The "Next Big Thing" DDA RFP No. 2022-001 Ends on July 15, 2022 Request for Proposal DDA RFP No. 2022 - 001 The West Palm Beach Downtown Development Authority is looking for the “Next Big Thing” in placemaking to showcase Downtown West Palm Beach Request for Proposal The West Palm Beach Downtown Development Authority (DDA), with the support from the West Palm Beach Arts & Entertainment District (A&E), 501C3 is requesting proposals from qualified vendors for public space activations and installations for an exciting opportunity in Downtown West Palm Beach. We are searching for placemakers, artists, innovators, creatives, curators, improv experts, entrepreneurs, or any multidisciplinary team, that can create a large-scale urban experience, be it an installation, performance, a hybrid, or anything else in your imagination that you may dream of that reflects the “Next Big Thing” for Downtown West Palm Beach. Your urban experience should be interactive, unique, artistic, must happen in a public space inside the downtown boundaries, and include a creative message, full of visual impact that complements the surrounding area and ignites the community’s imagination. To be completed in Winter 2022/Spring 2023. Background DowntownWPB is home to approximately 10,000 residents, a 30,000-person workforce, and 15,000 visitors, all with diverse backgrounds. To celebrate the energy and growth of Downtown West Palm Beach, we are opening a Request for Proposal to select an individual or a team that can create a large-scale urban experience for our theme the “Next Big Thing.” We believe that through this project we can create an opportunity to express and share something extraordinary within our community. We ask that the applicants interpret the theme in their own creative way reflecting on the idea of creating moments of fascination, wonder, and imagination. This large-scale urban experience should add vibrancy to our streets and energize our downtown in an exceptional way. DowntownWPB is home to numerous artworks, open public spaces, and a beautiful waterfront, which may inspire and provide a wide range of opportunity sites for the project to be implemented. DowntownWPB is home to many hidden treasures which provide tokens of creativity that animate our urban landscape with moments of curiosity and fascination. Within the process of completing this project, we encourage getting the community involved. We also would like to emphasize that the final project should have an interactive experience for everyone to enjoy. Please address in your proposal how you can use virtual, digital, in-person, and other formats of engagement with the community. There are no limits to how creative the interaction with the public can be. Eligibility/Guidelines Any individual or team interested in creating a large-scale urban experience, to begin in Winter 2022/Spring 2023, may submit a proposal in accordance with the guidelines provided below. Individuals or teams may submit more than one proposal. The project must be original to the team. The final project must be positive and suitable for viewing by all ages. The lead applicant must be 18 years or older. We will not accept proposals that: Are plagiarized, stolen, or copied from another source. Proposals must not include language or imagery that is or could be interpreted as obscene, violent, or discriminatory. If creating a visual project, it may not use any logos or text considered advertising or copyright-protected symbols or icons. RFP Timeline
Pre-proposal information video will be available online on June 13, 2022, at noon through this link: DowntownWPB.com/RFP or click here. Work commences as soon as possible after the announcement and executed contract. The project may begin in the Winter of 2022 and must be completed by March 2023, unless otherwise rescheduled due to unforeseen circumstances. Must be mutually agreed upon. Application Requirements Phase 1: Proposal Application No cost to apply All requested items must be in the digital format submitted by the Submittable website only. If you are having technical difficulties, request help directly to Submittable on their website help menu. All questions regarding the application process and/or project scope must be submitted via email to info@downtownwpb.com with the subject line: Next Big Thing RFP, by 3:00 p.m. Eastern Standard Time (EST) on Friday, June 24, 2022. The request for proposal closes at 3:00 p.m. Eastern Standard Time (EST) on Monday, July 15, 2022. Only complete applications will be considered. The application will require the following: Organization Overview/Background Information (25 pts.) – Individuals are required to submit a resume, a professional statement, visual examples of past work, a past work project list, and three (3) references. Teams will submit resumes and one (1) collective professional statement. The team's visual examples and references should not exceed a maximum of ten (10) images per team and three (3) references per team. Resume(s) - Individual resumes should not be longer than two (2) pages. Teams will submit one resume per team member, for up to five (5) members. Professional or Team Statement - In 500 words or less, describe the individual's or team's work and practice letting us know more about yourself or the team and what you're or the team's work is about. Past Work Images – Visual examples of past work should not exceed ten (10) images. Make sure your digital images, illustrations, or graphic files are high-resolution, no less than 150 dpi, and do not exceed 5 MB of data. Please number your files to correlate with the past work project list. For example, 01_ProjectName, 02_ProjectName, etc. Past Work Project List - The list should describe and correlate with the past work images submitted. Please include the past work image number, title, physical size or size of the audience, materials, total cost, locations of work, and 1-2 descriptive sentences per past work presented. References - Three (3) references are required, please include their name, company phone number, email address, and project or work relationship to the individual and/or team. Teams will combine references to not exceed three references. Project Concept (25 pts.) - Individuals and/or teams will be required to provide the project’s title, short description, a written statement describing the project, and project graphics. Project Title - Title name of the project. Project Short Description - In 25 words or less, add a short project description or tagline. Project Written Statement – In 250 words or less, explain as concisely as possible the theme/concept of your proposed project, describe your process, and include supplemental information such as medium or technique. Project Graphics (Images, Illustrations, and/or Video) – Please include up to ten (10) images, illustrations, or any type of graphics that explain the concept in digital format. Up to one video may be added and it must be limited to no more than one (1) minute maximum. Make sure your digital images, illustrations, or graphic files are high-resolution, no less than 150 dpi, and do not exceed 5 MB of data. Community Engagement/Interactivity (20 pts.) – In 500 words or less, please explain how you can use virtual, digital, in-person, and/or hybrid formats to engage the community or how the proposed work will interact with the public. There are no limits to how creative the interaction with the public can be. Any interactive portion or concept of the project should be described here. Strategy and Program Development (20 pts.) - Individuals and/or teams will be required to provide a timeline and a maintenance plan for the proposed project. Project Estimated Timeline – This outline should include an estimated timeline for each phase of the project. The draft schedule covers the date from the approved concept to the completion of the project. Maintenance Plan – In 1,000 words or less, describe how this project will tolerate outdoor elements and provide a suitable maintenance plan. The plan should i