions of the lease. So, again, i think that this reflects the plan that you have before us today and so after Public Comment id like to adopt these amendments into the resolution. I think that that timeline is realistic. All right, thank you. Were going to go to Public Comment. If theres any member of the public that would like to come and to comment on item 1, please come up. Seeing none, Public Comment is closed. All right, supervisor tang. A motion to amend the legislation, the resolution as i previously stated. Supervisor cohen well take the amendments without objection, thank you. And then as amended id like to send forth the item to the full board with full recommendation. Supervisor cohen id like to send to the board without recommendation. All right. Supervisor cohen so well send this to the full board. Thank you. Okay. Madam clerk, next item. Clerk authorizing the department of Public Health to submit an application to continue to receive funding for the white act aids Emergency Relief Program supervisor cohen pardon me, i want to go back to item one and reflect that we are sending this sending item one as a Committee Report to the full board. Clerk item one, you would like to send as Committee Report . Its not scheduled to be heard as Committee Report but we can still do so prior to 11 00. Supervisor cohen okay. I was under the impression that we were supposed to send it to as a Committee Report. I dont know, does it make a difference . Probably not. Okay. Well then well look to john updike, item number 1. Forgive me, well come back to item 2. We need to deal with this. My apologies, john updike. We were hoping that this could get through the board so we could provide the ownership with the fully executed amendment prior to the new year. To meet the renewal process but i refer what is available to you whether it goes as a Committee Report or not. Supervisor cohen it wasnt noted as a Committee Report so well look to the deputy City Attorney john givener to offer an opinion. City attorney john givener. This is to board rules and whether the chair has submitted or can submit a writing by the deadline which i believe is this morning by 11 00. Thats correct. Supervisor cohen okay, well, we have enough time and well submit it to honor the deadline and the request of the Real Estate Department and we submit this request for item 1 to be sent to the full board as a Committee Report. Can we please, supervisor tang has made a motion that was adopted and can we rescind that motion. Making a motion to rescind that motion and then ill make a motion to send forth item 1 as amended, as a Committee Report without recommendation to the full board. Supervisor cohen and well take that motion without objection. Thank you. Okay, sorry, for the confusion. And item 2. Clerk resolution authorizing the department of Public Health to submit an application to continue receiving funding for the ryan white act, h. I. V. aids emergency relief grant program. Supervisor cohen thank you. Supervisor sheehy is the sponsor and we have dean goodwin to make a short presentation. Thank you. Good morning, supervisors cohen and tang. My name is dean, and im the administrator of the h. I. V. aids Health Services section of the department of Public Health. This is for the annual application for their 16,610. 150 for our Grant Application and in fiscal year 20172018, the total award was 15,811,000 and the amount of this years application request represents the maximum amount for which we could apply which is the current years award plus the potential maximum increase of 5 . The trend of ryan white grant award amounts has been decreasing by a small amount. The current years award is decreased by about 26,000 from the Previous Year or less than onequarter of 1 . The year plier to that the amount was a decrease of nearly 68,000 or a little less than one half of 1 . And it represents about 40 of the h. I. V. Health Services Program attic funding and its a payer to provide services such as primary care and Case Management and dental, hospice, outreach, psycho socioreport and other support services for h. I. V. Positive San Francisco residents living with low income. Last year they funded programs and provided services to nearly 7,000 residents in San Francisco and im here to answer any questions that you might have. Thank you for your past and continued support of our ryan white Grant Applications. Supervisor cohen thank you for the continued fight. And i wish you the best of luck on pursuing and acquiring this grant. Thank you. Supervisor cohen well take Public Comment at this time. Any member of the public that would like to speak on item 2, please come up. None. Public comment is closed. Supervisor tang. All right, i would like to send forth item 2 to the full board with positive recommendation from the committee. Cloip. Supervisor cohen well do that without objection. Clerk authorizing the department of Public Health to submit a oneyear application for calendar year 2018 to continue to receive funding for the h. I. V. Surveillance and Prevention Program for Health Department and grants from the control and prevention. Supervisor cohen thank you. The floor is yours. Good morning, supervisors, my name is tracy packer, with the Health Equity and Promotion Branch of the Population Health division of the Health Department. And we oversee h. I. V. Prevention and communitybased settings as well as hepatitis c in addition. And i asked susan scheer to step in with me today because this grant for the first time is an integrated grant between h. I. V. Prevention and h. I. V. Surveillance. So were here to ask for your approval of this grant and ill have susan describe the surveillance activities and the h. I. V. Activities include h. I. V. Testing and linkage of people who are newly positive to care as soon as possible and supporting people to stay in care, and we also are able to do s. T. D. Outreach with this contract and integrative services, including hepatitis c. We have a focus on in the jails, the city clinic or the municipal s. T. D. Clinic and also board 86 which supports the vhg generally. Our focus in this grant, we have done a great job in San Francisco as you know and Needle Exchange or syringe access and disposing programs and testing and prevention with positive programs, with many populations, but we have some gaps. So this grant is reall