Transcripts For SFGTV Sheriffs 20240703

Present. Bruckner is present. Member nguyen present. Wynn is present. Member palmer present. Palmer is present. President. Sue present. Sue is present. We have a quorum. Thank you, Vice President karen and member webster indicated that they are unable to attend today may have a motion to excuse both Vice President karen and member webster. I motion that we excuse cv. Any objections . Seeing none. Its unanimously approved. I want to wish everyone also a happy Asian American and Pacific Islander heritage month. I have a couple of announcements before we begin, regarding the deputy assaults and the lockdowns, this is an active investigation, so there will be no report at this time, i would invite people to look at our website where there is a link to sheriff miyamotos press event talking about the developments and what he was able to release, second of all, id like to extend an inmemoriam and a remembrance of , Oakland Police officer jordan wingate. He was rookie of the year in 2018 and joined the force at a young age of 21, he was seriously injured in a car crash six years ago while on an emergency call. So we extend our condolences to his family, friends and opd, his father, randy wingate, is actually a retired captain with opd. Dan, are there any other announcements . Yes, madam president , this is the regular inperson monthly Public Meeting of the Sheriffs Department Oversight Board members of the Sheriffs Department Oversight Board will attend this meeting in person. Members of the public are invited to observe the meeting in person, except for persons with disabilities requiring reasonable accommodation, only members of the public attending the meeting in person will have an opportunity to provide Public Comment. Public comment is available in person, by email or by postal mail. To submit this to submit Public Comment by email, please email sd0. Basf gov. Org for Public Comment by postal mail, please mail it to the office of the Inspector General, one south van ness avenue, eighth floor, San Francisco, california 94103. For those wishing to make Public Comment in person when Public Comment is called during each line item, the public is welcome to address the board for up to two minutes on that line item. There will be general comment general Public Comment at the end of the meeting for items that do not appear on this afternoons agenda, but are within the subject matter jurisdiction of the Sheriffs Department Oversight Board, comment or opportunities to speak during the Public Comment period are available for members of the public who are present in person by lining up against a far wall and approaching the podium when it is free, you will have two minutes to provide Public Comment. The first tone will alert you that you have 30s to complete your Public Comment. The second tone will alert you that your two minutes are up. That is the end of the announcements. Thank you. Dan, please call the first agenda item calling item one approval of minutes. Action. Item approval of the april 5th, 2024 board meeting. Minutes. Do i have a motion to approve the minutes . A motion that we pass the minutes. Do i have a second . Second, any Public Comments for members of the public who would like to make Public Comment on line item one approval of minutes. Please approach the podium when it is free. So my name is chris klein and i spoke last month here concerning insanity, minutes. I just wanted to. I think its important that we add to the minutes that the system is called sherlock, and its a Human Service Agency System that alters a Persons Mental Health situational awareness. So i just wanted to add that it doesnt necessarily need to go back and change it. If we could just put it on maybe this month. Public comment. Thank you, thank you, thank you. No further Public Comment. Calling the roll on the approval of minutes member mango i mango is i member bruckner i bruckner is i member win i win is i member palmer i palmer is i president su i su is i. The motion passes. The minutes from the april 5th, 2024 meeting are approved. Thank you. The next agenda item, please calling line item two. Inspector general report informational item Inspector General terry wiley will give a monthly report from the office of the Inspector General. So, Inspector General wiley has taken ill, but in his place, chief attorney, Marshall Keene from the department of Police Accountability will give the report. Thank you. Marshall. Good afternoon. Board members. Good afternoon, inspector wiley was actually scheduled to be on a Public Safety panel this afternoon with, chief scott and sheriff miyamoto, but unfortunately, from his trip to washington, dc this week, he became ill and is unable to attend, today. So he asked me to deliver to this board just a very brief summary of his work this month. I want to highlight the fact that Inspector General wiley brought our team down to, county jail number three following the lockdown to have a visit with the inmates. We were able to meet with groups of inmates, take down a list of issues that they complained about with regards to the conditions. We also had an opportunity to meet with the command staff at county jail. Three, to learn about some of the challenges that they face with regards to staffing. And we have a number of action items to follow up on, we brought senior investigator brant begin to take complaints, and he received some complaints that we are also going to be investigating as well. We want to thank, chief ju for, organizing the organizing the trip down there and the visit. And we want to thank captain quantico and sergeant pion for making every aspect of the jail facilities accessible to us. We were able to see every part of the jail when there was a complaint about the, sanitary or unsanitary conditions of the administrative separation rooms, we were immediately able to go up there and take a look at the rooms. And the conditions that were complained about were related to a sewage, issue that had been abated shortly after. So we were able to very quickly see that the rooms were very clean and sanitary when we were there, we will be scheduling regular visits. Inspector general. The Inspector General intends to, alternate between the two facilities in San Francisco and san bruno and will be announcing those schedules to this board so that this board can, can sign up to join these visits and engage the inmates to hear firsthand some of the issues that they complain about, the Inspector General has been very active this past month in trying to raise awareness about this office. As we are about to head into june and Budget Hearing season with the board of supervisors. So, driving support for this office and its work and its efforts is paramount at this point, as i had mentioned, he was supposed to be on a Public Safety panel this afternoon, he flew to washington, dc earlier this week, met with a lot of leaders over there, including Staff Members for congresswoman lee, congresswoman pelosi. And he actually met with congressman swalwell, they had the opportunity to discuss a lot of efforts for our civilian oversight on the federal level. They talked about legislative efforts like the george floyd act, as well as federal funding opportunities for Law Enforcement and oversight agencies. So were going to follow up and hopefully apply for whatever grants become available to supplement the funding for this effort, we want to thank the Sheriffs Office for inviting the Inspector General and board president su, to the Cherry Blossom parade, both were able to march in the parade and interface with the community, and both were announced in the parade. So, again, continuing to promote the , promote the office and raise awareness about the office, the Inspector General is actively engaged with the dream Keepers Initiative staff to, leverage all of the Community Organizations that they work with, and lastly, as youve all seen, weve launched a newsletter, that will hopefully increase, our, presence within the communities. We would certainly invite this board to submit to us any, folks or emails for folks in the community that have any interest. Wed like to increase that subscription list, wed also certainly had acknowledged and thank board member mango for the idea of creating a newsletter. And we have discussed also creating a Community Corner on the newsletter so that members of the community, through board member mango, will submit opinions and perspectives that we will then, use this particular platform to amplify those voices. So that, in a nutshell, is the summary that inspector wiley asked me to deliver to this board. Thank you. Thank you, any questions from any of the Board Members . I want to also acknowledge and thank, member mango for creating a vehicle for Community Voices and suggesting a newsletter. And i think member brooker, because he is so deeply involved in the communities, can also refer people to member mango for write ups. So thank you very much, any Public Comments on this for members of the public who would like to make Public Comment on line . Item two Inspector General report, please approach the podium when it is free. Being none, lets move to the next agenda item. Calling line item three. Department of Police Accountability presentation. Informational item. Chief attorney marshall keane will answer questions from the dpa presentation from the april meeting and will present on q one Sheriffs Office investigations by the department of Police Accountability. Well, thats me again. At, the board, according to board, board president sues schedule, we will be presenting Quarterly Reports based on the work that epa is doing to support the office of the Inspector General, i have a presentation to present the first the. Oops oh, actually, before that, item three a was if there were any questions from the last presentation from april. So we just kind of wanted to wrap up. I know it was a little bit rushed towards the end. Oh yeah. Happy to answer any questions from that previous presentation as well. We can launch into the Quarterly Report. Thank you. Thank you, so in this brief presentation well go over quarter one case statistics, which covers january 1st to march 31st of 2024. And that is the case work that the department of Police Accountability has been doing to bridge the transition of the investigative work to the office of the Inspector General. We have two investigators on loan and one backup investigator, dedicated to sheriff, investigations of sheriff misconduct complaints, secondly, we want to highlight some of the work that the department of Police Accountability has been doing to support the office of the Inspector General. What we accomplished in quarter one, in that effort. And thirdly, well provide this board with, some ideas in terms of what were going to, do in the future to continue our support until the office of the Inspector General becomes fully self supportive and, selfsustaining. So the number of cases, again, for the purposes of context and for the benefit of the public who may not have, read through the particular areas that dpa currently investigates for the, Sheriffs Office, we only investigate five primary areas of serious complaints or serious allegations of misconduct and Inappropriate Conduct by the sheriffs sworn staff. So a very small, limited scope of the complaints that come to the dpa, and that includes any sort of use of force that causes injury, any use of a weapon or a control device, pattern and practices of harassment or retaliation, any sort of, impairment of or compromising the health and safety and welfare of the inmates and any deaths in custody. So, those primary areas are what constitute these particular statistics . The rest of the complaints are handled by the Sheriffs Office internal affairs unit, which i think earlier this year, was a much the Sheriffs Office presented a much larger number of less serious complaints that they process. The three Year Comparison of the cases opened in quarter one for 2024 has gone up a little bit in 2022, 2023, and has leveled back out in 2024, this is really, controlled by the number of complaints that we receive and the referrals that we receive from other departments, mainly the Sheriffs Office. In a three Year Comparison of the cases closed, we actually closed a significantly larger number of cases this quarter compared to the same quarters in 2022 and 2023. I think that is attributable to a number of factors. Including the fact that we had a number of older cases that were previously told for a variety of reasons, oftentimes a criminal investigation or civil litigation related to those investigations where we pause it to take it, to let another investigation take the lead. And when those investigations or those actions close, we move forward and resolve those matters. So in addition to that, i think our staff is getting more and more accustomed to these types of investigations compared to the investigations that they had typically performed for the Police Department for many years and are able to effectively and more efficiently close investigations quicker. I think we are averaging about 183 days now, for closing a case and, over the past four years, we have not missed a single, 3304 deadline. So that is, you know, something that we continue to strive to do to, ensure that we have comprehensive investigations that are completed as quickly and as efficiently as possible. The cases pending snapshots, are really just a snapshot in time. And theyll fluctuate from week to week or even from day to day based on the number of cases that come in and are closed on that particular week or that particular day. So not necessarily more informative, but from the same snapshot in time from quarter 1 in 20 22 to 20 23 to 2024, we have a larger number of cases pending. In terms of the case findings from, quarter one, this is just a graphical representation of the high level allegations, by type, allegation type, whether its, misconduct, unacceptable Job Performance, whether its referred back to the Sheriffs Office or another agency because we dont have jurisdiction, or inattention to duty. In this particular quarter, out of 39 allegations, we sustained three Improper Conduct findings. And they relate to all, three different types of misconduct, unacceptable Job Performance and inattention to duty. This next slide provides more granular detail in terms of what those allegations are. These are the allegations subtypes. And as youll see, the Largest Group of , complaints that we get. And weve seen that consistently over the years is the complaint about unnecessary or Excessive Force, in terms of the Improper Conduct findings, we have a we have a finding for improper or Excessive Force as well as for. Failing to write an incident report and, failing to properly supervise, the inmates, what, one other, statistics that weve noticed over time within the dpa statistics, as well as with the dpas investigations of the sheriffs, cases, is that, we have been bringing more and more cases to close with an actual finding rather than a finding of not sustained or insufficient evidence. And i think that our observations are that we attribute that largely to how Video Evidence is becoming more and more available. We had a conversation with the sheriffs command staff at cj three, and we learned that, Body Worn Cameras have been all all the Body Worn Cameras that the Sheriffs Office have been deployed to staff, but that funding is needed for additional Body Worn Camera to outfit the entire staff. And in conversations with the Inspector General, we cant emphasize how important it is to have those Body Worn Camera, footages because they offer a level of clarity to our investigations that we would not otherwise have , and were able to definitively resolve cases, either for or against the deputy as well as, those cases or that evidence develops into criminal prosecutions where deputies are assaulted because there is now solid objective, incontrovertible, often, tangible evidence that the prosecution can rely on. So having that clarity, really benefits everyone. And so we have discussed that sometime this year before the end of the year, the Inspector General will be putting out a report as to its recommendations, this is going to be obviously one of the priorities. So i think, the sheriffs staff has indicated, that they are on board with, using Body Worn Camera across the board. Its just a matter of funding at this time. Nothing particularly informative about the breakdown of the Improper Conduct, findings. Theyre evenly divided between three categories. The complainant demographics. We have, as i had shown in the first slide, a small number of complaints for quarter one, 20, 24, there pretty evenly split by gender. Predominantly African American complainants and, fairly evenly split by age, again, as i had mentioned before, our demographic information is based on what the complainant reports. And oftentimes the complainant isnt necessarily the person who is in custody. That was the was the subject of the investigation, but instead a family member. So for whatever its worth, that is that is the complainant information. We, we are thinking about potentially changing that, to have the complainant demographic, based on the complainant describing who is, really the subject of the complaint rather than the complainants. Himself or herself , the complainants or the complaints were also received evenly between phone and, referral 5050. So those are the statistics for quarter one, i can open up for any questions and then proceed to the next two sections. Any questions from our Board Members . I have a few, i just want to for clarity, you said, your team only sees six cases per quarter or per year. No, that was six cases that, new cases that were opened in quarter one. Not not six cases for the entire year. I think we had have, or processed somewhere between 30 and 40 cases a year. And then. Like when that case goes to your team, maybe this was in our training, but i forget. Yeah so right now, because the department of Police Accountability is operating under a letter of agreement and granted jurisdiction for only a certain number of category of complaints or certain categories of complaints by the Sheriffs Office. When we receive a complaint that falls within our jurisdiction, we will open up an investigation and then notify the Sheriffs Office when the Sheriffs Office receives, a complaint that falls within our jurisdiction. Theyll make that referral to us for cases that are not within our jurisdiction, that dont fall within those categories, well refer that to the Sheriffs Office, and that will go to the sheriffs internal affairs unit. And then the 30 or 40 cases that im sorry, and then 30 or 40 cases that you have per year. How much . How what is a what do you think the percentage is that actually gets, i dont know what the word is, like, goes through to trial or, so the sustained findings. Okay. Yeah so they vary from year to year, i dont recall exactly what the numbers were from last year, but as you can see from quarter one, there were three allegations with sustained findings. So you know, theyre going to vary from year to year as, as a percentage of the number of investigations that we perform, as well as just whatever, wherever the evidence takes us, but in the two previous annual reports, we reported out on how many sustained findings there were. And then maybe my last question is your recommendation, is this part of the igs recommendation or the dpas . This will be part of the igs recommendation. So itll be, a report that the Inspector General issues got it. And then i know you made a comment about, like, the body worn cams, because i, im probably going to dig a little bit into it, but isnt i mean, arent the staff able to, like, turn off the cameras . And second question is like, with the cameras itself, is it is it assigned to a particular sheriff or can they share between it . I guess im not really understanding, like the low number of Body Worn Cameras. Yes. So i think the Sheriffs Office indicated that there are a few hundred Body Worn Cameras, short of actually outfitting the entire department. Yes, they can turn it on and off, but theres a buffering period before they turn it on that captures a certain amount of time of video so that when they turn it on, that records and is preserved. There are also, departmental policies and procedures, just like with the San Francisco Police Department on when the Body Worn Cameras should be turned on. And, turned off, oftentimes turned on when, there is or anticipated to be an incident turned off when there are privacy concerns. But thats thats all part of the Body Worn Camera or actually video, Video Evidence, policies within the Sheriffs Office, whether for each individual deputy gets one assigned or if they share, that is not something that i know the answer to. Thank you. Any other questions, seeing none, i just also want to say that, remind the public that our population in incarcerated population has increased by about 50. So as members recall, we had a very robust meeting with the community for input in february. So i wanted to acknowledge and thank chief ju for meeting with some of those Community Members and addressing some of their concerns. I think that that has actually had a really important impact on the fewer complaints that weve actually received, also, Inspector General wiley has been out, meeting with the community and addressing their complaints. So i always believe that prevention is worth, you know, an ounce of prevention is worth a pound of cure. So thats why i feel its really important to make sure were hearing from the community that they understand that we are listening to them. Yeah, i can also let the board know, with that, with the jail visitations, the Sheriffs Office has a jail visiting committee, which theyve now invited the Inspector General and our staff to attend. So well be regularly attending the jail visiting Committee Meetings so that we understand, directly from the community thats most affected. Whats going on affecting their visitation abilities, do we have any Public Comment on this item for members of the public who would like to make Public Comment on line . Item three department of Police Accountability presentation. Please approach the podium when it is free. I have two more slides actually. Oh, sorry. Oh im sorry. Short term memory here. Yes so ill run through these pretty quickly, much of these, items you have heard from our previous presentations, this is just a wrap up of what weve delivered in our support for the office of the Inspector General, and that is in the first quarter, a quarter one. We have worked with the Inspector General to launch the new Case Management system, launched an electronic, complainant interface and a complainant portal for complainants to track their complaints. Our finance and administrative team, assisted the, Inspector General on the Inspector Generals budget submission requirements. And weve assisted the Inspector General on launching the newsletter, also, while, performing all the investigative work, weve closed, nearly three times more cases this year than in the previous year. And, one final highlight from quarter one is that dpa received another night and award the second in a row, and im just, teasing that as a lead into your next presentation, we have, our auditing dpas auditing lead here today, steve flaherty, who has received numerous awards for his work, including now three night awards, which is a National Award for excellence in government auditing, president sue thought because the term audit is used very commonly, within the public, as a, idea for reviewing almost anything, that it would be informative for this board and the public, to get a overview in terms of what is involved in the government audit all their strict standards and requirements so that, everybody understands whats going to be necessary in terms of resources and funding. If we foresee the desire to have an audit team within the office of the Inspector General. Thank you. Any additional questions from my, one more slide. Oh, sorry. Future. Okay. So, just very quickly, what what we, future looking what we intend to deliver for the office of the Inspector General and what were currently transitioning within dpa now is building a cloud based file system that will, as previously described, give everybody access to case files on a secure cloud, to, make sure that our files are more secure, that they are preserved, for future review. And more accessible by our staff. To hopefully perform the work wherever they are, we are currently in discussions with the Sheriffs Office and well work with the sheriffs it team, hopefully to put our electronic complaint portals on the jail tablets. And at some point, i know the Inspector General has been trying to find funds, whether its through city funding or grant funding, to hopefully install some kiosks at some strategic locations to have, more accessibility for the complaints, were in discussions with the Sheriffs Office about, transitioning to an electronic use of force, tracking as, as opposed to, paper, use of force logs, we are also in discussions and, working out, discipline guidelines with the Sheriffs Office to hopefully, establish some standardized and transparent, guidelines in terms of what discipline should be imposed for or range of discipline should be imposed for a variety of different misconduct findings or Improper Conduct findings. And lastly, we will be moving away from periodic reports, as youve seen published on the dpa website and hopefully before the end of the year, launching public data dashboards that will replace the reports rather than having static reports with the numbers we intend to put all the numbers into dashboards that can be filtered by the user in order to identify whatever stat almost in real time, that the user would like to see, and that, in a nutshell, is our presentation for quarter one. Thank you. Marshal real quick, just on the, well, first and foremost, thank you for this. Just on the future projects, like, are they prioritized like, do we want to see, you know, cloud based file system in the next three months versus the sfso discipline guidelines . I was just just wondering that and just kind of like timeline. Yeah. We havent we havent, prioritized them, in the sense that all of them have kind of different timelines for us to be able to accomplish them , we are currently working on building the cloud based file system within dpa. Once we have a proof of concept for that, then well start working with that within the, oig Case Management system. But, i expect that should be done hopefully by the end of the year, the electronic complaints in the jail tablets will probably be easier than, installing kiosks. So, thats a matter of negotiating with the Sheriffs Office and working with the sheriffs. It team. The same goes with the use of force tracking, the sfso discipline guideline. We already have a working draft of that, were working with, sheriff legal. And once we have a draft thats ready for higher level review, it will go to the Inspector General and the sheriff to negotiate. There will also be probably a requirement that we, confer with the Deputy Sheriffs Association as well as, the supervisors and Managers Association within the Sheriffs Office as it affects discipline. So, in terms of timeline for that, it took the dpa probably over a year to get the discipline matrix for the sfpd online, which i know youre very familiar with, and then lastly, the data dashboards, were hoping probably within the next six months, well get that all launched. Were already beta testing it now. I appreciate that. That was really just asking just to make sure, see if theres anything that we could also do as Board Members to make sure that were keeping an eye on it as we know the timeline. And if theres things that we need to push on in terms of resources around technology, i appreciate that. Thank you. Sorry, a quick question, how is this part of the budget ask, or does it cost anything . Im just curious. So in terms of, the cloud based file system, we are leveraging an existing license that the city already has, with microsoft, using a microsoft sharepoint cloud. And, the, the building of it really depends on making that interface. Well, with the salesforce Case Management system. So that theres a seamless integration. So building that application programing interface is whats needed. And thats really not a large cost. And largely our internal staff is working on building that. The electronic complaints probably will not have, any additional expense for putting on the jail tablets. But the kiosk probably will, electronic use of force tracking, thats something that, will probably be an expense that the Sheriffs Office bears, and if its an additional budget item, it will probably be on their budget item. The discipline guidelines will, or shouldnt have any additional costs. And, data sf is already a platform. Were just, figuring out how all of our data will fit into that platform. Good. Thank you. Thank you. I just want to also point out that funding is imperative for the Sheriffs Office. As you know, we had a presentation by their it chief, and so much of their work is still on paper, so that thats a very difficult task to integrate the different systems, also, we dont have funding for our office of Inspector General right now, and its really not sustainable to be sharing investigators with dpa. And theyve not missed any statutory deadlines. As chief attorney marshal kane has pointed out. And we dont want them to miss any deadlines, so funding all around is really imperative. And working with the Sheriffs Office, because right now it takes staff to call data and additional reports, so as much as we can all advocate for adequate funding, that would be really important. But its good to note that, you know, the number of complaints has actually remained steady, if not dropped, based on increased population. So i think thats a good sign. Yeah. And i think thats a great point to raise that, between the 100, 150 plus, complaints that the internal affairs unit investigates as well as, you know, the 30 to 40 cases, dpas investigating and an additionally, the other complaints for contractors and unsworn staff that arent included in that number, it has it is requiring that all of the three agencies Work Together to ensure that the wheels keep moving, that the internal affairs unit keeps performing its investigations. Dpa keeps performing its investigations until the office of the Inspector General has the investigative staff to take over all those responsibilities. If we were to drop 200 plus cases on the office of the Inspector General now without the support of these other agencies to help for a smooth and efficient transition, we would immediately run up on deadlines that the Inspector Generals office would not be able to meet. So i think thats a point very well taken. Thank you. I think, just want to thank you so much, marshall, for ushering in and transitioning the complaint dashboard for us. But i also fear that we may be too efficient and too economical for our own good. So you know, as as we budget in government and use it or lose it or, you know, expand your budget. And so weve been very lean. And thats why, we just need to at least have 1 or 2 investigators. I mean, were only asking for half of what we need. Really . Yeah yeah, half only for this particular fiscal year. Yeah. As we try to phase in. Yeah. Process. Thank you. Thank you very much, do we now have any Public Comment on this for members of the public would like to make Public Comment on line item three department of Police Accountability presentation. Please approach the podium when it is free. There appears to be no Public Comment. Next item on the agenda please calling line item for government auditing. Informational item steve flaherty, director of audit, San Francisco Police Department of Police Accountability, will share his credentials and present on the audit process. Thank you so much. Yes we use the term audit very loosely, but i come from a numbers background and the actuarial field. So there is a lot of important credentials and investigations that are necessary. So as we think about calling for future audits, we need to remember the costs that are necessary to have the official audits. Yeah and congratulations, by the way for your years of winning awards for the department of Police Accountability. All right. Good afternoon, president. Sue, Board Members, members of the public. My name is steve flaherty. Im the director of audits for the department of Police Accountability. Today, im going to present an overview of the department of Police Accountability audit function. Todays presentation will cover the work we perform, how we perform it, and provide an overview of the performance audit process. Its just an overview of dpas audit function. In november 2016, San Francisco voters passed proposition g. This Charter Amendment changed the name of the department from the office of citizen complaints to the department of Police Accountability, more than that, and most relevant to todays presentation, it required that the department of Police Accountability conduct regular audits of the San Francisco Police Departments officer misconduct and use of force. Dpa conducts its performance audits in accordance with government auditing standards. These standards are also known as yellow book and are issued by the United States Government Accountability office. These standards provide a framework that auditors can use when reviewing programs. These standards help ensure that auditors perform audit work with competence, integrity, objectivity, and independence. Using a proactive and risk based approach. Naco recognizes auditing as a key practice for the effectiveness of civilian oversight. Audits can help promote broad organizational change by addressing by addressing systemic issues, analyzing patterns and trends, and addressing deficiencies in training policies and procedures. Just an overview of performance auditing performance audits test whether organizations use utilize their resources to achieve their goals. Yellow book standards outline five concepts describing how Public Officials are to provide functions and services. These are. Effectiveness, efficiency, economy, ethics, and equity. Performance. Audits may focus on one or more of these principles. An audit finding is structured around five key elements, each answering a question for the reader. The first of these elements is the condition meaning what is the current state . What are we observing . The second is criteria. What is the expected state . How should things look . How things should function . The third is cause how or why did this condition arise . The fourth is effect. What is the impact and why should this condition matter to the reader . Lastly theres the recommendation and recommendations addressed two things. How do we resolve the condition and how do we address the cause . Its on the slide. We have an overview of the performance audit process when selecting an audit topic, we try to align our work with the interests and priorities of our stakeholders like the Police Commission. After we select a topic, we conduct research to better understand the subject matter and to develop a methodology that guides the collection and analysis of the information. As we conduct the audit. Yellow book requires that we develop a sufficient and appropriate quantity of evidence to support our findings and conclusions. Dpas audits result in a written report which communicate our findings and recommendations for transparency. These reports are posted on dpas website and are generally presented to the public at a Police Commission meeting. Once a report is issued, it is the San Francisco Police Departments responsibility to implement the audits, recommendations. So this slide provides an overview of some work that our function is done. On the left is a one page overview from an audit that we performed on the San Francisco Police Departments use of force. Notable to this audit, we found that officers report uses of force reasonably accurately and in accordance with the Police Departments policy with a few errors. However, we found that the department was not analyzing its data to monitor Department Wide compliance with the policy and form force reduction efforts, or to gain insight into the role that bias plays in using force. The example on the right is from an audit on sfpd investigations involving First Amendment activities. Although this is not an audit were required to do by charter, it is an audit that San Francisco Police Departments policy requires that dpa do on an annual basis. In this audit, we found that the policies, guidance on when it applies is limited and not specific. We also found that the Police Department did not destroy records and media related to First Amendment events, as required by department policy. So the next slide features our most recent work. This audit evaluated the San Francisco Police Departments handling of officer misconduct. The audit had a particular focus on how the Police Department handled allegations of bias. This audit identified key areas for improvement, such as improving Data Tracking to ensure compliance with statutory deadlines for misconduct investigations, strengthening approaches to investigating allegations of officer bias, and improving public reporting practices to meet various reporting requirements. The audit made 31 recommendations to strengthen the Police Departments accountability processes. We currently have one audit in progress California Assembly bill 953 requires that Law Enforcement agencies report data on all vehicle and pedestrian stops to the California Department of justice. Dpas audit is on the San Francisco Police Departments processes to ensure the accuracy and completeness of the data it collects. In order to comply with this requirement. This concludes my presentation, and im happy to answer any questions you might have. Any questions for my fellow Board Members . I have one. You speak about Police Training and i wanted to know who created Police Training. Who who created Police Training . Im not sure i who created the curriculum for Police Training. For training the police, that necessarily isnt something weve ever looked into while conducting audit. I think typically what we do when we conduct an audit is we evaluate whatever the subject matter is. If theres any training relevant to officers fulfilling their duties. And we might evaluate whether that training is effective. I believe its last name is wolff, but it was created back in the it was created in a response to the 60s and the 70s. And they had a lot of cop shops, academic, facilities that popped up to train police officers, and anybody in Law Enforcement so that they can get promotions and etc, etc. So this Police Training or this training for Law Enforcement came in as a response to an era of liberation by various groups and that Police Training or that Law Enforcement training has been known to be colored with racism and oppression and for means of control. So if you were auditing Police Behavior based off of training that was developed back then, what benefit do we have today when we are trying to move into a phase of accountability that are based on on principles that are not in the Police Training, i can only speak to the work that weve done. For example, in our most recent audit on the Police Departments handling of misconduct, we focused on training requirements for personnel assigned to the internal Affairs Division within sfpd. So they have a curriculum that sets out the courses that they were required to take. And what we did is we went and evaluated whether the officers assigned to that unit had completed those courses, and we found some gaps in the training. So we evaluated some of the causes for that, including the policy language, you know, setting out whos supposed to be tracking this information by when the training was supposed to be completed. Thats kind of what we would get at during the audit process. And i hear you and i and again, congratulations for everything that youve been doing. And that has worked out beneficial for the community. My question is, and hopefully not necessarily to you, to resolve today in this matter, but just to bring their awareness that if our Law Enforcement are trained, in a certain way and they stick in that training to supervise the community, but they are wronging, or they are committing wrongs upon the community, but its in accordance with their training. How will we ever resolve matters that come down to, simple things like, protests against people who are undesired. Labels are treated with bear spray or handcuffs that are on too tight and taken in for custody for long periods of time, as opposed to protesters who are going to the capitol to say, we dont like the election results, and they just seem to come in, come out, and then well investigate and see what happened. So thats what im trying to get at. Like if, if, if were if were if were looking at Police Training and really criticizing it for when it came out and the purpose of when it came out, then we can go at the root of the issue. If we train, if we change the training, and its more in line with what we believe today, should be effective training for Law Enforcement upon the community, then we can look at somebodys behavior today and say, youre out of line. And what we what we what we want today, i can just speak to the benefits that audit may provide to that objective. And one of the things we do when we conduct an audit is we look for leading practices throughout the country. So that might be guidance issued from the United States department of justice in their Community Oriented policing services. We might look to practices that have been effective in other jurisdictions. And what we would do is we would reconcile what were seeing in the Police Departments policies and training and practices against those other jurisdictions to make sure that the Police Departments policies, procedures, practices align to whats considered leading best practice in training policies and practices. All right, so i was going to say, member palmer, its you know, its an evolving process. So under the obama administration, there was the 21st Century Community policing and as member brooke is very familiar, there were over 200, reforms that were recommended for our sfpd. And there was an announcement that they recently completed everything. So its also not just about sort of completing the reforms through policy, but also making sure that its implemented and followed. And i think that thats where also the auditing goes forward to make sure that these policies, are, are well implemented. Yeah. And if there needs to be changes. So, i think its constantly evolving. So, and i think our discussion is a little bit beyond the scope. It was really to give a little bit of flavor about what auditing is required, so when we ask for an audit, its not something thats a laypersons kind of audit that it actually requires a lot of thought and budget. So, yeah. Yeah, i do believe that audit is a tool that can be very effective in rooting out, issues that plague Law Enforcement and how they respond to the community. I do believe and i believe it should be used even wider than it is. And more often because we have Law Enforcement institutions and agencies that most people dont arent even aware of. There are thousands of Law Enforcement agencies that most people in grade school couldnt even name. Three other than sheriff, police, and what you know, after those two, who do you think of when we talk about Law Enforcement . So i yeah, and you know, just speaking on on obama as you as you mentioned, i remember when he had the, the beer summit, when a professor, a black professor, couldnt even get into his own house because an officer went and said, and harassed him about going into his own house. And so that was a big deal. And thats what im referring to, instead of having a beer summit, we probably should have had an audit, but i rest. That was doctor henry louis gates. Exactly, member nguyen. Just to clarify the procedures, when you select the audit, considering that theres many aspects of Law Enforcement, use of force, Emergency Vehicle operations, community relations, can you just summarize how you choose which aspect to audit with your team . Yeah. So in dpas case, our mandate is set by city charter starting with that. So use of force handling and misconduct pretty broad topics. What we do is we do some research, to get deeper into those topics and specific subcomponents of them. We might see, you know, we do Research Across the country to see what risk areas are popping up in other jurisdictions, try to determine if those are also applicable to San Francisco, we pay close attention to whats going on at the Police Commission meeting, to get a sense of whats of importance to the commissioners, as well as what concerns the public are bringing to their attention at those meetings as well. And so, based on our research and other information we gather, we try to narrow down the topic and narrow down the focus of our audits. All right. Thank you. Member mango, i dont have any questions. Thank you. Thank you for this. And we will keep you in mind as we think about audits that we want and consult you again. Okay. Thank you, do we have Public Comment on this item for members of the public would like to make Public Comment on line item for government auditing. Please approach the podium when it is free. There appears to be no Public Comment, seeing no Public Comment. Lets move to the. Next agenda item. Calling line item five. Sheriffs Department Oversight board 2024 q1 report discussion and possible action item discussion and possible action on the 2024 q1 report. Due to the sheriff and the San Francisco board of supervisors pursuant to San Francisco charter 4. 1 37b5 regarding sdof evaluations and outreach and oig reports submitted to zdob. So, members, you received this in advance of the meeting, but ill give you a moment to review you, its pretty standard from, the prior reports of what weve done in the past quarter, also integrating the reports from our Inspector General, terry wiley. And because his office is not staffed, we still dont have a lot of, information to report other than what weve conducted at our meetings. The motion to approve this report. So moved. Do i have a second one question before we. Yes the one at the bottom in all yellow. That whole thing is being removed. Im sorry. The yellow means that its being changed or removed. Oh, thats the next agenda item on the rules of order. But im looking at the, Quarterly Report to the sheriff and the board of supervisors. Okay give you a moment to take a look. I read that already. Oh. You did okay. Are we ready to take a vote . Oh, sorry. Any Public Comments on this item for members of the public would like to make Public Comment on line. Item five. Sheriffs Department Oversight board 2024 q1 report. Please approach the podium when it is free. There appears to be no Public Comment. Thank you, when we take the vote now calling the roll on the motion to approve the q1 report, member mango i mango is i. Member bruckner i bruckner is i member nguyen i winn is i member palmer i palmer is i president su i su is i. The motion passes. The q1 report is approved. Thank you, the next agenda item, please calling line item six amendment to sdb, sd, ob, rules of order 1. 14 discussion and possible action item discussion and possible action to amend rules of order 1. 14 regarding the process for Board Members. Requests for information and requests for agenda items for meetings. Thank you, members, weve continued this item for a couple of meetings, so i thought it was really important that we actually get to this item, i also wanted to thank member nguyen for suggesting that we have a forum on, requesting information or agenda items, and ill let him speak to that. Good afternoon everyone, today id like to discuss an important enhancement to our current procedures concerning the handling and tracking of information requests within our board, this initiative, while straightforward, its, its crucial for increasing transparency and accountability in our operations, the need for a new forum to preemptively address potential, strains on our resources and mitigate concerns regarding appropriateness and relevance of information requests. I propose the implementation of a standardized form. This proactive measure is designed to streamline processes and prevent potential issues before they arise. Features of the new form, requests or identification. Every request must be accompanied by the identification of the requester, ensuring that only authorized personnel are seeking information on purpose of the request. The form will require a clear statement of purpose detailing why the information is needed and how it will be used. Approval process requests will undergo a review process to ensure that they are justified and aligned with the board priorities. As no one member acts alone, but all the Board Members act together as a team, tracking and accountability. The form will be entered into a database, allowing for easy tracking of who requested the information and for what purpose. Additionally, this system ensures that all warranted requests are processed in a timely manner, similar to how foia freedom of information act requests must be tracked to ensure compliance with legal obligations. The benefits of the form prevent misuse by requiring detailed information about the requester and the purpose, we can prevent the misuse of sensitive data, as as you know, anybody can request anything, and were trying to prevent that , they can request your favorite color. So thats an example of something that would get denied, efficiency. Streamlining the request process will save time and resources, allowing staff to focus on their primary duties, enhance oversight with better tracking. Our board can quickly spot patterns that may indicate issues or areas for improvement, implementing this form represents a step forward in our commitment to responsible governance and Operational Efficiency by standardizing how we handle information requests, we not only safeguard our data, but also ensure that every request is necessary and appropriate. I believe this change will benefit all members of our board, and i look forward to your support and adopting this new form, theres an example form here, and its not its not to restrict people from requesting information, but, like i said, anybody could ask any trivial requests. And, you know, those are the ones that we would like to deny. Open to any questions that you have. Do we have any questions or comments . I think its probably just more on a legal side. So probably for janet or are there requests that we can deny as a board . Right. I mean, if somebody asks and its a brown act and theyre asking for something, do we have the right to deny that whats been requested . So as i understand it, this this form and this rule applies to requests from Board Members, not from the members of the public, is that correct . Yes. Its mainly for Board Members and if its submitted, lets say its for, say, sheriffs, operations or something. Some things may be propriety. Marie. Sure. And so but as a board, if we want to ask for it, we can submit it. And there may be instances where they may redact information or we may have to have a closed session. So this way it allows for, you know, uniformity in requesting the information and that this is a board priority and our board request. Okay. No thanks for that clarity, i wanted to ask as, i know i was emailing with, jenna a while back about this because i was trying to understand, but the charter 4. 102 is that, like the overarching charter that applies to any board, right, it already specifies the powers and duties of the board as a whole, as opposed to individuals. And i wanted to read it because i think its ill read it out loud and then kind of explain why i do think it might be duplicate live in, the rules of order for this board, but what does it say . So commissioners lack the authority as individuals to exercise powers of the board or commission, although the body may designate an individual commissioner to perform assigned duties such as monitoring the progress of a Departmental Program or and reporting on the program to the body. So i mean, i think in that sense, i just dont know. I just dont understand why we would make a duplicative policy to further, i mean, that already is reiterated in the charter, 4. 10 to 4, i guess i dont know if ill let janice speak, but in general, theres an overarching policy, but the boards can make more individualistic policies. So lets say we yeah. So we would have like, say our federal constitution and then we have state law unless there are particular conflicts. But each board or commission can make something thats tailored for that particular board or commission. Okay, okay. So then the second part of it is, i dont know, i mean, i spoke about this in the last meeting, but i dont particularly think that we should be making a policy around one person. And, second, i mean, i agree with like, there needs to be a formality to it and we shouldnt be requesting maybe time Sensitive Information or more Sensitive Information. And then the 21 days, calendar days, i do think is a little excessive before board meeting. And i think the last time we talked, we were thinking about, i think a shorter time frame, but that would be my feedback. Okay. Anyone else . Yeah. I concur with the 21 days. I think thats, i just thought of something last week, so that would have been out, but its not like it couldnt wait to another agenda item. But i think 21 days is fairly long. I was reviewing the end portion of this and i see like it looks like a double up and i just was asking for further explanation where in the beginning they ask for the president s signature. And then at the end it asks for his signature again. And i was wondering, whats the difference between those two signatures . Oh, it was a one was request for information. Another is a request for an agenda item. Okay so this is so just to clarify, this is not for any one individual. It applies to everybody. So i believe in having policies that are irrespective of who happens to be president , Vice President or whatever member. So im trying to make it uniform, and that its evergreen, meaning that, going forward, that it makes a board stronger and more uniform. I mean, i mean, im im okay with it. I just think its it just feels like additional work, though, i think in my personal opinion, i think once we laid out the priorities and the fact that on our agendas, theres an opportunity to share which should be on future agenda items, we should be able to pull from that. Because im also just trying to be cognizant and thinking of like, so who do these requests go to . They go to whoever the president is at that time. Yeah but it would go through dan. Right, to get to the president. Im just thinking of additional work. So i just have to say i just have to say so i think most of the members are kind of insulated, and i know members are having being like a ceo essentially of his nonprofit, as members, you dont see a lot of the stuff that goes behind the scenes. So i do get a lot of requests and information. I sort through things. Im in almost constant communication with dan and sometimes i, and then i will consult with jana on certain things. So this actually makes it a little bit easier. Okay. And it also makes sure makes sure that im not missing a particular email or a request. And so this makes it more uniform. So that we can prioritize things. And we make sure that its a priority. And this way it doesnt seem like im denying a request unduly. We actually have it all on paper so that if theres ever a public records request or anything, its all on paper here. And so that, anybody can see whether or not theres a balance, of, you know, approving the request and, and as we send it, a lot of it is, you know, requesting things at the Sheriffs Office. So, this allows us to also keep track of whether or not we are being denied particular information and if the board would want to discuss that with the Sheriffs Office. So so i feel like we have a record. So i know also, being a government attorney, i deal with a lot of forms in my agency. Yeah. So it actually makes it easier down the road. I do like the form. Yeah i mean, im fine with it. I think the only thing for me is if its not even a caveat, but just i would be okay moving this forward. If six months from now, we can get it back on the agenda to take a look at how its been going. Yeah, i mean, i think in general, ive, ive received served, you know, enough requests where it hasnt been problematic. Im just looking at in the future and especially with our tight budget, and, and i think whats helpful, i dont know if other president s are going to do that. I mean, i set up an entire years worth of priorities and everything, and we pretty much approved it as a board. So there shouldnt be something so outside. And of course, you know, weve also made provisions for if theres an emergency situation that we want to hear from. Sure. Every job on the form julie looks good. Yeah. Thanks. So now i have to make it interactive, i think, i just quickly drafted it up, but i tested it. Im like, oh, its not interactive, so well have to tweak that. And then the footer will change based on the approval date. So lets say im just thinking about the process. So lets say i have an idea i fill out the form, i submit to you in 21 days you will address it. No. In general. Well, actually in general you can just actually email me. But if its something thats requested outside. So lets say were making a request for information from the Inspector General or from some outside agency or the sheriff. Thats really where this form is very crucial. So the 21 days we discussed it and we can be flexible about that. But the thing is, if we wanted something on the next meeting, even in general, when i request something from the Sheriffs Office and im very mindful of chief jue, asking us to have a three week, time ahead, because sometimes he has to call particular staff and check schedules to see if someone can make a report at our meeting so that was mainly the 21 days. But if its something else, you know, generally i can try to accommodate, but its if, if youre asking for like a speaker from the community, then its really juggling schedule. So thats why i just put the 21 days, i see okay. So youre welcome to suggest a different timeline if you want. Its. You know, you know, i get so nervous whenever it comes to, like, policy because im like, this is going to be set in stone, and. Oh, no, no, i mean, look, were having this discussion now and we can change it, you know, at a future meeting, if it doesnt seem to work and reevaluate. I said, im happy to make a motion just with the, just to make sure six months from now, though, its on the agenda. And, dan, can you can you make a note of that, that we review this . I think it would be great to, to just get the feedback. Yeah. Do we need and we may not even have we havent gotten may not even have data to. Yeah for sure. Yeah okay. But remember like dan right now is wearing three different hats. So its kind of nice sometimes if he just receives the form and can keep it i never know who he is. Hes got so many hats on, so easy to miss. A so, so easy to miss the email too. Yeah. And just gets lost in the email. Absolutely. Thats why i so appreciate dan because sometimes hell call me up and say, did you see that email . And like oh i missed it. So yeah. Perfect. Nope. I think that motion is on the table. All right. So can i have a motion so moved. And can i just ask for. So are you voting on both rules . I just want that to be clear in the. Yeah the entire thing and the form. Is that possible to do everything. I just want to make sure that was clear. Yeah both rules. Yeah 21 days okay. In the form. In the form. Yeah yeah, do i have a second on this motion . I have a second. And then any Public Comments on this item for members of the public would like to make Public Comment on line item six. Amendment to sd0 be rules of order 1. 14. Please approach the podium when it is free. There appears to be no Public Comment. Okay i think are we ready for a vote . Calling the roll on the motion to accept the amendment to the zdob rules of order 1. 14 with the review in six months. Member mango i alkali mango is i member bruckner i bruckner is i member win i win is i member palmer i palmer is i president su i su is i. The motion passes. The motion is approved. Thank you. Next agenda item, please. Colleen. Line item seven. Future agenda items. Discussion and possible action item. So any pressing future agenda items . I just wanted to make an announcement that, director Paul Henderson will be having his. What is it . California coalition of, oversight alliance. So i will be attending the opening. Discussion, itll be on monday, may 13th in the morning. So i think, deanna, correct me if im wrong, i could probably only have two other members with me if we attend this, yeah. I mean, in general. Thats correct. I mean, i might need a little bit more information to be able to advise on that, but. Okay, maybe ill forward it to you. But in the meantime, ill just, you know, have members have it on your radar so you can think about that date to see if youre available. And we can figure out if its just two other members who can join me, but its not something that we formed. So it would be attending. Really an informational panel. Okay. And its a its a conference of some kind that relates to the business of this body. Yes. Yeah. Then its a two day. Its a two day conference, but its all oversight bodies. And yeah, i think it should be, i think you should have no more than three. But let me just note here. This is not what youre this is not the an announcement time on your agenda, right . Youre this is this is about future agenda. Okay . So its really its kind of an announcement and. No, i know i just want to make sure we stick with the yes, you know, stay under the expert or the description on the agenda. Thank you. Ill just ill just throw that out there and so well ill pass it through jana. And then you can think about it on your calendars. Okay so and then actually i was going to just look at our timeline and task force. So this month was really supposed to be for a town hall. And i was expecting doctor cheryl evans davis from our human rights commission. But she is right now entertaining, yeah. I think she was reading my brainwave, but she is having panels with Law Enforcement, so, we may well well get a report. Back from her, and we can have further discussion. And then the next month were going to look back on budget again, and then were going to look back down into the fall. So we will be looking at hopefully the use of force policy and as you recall that the Sheriffs Office recently, fairly recently had a revision of their policies and lexapol. So i will check with chief jue and, general counsel now, ronnie singh, to see if they would like to make a presentation on that so that thats it for future agenda items. So any Public Comments . Okay. Oh no. For members of public who would like to make Public Comment on line item seven future agenda items, please approach the podium when it is free. It appears theres no Public Comment. Next item on the agenda please. Calling line item eight. General Public Comment. At this time the public is welcome to address the board for up to two minutes, and items that did not appear on this afternoons agenda, but are within the subject matter jurisdiction of the Sheriffs Department Oversight Board. During Public Comment, neither sheriff personnel nor any Board Members are required to respond to questions by the public, but may provide a brief response. If you would like to make Public Comment, approach the podium when it is free. As a reminder, you have up to two minutes to give Public Comment. There appears to be no general Public Comment. Agenda item please only line item nine. Adjournment action item. All those in favor . Aye. Aye any nays . Meeting is adjourned at 3 30 p. M. Thank you. Shop and dine the 49 promotes local businesses and changes san franciscans to do their shopping and dooipg within the 49 square miles by supporting local Services Within the neighborhood we help San Francisco remain unique, successful and vibrant so where will you shop and dine the 49 hi in my mind a ms. Medina gavel the meeting county of San Francisco Public Safety and Neighborhood Services Committee Meeting this morning at 10 00 am. , thursday, may 9, 2024. Im supervisor stefani to my right supervisor melgar additional my left is supervisor dorsey and also like to thank sfgovtv for staffing this meeting madam clerk, any