Transcripts For SFGTV Sanitation 20240704

Absent today, so three members present, we have quorum for sanitation and streets commission. Just for your notes, the remote participation has changed and the streets and Sanitation Commission will continue to take remote Public Comment. Commissioners may participate remotely but only under specific circumstances. For members of the public wishing to comment outside of the Commission Chamber, please dial 4156550001, use the meeting access code of 26643200793, pound, pound and then to raise your hand to be recognized please press star 3. Please note that when speaking during Public Comment, you must limit your comments to the topic of the agenda item being discussed, unless youre speaking under general Public Comment. To remind, if you do not stay on topic the chair may interrupt you and ask to limit your comment to the agenda item. We ask the Public Comments be made in a civil and respectful manner and that you refrain from the use of profanity. Please address your remarks to the commission as a whole, not commissioners or staff individually. On behalf of the commission, i like to extend our thanks to the staff of sfgovtv Media Services and building maneningment helping put on the meeting and insure the room is comfortable temperature, especially this morning, so thank you. Mr. Chair. Thank you. Any agenda changes or request for changes to the agenda . Thank you. Good morning everyone. Welcome back. Thank you for your support and everybody for keeping our streets clean and our trees green. Had a chance to attend the Tree Planting on the bayview and it was a lovely event, lots of kids, lots of youth, great strategy. Get the youth and get them young and grow into it. I was allowed the opportunity to speak. Thank you very much carla. indiscernible allowing me to speak because it was all about recruiting the young ones and basically tolds them, everyone, take acephaly selfwith the tree and come back as the trees grow and you grow, they will have a sense of ownership and they come back 20s years from now and say i planted this tree. It was a nice thing to recruit and i think that is about what we do. We do so much good work and cleaning streets, planting trees, planting trees is fun, but cleaning streets isnt, but giving people a sense of partnership and investment also helps them keep the streets clean and maybe have less dirt to pick up off the streets as the community and citizens have a vested interest and feel they are part of the solution and it is their home. It was a nice event. Also had the opportunity to meet with my Counterpart Department of public works chair post and we were talking and as i said from the beginning, this is about getting transparency and people dialed in and communicating to highlight all the work we do and all the parts and pieces are coming because it is a new commission. I asked commission if theresdirector Robert Fuller to help us organize a meeting where i, the chair from dpw and one commissioner from each side so we dont violate any protocols with the brown act or what not, and also to get cbd and invite people from dpw. I think we are all on the same side and same team, lets see where the lines are and how everything works and how we can do this to work more effectively. I heard concerns and remarks from both sides how things are working and figure only way to do it is get everyone to the table and start talking. That is it for me on my side. Thank you. Secretary, Public Comment. Well move to general Public Comment; item 1. Yep. Since we dont need to do it for your announcements. Correct. Yes, sorry, general Public Comment. Item 1 is general Public Comment and members of the public may address the commission on topics that are within the subject matter of the commission and not part of this agenda. Comments specific to an item on the agenda may be heard when that item is considered. Members may address the commission up to three minutes and general Public Comment may be continued to the end of the agenda if speakers exceed 15 minutes of comment. So, members of the public who wish to make three minutes of comment during this general Public Comment may line up against the wall furthest from the door. If present in the chamber. If you are calling in, please dial 4156550001 and then use the meeting number access code of 26643200793, and press star 3 to raise your hand to speak. Looking in the chamber, it does not appear anyone has come forward to speak during general Public Comment, and sfgovtv indicating to me there is no one in the queue waiting to speak on this item, so we have no Public Comment on this. Thank you. Weal go to communications and directors report. Item 2 is communications and the directors report and the communications include the restricted communication report of contracts and other agreements that are currently up for bid but not yet awarded. Also in the communications is the commission advanced calendar and mem o reporting on the Operations Division contracts that have recently or in the near future will be considered by the public works commission, and also there was the addition of the correspondence log that included one Public Comment commissioners can find and it was brought to my attention it wasnt in the packet last week, but available on the website and ill make sure commissioners receive that as soon as possible. But, for the directors report, we are joined interim director charla short to present and this is an informational item. Thank you bob. Good morning, carla short, interim director, San Francisco public works. A lot happened since our last meeting may 15. We had public works week, the board of supervisors has come together on the city budget, there have been five city wide events public works supported and two city neighborhood beautification days. Public works week is a special time for all of us, especially now we are able to gather in person and celebrate all the hard work and progress me made as a department over the past year. This year we kicked off by heading to oracle park watching the giants take on the marlins on a beautiful and warm surprisingly sunday afternoon. The rest of the week was full of events throughout the city, including project tours at the Southeast Community center, material testing lab, upcoming street tree nursery and open house at the operations yard and employees were able to bring kids to work that day, we also had School Groups and that was a wonderful events i think we all enjoyed restarting that event. We capped off the weeng with a mixer at sparks social, which is a food truck park and event space in mission bay. And had our first in person Employee Recognition Award Ceremony since 2019. The turnout and energy level in the room was amazing and felt great to see all of us celebrating our accomplishments together and mayor breed joined us to recognize the good work of our department and expressed her appreciation. She also gave out a 40 year pin to one of our construction inspectors and it was a great evept. I are want to thank commissioner harrison was there, so thank you for joining us. We honored a number of individual staff. Ill quickly review. Core value awards to caly albers, joseph wong and indiscernible stewardship of public spaces award john sway from buff. The mayor awarded al berto herrera his pin for 40 years of service and indiscernible was employee of the year. We also give out team awards and we gave a Unsung Hero Award to our radio room staff. Our safety award went to our store room at operations yard team. The best place to work went to the bscs dispatch team, and driving invasion and Exceptional Service award went to our joint Field Operations zone b team with bscs. So, a lot of great recognition for the operations team, sanitation and streets commission oversees as part of our Employee Recognition awards. Moving to the budget, as you probably know, we started our new fiscal year july 1 and our great budget team has once again done a incredible job last month and moving forward to continue to move our budget over the finish line. Our Team Presented high level overview of the budget before the Budget Appropriation Committee midjune and we were really pretty well received by supervisors on the committee. As i mentioned, the city faced with closing projected two year budget deficit of 780 million, however our budget submission does not anticipate any layoffs. Fiscal year 2224 proposed budget is 452. 3 million and 407. 5 million for fiscal year 2425. The decrease in the fiscal year 2425 budget is predominantly due to reduction in capital expenditures. In addition, our to our budget we received an additional 16. 7 million in supplemental appropriation for the next two years. It was originally approved as a 25 million supplemental, but with the budget deficit that needed to be closed we ended up with 16. 7 million. This is still a really good result for us. It really minimized or offset the cuts we had to make and that 16. 7 million will cover expanded steam cleaning, additional funding for our optin graffiti program, particularly to allow our contractors to supplement the work of our crews to get there more quickly, and then additional block street cleaners in every district, and we are actually able to buy critical pieces of equipment, additional packer trucks. The goal behind that is to allow our crews to transfer their loads in the field rather then having to drive all the to recology so it should help us gain efficiency and given the equipment budget was cut completely this is boom for us to buy these pieces of equipment so really thrilled. We also received addbacks from the supervisors. 350 thousand in fiscal year 24 and 300 in fiscal year 25 for a bernl heights neighborhood ada compliant portable pitstops and if funding allows greening in that same area. We received hundred thousand dollars in each year, 24 and 25 for portola green and beautifulication and 223. 574 in fiscal year 24 and 368. 252 in fiscal year 25 for the love our neighborhoods permit. The goal behind this permit is to better support Community Driven projects in the public right of way and streamline our permit process and that funding is associated with staffing so the cost for the permit can be kept very low. That is also a great new program we are enthusiastic about. All these add backs are ongoing so not just considered one time. I dont know if you know what addbacks. Basically after the budget is presented by the departments and cuts are made, the supervisors then have those funds to allocate to departments for their priorities. That is how we received the budget add backs. They can be at the district level or city wide. I did want to give a shout out to our budget team because they did a incredible job and they spend so much of the year working quitely behind the scenes, but all of that hard work put us in a good place with our budget, despite the very very serious budget deficit the city is facing. We had quite a few events recently. The city is well known for celebrating and in the summer months have large scale events that keep us busy and public works keeps the right of way clear safe and clean. Typically before the events the inspectors insure the safety of the parade or celebration area. Pothole crews look for any potholes along the route to make sure it is smooth and successful event. In the last two months since the last meeting we had beta breakers, a sikh day parade, carn val. A couple different juneteenth events and very very large pride events and parades on Market Street. These events hosted hundreds of thousands of residents and visitors. Little note on pride, we had great event as mentioned. The theme this year was looking back and moving forward. We had a pride flag raising at the operations yard and after work mixer and special addition of our snapshot pod cast. This is our pod cast series that highlights the individuals behind the work. If you havent listened to it i strongly encourage you to do so. It is really a incredible way to get to know some of our employees and learn a little more about them then just the work they do day in and day out. I do want to thank our lgbtq ia committee for spearheading all the internal celebrations. And then as i noted, the festivities culminated in the pride celebration including the pride down Market Street and had a public works contingent so the last part of the parade itself, and then our crews right behind us and it was really great fun. We got a lot of positive feedback from the attendees along the parade route who were cheering for public works and telling how we do great work so very satisfying. Deputy director durden and i were in that contingent along with a number of staff. Thanks to everyone who helped make the pride event in the whole month of june a great event. Just a notes about the juneteenth celebrations. We had seen them take off since mayor breed made an official city holiday and became a federal holiday in 2021. San franciscans have been celebrating the holiday for years especially in the fillmore with a annual festival. This year San Francisco hosted the first juneteenth parade down Market Street which public works provided clean up services for. Our black History Month Committee Also contributed by sending a beautiful and detailed message to the staff a few days before the holiday. You all received in the email. It was a lovely history of the celebration of juneteenth and how juneteenth came to be a holiday. With very cool historic photos that i really enjoyed. Moving on to some other important projects we have been working on. You may have heard the mayor announced 77. 3 million in state and federal grants to support street resurfacing. We will anticipate to resurface 500 blocks in this fiscal year. As you know maintaining and improving streets is constant undertaking and you will hear from our building and street repair bureau and they will be involved in this. We expect about 200 of those blocks will be paved by our internal crews. I dont know if you aware, San Francisco has the highest Pavement Condition index score, the pci score of any large city in the bay area at 74. Our goal is to get to 75 and to stay there, and so what we try to do is use the right treatment for each street to try to maintain the streets in Good Condition for as long as possible and bring the streets that are in Poor Condition up to that Good Condition. As i said, our bureau of building and street repair will be contributing to the effort by paving about 200 blocks. They are also heavily involved with our ocean beach sand relocation. This is one of the most unique projects and one we take on year after year. We actually relocate sand swept to the great highway by our strong winds and return it to the beach. Before we can start this effort, we have to insure there have been no snowy siteings for at least two weeks. The Pacific Coast population of the snowy clover is protected specious and protected by the endangered specious act. Once we got the all clear last month our bureau of building and street repair crews brought out the back hoe to ocean beach to remove sand from the roadway and sidewalks. They moved 43 thousand cubic yards of sand out sof the road and on to the beach where we hope it will stay for at least a little while. Before we do it again. I do want to thank our team. This is indiscernible because we soon as we finish we know there will be sand blown back on the street and sidewalk. The crews are out there all year long trying to keep the great highway clear. As part of our summer, we have internship programs, and we have interns throughout the organization, and within operations interns at the bureau of urban forestry learning about landscaping and working along the landscape crews. It is part of the summer youth program, so this is a Early Workforce Development program for young people to get them some summer job opportunities, but also experience with landscape work and we actually had individuals who started as a summer youth participant who have gone on to become gardeners and gardener supervisors, so it is a great program. You were speaking getting to them young. That is a strategy we want to employ. Following on that as mentioned chair, the neighborhood beautification day, we had the june event in the bayview. This was a special event. It was a partnership with black Forest Initiative. The black Forest Initiative plants in honor of black lives during the covid19 pandemic and the goal is plant trees for more then 100 thousand lives lost nationally. They also aim to increase stewardship for and awareness about the benefits of trees to black communities, and this mission lines up very much with our goal to serve all the residents of San Francisco and bring clear air and green spaces to our communities. We were joined at the event by indiscernible cambridge massachusetts mit assistant professor the founder of black forest and was a special day. I unfortunately was not there, havingi was flying back, but it was really a wonderful event and i heard wonderful things and chair chair mogannam for attending. We hope to keep this collaboration with black forest going well into the future. And then last saturday we were in district 8, glen park, indiscernible castro and it was a really great event. We plantedwe kicked off a planting of 50 trees. We didnt plant them all saturday, but we are planting the triangle area with great support from debose Triangle Association and had a number of other great partners, the Bernal Heights group, Diamond Heights group all working alongside our teams to clean and green and beautify their neighborhood. And that is the end of my report. Im available for any questions. Thank you. Questions . Yes . I just wanted to remark on the employee awards program. I was very happy to see the enthusiasm and the camaraderie in that room at that time. Very nice. They do know and believe they are appreciated. The other thing, one other thing is you talked about your youth program, and now when my brother and i were in high school, recreation and park had a workriation program and my brother the enthusiastic worker tried out for it one year and got impressed with it. He worked in golden gate park. He said why dont you take the test with me so i did and here i am. He went to vietnam and i got a job. Anyway, thank you. Thank you commissioner. I had a question or some questions about the correspondence log. And how thats been addressed . Mainly for the email from karissa anderson. Okay. I apologize, im not prepared to answer that right now, but i can definitely follow up with you on that. Please, that would be really great. Thats it for me. Just to follow up, there was that email and a disconnect getting it out, but if you can cc all of us or however it would work. I can send the response to bob and he can distribute that. That would be awesome. Thank you. As for me, thank you very much indiscernible i wanted to say thank you. I appreciate hearing about the add backs. The add backs are not part of our arena, but i appreciate to see them, because so man events are not just commercial profit earring and private businesses or Community Events and communities cannot compete with some of the fees that have to be paid and i understand the dynamics so it is nice to see the supervisors approving the add backs and it is ongoing because it supports the communities because as we support the communities the streets are prettier, cleaner and nicer and it all justhappy to see that. Thank you for that. With regards to planting the trees, it is improving the nar rative of the city. People say change the narrative. I think the narrative is okay, just needs marketing and improvement, but it is there. For the benefit of those listening, how do people find out about the pod cost, because i listened to one or two of them and they are impressive and fun. A fun listen. Yes, so we have a link to the pod cast on our hub, which is our internal site, and i am not sure if we have a link on the external site and i dont have anyone from my communication team. I dont think we do, but that is a great suggestion. Ill see if we can put that link, because they are very for me moving and often people tell a lot of personal history in those pod casts so it is a lovely way to learn about our team. I remember when i first went looking for it i had to dig for it and i did that with intent, but im a commissioner. Imagine the public. Nice if it is on the facebook page. Thank you for that. All about getting out the messages. I was at ocean beach checking out a event. We were looking at the sand and i was saying someone was complaining about the sand being there and said it is like clearing the sand is building sand castles. You get it the way you like it and few hours later, start over again. I are have to laugh about that. Glad you are mindful of the snowy clover. I didnt realize it was that big a issue, but that is a great thing to keep in mind. Why are they not plowing more often . We have to be mindful. We are stewards and thats part of being stewards. One technical question, you talked about the 500 blocks. It is linear or square . Those are linear. Thank you. I assume it was. One could hope. As far as that is concerned, im done commissioners. Any other questions . Alright. Thank you very much. Thank you. Secretary, can we call the next item or is it Public Comment . It will be Public Comment. Thank you, sir. Members of the public who wish to make three minutes of comments on item 2, the directors report, may line up against the wall furthest from the door if in the chamber. If calling in dial 4156550001. Use the meeting number access code 26643200793. Fallowed by , and then press star 3 to raise your hand to be able to speak. And it appears we do not have inperson speakers on this topic. Sfgovtv, is letting me know we do not have any callers in the queue either so that concludes Public Comment mr. Chair. indiscernible item 3 is the draft minutes from the may 15, 2023 meeting of this commission. This is an action item and before a motion is made, happy to take any questions or corrections to the minutes. Any comments or questions . I move to adopt. Second. Given the motion, well go to Public Comment. Members of the public who wish to make three minutes of comment on item 3, the adoption of the may 15, 2023 minutes of this commission may line up against the furthest from the door if in the chamber. Calling in dial 4156550001. Use the meeting number acsess code, 26643200793, , and press star 3 to raise your hand to speak. We do not have any members of the public who have expressed speaking in person and sfgovtv just indicated we also do not have Public Commenters over the phone either, so that concludes Public Comment. Any further debate on this motion . Hearing no further debate, all in favor of adopting the minutes from may 15, 2023 say aye. Aye. Motion passes. Secretary fuller, please call the next item. Please call the next item. I will also post the approved minutes on the website too so you have the right idea. Item 4 is bureau of building and are street repair Performance Measures report. It will be a two parter. First jeff acting assistant superintendent for building repair will speak as well as Deputy Bureau superintendent mora wayne is also here to speak on the street repair. This is an informational item and go ahead, your microphone is ready. Good morning. Good morning. Jeff, speaking for building repair. Our first statistic shows our demand for services continues to grow as we are rapidly approaching what we view as prepandemic request for our service, both corrective and Service Order type work. We also continue as far as the shops are, we stay consistent as we have with plumbing being our most active shop, with the top fouroff the top four, plumbing lock and glass is consistently near the top because of the services that they provide. A lot of Emergency Services request for offhour service, breakins, glass repair, emergency glass repair, emergency toilet clearing and those type of things. The rest of our services all seem to stay consistent for the past 4, 5 years. For total request by client, the top 7 stay consistent for the last 5 years as well. Police, dpw, library, real estate, fire. Those remain unchanged. We have gotten a influx from certain agencies such as mta and the airport, because of storm related damage that incurred to some of their facilities and they are looking to us to help mitigate those repairs. As weas i go back to the Public Health also during covid, that was definitely ramped up from where they were before. As our annual rate that we turn over from estimates to actual projects, right now if you look at the chart, the middle one that is in magenta, we are hoping to convert those to actual projects and waiting for approval or funding, so we are hoping that our once again as we come out of the pandemic our Conversion Rate will rise as well. Now a lot of agencies we are waiting for the funds and approvals to come through. The 250 number wont raise, but believe the Conversion Rate will continue to rise. And thats pretty much it for our presentation and i will turn over to indiscernible if i may, just to clarify. When jeff is talking about the convrshz rate that is converting from a estimate to a job . Thats what we are hopingwe do a lot of estimating and we are trying to make sure when we spend that good time estimating we get that work. Just small question while we are at it before we go to the next one. Group, meaning dpw grouped, does that means there are several divisions of dpw and mta and Public Health . Yes. We mean internally. Well do jobs for sister bureaus and do jobs for bbc or ibc. They all inhouse, so there is demand for Service Within our agency and own department. Also when it says grouped, we got once again internalwithin operations and outside operations. But all inhouse within public works. I see for mta and public works as well . Mta mainly have facilities and rail, so facilities is buildings, but we also work on the rail side if along the rail lines there are fences that need to be repaired or issues like thatit is just different agencies within the same agency, and for Public Health, theres different agencies within them. Sometimes for the clinics and their facilities, other times it is for safe sleep sites and things of that nature. Thank you. Yes, sir. One quick question. Thank you. For the waiting client approval, it is at 20 percent, how long do wedoes it usually take for those approvals to turn intoget the approval . Is it a couple months . I noticed the last time we got this prezen sentation, we had 48 and now 49. All the ones from the last time still havent been approved, so just wondering on average how long it usually takes . It depends on the agencies. Some agencies tend to shop you around and kind of find the funds. Usually it about 18 180 days. It expires and then we have to reestimate it. Okay. It is typically 180 days it can go, but usually for the most part we try to pget them out in 60 days or start bugging them a little bit. Okay. Just wondering. Thank you. Thank you. Just to clarify, it is not likely the same 48 are still there, so indiscernible some will have been converted and then new requests come in and created estimates and those were sent to the client. Okay. Thank you for the clarification. Good morning. Good morning. My name is mora wayne, assistant superintenedant of street repairs here to update on the pothole and paving data for end of fiscal year. Our first slide is the annual pothole count Service Orders total received and shows we met our Service Level agreement with 311 of 90 repair rate of potholes within three days. Our next slide is difference between our crew and pothole sweep crew. indiscernible that will continue to the end of this calendar year. Finally, have our block paving slide. Shows we reached the goal of 120 blocks for this year. There is two concrete streets added to the total for 507 blocks for public works in combination with contractors and operations crews paving. And the next slide is total Square Footage for paich paving of road and sewage defects and block paving Square Footage for each fiscal year. Thats the final slide of our presentation. If you have any questions thank you. Just playing catch up with you. Commissioner hartwig. So, this is on subject but not also. Not in the report. But i was wondering for parklets when business has a parklet, and they have the permit for it, and when we redo the potholes, if they have to take down their parklet for a month or even a couple weeks and have to bring itput it back up, do they get any kind of discount or relief from the fee . If they are paying lets say a thousand dollars, i dont know what it actually is, and their parklet is gone for a month, does it get prorated, or do they get reimbursed for having to take it down and put it back up . Just wondering about that. I know it isnt in your report but hoping someone can answer. Thank you. indiscernible i can address that. Part of the percolate permit does essentially require that if the city needs them to remove the parklet that they will do that. We just actually got fees waived so the fees have been pretty consistently waived for the last several years. In this particular case, people are not having to pay those fees, so there is not a program to help parklet owners remove or reinstall parklets but we have a City Grant Program that helps them bring them up to the regulated standards. As you may know, this was the city allowed a lot of these to pop up during the pandemic without the regulations in place, so the permitted or the legislative Program Starts in september. They have to be in compliance. They were given a extra all most 18 months i think to get their permits and get into compliance and there are grants that help people go from pandemic parklet to legislative program parklet. We also have been making a effort if someone does need towe had a number of businesses who did need to remove the parklets so we could pave and we prioritize the review of their permit application to get them the legislated parklet approved. We just recently instituted that. If they had to remove it they get to go to the front of the line to get the permit review completed. Okay. Thank you. Thank you. How do the parklets affect the street sweeping . That is a challenge. Part of the responsibility of the parklet sponsor is that they need to keep the area around the parklet clean sobecause our street sweepers cannot typically go right up to the parklet and make that turn, right . So, it is in their permit responsibilities that they have to keep the area that we are not able to sweep clean and clear and free of debris and we do have as part of our idc team, we have street inspectors responsible to inexpect the parklets and if we get complaints we can do outreach and tell them they have to keep the area clean. On street sweeping days they can sweep that out into the street so the sweeper can get it, but the rest of the time they have to keep those areas clear. [speakers microphone not on. Difficulty hearing] the mta does. Thank you. Thank you. Thank you very much. Thank you. Hearing no further questions, mr. Fuller, please open up Public Comment. Or is mr. Mic daniels going to join in on the same . Separate one. Members of the public who wish to comment on item 4, bureau of building street repair performance measure report main line up against the wall furthest from the door. Calling in dial 4156550001 and use the meeting access code of 26643200739. Pardon me, 26643240793. And then press and star three to raise your hand to speak. Looking in the Commission Chamber does not appear we have any members wishing to speak on this item. And sfgovtv is indicating that we have one caller on the line who wants to speak on item 4. Please unmute the caller and caller, you will have 30 seconds to speak and ill provide you with a 30 second warning when your time is about to expire. Okay. Did i hear you right that you said i have 30 seconds to speak . If that is so you have three minutes to speak and ill provide you with a 30 second warning. Thank you very much. So, my name is francisco decosta, and i have been listening to you all very intently, and i would like that this commission on sanitation and Street Commission to have a hearing on how they addressed the falling of the thousands of trees and the repair of the potholes during the storm. There are areas and ill give you one area by Executive Park that we need to attend to this area, because they are full of potholes. More importantly, the way i look at thisi played a key role in 1989 when we had the earthquake, is how we are going to address an emergency a earthquake over 7. 0, how are we going to address that . Let me tell you very clearly, in the past maybe 15 years ago we could have a month or so to address our issues. Five years ago this was reduced to maybe two weeks and let me make this very clear to you and you can change and you can check it out, if we have a earthquake today in San Francisco of 7. 0, we will have less then 15 minutes indiscernible less then 15 minutes. When you are looking at repairs, looking at heavy machinery, looking at response, First Responders and how well they are trained. You are looking at helicopter if we have one in the city. Ill stop there. We need to have a hearing how we addressed when we had those storms and how we are going to address it in the future. Thank you very much. Thank you caller. That is our only caller on this item, mr. Chair. Thank you mr. Fuller. Please call the next item. Item 5 is the street cleanliness update and Bureau Superintendent Christopher Mc daniels will present the report and this is a informational item. Good morn ing commissioners. Hope you day is going good so farb. Chris mc daniels superintendent for street environmental service. Today ill be talking about our cleanliness throughout the city and i have a agenda i will follow today for my presentation. The agenda will cover the meetings we have been having with the Controllers Office, it will be talking about clarification and determination. Well put in internal and external ideas and tools we use to continuously clean. Well cover the scs recommendations and have a conclusion. I wanted to let you know we had meetings with the Controllers Office over the last 6 months or so. They have been very good meetings. My staff and i attended. The reason they wanted us to attend is they wanted help completing their report that i believe you guys already have. We reviewed their entire report with their team and we are able to find out that the report was based on surveys around town trying to figure out what is the best needs for cleaning. After we made that review, we determined that the survey was basically a snapshot in time at different locations. We had a couple questions about that, because we look at San Francisco as a huge city and we have expectations and our realty was a little different from theirs. The second point is, we found out the survey samples were only taken during certain times. As you know, we clean day, swing, and night so 24 hour operation. We were surprised the samples were only a certain time of day. The next point is, we also noticed the survey samples were taken at random locations. We had a few questions about that, because we know where the hot spots are and were hoping that they would look at those hot spots to help us do better as far as cleaning. The last point is,er the survey reportwe look at it as a tool that will asis us in the future to do a better job with cleaning, so we appreciated the time we spent with them and the outcome was, now well look at their report as a tool to kind of take a deeper dive in how well we can do as far as cleaning the city. I spoke about internal Continuous Improvement tools. As you guys know, we discussed this before. We use 311 Service Calls and insight inspections and callins. You guys know we have a zone coverage. We have a supervisor that manages each zone in the city. All these things help us do a better job cleaning. We also have a crew dedicated to alleys so the alleys along polk street are challenging so we creating a alley crew to keep those areas clean. We also have a hot spot crew which work with indiscernible a combination of different city entities to address encampments throughout the city, so a dedicated crew that works with indiscernible when they talk to the residents and try to get them to move along or take a hotel or whatever, we have a team that comes in right behind them and cleans the sidewalk behind them. We also have our corridor crews. You are familiar with that. Then we have clean corridor routes we do on a regular basis. These are all tools for Continuous Improvement internally. We also have external continuous cleanliness tools as well. As i spoke before, we identified the Controllers Office now as a tool to help us do a better job. The other external tools is Different Community benefit districts. We have indiscernible soma cbd. They communicate with us on a daily basis to identify hot spots and areas we fwheed need to take care of. Community groups and volunteer events on a continuous basis, about a hundred per month and they do a good job getting in the little places we cant and lastly, Workforce Development grants. The grants we discussed at prior meetings. Those contracts help us clean and do Power Washing around town, so those are combination of our internal and external and we depend on all of them. After we digested the report, we did have recommendations for the Controllers Office. Quite a few. The main one is we wanted to meet with them on a regular basis to continuously help them understand the realty that we deal with on the street every day. We recommended that they identify larger sample sizes and larger locations to pinpoint the hot spots and do something about it. We wanted them to have multiple evaluations on different routes instead of picking one location. We want them to look at the route as a whole stretch. This was a big one i mentioned already, we wanted them to recalibrate the evaluation standards to reflect the realty. Some of themention they had really didnt show bad areas of town so we want them to focus on the hot spots. We also ask for them to evaluate during all parts of the day as we discussed, day, swing and night. We wanted them to identify limitations and expectations. We also wanted them to identify responsibilities. Sometimes the areas we see that are dirty are not really our responsibility. Example, like the port. The port is responsible for their area. The parks, rec and park is responsible for theirs so we wanted clarity in the report to show the different responsibilities. Also, we wanted them to identify causes of moderate and severe instances. On the report, we found that we couldnt really tell, so we want to seek clarity on that as well. Recommendations number 2, we wanted them to evaluate how long cleanliness is maintained. Scs, we have a problem with maintaining cleanliness. We clean, but we just cant maintain it. We wanted that to be addressed. We want to evaluate clean corridor routes, evaluate impacts for proactive clean corridor work, and also wanted to look at evaluate impacts of cbc and other community groups. In closing, we determined that we really need to continue working with the Controllers Office. We think it is very necessary for both sides. We need them as team members to help us identify so it is a good thing. Scs appreciates them being another tool, and in closing, we will continue to maintain the cleanliness around San Francisco. Thank you very much. Im open for any questions. Thank you. Commissioner hartwig. So, i was wondering, did you notice if the hot spots changed at all with this survey and stuff . So, as i stated, they really didnt get into details. They randomly picked the locations for them to take survey samples from. We want to help them be able to identify where there is a real need, right . Take for instance, the bayviewa corridor was taken in the bayview, but wasnt anywhere close to where the Illegal Dumping and heavy trash was, so we dont want to tell them where to go, but push them in the areas where we need the help. Alright. Do you guys do this as well internally . Take surveys and figure where the new hot spots are . Yes, we have a sup 2 in every zone in the city and my assistant superintendent kenny bruce has been here before and manages the zones so they do selfevaluations every day. We determine hot spots every single day. In the alley crew as well, as they run up and down polk street, they look down the different alleys and determining what needs more resources. I live off polk, soi know those alleys very well. Neighborhood cleanups and everything and the lower polk cbd. I guessmaybe the next time they do a survey, could we get maybe a map where the hot spots are . Sure. I think in their report they put a little bit of the information in their report, but we can certainly work with them to get a broader map. I just really like to see that. No problem. Thank you. Thank you and thank you for addressing the anecdotal portion. This is a work in progress and i like to get more granular. This is what we do and where we should shine as a department and everything we can help bring light to the subjectwe are all on the same team. I just want to see clean streets and i want to see it done right and dont want to hear people saying that isnt my job or territory. Unless they say that isnt my job but i can point to where it is or not my territorynothing more frustrating when someone tells me that isnt my job and say sorry cant help you. We are in the Customer Service business. Exactly. At the beginning of the conversation with the Controllers Office, we were skeptical at first but looked at it from a different point of view and look as a positive for us. For me it is just a start, not the finalization. This is kind of the tip of the iceberg. I feel our work is just beginning as a commission. We had two meetings since the report came out so making progress. Excellent. Good. Love to hear that. Thank you. Any other questions . Hearing no questions, mr. Fuller, Public Comment. Members of the public who wish to make 3 minutes of comment on item 5 the street cleanliness update may line up against the wall. If calling in dial 415655o001. Use the meeting number access code of 26643200793, , and press star 3 to raise your hand to speak. It appears we do have a inperson speaker and welcome. Thank you for joining us. If you wouldnt mind identifying yourself and good morning. You have three minutes to speak and youll get a 30 second warning when your time is about to expire. Good morning, my name is evelyn, and i live in district 6, and my whole area betweenon the street where i live on the Thomas Street between 7 and 5 is a hot spot. When i walk over here this morning, i had to walk through some garbage and luckily and very enthusiastically i saw people cleaning up starting on Market Street. That is wonderful. It never happens in my area. Never happens. So, we do a lot of 311 and we are lucky to have cbd by the name of soma west, chris and martin is pretty good keeping his team to clean up, but at this point, we as neighbors do not understand how the city works with the cbd because i think the cbd is taking over where the city is lagging. The other thing is, the area where it stops is before 6 street, which is disaster. It is disaster because of a lot of bad behavior, but it is also the midmarket cbd, which is not doing its job i must say. And i only say thatit preturbs me to say that but just looks at the result which is awful. It is like a third world. It isnt San Francisco. So, i dont want to criticize without making suggestions. I think that it is a hot spot in some areas, and there should be a lot more attention given, because thats how San Francisco gets its bad name. When i live, if i walk straight across two more blocks we are in the wonderful area past the chronicle where they redeveloped that whole area, but in the meantime you have to go through a slum, so lets clean it up. I dont know how it is going to be possible, but we clean up, we have a group of friends who clean up. We help with our cbd. The other thing that happened is we dont have garbage receptacles so there needs to be attention. What i heard soma west had some, but they lost them. I guess pick them up and dont know what they do with them. Another thing is, unauthorized street vending. There is a lot of it going on right on the sidewalk. Right across from the court of appeals on mission and 7th by the federal building. It goes on continuously, and that attracts a lot more garbage and unhealthy propositions. Im looking forward to having that hot spot cleaned up and i appreciate your help on that. Thank you. Thank you. Sfgovtv is indicating that we do have one member of the public who called in who would like to speak on this item. Please unmute that caller, and caller, you have three minutes to speak and ill provide you with a 30 second warning when your time is about to expire. What i want to say is that we need to have a platform a digital platform in this digital age where we can see how well we clean and maintain our streets. You know that we do not have a commission in the past to the department of public works, but now we have two. If we do have this commission on sanitation and streets, i think yall can play a added role, because we have the tools. If you google on how well our streets are, you get information and the information does not favor our city. The information says our streets are average 75 percent of them are dirty, but if you have a digital platform that can give some details, this will be reflected in the google searches. Okay . We have artificial information now that can deep into what you are doing, even though you are spitting fluff. Artificial intelgence will go and do an analysis and give you exactly what you are doing and you will be shocked. What we got to do is have a digital platform that it is our buildings whether it our streets, whether it is our halls, indiscernible whether it is interface to the San Francisco health department, whether it is our mail. indiscernible it is a shame that you go to union square and see artificial flowers all over the place. Remind you of pakistan or some third world country. Tourists dont want to come here where the streets are dirty. We dont want it to be dirty. 30 seconds. You, commissioners, you all are doing a good job and when you do a good job you will get criticism, but dont take it personal. Thank you very much. Thank you caller. Thats our last caller for this item. Thank you mr. Fuller. Any further discussion commissioners . Call the next item. Item 6 is new business initiated by commissioners and this is a opportunity for commissioners to make announcements and to raise topics to be added to future commission agendas. This is an informational item. Thank you. Any new business commissioners would like to raise . Commissioner harrison. With this street vending and the departments requirement now to oversee this and hand out permits and policing, i would like to get a report of that whole issue at our next meeting, or in september. Okay. Forgive me, i want to consult with our deputy City Attorney because the street vending permit and Enforcement Program is part of bureau of street use and mapping, which is outside the sas commission purview. Having said that, i can certainly give you a brief report about how that Program Works and how that is going. I would appreciate that very much. Thank you. Thank you, commissioner. The other thing i like to talk about or remark on is montoya event employee awards, coming up this week the 19th. I think it is important thing, again to recognize our employees who do good work. That will be on the 19th. Thank you. Thank you commissioner. Commissioner hartwig. As one of the callers asked, i think it would be a good idea to add to a future agenda about earthquakes and our emergency plan, just to kind of inform everyone of what the citys plan is for when we do have earthquakes or other natural issues. Wind storms that take down our lovely trees . Exactly, yes. Thank you. Mr. Fuller, Public Comment. Members of the public who wish to make three minutes of comment on item 6, the new business initiated by commissioners may line up against the wall if in the chamber. If calling in dial 415655oo01 use the meeting number access code of 26643200793, , and then press star 3 to raise your hand to be able toto be recognized. And we do not have any members of the public who approached to speak on this item in person. Sfgovtv do we have any callers who would like to speak on this item . They are indicating we do not, so that concludes Public Comment on new business. Thank you mr. Fuller. Hearing no further discussion, secretary fuller, please call the next item. Item 7 is the sanitation and streets Commission Secretary performance evaluation to be held in closed session and since this is athe first time this commission has gone into closed session, well walk through instructions and make sure we are all on the same page for it. Once the commission motions to go into closed session, we hear Public Comment i then they vote to do so, well then ask all visitors to the commission, including Department Staff to depart and well have a few minutes to reset the room for closed session. And then we will return after closed session for a couple followup items before concluding the meeting. Thank you and thank you everybody. Do i hear a motion to enter closed session regarding the sanitation and streets Commission Secretary performance evaluation. So moved. Second. Given the motion, mr. Fuller, please open Public Comment. Members of the public who wish to comment on the motion to enter closed session for the sanitation and streets Commission Secretary performance evaluation, you may line up against the wall furthest from the door if in the chamber. If calling in, use that call in number of 4156550001. The meeting number access code of 26643200793, , and press star 3 to raise your hand. And we do not have any members of the public in person wishing to speak on this item. Sfgovtv do we have callers . They are indicating there are no callers on this motion. That concludes Public Comment. Thank you. Hearing no further debate, all in favor of entering closed motionclosed session, excuse me, say aye. Aye. That is unanimous. Motion passes. The sime is 1115 and well have a few minutes for time to transition for closed session and take roll call on hello everyone. We are returning from closed session. The time is 1201 p. M. Secretary fuller, please call item 9. The next item 9 is the motion regarding whether to disclose the discussions during closed session pursuant the to the San Francisco administrative code, which was held in closed session. I would move that we do not disclose matters from closed session. Thank you commissioners. All those in favor . Aye. Given the motion, mr. Fuller, please open Public Comment. Members of the public who wish to make three minutes of comment on item 9, the motion to not disclose discussions during closed session may line up against the wall furthest from the door if in the chamber. Calling in dial, 415655o001 use the meeting access code of 26643200793, , and start 3 to raise your hand. There are no members of the public in the chamber, and sf govtv is indicating we do not have callers so that concludes Public Comment on this motion. Thank you. Secretary fuller, please call the next item. We need to vote on that motion now that Public Comment was taken. Sorryism. All those in favor . I jumped the gun on the ayes. The motion mademotion not to disclose discussion during closed session . Aye. Motion passes with three votes. Secretary fuller, please call the next item if necessary. Okay. The next item is general Public Comment continued from item 1. This item is not necessary, so we can continue to adjournment. Move to adjourn. Mr. Secretary, any further business . There is no further business on the agenda. Hearing no objections, i adjourn the meetings since my fellow commissioners are already packing up. This commission will meet again august 21, 2023. Thank you everybody. The time is 1203. [meeting adjourned] shared spaces have transformed San Franciscos adjacent sidewalks, local business communities are more resilient and their Neighborhood Centers are more vibrant and mildly. Sidewalks and parking lanes can be used for outdoor seating, dining, merchandising, and other community activities. Were counting on operators of shared spaces to ensure their sites are safe and accessible for all. People with disabilities enjoy all types of spaces. Please provide at least 8 feet of open uninterrupted sidewalk so everyone can get through. Sidewalk diverter let those who have low vision navigate through dining and other activity areas on the sidewalk. These devices are rectangular planters or boxes that are placed on the sidewalk at the ends of each shared space and need to be at least 12 inches wide and 24 inches long and 30 inches tall. They can be on wheels to make it easy to bring in and out at the start and the end of each day. But during business hours, they should be stationary and secure. Please provide at least one Wheelchair Accessible dining table in your shared space so the disability people can patronize your business. To ensure that wheelchair users can get to the Wheelchair Accessible area in the park area, provide an adequate ramp or parklet ramps are even with the curb. Nobody wants to trip or get stuck. Cable covers or cable ramps can create tripping hazards and difficulties for wheelchair users so they are not permitted on sidewalks. Instead, electrical cables should run overhead at least ten feet above sidewalk. These updates to the shared Spaces Program will help to ensure safety and accessibility for everyone, so that we can all enjoy these public spaces. More information is available at sf. Govt shared spaces. Im San Franciscos first drag laureate and the first one in the world. The drag Laureate Program and the position is one this celebrates an artist for being the best in their craft and im proud to have received that xroel it it is afternoon ambassador role. A role that represents the lbgtq community in San Francisco the focus on the drag performers and transactivists and performers in San Francisco as well. When i heard the city was creating the drag laureate role i was so excited because it did foal like they were paying attention to us. And cared about when we gave culturally and economically to the city here is your new drag laureate for the city and county of San Francisco im getting the call from the mayor i was chosen was fantastic day. I will always remember. I thought that it would just be about the bay area. Because of what happening in the world it became a national story. I hope it can shine a light on San Francisco and how they take care of the drag community and the lbgtq community. I hope that i can help carve out this position and create a role with programs and events this can be passed down to future drag laureate this is come after me and can set a stage and standard for what this program is in San Francisco and national low and inner nationally. There is a rich history in San Francisco. That the drag community has been part of. Im very proud to follow in their footsteps and able to maintain what the drag community has done in the past and move forward with creating a bright future. My job is to elevate and celebrate