Transcripts For SFGTV BOS Land Use And Transportation Committee 20240712

Good afternoon, welcome to the stand lus and Transportation Committee for today, monday, july 6th, 2020. I am the chair of the committee joined by supervisor safai and member supervisor dean preston. Our clerk is ms. Erika major. Could you please do you have any inaudible . Clerk yes, due to the covid19 Health Emergency and to protect board members, City Employees and the public, supervisors legislative chamber and Committee Room are closed. However, members will be participating remotely. This precaution is taken inaudible state wide stay at home order and all local and state federal orders, declaration and directives. They will continued through participate in the meeting to the same extent if theyre physically present. Public comment will be available on each item on the addenda. Both channel 26 and sfgovtv. Org are streaming the number across the screen. Each speaker will be allowed two minutes to speak. Comments or opportunity to speak during the pluck comment periodd are by calling 408 4189388. That number is 408 4189388. The meeting i. D. Is 1467992222. Again, thats 1467992222. Press pound and pound again. When connected, you will hear the meeting discussions but you will be muted and listening mode only. When your item of interest comes up, dial star 3 to be added to the speaker line. Best practices are from a quiet location, speak clearly and slowly and tun down your television and radio. You may submit Public Comment. You can reach me at erica. Fmjor sfgov. Org. If you see a card a email it will be forwarded to the supervisors and part of the official file. Items acted upon today are expected to appear on the board of supervisors agenda of july 14th, unless otherwise stated. The planning code to allow the consolidation or merger of groundfloor storefronts in north beach special use district for R San Francisco Police Department functions or Space Associated with such use and appropriate members of the public who wish to revise Public Comment on this idea should call the number 408 4189388. Meeting i. D. Is 146799222, press pound and pound again. Press star 3 to lineup to speak. Supervisor peskin this is a drafted piece of legislation to allow the merger of two storefronts to merge two properties that both have been leased to Central Station to allow those twostore two storeo consolidate during the covid19 period to give a little bit of breathing room to the inspectors that habitat at that spot. This is part of a piece of property that has 34 singleresident occupancy hotel rooms above that the city has expressed center in purchasing that is by way of full disclosure and the Planning Commission waved its 90day period to review this pursuant to the charter i would like to open this up to Public Comment. Seeing no questions from members, are there any members of the public would who like to item on item number 1 . Clerk operations is checking to see if there are any callers in queue. There are no callers wishing to speak. Supervisor peskin this is been without controversy in district 3. Seeing no Public Comment, Public Comment is now closed. And colleagues, if theres no objection i would like to send this item to the full board with recommendations. Madam collect, could you please call the roll on that motion . Clerk on the motion as stated by supervisor peskin, supervisor preston. Aye. Clerk supervisor safai. Superivsor safai aye. Clerk supervisor peskin. Supervisor peskin aye. Could you read the second and final item. The reenacting of emergency ordinance number 620 to temporarily prohibit rent increases that would be permitted under the administrative code due to covid19 pandemic. Members of the public who wish to provide Public Comment on this item should call 408 4084189388. The meeting i. D. Is 1467992222 and press pound and pound again. Supervisor peskin this committee voted on this legislation, which is emergency legislation that lasts for 60 days and is expiring on june 23rd. It was approved unanimously by the board of supervisors this will extend the norent increase for 60 days during the covid19 period. Do you have any questions or comments colleagues . No. No, mr. Chair. Seeing none. Supervisor peskin. I just want to thank you for renewing this and asking to be add as a cosponsor as i was on the original legislation. Thank you. Thank you, supervisor preston. Supervisor safai. This is your opportunity to be a cosponsor. Superivsor safai yes, please add me. Members of the public would would like to comment on this item . Mr. Chair, operations is checking to see if there are any callers in cue. There are no callers wishing to speak. Thank you Public Comment is closed and i would like to make a motion to send this with recommendation as a Committee Report for hearing at full board of supervisors tomorrow, july 7th. On that motion a roll call, please. Clerk on the motion as stated supervisor preston. Supervisor preston aye. Clerk supervisor safai. Superivsor safai aye. Clerk supervisor press kin. Supervisor peskin aye. Clerk you have three ayes. We are adjourned. [applause] [applause] wow, i got to say, i am really honestly overwhelmed with gratitude to all of you. This has been a tough time for our city. We know that every single day when we are out there talking about the people who are really putting their lives on the line, those people are all of you. Showing up to this hospital, doing the important work, reassuring people that things are going to be okay, putting yourself and your families at jeopardy. Its hard to really put into words what you all have done to help save lives for people in this city. I think i am a little overwhelmed right now because i never expected when i became mayor to be dealing with the pandemic. Im sure that none of you ever thought we would ever see Something Like this happen, ever. We read about it in the history books. We know that San Francisco and with ucsf and the technology and everything that weve done to combat Infectious Diseases in the past, theres no way that Something Like this could have even been possible. Here we are and here you are showing up every single day, taking care of people that cant take care of themselves. I know that in some ways its been more difficult because there were a lot of things that we couldnt provide you with that you needed. We remember the early conversations around p. P. E. We remember the things that you asked for in order to take care of and support your patients. It was so difficult that fight to get you the resources you need in order to not only support and protect your patients, but to protect yourself. You still came to work everyday. You still showed up for the people of San Francisco. Im just again a little overwhelmed right now because when we talk about essential workers, there are a lot of folks that we have been thanking. You all are really the front line workers. You all are really the people that we are counting on to help guide us through this pandemic. In addition to what we see happening all over the country. You know, after George Floyds death, every time there is a death of an African American man at the hands of law enforcement, it keeps taking me back. It takes me back to my cousin who i lost. It takes me back to kids i helped raise in the community. It takes me back so on top of this global pandemic, we have this uprising like something again i never thought i would ever see as an African American woman. I never thought i would see the day when people could really understand the level of racism that we constantly deal with and i still deal with as mayor of this city. [applause] the fact is through all of this, through all of this stuff that is hard to deal with, i still have hope. I have hope. I have faith. I have hope and i have faith because you all show up to support people who need it the most. I have faith in people. I have faith that out of this talent, out of this struggle, the very best of us is emerging. Because of that, we are going to be a better city. Because of you, we are a better city. Because of your support, your love, your advocacy, everything that you bring, your heart and soul to the work that you do for people, we are a better city. So i know this is a tough time for all of us. I know this was more, suppose to be more of a pep rally as an expression of appreciation to all of you for what you have done to help this city get through this. I know that because of you we are in a good place. I know that we still have a ways to go. Im sure some of you see the numbers recently and the surge as we try to reopen and get back to the normal. Just yesterday, we seen an increase in the numbers by over 100 new patients. What that sadly means is that our plans for monday to reopen a number of businesses and places that we have committed to. Those plans will be put on pause because what we dont want to happen. What we dont want to happen is we dont want this hospital to get overwhelmed with patients. I know the last thing you all want to see is somebody walk up to that door and get turned away because you want to help. The last thing i want to make the last thing i want to happen is to put you in a situation where you cant help. So were going to have to dial it back. Were going to have to dial it back because of what we see with the data. Were going to have to dial it back because i want to make sure that if we have to help somebody, we can help somebody, that were prepared for that. I know that, that is the most important thing to every Single Person here. So with that, i want to again express my gratitude. Thank you for hanging in there for us. Thank you to the people who can retire, that have not retired because you want to help us. Thank you to so many of the African American employees who we know are dealing with challenges and struggles and as i said to you brenda, we are committed to making real change to support the African American community in this city. [applaus [applause] thank you to the doctors, the nurses, to the clinicians, to the people who are cleaning the halls of this place, to the people who are the social workers, to all the outreach workers, to the h. R. Folks, to the various supervisors, to the technicians, to those of you showing up everyday for the people of San Francisco. When we talk about gratitude, words are inadequate. They are all we have at this time. So i want to express my deep appreciation for the work that you have done and will continue to do because we are not out of the woods yet. We need you. So we need to do a better job as a city to up lift you and support you in the work that you do every single day. That is why im here. Im here to express my support. Im here to express things will be really hard for us both as we deal with this pandemic and other challenges that our city faces, but i appreciate you all being there. I appreciate your commitment. I appreciate your support. Were going to get through this together. So thank you, thank you, thank you, to all the essential workers. Thank you. [applause] i also think i had a certificate i did i have a certificate no . Good. Last but not least, let me just Say Something that is really important. Its important that you take care of yourself. We put in place a number of resources. Take care of your physical and your Mental Health because that is so critical. When i think about what you have to do everyday, sometimes you have to take a moment and pause, even if you need to go in a quiet place alone. I am doing the best i can to take care of myself. I get my sleep. I drink my water, i get my exercise. If im not in a good place, if im not healthy physically and mentally, then i cant take care of the people that im here to take care of. So i want you to take care of yourselves because this is not a sprint. This is a marathon. After we get through this, were going to look back and were going to tell some stories about what we experienced in the police myst of all this and how we came through. Some of you were around during the aid crisis. Some of you worked at a time where so many doors were closed to San Francisco. This became the epicenter of that crisis. Look at where we are. Look at how far we come. We have been a leader in getting to zero. We have seen the numbers decline to levels that we never anticipated possible. So if we can get through that, we can get through anything. Well get through this pandemic. Well get through thisening whi which this challenging time and as a result we will emerge stronger than we ever have been before. So again, thank you all so much. Enjoy your workday. Stay healthy, stay safe, and thank you, thank you, thank you. [applause] good afternoon. Thank you mayor breed. Im the director of health for the city and county of San Francisco. I wanted to thank the mayor for her leadership during these unprecedenteded times and for making San Francisco a leader in how we address the covid19 pandemic. Early on as we first saw the frightening and fast growing effects of this new virus, we immediately started making preparations for what we knew would need to be an enormous and Critical Response here in San Francisco. The s. F. G. Emptied beds to make room for a coming surge. The patients we knew, you knew would eventually come. I. C. U. S were readied, supplies ordered, staff prepared. This hospital, the s. F. G. Led otheR San Francisco hospitals in a coordinated an unified citywide effort. These preparations allowed us to meet the needs of our communit. , hospital beds in critical care, testing, guidance, and modeling safe behaviors. Im especially happy to see everyone with face coverings here. The s. F. G. Also gave us early and critically Important Information about the disproportionate impact that covid was and is having on the citys latinx patients. That has helped us focus all our efforts on Effective Community outreach and testing of those most vulnerable to the virus, not only here in the mission, but in other parts of the city, including the bay view and the tenderloin. We wont let this virus or any pandemic keep us from our mission to build healthcare equity in San Francisco. It is appropriate that we would be here during essential workers week. What happens everyday at zuckerberg is the very highest degree of essential work for our city. This is true not only during the covid19 pandemic, but as the mayor said, it was true during the h. I. V. Epidemic. It was true when i trained here with many of you in the e. R. , in 5a, building 5, 20 to 15 years ago. It was true when many of our families, including my family, when i was little, got care here at zuckerberg San Francisco general hospital. From the bottom of my heart, i thank each and every one of you. The s. F. G. Has cared for about a third, a third of all Covid Patients in the city. Patients from other counties in need as well. Not only caring for the sick, but caring for other essential workers too. While the clinicians do so much of the work here, there are many others on the front lines, keeping the hospital and the city functioning well. Environmental service workers, food and nutrition workers, engineers, information technology, patient financial services, nor is this just an effort at this hospital. There are many other department of public health, d. P. H. Essential workers at laguna hospital, our outpatient clinics, behavioral health, healthcare workers working everyday in hotels to keep people safe and off the streets and the case in contacting workers. The workers who are helping us find new cases and support people who are at risk for the disease. This is truly a comprehensive, a united and effective team. While today we have the news that we have some increase in cases, our case rate is increasing and were going to need to take a pause in our reopening, again, following the data, science, and facts. Together we will emerge from this challenging pandemic stronger and unified more than ever before. I would add my sincere appreciation for all of you who work here, absolutely essential everyone. Thank you, thank you so much. [applause] it is my pleasure to introduce dr. Susan, the c. E. O. Of the hospital. [applause] it is such an incredible privilege to be here with you a all, not just since the beginning of the pandemic but everyday that ive been at this hospital, its been such an honor. I have been so humbled to serve with you and to be in this very privileged position i am in. On behalf of the s. F. G. And all 6,000 people that work here, i want to thank you so much mayor and dr. Colfax for your support. The work we do here is incredibly hard and yet its so grad gratifying and its made more gratifying by the incredible support that we have by our leaders and i dont take that granted at all. Were privileged to have it. I cant tell you how much we appreciate your remarks and the steadfast and unwavering support for all of us in the work that we do. Our staff, us, i look around and i see people who have dedicated many years, entire careers, have paused their retirements to continue work for us and everything you do for this city and the people who live here just means an incredible amount. From the very beginning of this pandemic, our staff has been on the front lines everyday, no matter what you do, if its taking care of patients, keeping the hospitals clean and safe for patients, visitors and staff, fe feeding people, testing, opening new units. The creative ways you do them has been endless in the past three months. The importance of the work, the quality of the work, the amount of work, not to mention the pace has been nothing, nothing short of heroic. Its an amazing team and again im so proud to be a part of it. This team is sporting an incredibly beautiful recognition of the work you do and i just want to thank you mayor brooed breed for bringing this to us and recognizing you. Thank you everyone. [applause] well thank you again. We will move forward together. Please as the mayor said, take care of yourself. Were in the second inning of a long game here. While we all hope there will be more effective treatments and vaccine as soon as possible, it will take a while. So please, we all, as healthcare providers, youre wired to do everything you can for everyone else. Make sure you look inside. Make sure you take care of your mind, your heart, your loved ones. Stay safe, stay connected, stay socially distant. Thank you. Byebye. [applause] good afternoon. Im with the department of building inspection. We are approaching the sixth year of our Brown Bag Lunch series here at the department of building inspection where we talk about topics related to construction in San Francisco. We invite you to join us on the third thursday of every month here at the building department. We have an exciting lineup of shows this year. And one of them, today, is going to be really exciting because we have a terrific guest today. Mr. Woody labounty. Thank you. Woody is the founder of the outside lands . The western neighborhoods project. Well talk more about that. Excellent. And the author of a recently published book, which i have a copy of and its really fascinating and wonderful. Hes going to talk about carville by the sea today. Well look at slides. Hell tell us about the history of the outerlands, previously uninhabitable area of the city. We will invite your questions. So, please, you in the audience if you have questions, let us know. Woody can help. Thank you, woody, for being here. Thank you. So were going to talk a little bit about carville by the sea today. Carville was a unique community out on the edge of San Francisco. As you can see by the slide, it was made up of old street cars and horse cars that people used for residences, bars, restaurants, clubhouses. It had its peak in the 1890s, around the turn of the century. I should mention that you see this is a color shot. None of these photos were originally colorized. I essentially put color in there for the book just to make it pop a little bit. So dont be fooled. Before we get started id like to talk about the organization that i helped found 10 years ago, the western neighborhoods project dedicated to the history of western San Francisco. We have a very popular website, outsidelands. Org where we have old photos, stories, over 15,000 messages put up by people remembering their time in the Richmond District, the sunset district, west of twin peaks. I couldnt fit everything into a book so i decided to have a little companion website. So if theres new things that come up, if theres corrections, god forbid, it will show up on this website. Old photos that i maybe couldnt fit in so visit that you if can. Thats carvillebook. Com. How do we start with carville . Well, we start with the building material, essentially. How does carville get started . It starts with when old forms of Public Transportation become obsolete. Now, the earliest forms of Public Transportation were omnibuses, which were really large coaches pulled by horses. But in the 1860s people came up with the new idea, the horse car. A horse car was essentially a little car that horses could pull but it used rails, on the ground. Rails reduced traction. So horses could pull larger loads. Horse cars really started taking over all across the United States in the 1860s, but they had some draw backs as you might imagine. Can anybody think of something that could be a bit of a problem with horses pulling cars . Yes. Well, for one thing, horses were living animals and they could get sick. So some industries, some companies, lost thousands of horses to disease, which was just terrible for business. The other thing is a horse can drop up to 10 pounds of fecal matter on the street every day. So youre talking about up and down Market Street, tons of these cars going back and forth every day. It was just a public noose nuissance, you might say, and pratches a health hazard. So people were excited to find new forms of transportation. And they came up with one were all familiar with, the cable car. So here on the left youll see a cable car next to the horse car on the right. The cable car was a great leap forward because it cut the horses out of the equation. Cable cars were a lot more Energy Efficient. They were very popular in cities all across the United States, including chicago. And they really took over in San Francisco because cable cars could climb hills were horses couldnt, opening up development in parts of the city where before there hadnt been any. But cable cars had their drawbacks, too. A cablecar can only go nine miles an hour, as fast as the cable under the street pulling it. Cables have a hard time pulling backwards, changing direction, investing in the infrastructure to put the cable in the street is very costly. So you have a lot of upfront costs. If a company wanted to run just one cable car, they had to start up the power house to get the cable car rung through the street. So it Energy Efficient issues as well. This is an interest street car. That was the new modern, exciting form of transportation. It was very Energy Efficient. Each street car only used enough energy from the wires that it needed. It didnt have to run a power house. People were a little scared of them at first. The technology was a little heywire in the beginning haywire in the beginning. They could go very fast, but people thought they were too dangerous. But eventually trolley cars starting taking over. And in the early 1890s, the Railway Company started buying up Transit Companies across the city. Wherever they could, they tried to replace the old forms of technology, horse cars and cable cars, with these cheaper, more energyefficient electric trolley cars. The question was what to do with all the old cars. They had an idea. They took an ad out in the paper. They said the Market Street railway had all of these old cars. You could buy one without seats for 10 or with seats for 20. They had some suggestions with what people could do with the old horse cars and cable cars. They could be used for news stands, fruit stands, lunch stands, play houses, poultry houses, tool houses, coal sheds, conservatories and polling booths, etc. And it really is a testament to the Market Street railways imagination that these cars essentially got used for all of these different purposes. Heres a shoemaker in oakland. He opened up his little cobbler shop in an old horse car in his backyard. He locked it up at night with a long nail going through. He said, whos going to steal old shoes . A little bit more dramatic, a man named james mcneal took four old horse cars and put them on a pontoon to make a house boat near bell very deer. He called it the nautilus. He rent it out to people, tricked it all up in the inside for rich people to come have a little Summer Vacation in a very novel setting. And a watch maker. There was a realtor who used a car as a real estate office. Well talk more about him in a second. Charles stall took three and put them in the sun dunes of the the sandunes of the sunset district, created a little ouse house out there. And this guy on the bottom left, Charles Daley opened a place called the annex. He really called it a coffee saloon. You might call it a cafe of its time. Does anybody here know where the sunset district is . A couple of people. Good. Over there. Well, on the map you can see the sunset district is this big block south of Golden Gate Park. This big grid pattern. Its very large. Its one of the largest districts in San Francisco. This map, this grid pattern was actually created way back in the 1860s with the streets going crossing each other at right angles. We have numbered streets and lettered streets. But, even though this map was created in the 1860s, if you went out to the sunset district as late as the 1890s, you wouldnt see these nice grid streets. What you would see is Something Like this. The sunset district was almost completely sandunes with little patches of scrub here or there. It was thought to be uninhabitable by a lot of people. Some people actually put that on the map, called the great sand waste or the great sand bank. It was cold, foggy. There was no infrastructure out there, of course, in the 1890s. No gas no. Real good transportation. No sidewalks. People didnt want to live out there. However, what it did have is a steamtrain line that ran out lincoln way to the beach. It was basically built to bring picnicers, who wanted to get away for the weekend, to go to the beach for a sunday. Right here at the end of the sunset district, at the northwest corner, is where carville gets its start, on a little strip of land, a little block that the mayor at the time owned. And thats where colonel daley put up his little coffee sal yoon saloon, using that old car. Thats where carville takes off. So whos responsible for carville . We said the mayor of San Francisco at the time. Very wealthy land owner. Owned at one point i think they say 1 12 of San Francisco in land. Most of it was in the west side of the city. Robert fitzgerald was called the king of carville. He was an early settler to carville. Jacob heyman that realtor, started being called the father of carville. Well see why in a second. And this guy on the left, colonel daley, was often called the pioneer father of carville. He really gets a lot of the credit. Heres colonel daley in his little shed. How do we describe him . Hes sort of a 1890s bohemian, a bit of a herm yit. Most importantly, he was a friend of adolph sutros. And sutro had a real estate shack on the northwest corner of the sunset. He let colonel daley squat in there essentially. He went out every morning, walked along the beach. Whatever washed up he brought back to his shed and created quite a large little compound of old bottles, shoes, anything that washed up. A ship wreck. Provided a bunch of lumber. He made a sleeping loft in his cabin. For a while he had a wife. She didnt wash up in the waves. But she did eventually wash out. She couldnt handle cooking in the sandunes every night, creating a fire. So she left him sometime in the late 18920 1890s. But daley took one of those cars we were talking about and opened this little coffee saloon where he sold sandwiches, doughnuts, and little items to the picnicers who came out to the beach on the weekends. And soon other people, they kind of were charmed by this little old horse car that was being used as a store. And they asked if it was possible that they could rent a car on his land. And he said, ok, 5 a month you can have a little car clubhouse in the land that he owned at the beach. So you see off in the distance that white shed. Thats the colonels shaq. The little car in the distance in the middle is his coffee saloon. And this red car is one of the first cottages rented by a bunch of lady bicyclists. You like the lady bicyclists, huh . Lice cling was a raging fad in the 1890s. All of United States, newspapers, magazines were agast about it. They were just talking about it back and forth. Was it healthy . Was it unhealthy . Are they taking over the roads, hazards to health and traffic . And most importantly everybody was very excited about the idea that women were bicycling. They were worried that women might perspire and that was an unhealthy and unfeminine thing. And a lot of women were wearing bloomers, these sort of blousey trousers to help them bicycle. That was thought to be scandalous. But the lady falcons, they didnt care. They were a group of seven married women who went bicycling. They would finish their ride, rest in the long seats there in the clubhouse. They started having dinner parties there. They became quite fashionable. And they sort of tricked it out with all the victorian fill debris they could cox up filigri they could come up with, japanese fans, curtains, cushions it became sort of a fashionable, bohemian thing to do that other people took up the idea, rented these clubhouses from sutro, and many of them were there were superior court judges, clerks who rented these. It was sort of a weekend get away. There were all sorts of cars lined up on the great highway. Again, these people were renting. So they cant do too much to the cars. They can kind of fix up the inside. But the outside pretty much has to stay the same so they do look like old horse cars or street cars on the great highway. This car in the center was mrs. Guns. Mrs. Gun ran a restaurant there with permission. She was sort of like the soup nazi on seinfeld. She kind of served you if she liked you. If she didnt like your face, you were out and banned from the place for life. She was a character that everybody kind of had a soft spot for. She was there until the 1920s when she passed away. Now, the other thing thats kind of funny is remember, this is all empty sand dunes with like seven or eight cars out there. Well it wasnt because realtors werent trying to sell the land. Everybody thought San Francisco would expand eventually. All of these real estate guys were trying to sell lots and nobody was buying. It was cold, foggy. There was no good transportation. It just wasnt a good buy. But then one of these real estate guys, who owned a couple of blocks just south of sutro, saw these cars lining up and saw the popularity of them. He decided, well, if you cant beat them, join them. So he made a little deal. He bought 50 old cars, dragged them out to his land just south of sutro in the sanddo you knows. And he said, if you buy a lot from me, 35 up front, 7. 50 a month, ill toss in two cars. So you can pretty much move in today. Its like a starter home. And it kind of helped get attention to the whole thing. He built what he called novel seaside cottages. So this is one of his novel seaside cottages where he basically elevated these cars to a second story. Heres one in construction. And off on the right there is his little real estate office, in another old car. And jacob heyman this guy really struck gold because he zug in the sand looking for water dug in the sand looking for water and hit the ackqua for. So suddenly you had fresh water. That was a big deal. Now you could perhaps live out there yeararound. This was heymans land just south of sutros. You could seat cars lined up waiting for buyers, essentially. In the background you have some of these novel seaside cottages. He left the cars exposed on purpose. It was a publicity thing. You might come out picnicing or walking along the great highway on the weekend and thought what the heck is that thing . You go over, buy a lot, 35 two cars, cant miss. This is that same view just a knew months later. Were talking about mid 1899 now. You can see the cars are all starting to be put to use in buildings. Theyd come up with all of these different patterns. This car on the left is two cars endtoend with a connecting vestibule. Its kind of an i pattern so you could have a cabin in one car, a compartment in one car. The other car might be your motherinlaw. And you could meet in the middle in that sorted of connecting section for breakfast. They did similar things. Theyd put like four in a cross with a connecting part in the middle. And you could see these are not exactly a. D. A. Accessible. Theyre up here on these platforms above the sandunes. You can probably guess why. If you cant, ill give you another view here. This is the same view pretty much. So you can see that car up above the sandunes. But here its getting sort of buried. The sand would shift. And it would blow around and they talked about if you lived in a car house how you might get up in the morning, open your door, and there would be a threefoot drop. Or if you made the mistake of having your door open out, you might not be able to get out because the sand billowed up against the door in the night. So they build these car houses up on stilts just to keep them above the sand and above the fray. This idea of buying your own lot and getting your cars really booms. Jacob heyman hits it, the jackpot. Everybody wants to buy their own car house now. On sutros land you could only rent it. Now the creative carpenter starts emerging. They can take these cars, add additions, put them um in the air. Up in the air. This is a house from a gardener in Golden Gate Park. This is on the great highway. You can see he just put one car on the end as sort of a little sun room or viewing area facing the ocean. A lot of cars were used as rentals. These are little rental cabins where they basically just put two together. And the real estate guys who owned lots could rent them for people for the weekend or this summer. You had millionaires coming from all over the place to actually rernt a rent a car, to rough it in the old car in the beach. It was just a novel, faddish thing to do in the 1890s. Woody, i was wondering. You said they dragged them out. I know the maps from that area, and basically the lincoln street line is the most Southern Railway for the city at that time. So everything south of that, youre telling me, sandunes. We all know walking sandunes. How did we drag them out . Did we drag them out on lincoln with horses . Were we able to put out some rails. Theres a good deal of bodies when you say 50 or 100. Thats a good question i was really struggling with. Well, for one thing, the Golden Gate Park, the roads, the park commissioners were very jealous about. They didnt want anybody to use the Golden Gate Park roads for commerce or transporting things. They wanted to keep it for recreation. So for a long time i thought maybe they used that streetcaroline on lincoln way, used the rail, somehow put the cars on some kind of fladbed rail thing, brought them out to the edge and dragged them across the sand, perhaps on sleds or something. I finally came across what heyman did in an article. He actually somehow talked the commissioners into using the Golden Gate Park roads. So he remember, the apparatus, most of the machinery, is taken out of these cars which makes them a lot lighter. Theyre mostly wood at this point. Theyre probably brought out, pulled by horses through Golden Gate Park road. Then in 1892, the great highway gets improved. Then hes only got maybe half a block of sandunes to drag these cars on to his land. Now, once you get these cars kind of sitting in the sandunes and somebody buys a lot three blocks away, i dont know exactly. Again, i think they must have used some combination of sleds, horses, block and tackle. You know, were not exactly sure. But maybe only a few blocks instead of the great distance. Right. Maybe creep little by little to grow. And most of carville was centered in about a two or threeblock radius. So people started getting very excited about the idea of what they can do with these old cars. This was a very famous sort of bed and breakfast of the 1890s called vista del mar, run by mrs. Patriarch. She had these old north beach and mission horse cars that she essentially left revealed on the upper floor. She put pillows and hammocks up there so guests could stay up and look at the ocean from the car up above. This house sort of became like the winchester mystery house. It kept growing and growing, and having more additions and more cars annexed on to it. So at one point it has up to 10 cars. You can see theyre using old dash signs or destination signs for fencing, actually, here in the front. So everything gets recycled in carville. Later mrs. Patriarchs bed and breakfast becomes an Episcopal Church called st. Andrews by the sea. So here it is in that incarnation. In the back theres a shed there. Thats the sunday school, it says. You can see the fence. It was necessary to sort of fight the sand and keep it at bay. Its another pretty famous house on the great highway. It looks sort of like a mechanist myian temple or something. It kept being boxy and then growing. Its in the center here. It was made up of about four or five cars, actually. You could see people had different takes on it. Some people liked to keep their cars very exposed and open. Kind of have that old sutro land quality to it. So people could see it was a car. And others really rushed to shingle over or hide the caffers cars inside the architecture. This is the house on 40th avenue you see he has two cars. Then he builds a more conventional little cabin on the right. Again, it was sort of like youre showing off the cars. You dont necessarily need them. You could build a very small little cabin. The stars are made up, by the way. I just put those in. So carville becomes like we said, we had these rich people, millionaires coming down from sackmaster sacramento. It becomes a fashionable, trendy thing to do. The guilded age was sort of passed. We were in a depression in the 1890s so it kind of looked good if you were a rich person to say, oh, were roughing it this year in cars down at the beach. It also drew a bunch of artists, writers, and other people who were attracted to the romantic idea of cars out in the sandunes. Some of the people who came to carville, xavier martinez, the california painter, he renlted an old car as a studio out there at the beach. And that picture in the background here is one of his paintings. The associate editor at sunset magazine promoted it. Another person, jack london, the writer, came out and partied in carville in an old car a doctor friend of his rented. George sterling, the poet who wrote the cool, gray city of love came out to carville a lot. And this guy really loved it. Gillette burgess was a humorous, a writer. He wanted to be known as a serious novelist but he was better known for his childrens books and nonsense works. He wrote the purple cow. Have you heard of that one . Its an old San Francisco one. But he got so sick of it. Tive written down here. He hated people reciting it back to him so he wrote, a, yes, i wrote the purple cow, im sorry now i wrote it. But i can tell you anyhow, ill kill you if you quote it. He used carville in two of his novels, scenes and characters. One is a romantic. A guy rents one and brings his dates out there for a little romantic rendezvous. And another one where an old car conductor rents a car and it comes to life. You have to read more in these books. Another artist and musicians. This car on the left, number one, was called la bohemme rented in the sutro section by musicians who when they finished their work downtown in the clubs and theaters would go out to carville to this clubhouse in the night and drink and go skinny dipping in the surf and raise all sorts of ruckus. This little hill in front of them they called mount diablo. They each had their own little locker that was locked up where they kept their liquor so they didnt have to share with each other. And less bohemian wildness. This was a womens cardplaying club. They called their car water wild. Carville wasnt only out there in the outer sunset. Other little communities came up here and there all across the United States, actually. But after the earthquake and fire, 1906 earthquake and fire, there was a little sister community, you might call, called carzonia. And this was a dr. Charles cross set up 10 old cable cars on california street. Between california and cornwall street, fifth avenue and Fourth Avenue in the Richmond District. He assured the neighbors who were very agast at the idea of these old cable cars being set up that they would be very tasteful and artistic. And essentially, yeah, it was like one room with a little bathroom attached made up of old cable cars. Dr. Cross thought he was hitting on something. There were hundreds of thousands of people who were homeless, looking for new places to live in the aftermath of the earthquake and fire. So he thought why not use these old cable cars. It only lasted about 10, 12 years. Guess it wasnt a big hit. He built a more conventional Apartment Building after that to replace it. It really was the 1906 earthquake and fire that sort of spelled the end of carville. You have these hundreds of thousands of people looking for new homes, suddenly displaced. Now they might listen to these men and say, look, you were renting before. You dont want to live there. Ive got this lot out here, sand dune. But its 100. You can build a house here for cheap. Suddenly, more conventional houses start being built around carville. And some of the stores that kind of started throughout in carville are used by the neighbors. And you start seeing that these conventional homes start pushing out the cars. So we have these cars in the great highway. But behind we have these more straight forward, real houses. Here it is again. Theyre sort of closing in on it. And writers bemoaned that the old planks that were used between houses and cars were now being replaced by real sidewalks, electricity actually comes out pretty quick. The septic tanks, windmills get replaced by real plumbing. The neighbors, they dont want carville anymore. They dont want these bohemian musicians skinning dipping and getting drunk at night. These sort of petting parties that are happening, that the young men are hosting in cars. They want real schools, real firehouses. They want to be known as a real community. And so an improvment group called the oceanside improvement group, decided that they would get rid of carville. They hosted an event on july 4, 1913. They called it burning the car out of carville which was pretty straight forward. They asked sutros heirs if they could take the old cars that he had been renting in that original carville plot and make a big bonfire out of them. She said sure. So they took all the cars, put them in a big pile. It was july 4, so they bought some fire works and tossed them in with the fire. But they were trying to announce they were a new neighborhood. They didnt want to be called carville anymore. They wanted to be called oceanside, which sounded a lot more romantic. And so here we looked at that picture. Theres a couple of car houses still around in the early 1910. But just 15 years later it really starts filling in. The stucco homes we think about in the sunset district. The merchant builders start building. The row houses start taking over in the 1920s and 1930s. And soon people start forgetting that carville was even there. The cars that do remain are kind of derelict. Theyve been in the elements for 20 years. Theyre really warn down. Mostly theyre rented to people who were too poor to rent to other places. So instead of these judges and lawyers and doctors renting cars you had people really on the fringes of society using them, which doesnt help the whole reputation of carville or these cars with the neighbors. Theyre getting beat up. This is by 1925. A lot of cars, they get pushed back in the backyards of house of lots. So somebody might build a conventional house and just push their old car house in the backyard. This was on 48th avenue in the backyard. Its an old cable car house. Guy who lived there in the early 1960s, he had a boyfriend named cliff. They paint it yellow. When he got a new boyfriend named dennis, they painted it red to get rid of cliff. But it was a beautiful little car. He still remembers it. It disappeared, we think, sometimes in the 1970s. But this is what keeps my hopes up. This actually isnt in carville. This is in the Richmond District on ninth avenue. People say, are there any car houses left . Are they all gone . Have they disappeared . This is an example of how one can surprise you. This is on ninth avenue in the parking lot behind the old coliseum theater. Before that park being lot was there the city was looking for houses, spaces, near merchant corridors to create these little parking lots. They bought this house from a mrs. Suggs because they wanted to tear it down and put the parking lot in. When they started tearing the house gown, they realized that this kind of boring house was made up of three old cable car trailers. Even though the granddaughter who played in the house didnt know that it was made of cable cars, it was hidden behind the stucco. So these Little Things can surprise you. Look at this house. This is in the rear of a lot on great highway. You cant really see it from the street. But if you looked at the front of it you wouldnt think there was anything spemble about it. Its essentially a shingled box. But if you got around to the back of it, youll see its actually made of two cable cars and a horse car on the second floor. This is how its sort of put together. Were look at the backyard here. Two cable cars are put together and they basically removed a wall from each to make one large room, a living room. Then the horse car is still complete as a bedroom off to the side. This is photographs perhaps the last greatest carville house left. Its really a neat place. So with the cable cars, you know you have that little popup roof in the middle. What they did so you wouldnt have to duck is they removed that wall and they pushed up the side roof to sort of make this dome feeling inside. And the seats are original. Theyre still in there. The little ventilator windows. The woodwork is all in place. Its just really a neat thing. Id love to live there. I cant afford it. And if you get up into the attic, you can see the crowns of the cable cars still show. Its just an amazing place. So thats my hope, you know, that this book i wrote, this story gets out, were on sfgov tv. Somebody will say, i have a cable car house, nobody asked me. Come take a look at it. Because right now were down to one or two maybe that are still around when were talking about there used to be hundreds. Essentially into a generation of tearing them down. No more construction. Complete replacement. Yeah. In the 1910, about 1913, 1914, they really started pushing to get rid of them. When that open block that sutro rented, right on the edge of the sunset, when that cleared out, it eliminated the visibility of carville. We talk about a whole block of car houses that were still there. When that gets replaced by Apartment Buildings, suddenly you have a car house here, one there. Just where people havent taken the time to tear it out or build a conventional home. In the 1920s or 1930s, things were booming House Building wise out there. So if you have a little empty lot that has an old car house on it youd be stupid not to build a stucco house there and make a quick buck. By the 1920s, theyre mostly gone. Theres just a couple here and there. So, woody, sometimes the railroad seems to be finding old cars and rebuilding them. Have are any of these actually rebuilt and used again . Some of them they have saved because theyve popped up now and then. Like the ones on ninth avenue. Those three cable car trailers. They were saved by ed zelinski who took them and donated them to the maritime museum. Think one still sits in a warehouse waiting for somebody to do something with it. But other old cars have been rescued and taken to parks where theyve been restored. Theres one down in san jose in kelly park. Its an old horse carrie stored that runs around on the weekend. Car restored that runs around on the weekend. On the one hand, youre in this foggy neighborhood, theres not much insulation. On the other hand, youve got 30 windows, and the sunshine in the day could just make the place broiling. And at night all of those windows let in the cold. So they advised people to put up curtains. Theyd have little oil lamps, coal stoves, little oil coal stoves. But it was a challenge. It was sort of part of the romance i think. Its like camping. How long did the fad last . The height of it, this all really takes off around 1897, 1898. The height of it is really the turn of the century. 1900 were talking about 200 cars. After the earthquake in 1906, thats when it starts declining a little bit because more conventional houses start taking over and more people live permanently yeararound. Theyre not just using it as a party pad. So its after the quake it starts declining a little bit. Is there a d. B. I. Record as cable cars were moved to a site that there wou before the earthquake, you often dont have a record. Then, yeah, youre right. It goes down to some of these pictures i found by basically finding the names of people who lived in carville and then tracking down their desendends and asking, do you have anything . We had people who said, yeah, lots of photos and stories. But it takes a lot of leg work. Its not like you can just walk into a City Department and get that info. I know you actively solicit the solicited people for stories. Theres a wonderful newsletter what is it called . Its our organizational newsletter. It also has in it a mystery photograph that maybe somebody submitted. Can you imagine where there is . Tell us where it is. But also soliciting these histories of photographs and recollections. Its History Groups. Like were a History Group for the west side of town so we interview oldtimers and get donations of photographs and stories. And theres other groups like that through the city. Its up to a lot of volunteers and people who care about the neighborhood to track this stuff down. So the question about house moving. House moving used to be very common in San Francisco. I think you once were looking at that as well. Is that right . Well, we saved some earthquake shots. Lawrence helped us get the pormeyit to move them. We pulled out the ledger, you know, with like the official city ledgeser of moving houses. There were tons of them. I dont know, at some point it just kind of petered out and somebody moves a house like once every 15 years now. So we in our digital age, issue house moving permits once every couple of years. I pull out this little book. Its got a piece of carbon paper in it. You put the carbon in and you write, you know, house moving permit number, you know, 36. You say from here to there. We charge a fee. A very low fee. Its really right out of the turn of the century before. Yeah, it has that dusty, oldschool feeling. Actually, we maintained that. I tried to maintain this little book. We still do it that way. Would the post earthquake installation of building codes and building requirements have impacted carville to expand . And ultimately was that part of the demise as our desire and need to have structures that were earthquake safe and fire safe . Did that have an impact on it, i guess . Well it seemed more that they were health issues. They were really not happy with the plumbing in carville. Yeah. That shows up a lot more than anybody worried about building integrity or anything. The thing that comes up a little later and we talked a little about, these earthquake refugee cottages. After the 1906 earthquake, the Relief Corporation that was attending to these refugees built thousands of these small little redwood cottages for the refugees. Then when the camps closed after a year, people could take the cottages to these empty lots and set them up. It was a far bigger outcry about whether those were appropriate and what the code would be because most of them werent put on foundations. They were just dragged out to empty lots. They were combined together. Sometimes lifted up off the ground even. So youd find articles about that far more often than finding anybody having a problem with these cars which were actually pretty sturdy. We talk about theyre used as Public Transportation all the time. Theyre made of some hefty material. So people werent too worried about them. At least it doesnt come up with the historical records. Do we have any left . And how are we recognizing and preserving them . Well, theres that one left thats great that we saw the interior of. And that is not a city landmark. The guy who owns it is very aware of its significance as maybe the last and best example of a carville house. He really wants to take care of it. I dont know if he would go forward with any landmark designation just because like a lot of homeowners he doesnt want to be at all boxed in with what he can do. But thats kind of where we are. I think it is a landmark. If anything had to come up, i would definitely nominate it as one. The other examples of carville houses, theres one on 47th avenue where the cars have been basically removed and all youve really got left is perhaps the floors of a couple of cars. It was a great example until, i guess, the late 1950s. And whoever bought house decided to take out most of the woodwork. That might be the only one, the one on great highway. I mentioned one of the problems with plumbing with these carville homes. I was wondering at what point in history did outhouses become illegal in San Francisco . Im not sure of that. But outhouses were the big part of carville. You see these early shots. There are outhouses like right next door. I found out, when i moved to my current house, my house had been moved from the reservoir site at holly park to where it was. There was a woman, this was 20 years allege, who had seen the move. She was a kid. She described it coming on a wagon, pulled by a mule. It was basically being breaked by the mule. Because it was coming down a hill. And that was just information in my neighborhood from a woman who had lived there for a long time as a kid. And the time is getting further and further away from when these existed. But i think the best thing is humans. And maybe tchutch societies that have senior members. Yeah. No, if you go to almost almost all of our members were a nonprofit organization. So we have a whole membership program. Almost all of our members are these kind of people youre talking about. People who grew up in the city, are getting on in years and have these memories. They point us to a lot of other people, people that maybe arent on the internet who live in their neighborhood. We interview them. If you go to outsideland. Org, youll see some examples of the interviews we do of the feedback we get, of the messages that these seniors post. When we have an issue like were trying to find out about earthquake cottages or carville, we do put out an all points bulletins to seniors who might have some relation to it, some memory of it. One reason we starteded this organization is the western neighborhoods started this organization is the western neighborhoods are the newer neighborhoods in San Francisco. The creation and development is in the living memory of a lot of people still. So we want to start this organization and capture those memories before those people are gone. Its a really, really neat thing i think theyre history minutes . Yeah. Oneminute videos where we give a little history of some building or site or event. Were in seal rock. This used to be adolph sutros estate. These werent there then. In the richmond guess i aint that cool when i was a kid, my father told me those were machine gun nests up there put in during world war ii to fend off japanese attackers. These two structures were build in 1943 by the u. S. Army. Also, these were spotting positions for the big post artillery gun batteries. The stations would work together. Say win here and one at fort funston. Using telescopes, they named a ship and target. And the two different sightings allowed them to trianglely position the ship at sea. So it was a lookout, essentially it was a lookout. I doubt if we saw a japanese ship today it would probably say toyota on the side of it. They are really fun. If shows you what can you do in 60 seconds. The pri sidot maps. People presidio maps. People keep forgetting that the army was a major presence. Before the city was functioning, the army was functioning. And there are maps from the 1800s that show the farmhouses in the valley, the eureka valley, and Mission District that were done by the army. So the army is its own resource for the history of the city before there was a building department. They would have everything. You could find out what was the original house in an area. Again, this is the 1800s more than the 1900s. But the earthquake obliterated a lot of records. Theres the survey map that the government did. Thats a great resource to just kind of show you know, we saw that map on the grid pattern. They had that, like i said, on maps in 1968. But theres no streets yet. But the coast survey map will show you where there are streets put in and buildings sometimes. Theres lots of great resources out there. That was terrific, woody. Thank you so much. I couldnt have enjoyed it more. [applause] well see you next roll call, please. [roll call] i believe he is absent today. Yes. [roll call] is mr. Sanchez here . I thought i saw him. Here, sorry. Thank you. That is all of us. The special board of education meeting. I also want to know its being alive cablecast did online, too. This is the same channel as the regular Board Meetings. The live video stream will also be available online. Welcome to the district Staff Members and members of the public. Thank you to the budget staff in advance for their the hard work and getting information ready for this special meeting. The process for this afternoon, i would like to turn it over first to superintendent matthews and the staff who will start out with a presentation. I will then open it up to Public Comment and depending upon how many speakers we have requested, i will also put a time limit in case, again, really wanting the purpose of todays meeting to have dialogue amongst the commissioners. We have had a lot we had lots of engagement as well the past tuesday evening at our Board Meeting and we will also have an opportunity this upcoming week as well. So at this time, i would like to turn it over actually, before i turn it over to dr. Matthews, you know, the purpose of the meeting is to recognize from two tuesday nights meeting over the desire for further discussion by commissioners in order for to pass in order for us to pass the budget next wednesday, july 1st. I want to highlight a couple of areas from the last tuesday nights Board Meeting that was clear for some areas of discussion. One is looking in understanding of the recent budget decision and how that is going to impact us as best as we know it, given that news just came out today. Second is around understanding the Budget Solutions including cuts in reductions centrally and at school sights. And third, the path towards the budget and timing of the decision. I would like to turn it over to dr. Matthews. Thank you, commissioner lamb. Good afternoon, everyone. Good afternoon, members of the public. Thank you for joining us this afternoon. As commissioner lamb just laid out, we have a robust discussion on tuesday night and the board had several questions and wanted to give had the opportunity to have more of a discussion around the budget and more detail so that we are here today the hope is that through the questions that are asked, as well as the direction that the discussion goes in, it will give staff the opportunity to craft a budget so the board can pass this budget on july 1st next wednesday evening. With that, i would like to turn it over to the deputy superintendent who will lead us into this discussion and as i said, the one thing that i hope is at the end of this evening, at the end of the afternoon, we will have clarity around the direction that is most important and key. Without that clarity we would return wednesday night and not be in the same place we were tuesday. We really need clarity around the direction. I appreciate the opportunity to present and get that clarity. I will turn it over to the deputy superintendent now. Thank you, dr. Matthews. Good afternoon commissioners and colleagues and Community Members i would like to start by wishing everyone a happy pride weekend. It is not like everyone had hoped, but it is worth noting nonetheless. Happy pride, everybody. Thank you commissioner lamb and dr. Matthews for setting up the conversation. As a preface, we staff are a little unclear on what the right structure and content for this afternoons discussion should look like. We were eco eager to get some direction from commissioners about what you would like to see. We were a little unclear about what would be the best fit for discussion from your perspective we took our best we made our best attempt at pulling together content surmising from the discussion on tuesday night. With that i hope you will bear with us. We put together a fair amount of information and some of it may interest some of you more than others, but, like i said, we were trying to interpret from the discussions from tuesday night what would be of most interest and most relevant for this discussion today. Let me go ahead and provide a little bit of a table of contents for the discussion that staff has prepared. There is three main buckets of information. One is that we wanted to clarify the goals. We wanted to share information about the content of the budget and whether commissioners are members of the public expressing an interest in better understanding the budget. We wanted to provide an opportunity and we will do most of the presenting in this section to walk through the budget book. We are not entirely clear that everyone is familiar with the contents of the budget book. We wanted to spend a few minutes walking through highlights there and talking about the evolution of the projections over the past several months, which we know has been complicated. It has been an unusual year and it has taken a lot of concentration to follow the storyline. So we wanted to recap that. We wanted to address questions and address very specific questions that commissioners have asked since the last meeting of tuesday night. We are happy to be able to share some reports and i think youll be quite interested in them. With respect to what comes next as commissioner lamb and dr. Matthews mentioned, it is important, as you discussed on tuesday night, to have a budget to submit to them. We want to make sure we identify any lingering questions and concerns and most importantly, from our perspective, the path forward to being able to adopt a budget. Part of our presentation will frame the importance of that action being taken and what happens if its not taken. With that, let me turn it over to the magnificent and marie gordon who is going to walk through the highlights of the budget book and other information about the budget. [indiscernible] im sorry [indiscernible] your audio terrifying. Theres something wrong with their your audio. Its terrifying. Go out and come back in because it is a little scary. [laughter] its like i am scifi. [laughter] wow. We had our first zoom call and i did not know budget was such an exciting committee, you know . The staff is full of surprises. That was unplanned, commissioners. [laughter]. I thank you were trolling us. I havent come across that particular snafu before, but hopefully she will join us in a second. While we are waiting for her to rejoin us, this is also for members of the public who are interested in these topics, too. We did repost on board documents there are a few attachments that will be on the agenda for this evening. One of them is the budget book for second reading and it is also posted on the districts website, on the budget page of the districts website. What she will do is we will just pull out a few key elements from the budget book, but we do think that it is never perfect. The budget is confusing and complicated. That said, this document has been drafted to be helpful for the reader to get an introduction of the districts overall budget. In the first few pages there is an executive summary at a section about how to navigate the document, you know, literally how to engage with the document. The description of the structure of the document, how to navigate the tableau dashboard. We think that for anyone who is interested, including commissioners, and really plumbing the depths of the exhibit and everything, if you havent already looked at the document closely, we think that is a good investment of time to walk you through that. And we have been inviting for a while to have feedback. We have a request to meet and this is a Good Opportunity today to do it as a group. We do look at this document as a foundational Reference Point for the overall budget of the district. I dont know if mr. Gordon has rejoined us. [laughter] you may have to call back in. Yeah,. Since you are meeting and you just helped with the description of the documents on the board docs, i just want to go through it so the public and myself are also understanding what we are seeing. The first one is just the resolution and the reason why we are here, then it is the budget book we just shared. The next document attached is what it is a presentation you are going to show us. Correct . Actually, meghan, please chime in here. It looks like the third attachment that is supposed that is posted on board documents, the first page says june 23rd. What we want to show, or what we are about to go through in the document should say june 26th on it. So the presentation that is attached is the june 23rd presentation . Yes. So it would appear on the third attachment. Does it happen to be are there any other attachments . I wanted to know if it was just included as a reference to the prior meeting. Lets take a peek. I dont see any. I think its just the wrong document that appears to have been posted. Okay. We will swap that out in a moment. The fourth attachment is a p. D. F. Of a word or google document document that includes questions from several of the past week and then the last couple of documents are data reports. One of which, two of which you saw on tuesday night, which were related to sitebased positions. Correct. And then the last one is a new report, and this was requested by commissioner collins and commissioner lamb. We hope that is what those two commissioners had in mind. A comparison by job titles and job code between 1920, and the budget year of 2021. That also contains a breakdown of filled versus vacant positions. I think she was going to walk through those attachments in the presentation. The second to last two school site budget documents, one is all of the jobs, and one is by school site. Correct. Right. One of them has i think it is based on the same dataset, but one of them is sorted so you can see the impact by each school site and the other one aggregates the same information across the school sites by job title. Thank you. Is this any better . Yes. Thank you. [laughter] i have never had that happen before. I am just here on my phone. It is probably your broadband that is probably what it is. Sorry about that. I guess you are welcome for the entertainment. Should i go ahead and get started . Yes, thank you. Awesome. Good afternoon, everybody. Thank you for bearing with me through the technical difficulty for today, i will start with a brief overview of the budget that is highlighting a few of the exhibits in the budget bank. The beginning of the budget book is a narrative and i think that is what was being shared as the format of the overall structure of documents. And starting around 29 pages in, we have an exhibit. That is where i want to start today. In talking about what the budget actually is and what is actually what comprises our budget, our district operating budget is 849. 1 Million Dollars for 2021 and it is broken up into the unrestricted general fund, restricted general fund, and a number of other funds that you see listed on the slide. In the budget book itself, we have this is shown in exhibie budget book. This is from nine a. Nine b. Has a little bit more of a specific detail for each component of the fund that you see here. On the next slide we have on the next slide we will see the operating budget which is 135. 8 million and it consists of the county general fund, special education and other county programming. Going to the budget book our exhibits 11 and 12 the focus on the components of our county operating budget, including revenue. This is where we begin when we are talking about what our budget is. I do want to take a moment to dive in two schools. I brought back this visual that made its debut at a couple of the budget Business Service readings meetings earlier in the year, which have a framework of school support. As you can see and as we have discussed in a lot of detail over the past couple of months,. [indiscernible] as well as in multiple ways from Central Office to court. This framework helps to begin the conversation about the latest formula and multitiered system of support and comprehensive review that we began this year. On the next slide, i brought back some findings and themes around School Resource allocation that we shared at the december budget and Business Services subcommittee meeting. I will not read through the whole list, but in order to establish a mower car hearing vision around School Resources, we use the experience to orient four core values, which you will see on the next slide. Those being equity, transparency , flexibility, and stability. One thing i do want to acknowledge about these values is that there can be some push and pull among them. For example, we have been talking a lot about transparency , and also stability and the contingency to mitigate unexpected changes and schools are not seeing drastic drastic shifts. Sometimes owes go handinhand with one another. In order for us to create a transparent system and a clear criteria, we may have to move forward with some change in order to restabilize under a transparent and coherent system. A lot of our discussion over the past couple of weeks have been i guess i did a recap of the impact of the changes to the multitiered system of support. I do want to take one moment to come back around to the budget and the student formula. In addition to incorporating new ways and modifying some of the weighted student formula, we also implemented the baseline this year. The preferred baseline was the idea around the Baseline Services and programming that we would want the school to be able to implement. It was the way that we operationalize and monetize those different components and proposed baselines. The baseline is not given to a school in terms of the positions that are lifted here, but in terms of dollars. The idea it is the minimum Funding Amount that a school should be able the minimum amount to be able to do things here with only at site dollars and promoting different decisions and what is listed here. They do have the dollars to do so. In our spring allocation, we had we have about nine schools that have the dollars exactly corresponding to the baseline and every other school actually has more than this baseline. Nine are at this minimum and every other school, based on the dollars in our school have the capacity with their dollars alone to do more than what is lifted here listed here. Next slide. Back to the budget book. If you want to be able to dive into of these details around school funding, we have three exhibits. Eight, be and see they give you school by school detail about this formula and the multitiered system of support and Central Office managed allocations. [please stand by] now these additional materials that you can see the two that are listed as updated. The position changes which is the school by school level, of school by school report, and then the job summary is the overall across all of the schools. So, the update that we were able to make from tuesday until today was to get a little more specific around the job codes for positions like family liaisons and elementary advisors where we had initially not been able to go school by school and identify the very specific job code, so that has been updated in both of those reports. Also, the new report combines it looks similar to the school report, but also includes information around vacant and filled positions at the Central Office. So i will say that the Central Office report is a little bit of a challenge to create. We have a lot of school site positions, which we discussed on tuesday that are in Central Office and we dont always have a clear path to know that it is actually deployed to a school. So if you have questions about specific positions or would like any detailed follow up, this report is a very comprehensive first take that has been valida validated. The next step will include reaching out and confirming some of those details. So i will be handing it off to chief Financial Officer megan wallace. Thank you ann marie. Good afternoon everybody. So im going to take you all down for a walk down memory lane with regards to our budget process this year. So to begin, you know, this is the calendar of our school year, fiscal year and back in october and into december, i started to come and report to the budget and Business Service committee, primarily about some issues that we were identifying in the current year budget, particularly in october when we closed the books for the prior fiscal year. We had found that we were starting the current fizz fiscal year with a lower fund balance than we built in our budget. Later, going into december, i was able to provide more information around new costs or costs that we hadnt built into the budget. Its not that they excuse me. Im sorry. We consistently do reviews and i dont want to be rude and jenny let me know what you think. We constantly done a review of where we, how we got here and i want us to leave this up to commissioner lam, but i think we consistently spend about 30 minutes every meeting doing a review. I do think thats helpful for folks joining us, but i also wanted to beg the question commissioner lam. Yes, commissioner collins is just level set for the staff, well get through to the dialog which is important. I think it is level setting for the public in case its again for that revisit. Megan, yeah, if you want to i can move quickly. Yeah, thank you. All right. Okay, so also in february was when we really started to dive in to looking at our historical spending, relative to revenues and asking what happened . Why are we finding ourselves out of the balance, and how is it that were in this current year deficit and whats the trajectory for the path ahead. It was the february committee as a whole where i presented the out year projections for fiscal years 2021 and 2022. The primary take away here for the public that have asked about what the key drivers were of our change, the change and outlook, it was really stagnant. Were not seeing growth in those state revenues. Thats being paired with rising expenditures, primarily on personnel, our pension contributions, and also on the progr programmatic side, that we havent built into our budget. We havent been building that growth in our budget in the p t past, as well as other areas. Its just general operating costs. Really flagging in years 20212022, we would be out of our rainy day reserve, which is supporting a living wage for educators act, salary increases. Also in february, we came forward with our initial balancing plan to address approximately 50 million shortfall in fiscal year 2021. That did include sharing of reductions between Central Services and school sites, as well as looking for district wide solutions. However, through a course of Public Feedback and input, the boards direction to staff is to have Central Services take on 22 million worth of target reductions. They did fill a 4 million reduction in their budget, however we had back filled that with plan dollars. I wont go into a lot of detail, but ultimately we restored those funds because of shortfalls and the budget. On top of that, looking for 34 million of district wide solutions. In april and may, we are still realizing the impacts of covid19 but as the State Government levels, the impacts were starting to be built into our financial forecasting. So, you can see here that on the table, you see our original shortfall, building in the various target reductions and our overall balancing plan. We had 11 million in that budging plan that have yet to be solved for and we saw the lost of local revenues built into that forecast. Then in june, thats when we actually built in the real state impact of having lost, not seeing the lost of coa but a 10 reduction under the governors revised budget. Thats where it ends, june, and talking about how we are going to balance the budget and also weighing in the factor that we knew that the state legislature was taking a different approach to the budget. We started to talk about the fact that we continue to see an ongoing shortfall in the governors revise, but in the event that l. C. F. Should be restored, that ongoing shortfall would be significantly addressed, but none the less seeing up to 29 million for fiscal year 2021 that needed to be resolved. Then further growing in that second year. So the budget that was submitted for the First Reading actually built in that anticipated shortfall. The ongoing impacts of having lost lcff. Thats why i wanted to share updated multiyear projections. Having built in changes to the budget, i have another slide following this that goes into more detail. Building in the factors of that impro improved revenue outlook. Were now able to see a reduced impact. We possibly would want to revisit this slide because its a key factor here. There are two key factors, but to highlight one, revenues have improved in this outlook, however, staff is recommending that we build in a reserve to address anticipated costs associated with reopening schools under the covid19 environment. So with these adjustments, you can see the deficit projection for fiscal year 2021 is now 22. 3 and looking at 65 and 75 million shortfall in the following fiscal years. So just as i stated verbally, here you can see this budget before you can based on the current budget agreement with the governor and the legislature have come to an agreement because the governor has not yet signed the budget. We have many resources that provide input about various factors of the budget. Were still gathering information, but we have enough information to be able to build in these revenue assumptions. Again, i assume that the stimulus funds from the federal government will be received. If not, then the state will go through a referral. Well have enough to manage cash, but we will have the budget as anticipated. In this, with no coa, so that brings us to a 530 million lcff assumption. I built that out in this multiyear production for ongoing into the second and third years. So the great news, which i know is a key driver of a lot of the positive reactions to the states budget is in large part due to these learning loss funds. This is a very significant amount of 45. 3 million that we can anticipate coming to our School District. 23. 1 of that is based upon our lcff, so it adds 165 per a. D. A. Additionally 13. 9 million for students with disabilities. 8. 3 million based on our proportion of supplemental and concentration grant funding. So that is excellent news, but it still doesnt address our shortfall when you take into account our local revenue loss due to covid19. An anticipated 27 million cost to reopening schools and the structural imbalanced we originally talked about over the course of this fiscal year. I do want to highlight some major expenditure changes that also occurred during First Reading. We received a green light to go ahead and find savings in the expenditure and transportation. There is a 2 million cost that we had to add to our budget, but there were staff that were cut from school sites, but they cannot be laid off and they havent been placed in new positions yet. So these positions havent previously been budgeted. Those are now built into our forecast for fiscal year 2021. Its mentioned the reserve for covid19 costs and with those things taken in account, balancing the new revenue, were still looking at a 22 million remaining imbalance and 65 million and 75 million in the multiyear projections. I want to emphasize how important it is to look at those out years because it is the standard on how the California Department of education looks at our budget. They want to see were taking those additional years into account. Sorry about that. Okay. With that im going to hand it over to the deputy director. Thank you megan. Actually, im sorry about this but i noticed on one of the previous slides, just a bit of a mix up in terms of the amounts versus the labels on the learning loss funds. So if we could scroll back to slide 23. I want to get this on the record and well clean it up in the document. Im sorry chief wallace, i didnt notice this before. The 23 million, where it says based on lcfs, and the 8. 3 million based on supplemental grants, those numbers are reversed. It should be 8. 3 million of the funds are distributed proportionately to lcfs as a whole, and then 23 million distributed on the basis of supplemental and concentration grants. So thats just a technical it was just reversed on this slide. So all of these funds are one time funds, a special one time fund that was included in the final budget agreement. Theyre just being allocated through three different techniques and they total up to very helpful amount of about 45 million. Okay, so we wanted to next, were hitting around the home stretch of our presentation. So we wanted to clarify a few questions that came up on tuesday evening. One of them had to do with educators. We heard from many Community Members and employees and other Community Members that expressed concerns about how the budget, the impact of the budget, the recommended budget, with respect to para educators. So we wanted to provide a bit of clarification and bit of Additional Information on this topic. I believe chief wallace on tuesday evening clarified that there are not cuts to f. T. E. S for our para educators in the special education program. On those positions, theyre increasing modestly, about nine f. T. E. S. We also typically see that during the course of a year, as more students are assessed and identified with i. E. P. S, there are typically growth in the number of pair educators. There is capacity built in for that trend. On the other hand, with other classifications outside of special education and we know there has been discretion about family liaisons and elementary advisors, among others, there were some consolidations through the spring both at the school level and in some cases, some social Services Departments as departments trying to meet budget savings targets to align to the overall reductions that we had to make. In the meantime, no para educators have been laid off. They are still employed by the district and in order to be laid off, para educators would need to be lay off action would have to be approved by the aborted board of education. We havent brought such an action to the board and we had some discussions about that. This last piece is a new information. The total cost of those consolidations that resulted in unbudgeted positions is a little less than 2 million, so for the purposes of the discussion today, the multiyear projections that chief wallace mentioned includes 2 million of costs that so far have not been budgeted. So that 22 million gap in f. Y. 2021 including 2 million or just under 2 million of cost that in our previous presentations were not included as expenditures to reflect that position if they are not going to be reduced through layoffs or absorbed through attrition, then those costs would be added to the expenditures. So, just wanted to mention that. Can you clarify im confused if you could restate that. Im sorry. Yes, certainly. So, maybe if we could go back to lets see. If we can go back to slide 22. So if you look at the second row where it says total expenditures, 636. 5 million, that includes for the purposes of this presentation and this discussion, that includes about 2 milli 2 million position costs, salaries and benefits that are associated with consolidated positions in the para educator bargaining unit that school sites and or Central Services department have consolidated. So, those werent included in the budget so far. Its the discussion that has taken place and particularly the amount of discussion and the nature of the discussion that took place on tuesday based on conversations with the superintendent, as we were debriefing that discussion, he felt it was appropriate for this conversation to add those costs back to the expenditure projections, so that theyre now included in that 636 million and otherwise if that wasnt reflected, then the deficit at 22 million at the bottom would be 2 million smaller. So it would be so i would say in laymans terms, for the purposes of this discussion, there are no para professional layoffs or para professional cuts listed in the discussion for today. I just want to make sure thats clear. You made an adjustment based on feedback . This is just really confusing and im feeling like i know sometimes when im trying to Say Something, i think im clear and maybe im not hearing it. So did you is this a change from last week and you incorporated that input and putting it back in and now like if we werent to cut them, is that what you are saying . Yeah definitely based on feedback. Im trying to understand what you just said. Based on feedback and the discussion, from the discussion from tuesday night as well, there was a lot of discussion around balancing the budget on the backs of paraprofessionals and lot of comments to that effect. You can see the amount of the deficit. What we wanted to do is focus the discussion on the deficit and how we close the deficit as opposed to what the conversation and the comments of trying to balance the budget. You can see its not. Even if its 2 million, its not trying to balance the entire budget on the backs of paraprofessionals. We wanted to make sure that the conversation is focused on how do we close this hole, this budget deficit without it being entirely entirely focused on one unit of the organization. So if we prove this, we would be 22 million in the hole . And it includes the folks that have gotten consolidation letters this spring. They werent to be laid off. Yes, thats correct. Thank you. And we recognize this is a little bit complicated, so thank you for assisting with that clarification. So picking back up on slide 27. The next several slides really talk about the importance of the board passing a budget, that is balanced. So in some of this we eluded to, but i dont think we presented these specific details. So, this will just take a few minutes. I wanted to go through some of the regulatory and legal requirements. So the question is what happens if the board doesnt pass a budget and just to provide some background, districts have to file a budget, have to submit a budget, typically to their county office by july 1 st. So in this case and this is often the case. The date, the relevant date is july 1st, thats the date that weve been talking about including on tuesday evening. As a point of clarification, School Districts over the 1,0 1,000plus districts, there are only a few of us that dont fall under the county office of education. Typically School Districts submit their budgets to their county office and in our case, where there is one administrative body, one governing body that functions both as the School District and the county office, the oversight is performed the oversight that would typically be performed by a county office is performed by the California Department of education. So they act as the county office for our district in this case. So, the next slide talks about what happens if a district, if our district doesnt pass a budget. So the first item is that if the School District does not submit a budget, and these Code Provisions refer to the county office. As i just mentioned, the state would play this role in our case. It will at the districts expense, develop a budget by september 16th and transmit the budget to the governing board of the School District. So basically they will take over, prepare a budget, and then let us know, including the board of education know what is contained in the budget. The state will also withhold a portion of the state and county money for any district that neglects or refuses to make the School District budget and the county superintendent in this case, again the state is also authorized not to approve warrants for these districts, meaning paying the cash that we would otherwise receive. Finally the state superintendent may direct the county auditor to withhold payment to district superintendents, governing school members. We know that board of education commissioners dont receive large stipends for your service, but i wanted to mention that this is specifically called out as a consequence, or a potential consequence of not submitting a budget. Then the next few slides talk about the different types office cal certifications and what happens if a district is in something other than a positi positive fiscal certification. Basically there are three categories of physical health in the eyes of the state or the county offices. One is most typical, and this is the one weve been in for many years is a positive certification. The district self certifies and the state confirms in their judgment that the district will meet its obligation, financial obligations for the current year and two subsequent years. In this case what were talking about is fy20202021, the budget year, and then the two following years. A im sorry, this is not what i was asking for. Commissioner collins, please i know that were in our final stretch here so were going to wrap up and then staff presentation. Well head into Public Comment and then we will have our time for the dialog with the commissioners. So superintendent lee, are you close to the final . Ill make it fast. This is a link from the legislative office with more details and for negative certification, the state can stay or rescind local governing board action and wont read all of these words here, but, basically, this is when the state takes Jurisdictional Authority in place of the governing board and so, basically, eliminating local control by the governing board. And that last statement this is just a quote from the report, that the boards have a greater incentive not to take action that would result in the district not meeting their obligations in the future. So it says contain local control so these are just our closing thoughts. If commissioners have any questions, we are happy to go through think of the reports and most importantly, we do feel compelled to point out that we have to identify ongoing savings and that the state will they notified us through chief wallace they are taking a close look at the budget assumptions and hopefully, well be in a position to recommend the budget that you can approve next wednesday. I should say, its not stated in these slides, but it is our thinking that we should leave open the likely possibility of amending the budget within 45 days of the govern signing the budget, which we mentioned in the last week, week and a half. Thats continuing changes in the revenue and not to mention collective bargaining and very importantly, the continuing clarity that we build that we have to build in terms of school restarting and the specific operational costs related to that and we think all of those variables, even though we now have a state budget agreement, that those variables which are still falling into place will point towards the option, taking the option to recertify the budget in the first half of august. With that, i will consider us wrapped up. Thank you so the finance team for your work and your presentation and so at this time, i do want to open it up to Public Comment. And i do want to limit the Public Comment i opened up the meeting with. I would like to set the time for 20 minutes and one minute per speaker. Ok, one minute, 30 here and please raise your han i hand ifu would like to speak to the budget presentation given. Then youll have one minute to speak. Question im the leader of the local 21 at the sfusg. Improve have a quick question. I know it was stated that the paras will be saved from the layoffs, which i think is a great thing, but i was wondering abouif the paras are safe, who s also safe or not going to be safe . Thats the question i had. Thank you. There will be cutbacks in administration and that would be clarified and also with and our concern i had a question about what expenditures that were from special ed were. What were they . We were concerned they may have been crag to pay for private schools. What were the unexpected expenditures . They can still be laid off if thats the way they choose to balance the budget, so we are concerned about the para educators. Thank you. Thank you. How much oversight is on Human Resources to make sure this is placed before a budget crisis before you hire temporary teachers because im noticing a lot of temporary teachers hired in a budget crisis. And i would love to have some clarity about how you receive Human Resources. This would allow lay offs betweelayoffsbetween now and at would legally allow. Because if he suspended that section, my understanding that it should have been done by march 15th and ma maybe there will be consolidations but im confused how there can be lay offs. Helhello, kay. This is kay holmes, librarian, i was concerned about all of the different places where it looked like funding would be changed from peace to Something Else, particularly when there was no mention of a librarian or art teachers. The other thing i was concerned about is what about the class size since we can only have kids six feet apart . So i would like that to be considered. Thank you. Sometimes theyre still offered a position and i wept wt from a fulltime para to be monitored with significantly less hours and so, it would be great if we could see if thats happening because thats effectively a cut. Thank you. Hello, megan. I wanted to sort of make a point about the clarity of understanding positions in the district. It was great to see the list of positions being cut so we can have a better understanding, but i think its not acceptable to the general public when we just use codes and abbreviated titles and it would be important to have a description when even our board commissioners may not know the difference between a curriculum special and Computer Science teacher or a resource teacher i want to make sure were not looking to tuck this in to balance our budget. Hello. Hi, im just curious, why are the numbers that are reflected and i know paras are safe but we talk about equity and i dont see where there are an equitable cut and so could you show us how much is cut from the top if were distributing these cuts i know president sanchez may have to leave early and i would like us to go in a couple of rounds where each commissioner can ask questions and we can have dialogue for five minutes and carry that on through a couple of rounds until we feel like those questions and anticipations have been addressed. President sanchez, ill open up with you. This will work out. But i appreciate the superintendent coming back with revisions around paraeducators and for clarifying, which Jean Robertson was trying to do last tuesday, around special education paraeducators. Cutting from the top and prior to that, the discussion around furloughs, i think we should acknowledge that furloughs might be a part of the discussion and if it does happen, that theres a disproportionate allocation of furloughs. For example, if youre making x amount of money, youll get a certain amount of money compared to people making less than that. If were going to have to have furloughs, which have been negotiated, that theyre disproportionate. I made that point before, but i want to reiterate that. Thank you. Can i make a suggestion . About process . Not about this. Ok, so we have we could have a variety of questions and normally we do it commissioner by commissioner and i was hoping to focus in if the commissioner has a question and then, we can engage in that specific topic and we can get a resolution of some kind of agreement and then move on to the following question they might have or another commissioner. Were actually kind of doing it by topic that way and then we can get, like, a resolution for staff. What im suggesting is this leads to this being a jerky conversation and it doesnt get to a resolution and were trying to get to a clarity for staff so they can have a clear directive. Im suggesting as far as process goes, we focus on individual issues. Thank you for your proposal. I will recommend in hi opening around three buckets of area and we can have discussion. We see this poe jecte this proje state budget decision and second was around clarification or understanding about Budget Solutions including cuts and reductions both centrally and at school sites. Third, if there are any remaining questions around just overall processwise, as a district of responsibility. I dont want us to be discussing stuff that weve been misunderstanding. The number is correct, its 4. 7 and you can see the revenues are greater than expenditures. I dont get it. We were on that slide and i was looking at it. [ laughter ] second clarified question, so the beginning fund balance is 18. 9 million for each of the outyears. Is that correct . If you Carry Forward the deficit, it compounds and gets bigger. In the prior presentation, i showed the year over year change so people could see that number and i think its harder to digest. This is more of a way to dial in on the deficit amount. I wanted to make sure i was understanding that, so that makes sense. So my question now is generally what has happened in the past, right, when were presented with a proposed budget is that the cuts are already baked in, so we see the multiyear projection and usually we see the three years of negative and there are specific strategies to apply to bring that down to be a balanced budget, right . please stand by and then, theres now 22. 3 million that it sounds like what youre saying for next year for us, youre saying we cant get there without without some concessions from our labor partners is basically what im hearing. Is that sk i mean, yeah. I mean, thats coming from my perspective, we did go through and identify ways to save within Central Services. And we certainly can be pushed to look for more savings, but i think at some point, we all need to have a reality check that it is going to impact schools, that if were asking h. R. To cutback, were going to see a slower response to hiring and other services. If i ask to cutback, were going to see further issues with payroll or addressing financial reporting. Technology, were seeing a demand, actually, for more resources. So i think if there is an ask for Central Services to take more, you know, just please recognize that there will be Service Delivery impacts to school sites. And so taking an attitude that yes, lets be equitable, i think we will have a time where were all called to the table to find a way to close out at least this coming fiscal year and also bake in some of those assumptions of being two and threeyear givebacks at least as we go through the process of a longer term strategy of figuring out our budget. And i dont know if its possible to post or to remind us of those lists of cuts that have already been because the problem, i think right now, is it does look lop sided based on the documentation thats been provided. Like, theres been all of these other cuts that have been made, you know, as as the staff has been going through the budget process, but those dont show up in the documents to you know, then, what the public is reacting to is the balancing option that just talks about labor, but its not reminding us about the budget cuts that have already happened, and thats important for us to be clear about, so im just saying that, you know, that that is one of the things, and i think thats why were hearing anger, because it does look lop sided. And maybe there are further cuts that need to be made from Central Office. Im not taking a position on that, but im saying it doesnt look right now, based on whats been provided because youre showing us after the cuts have already been made. Am i clear on that . So thats just a recommendation, that it would be important to remind everybody of the reductions that have already been made throughout the process. And just my loast question is, so basically, what youre proposing is that we would send to the state on july 1, assuming this board votes for it, and theres a lot of, you know, a lot of bad things that happen if we dont i get that, but assuming we vote for this, we can send the state a budget that says were going to be asking for these concessions from our labor partners, so those add up to x million in reductions this year and in out years so we can balance the budget sort of prospectively before those actual budgets would be negotiated . Mmhmm. We can indicate in our report to c e that were under negotiations. I imagine that report is typically noted in reports for salary negotiations. In this, were clearly asking for savings, and all the more reason our book is accompanied with documentations of our major assumptions, and i would kind of like to layout an action plan for how were going about those negotiations. The rubber really hits the road, so to speak, by the time were doing our first interim report that if were not seeing that come into fruition, and we cant certify that were seeing the savings in the current fiscal year, then we would need to certify or qualify ourselves as negative. Okay. Thank you. Just, if i may, commissioners, just one two additional comments. One is that prior to the interim report, if, indeed, we are in a position to recommend a recertified budget in sort of the early part of august, that would then be another opportunity for an update that would be submitted to c. B. E. A c. D. E. And frankly, between now and then, we will learn about c. D. E. S with respect to this budget. They may say yes, this is sufficient, and well go ahead and recertify or they may say no, this isnt sufficient, and you wont have a certification because the reductions are still too speculative. So we dont have complete information about the perspective that theyll take, so we will learn in the coming weeks about their assumptions. The other thing i want to say this is about your comments, commissioner norton, about the Central Office cuts not being available in this presentation. Youre right. We dont have all the details, but they were included in the committee of the whole presentation from was it last tuesday . In t latter part of the slides . Was it only last tuesday . Well, i think it was a week or ten days ago, and we have included a number of times this spring those inclusions. So maybe we should include them effort we make a presentation. I mean, because there may be a couple of members of the public that may not be paying attention theyre working, they have things to do i think its important and to remind us, as well. Its important that we see it. I remember seeing it, but off the top of my head, i cant tell you what the reductions were. Yeah. Okay. Is my audio working normal still . Okay. I was going to ask, i just wrote down kind of a quick list of what those reductions have been that i thought maybe just as a reminder i could share. Incorporated into the Central Office budgets for 2021, we have 16 million worth of reductions, which is equivalent to approximately 6 across Central Office, so 16 million. Originally, in february, we were we had also proposed a 10 million cut to schools, which we then did away with, and 7 but 7b z 7 million of that, we said we can backfill that. Then, covid19 happened, and we lost that 10 million gap that we were looking to offset, so that made things a little bit more murky than they had been back in february and march. But apart from that 7 million, we have an additional 3 million of nonpersonnel that, right now, is a line item that were planning to take additional nonpersonnel reductions, and then as of about two weeks ago, we had the 3 million worth of libraries, arts, and music cuts, and 4 million of savings in transportation. So i think thats a quick a quick list of the things that have been built in. We also have had, this last year, the presentation of the expenditure plan, which reported a little more on those lost revenues which resulted in small reductions to the piece pr programs. So just to be super, super clear of what youre saying, so the budget book reflects 14 nil i dont kn million of cuts, and that reflected Central Office and operations, and 3 million in further cuts and 3 million in transportation cuts, so then, another 3 million that are not offerings at sites but are Central Office positions, or what is that 3 million in slam reduction . I would have to go back to the slides from tuesday to give you the exact details. I can pull that up, but the priority was, like, not school positions. So i dont know, megan, if you have that off the top of your head more available, but if not, i can pull it up to see what the impacts were. And i think not to belabor the point, but i also just think it would be helpful to remind everybody, you know, of the like, Central Office represents like, what were calling Central Office represents x of the districts unrestricted general fund budget. Maybe its not u. G. F. , but when we talk about central sites, like, its true that Central Office has many higher paid people than work at sites, but at the same time, its a much smaller number of people than the people that work at sites. Is there a way to quantify that . Yeah, i think i actually might have something at quick reference, so just one moment, please. And, of course, my computers going to think here for a minute, so we can if you want to move on, commissioner lam, and, as well, if you want to just come back, like, at another moment, pull that up, so youre not its all right. I actually do have it really quickly, if you would like. That across nonpersonnel or, i guess, encompassing all categories of spending, that actually, lets go ahead and move on. I want to make sure that im moving at the filters correctly. So at least 23 million in Central Office reductions, and that 3 million for s. L. A. M. Might be on top of that or not. We havent characterized that exactly. Is that accurate to say . Yes. I can and i yes, and i was going to say, if anyone has a budget book open, exhibit 5 has a good breakdown of of schoolbased support versus administrative and operational services, so it the schoolbased support section is both School Budget and Central Office that are deployed to sites. Great. Thank you so much. The percentages are a little off because were showing a deficit there, too, but theres a pie chart there thatll give you a sense of the magnitude. Thank you. Commissioner collins, did you have any topics that you wanted to address . Thank you. So i just wanted to say, number one, i really, really appreciate the reports that have been generated, and i feel like theres several that, you know, when i was the budget chair when i gone, i think, you know, i was really trying to focus in on peef, and i feel really positive looking at how that is evolved. I think weve gotten a lot more transparency in that process, and a lot more clarity. And i think in this process, doing way to student formula, and then, we looked at schools and how to make that clear, and so i really want to credit annemarie and megan, but i think annemarie was holding specifically all of that stuff, just holding all of that stuff, how were going to clean that up. I do appreciate annemarie and megan in terms of, like, talking through like, you guys came on and took on the way we do things or the way weve been doing things for a really long time and trying to clean things up, and i see that. Even in terms of the answers i had of why are some things in one bucket and another thing in another bucket. And the chiefs question of why are things funded in multiple ways . Like, making it easy to understand, like, how do we pay things out of one bucket so just looking at that, i appreciate that. Its a year, and its a lot of work, but were miles ahead of where i think weve ever been in the district. And thats on top of having a budget deficit and also covid and having this kind of economic its like a roller coaster. And so these two additional chi chiefs that we have, i think theyre also really amazing. The job code and being able to look site by site, i think its really helpful. I think when we look at budget decisions, we can look at the site. We can go back to, and think about looking at programming versus what do schools get. So i guess i have specific questions. One of them is, on the m. T. S. Desk, when you talk about the baseline with, like, the weighted student formula and obviously, thats teachers, principals, a weighted student formula, if i could just get information that there is a weighted baseline for every Public School . I dont know if, if you could send that out because i keep two screens going at the same time. Yes, commissioner. It was added to board docs, the one that were going through now. Okay. Im looking at that. Was it added in. Its definitely up there, commissioner. I found it. Its the last one. Okay. I reloaded it. Slide nine. Okay. Thank you. So were looking at it. So slide 9 is all right. So i think whats really helpful in terms of process, and this whole process, ill just be honest, it is been this whole process this has been really hard because i think were like a ping pong because, like, were all going back and forth with whats happening in sacramento, and were all just trying to feed people and just deal with Distance Learning and do everything. So, like, all of us have been working, like, beyond. But part of this process has been feeling like, whats effective to me is speaking to documents. So when you give a presentation or a report, thats really helpful. It grounds our conversation, and when we have a meeting and Public Comment, and oh, did they cut paras or did they not cut paras . Lets see what the data is and is that true or not true, and we can dispel it. Its facts. Its not like somebody called me from this school or that school. Id love if we could run our meetings like that, because instead of us all just having conversation, speaking to the text is what we say in english in english classes. So for you said slide number nine is the weighted student formula. We have one principal, and this Elementary Schools get a half of an admin partner, is that correct . Yeah. They get and its all in terms of the dollars, so its not like you [inaudible] it would pay for the. 5 . It would pay. Okay. And if its larger than a certain number, then they might get a fulltime admin partner . Yeah, correct. Larger than 400. Okay. So what would they spend that on if they dont spend it . Like, i dont people, like, do they have a half aide or assistant principal or what are schools spending that on . Yeah. So i was going to say, i dont think there are that many halftime assistant principals. I would say in a situation like this, a school could ask for see, its an admin partner, so the school could internalize, is that a principal, is that a facilitator, is that something . The thinking behind this is there is some flexibility with how to implement. And i think another thing in looking at kind of this comprehensive picture is that this is what a school can will be able to support with its site funds only, and a lot of times their some dynamics, for example, if a school has central allocations or tiers or other supports. So i appreciate that, and i guess so these are the assumptions, right . Like, you gave an assumption of, like, if its, like, i was to go to a restaurant. And you gave an example of if i wanted to go to, like, this restaurant, it would cost so much. Youre making some general assumptions, like, if i get a salad for lunch, it would cost this much, or if i go for dinner and get filet mignon, it would, like, be that much. Im saying we all need teachers, and theres a set number of kids in the class thats, like, a max. Its guaranteed by the contract, right, by the general and even just common practice. And then, were assuming a. 5 social worker for everybody, and then, nonstaff, theres a general, like, portion a portioned amount for supplies and jenna portioned amount for p. D. , right . And i guess the and this is not you because i think its not your youre not a a principal or whatever, and you can have conversation. But im wondering who decided this . Like, who decided whats baseline because i have an idea of what i think is a baseline for a school, and it might be different from president sanchez, and it might be different from commissioner norton . And principals all have different opinions, and so part of the problem that weve been having in all these conversations is that weve never defined what it is at the baseline, and i think were constantly hearing, also have site staff, and especially, like, special education teachers, and, like, we need certain things in order to, like, function. So their idea of what is not extra but, like, what is required to function each individuals teacher might have a different idea, but weve never involved community or even had a conversation among the board of what that is. And i dont think thats your job because youre not its not your specific job into it because its each of our individual jobs to be assuming in our own head. Thats where were coming up with the specific conflict because in our mind, those cuts were inaccessible because in our minds, we were assuming things they didnt articulate. So i think the bigger problem is weve never defined what is the baseline, what is the basic needs of a school . And ill say what personally mine is. But its not up to me because this is something that we all have to cocreate, right . Because i believe in cocreating things. But if its just me, and im externalizing that, im going to say we need a principal, we need teachers, and, depending on the size of the school, a parttime social worker and also a parttime nurse. And for other schools, like, depending on the school and this is where we get into the ntss, you know, family liaisons, you know, student advisors. For some schools, that is a baseline for them, and so my biggest problem for me, and were not going to fix it today, as a baseline project, we need to fund the baseline of the schools first, and then, we need to do our budgeting. And the way i approach this and im involved in this. Im not saying that somebody didnt do something. Like, were trying to do things differently, and were getting there, but the way we ultimately need to be doing things is we need to fund schools first, and we all need to agree on what that baseline is, and then, we pay for everything else. And what it seems like what weve been doing is try to fiddle with the system and make changes here and there, and i do think weve made improvements. Weve made things more transparent, which is good, but when it comes to actually making decisions about what we fund, i dont think were funding based on our priority, which we say is student centered. And if studentcentered is for me, just operationally, it means whats around the child, and thats the school thats the first kind of thats the mechanism of delivering services is school site staff. And then also, theres backend staff and supervisorial staff and staff custodial staff. I think people are saying we cant function if we dont have certain things. And honestly, we may not be able to approve a budget i want to say this to the public, as well. We may have make cuts that i think are unacceptable because as its been said and belabored and oversaid, we dont want the state to take over. I worked in a district where the state took over, and theres no board of ed, theres no public you know, public has no say in anything. Its the state, and thats not not acceptable to me and not acceptable to anybody. So if i have to pass a budget that i hate, im going to do that over the state taking us over, and i think we all need to just stomach that, and im going to say it straight up. Like, we might have to cut site staff, and were going to have to cut programs, and just thats where were at because families are doing that with their family budgets. Were all doing it. So, you know, im not going to promise to say theres no cuts anywhere, but i do i do feel like im still not clear, and the community is still not clear on, you know, how these decisions were made, and, you know, about what the baseline is, and and as far as you know, if were if we agree that the student is the center, right . [please stand by] we just said we are cutting here, but that hasnt been a conversation. You know what i mean. People dont know why. Even if we are creating efficiencies in some ways, and those are smart, that is part of this problem with the public. Even with the board is that we are not all on board because we are not all clear. I think these are helpful, but i think having a report, you know just as far as process, a report is easy to read. This information is in different spaces. If you guys could put together a summary of cuts, that would be really helpful. Some of them, like we need to make cuts. We need to be able to explain to the public this is going to cut this thing, this is how many positions or this is where you are going to feel the impact. This is what is going to happen. This is what it means. Or this is the rational and how we will meet the need or we are not able to provide the service we used to do. That is something i would like to see when we sign the budget on wednesday. I will sign whatever it is, even if i fight to amend it after the fact, that will be helpful for all of us to have. Additionally, i guess as far as like Central Office, i would like to look at Central Office if you could pull that up so we can talk to it. The central staffing summary that is on the chart. Can you pull that up . I can do that. I can briefly answer your question about the base while meghan is pulling up the document. We began looking at the way for the baseline starting with the actual where the prior formula baseline was before. We started with, you know, with formula was introduced which helped bring here 20 years ago, i think. We wanted to start with the work done to establish that baseline, recognizing the review was to review. Look at where things changed about our values and how to support students. A lot of the conversation about the baseline was actually facilitated by depth superintendent in collaboration with many of the superintendent, we need the instructional chiefs including curriculum and instruction, early education. It was focused in the preliminary design in Central Office, but very much facilitated by deputy superintendent and asking the same questions you are asking what is it that, understanding what schools get and things like that. I appreciate that and at the same time that is kind of a problem. Not to say that, you know, that has to happen. I am not involved in that process and neither was site staff. There wasnt a collaborative process around that. When you just tell me what i got, that is not the sort of practices to do with and not for. I think it is just a culture. I have the deepest respect for deputy superintendent and all of the folks in Central Office, but, you know, it is a flawed that is flawed as far as process goes. If you want to design a program for somebody, you have to do it with them. We heard that with the apac. They said do it with us. You cant do it for us. This was built for schools, not with them. With the people who do the work on the ground. Going forward after we, you know, approve this which we have to do at some point, i think i would like to initiate a process of looking at engaging with site staff and parents, also, in deciding what is the baseline budget for a school. Obviously with the expertise of Central Office, i appreciate you saying that. This is a long meeting already. I was hoping i could get to the Central Office position. This is just the link. This is the specific one you were looking for, commissioner. I want the public to see it so we are all talking with the same reference. When we scan through here, i appreciate this. We can see year to year. Another commentter brought up in a previous meeting was lead staff. I am wondering if somebody can find data not in here. I dont know if you can go to the lead section. There was a comment that said there was a rejection based on this year. The Previous Year in 2018 there was a huge jump. If you look over two years, it is not a cut. I wonder if you could tell me what it looks like lead right now says we have in 2019 to 2020 it is 35 positions. That is this year. Next year proposed is 33 positions. I was wondering if you could tell me what 2018 to 2019 was as far as overall lead staffing. I dont have that available. Can somebody loo look for it . I want us to have meetings that are more collaborative. I understand i am trying to shift the way we do things as a district and that also means not just like in the classroom. It means how we do meetings. That means less formal, less top down, and more about dialogue than about presentation. If i ask a question it would be great if i could have an answer and i would love to hear from other commissioners what they think about that. If you could get me that information. Just this one thing, i would love it if we could do this with the whole thing. I dont think people would tolerate that. I dont think people would be able to tolerate it. Lead keeps coming up as far as leadership, the Central Office, what cuts with we making . I would love to have a dialogue about that one item. I know the answer. It is because the staffing. [ inaudible ] that was the increase from 1819 to 1920 as the program. What is the number in 2018 to 2019 . The number of lead staff . How much did it increase . Yes, f. T. E. 20182019 . I have it broken out by all of the specific cohorts within lead, but the closer there is an increase. It looks like increase of 4 f. T. E. S. Is it on the 2018 actuals . I am looking at last years budget book in exhibit 6. It shows by specific department the number of f. T. E. S that are paid for with the general fund. It is pretty much all on the general fund. This year we have 35. 1 f. T. E. , fulltime staff positions that we are paying for. Sorry. Can you ask that again . Lead, what is the total number of f. T. E. Positions for 20182019 . In addition to your lead question, did you have remaining topics or do you want me to i can ask commissioners . She can get to that. I can come back. I am fine with that. Commissioner lopez. Thank you. I have been keeping tabs on peoples time. I will use the same amount if that is okay. Just to clarify. My overall idea is to make this clear. I know my responsibility and what my vote is going to be on wednesday because i understand the consequences if we dont pass this. What i am very appreciative of is these consistent and constant conversations. It is a lot of work on everyones end to clarify and make this budget as transparent as possible. I say that because as a learner the way i take in this information is not accessible to my learning style. This is very u frustrating. My job is to educate the public. I have to have this background. I am seeing all of the work that is going in and the work that we are asking you to do and we are doing on our end to make that as clear as possible, but also like to a lot of the points that have been made this is a very high level way we budget. It really should be flipped. I am looking at all of the School Budgets. My questions are around that. In that piece there is like seven different pots that we pull from for the School Community. To the point of commissioner collins for some time now. The baseline structure what the School Looks Like is something we have to honor given everything we have been hearing from the public and demands that we keep getting. If our priority is to uplift and make sure that every one of our students is successful that means the school sites have these people in these positions prioritized over other ones. When they are cut we make the decision after that is set. To begin with my question, i had a lot around the formula, mtsf and Central Office. To be very transparent, that is all of those pieces is what contribute to our school site budget, correct . Contribute to our schools . Yes. Okay. I am looking at the school site budget and that is when you have the principals and teachers, the basic stuff. In the mtsf that is the other extras, the social workers, coaches, counselors but in looking at the school sites we know and looking at exhibit 8b we know they dont all have that, right . So that is like for me we have these positions set. We are saying that our schools need it. The schools need to be represented in this way and supported in this way, but it is clear that given the circumstances not all schools have all of these positions set, right . Then the next piece exhibit 8b, the Central Office stuff that supports all of these other important positions peer resources, wellness coaches, and on the curriculum instruction side all of these things not prioritized at our schools, right . I just want to name that. Again, like these positions exist. We are not prioritizing them in our baseline. When we look at the pot of funding that it comes from, i know it is mtsf, centrally funded and the student formula. Is that restricted, unrestricted, how does that all workout . My question is if we are be beginning with the weighted student formula is that restricted or unrestricted funds or a mix . The resources in the weighted student formula are unrestricted. If you are looking at exhibit 8a the headers are really small. At the top it has a list of the resource codes. Every resource beginning with 0 is unrestricted resource. You will see about halfway along the chart you will see a couple of resources beginning with a Different Number like a 1 or the art allocations and pe allocations that the majority of what schools see in their site budgets is unrestricted. Okay. That is in the school site budget . Yes. That is unrestricted . And this is what i mean by like it being confusing. I just saw four different sources of funding to help our schools. When we say defund these areas, then we defund the school sites. That is a problem, right . So i dont know if there is a way money from schools comes from one place and take care of that and figure out the rest after that. That is a goal of mine. Moving on may i speak to one thing that comes to mind when you describe that. Funding and mtsf are two mechanisms forgetting resources to schools. They are largely unrestricted. In funding that allocation is more to their discretion of how they use them, mtsf is given to them given upon or method for determining which site receives which service. Central allocation is another methodology. Each of those kind of has when you say unrestricted, you can either think unrestricted general funds. If we cut it would would achieve savings but there is another level of restriction. It is to the degree the school site has decisionmaking power over how they use those funds. I want to kind of like think about in terms of type of money versus the allocation and how much flexibility the site has to make decisions. Who created that restriction . Where did that rule come from . Is it state law . Is funding from mtsf have to be for this and it is not to use it . Where did that come from . This is a question for my own understanding. I know we had to get from three pots to fund the ap. It was a lot of mixing of money. This is why this is so confusing. May i make a suggestion related to this set of questions . The graphic organizer on slide 6 of the main presentation you have been going through. Maybe that will be helpful to refer back to because it does capture both the distinctions and the complementary relationship between the sitebased budgeted funds and centrally allocated resources, and within the sitebase resources it depicts the fact there are multiple Funding Sources. I dont know if this helps to visualize how these resources work together, Vice President lopez. I have to say in terms who decides, it would be simpler for sure if all of the funds that we received were more flexible and at the district level we could decide what the priorities were and the restrictions are with differently sources, but the specific restricted resources we get from the federal, state or local government. They do have their own rules and responsibilities and permitted uses. We have to align the decisions. We try to allocate all at the same time as much as possible so decisions can be made. Utilize multiple Funding Sources to be clear about what the parameters are for the programs in the spring budgeting process. You are absolutely right, it is kind of a complicated suit. Not to mention we have a shared decisionmaking process at the school site level which is important but also some people have a better understanding and have been through this before and others are new to it or, you know, schools have to pay a lot of attention of to processes and we always try to work towards it. Individual schools try to work towards having that clear. It is tough sometimes, for sure. Do you want to mention anything else about this chart . I think the one thing i was thinking about that i think in commissioner lopez your initial talking through the way it is all set up and the way that schools receive these differently sources. Onone thing i want to make suree dont under state the size of the weighted student formula. I dont have the disclaimer. The size is not to scale, the student formula is over 340 million altogether. What that means is that and i say that because i dont want you to worry that all that weighted formula funds is the baseline for every school. Because of the way that the money is allocated to the weighted storm lais based on the students and characteristics that we additional weight to. What that means is that most schools get i would say sizeably more money than required to meet the baseline. With that additional money, schools can choose to support other positions. Even if a school doesnt have a counselor. They can use the student formula site funds to have that position. I think that is some of what makes it a little bit murky is the specific subset of positions that are paid for in Central Office by mtsf. The school could pay for the principals themselves if they want to. Some schools pay for one and have an assistant principal so they have two. That is why these conversations are challenging. There is a lot of flexibility and the story is different for every single school. I think that was one, you know. I dont want that to add to confusion. I want to make sure to add clarity the baseline is the idea is we want that to be the baseline for all, knowing that the majority of schools get more than that in their allocations before we consider what resources they receive from Central Office. Commissioner collins commissioner lopez, sorry. Additional questions . We can bounce back and forth if that is helpful. Was there an answer to the 2018 lead for commissioner collins . I believe it is 24. 1 f. T. E. , but i am comfortable saying that is approximate and i would prefer to dig in to follow up with absolute certainty. I appreciate that. If we are going to talk about the hypothetical, we assume that is true. This is something we thought up by a constituent that looked at the numbers. 24. 1 is what you are seeing or they said 22. Last year it was 35. That seems like a lot. That is a 10 f. T. E. Increase. To come down by three f. T. E. Is not a cut over two years. Part of that could i chime in. Historically when i was on the board the first time in 2007 or 2006, lead was five people. That is what i am getting at. I would love to hear your thoughts. It is a conversation to answer for the public and board what we believe the priorities. We definitely need to look at the Central Office staffing to do comparative analysis with other districts. I think that would be important for us to do. This budget is going to take time. We are not going to do that by wednesday. I think like you mentioned. With this it is only 2 or it is a small cut. I think i am looking at fscsd. Schools Community Support division. We have cut restorative practices, school behaviorists. That concerns me because those folks work at site. They are the ones that are dealing with conflicts, school behaviorists. I feel like we need more to talk about policing in schools. When we have more of those. I do want to speak to that, too. Nothing category. Our budget completely significantly out weigh the positions in that same division. What we just stated on tuesday is more of a priority than security, right . This is a question, too. At one school the principal hired two t10s and got the only two black Staff Members there doing voice groups. They were quote security but really what they were doing was more like student adviser work you might see in elementary school. It was that student support. That is to say sometimes a job title doesnt communicate. We know clerks are like doing family liaison work. The point is that we do need i would rather be focused on prioritizing student support, violence prevention, Mental Health and wellness and physical safety like nurses especially in the fall over awesome programs and professional development. That is just not. If i am going mass maslows basic needs nurse, fulltime social worker and security staff and paraeducators in every classroom. We have to deal with less professional development and less, you know, maybe professional learning, you know, plcs and things like that for a while. I dont know how you feel about that. I would love to hear from commissioners. What are your thoughts . If we get clear guidance at the end of this meeting. We have been told and please clarify 22 million funding balance that we have to find savings even from the proposed budget, is that correct . Yes, commissioner. We are not trying to prompt the board or ourselves to specify what all of the individual components of those reductions would be for this interim budget to be submitted next wednesday. Why not . Why cant we have that conversation now and give you clear direction. I thought that was the point of the meeting. Look, we agree. I dont necessarily think this is where i am at because i dont have clarity. Maybe you could show me a budget with no cuts to anything. If that were something we agreed on, then i would want you to take that and put it in the plan. Isnt this is time . This is the time, right . For us to give you those clear directives as a board . I want us to have input on that. I feel like we keep vaguely asking questions then you guys try to respond, but i want us to be really clear so you have a clear directive. So. This is danielle. There are significant legal and personnel ramifications and restrictions that the board has around some of the cuts you are discussing now. For example, the window of time to layoff any certificate employee including administrative certificate employee has passed. If we are so detailed as to talk about personnel level cuts, it would be very difficult to do at this late hour and in a public setting. So i mean that is helpful information. That is not visibl not an visib. That is why the public and we are confused. I just want to say it. This is the system. The system is we approve contracts in february and january of administrators before we add proof the budget. What that does is we are guaranteeing the people that are at the high end of the pay scale will be around and the once most vulnerable which i am also hearing and maybe you can confirm if this is wrong. Paraeducators because of job status and whatever has been negotiated for them are the most vulnerable. That is right there. Maybe the system and we may have to flow with it, but i want be to name it. That is like White Supremacy culture. I dont know. It is cologne nalism. The people that have the most power protect themselves and the folks with the least in society, you know, in our system are the ones that, you know, are kind of hanging. You know, as far as next time around, if there is anything to do this time around i want to do it. We should still discuss. When are we going to discuss do we need this many folks in lead . We keep asking that question and never answer that. That might not this might not be the venue for that conversation. When are we going to talk about it . I have heard mark say it over a year since i have been on the board and i am sure he has been asking for a while. We have to do the 22 million to be like where is that coming from . You are saying that has to come from paris or where is that coming from . If you are saying we cant touch . I hear danielle say we cant touch certain job classifications, is that true. I want to clarify. I said layoff not necessarily Salary Reductions we would negotiate with represented employees and mandate with unrepresented employees. In terms of actually eliminating positions, unfortunately you are right. It is the system that forces the board into the position of making that decision in very early effectively february in order to implement any kind every deduction decision. That is all driven by the education code. If that is something the board wishes to do, we need to look at that at january and february in order to be able to implement it effectively. Can you clarify that we are not talking about just administrators with this. We are talking about all certificated employees. It is not accurate to say we vote on highpriced administrators and make decisions later for other certificated folks. We gave direction to the staff that there would be no layoffs of any certificated employees, whether administrator or not back in february. It is not completely accurate to say that it is the people at the top that get saved and the people at the bottom dont. It is true that paras are on a different timeline than teachers. That is what is negotiated. That is not true because what we did was we effectively gave schools budgets that then allowed the schools to basically consolidate people. That is technically not laying them off. The specific direction not to have layoffs. Pass the buck is what we do. This is my perception of things. Maybe you have a different perception. This is not just us. This is society. This is the man, as my dad used to say. This is the man. Make sure the system and so i dont like the system. That is why i ran for office and i want to change it. I think we need to do it with rules and policies and those things. Danielle is saying to change this we have to have conversations before january, do assessment. Where do we want to put our money . Do we want it in schools . Do we want to spend it on innovative programs, Central Office policy. How many administrators in Central Office . That needs to happen before january. The reality for me is what i see happening. I am not talking about intent. What happens we approve contracts for administrators specifically and that is at school sites and centrally in january and february. Then we approve the budget in june. Effectively we are securing peoples lively hoods that are at the higher end of the pay scale in january and february. We prioritize them first. Then the people left behind and a see that paras and certificate staff like custodial staffs at the low end of the pay scale are the ones that we have the most flexibility to cut and that is we didnt create it, but we have to name privilege. If you are white. I didnt do that. You are privileged. You should name it. It is something to name who is privileged, who is not. If we want to be about social justice we should name that. May i clarify one thing. We dont just approve administrative contracts in januarinjanuary and february. We have been voting through the spring. I hear what you are saying the larger point you are making, commissioner. I think you are not there is inaccuracies in what you are saying. You are trying to make a point. I just want to point out that it is not as clearcut or as clean as you have portrayed it to be. We do have we voted on the administrator contracts back as late as two weeks ago for people who had previously been issued may not renews that we decided to renew. We have until may to decide to renew ad more contracts. It is not accurate to say that is january and february. I am happy to do that assessment. I am mindful of time. I did set out a process when we started the meeting. I want to bring it back to i am hearing themes that is clearly lifting up for this what this board in road map working with staff in the present year as raised by president sanchez looking at centralized budget analysis and what that may look like in the coming year. Not for next week but really setting that tone in the coming year. There continues to be this pull and tension between baseline funding, centralized site budgeting and i hear what was lifted up as far as what is the engagement like in addition to the process that was laid out this year with staff that really how that is grounded in working with educators and site administrators as well. Those are the key points. I also wanted to highlight for next week. I think it is helpful to have a highlight summary of commissioner collins raised this earlier about where those essentially our budgeting journey has been and how can we highlight where those assumptions decisions around cuts and the rationale. I believe that is a tangible followup if it is high level be able for the public to reference. Now we do have this new information with the budget analysis of the remaining 22 million that we are going to need to address. It sounds to me that largely it will be a solution that will come from the discussion with our labor partners. As well as additional maybe direction from tonights meeting. I appreciate that, commissioner lamb. That is a helpful summary. Can i ask another question . Yes. As far as the formula, i want to understand as far as last year and this year when we gave budgets to school on weighted student form las were those based on stepped up salary schools . How do we anticipate what site staff stays at school . Do we do that . Does it include that . Yes, thank you, commissioner. The process in most years where we have knowledge about a scheduled increase from an already developed or executed Bargaining Agreement or if we have some expectation of increase in salaries and benefits. That is usually the case and that was the case. You are saying year to year. Every year things get more expensive so you step up a General Number for what those costs are generally . Yes. It is a twostep process. First thing we do is we determine apples to to apapples what should the change be in terms of size of the total formula pot. Should it be exactly level, should it be increased or decreased . That is one question. Then there is a Technical Analysis, whatever the answer to that question is, there is a Technical Analysis that changes the size of the total pot for the formula. That is specifically related to the change or increase in the salaries. Lets say i will use the example. There is a 3 increase in teachers salary. Round numbers this is low. If there is 300 million in the formula pot, and there is a 3 increase that is bargained. Then we will build in the increase to the pot to grow that from 300 million to 308 million or 307 million depending how much we believe the cost of the additional cost of the salaries will be associated within terms of purchase. The purchasing power is left the same. That is one part. The other question doing what to change the purchases price, usually increase it. If we want to increase the formula by 10 million, then we would increase it by an additional 10 million. Using the numbers i am using as an example we would go from one year of 300 million. We would grow it by 8 million to maintain the purchasing power with higher salaries and add an additional 10 million to increase the purchasing power. The even tall allocations the school site receives in this simple example two things. One maintaining a level purchasing power, giving them more money to pay for increases in salaries and increase in the total amount of purchasing power that we included in the overall budget. That is how we do that. Did we do that last year as well . We did it for 1920. From 1819 to 19on 20. Are we building that into the formulas for next year. From 2021. We have maintained a consistent level of funding for the weighted student form la. Because of the budget and everything we have maintained the purchasing power from the current year but did not build in an additional growth in purchasing power for the schools. That sounds to me a hidden cut. We actually ended up getting to incorporate the salary and benefits when we were looking at the 10 million reduction, that i think would have been where it felt like more than 10 million. When we then went to bring those dollars back to the School Budget we brought in the dollars and grew. Initially the first budget the schools got in the fall you didnt add that kind of cost, like a cost of living for schools. If you were going to summarize. When the commissioner said we dont want that cut, you added it back and added additional to level out the cuts. I am summarizing for understanding, is that correct . Yes. Thank you. I wanted that clarity. Thank you. I appreciate it. Next year you could say that schools then got that added growth based on that . Correct. We actually have the amounts that overall the wayne th the wt grew in exhibit 6. I will jump to confirm the exact amount. It ended up the overall pool grew by 2. 6 . That is about 8. 8 million. That is both as a result of the salary and benefits and because there were also there was also a certain amount of money. Because of the mcsf revamp for el menvey advisor and the cleanup we moved to site budgets as well. That was inaggregate 8. 8 million increase to the weighted student formula partially due to clean up and growth in salary and benefits. I appreciate that. You are good at explaining things. We have been going up and down this whole year. I appreciate also, jenny, that you said it would be helpful to have a summary. Depending on when people tuned in. Me and commissioner lamb and norton have been in the budget meetings all year. For folks tuning in and out, i think it is helpful at the state level it is crazy. To be able to tell a story because it seems inconsistent because it is inconsistent the numbers we have been using have been changing. I want folks to know. Transparency is what you are hearing from us. It did change. We are not making up numbers or, you know, the numbers are bigger than last time. It is not because we are hiding money or i want us to be transparent and say, you know, things have changed and this is how, and this is where and pointing to what is different, i think, is helpful and why. President sanchez anything that you want to raise to get us to the finish line for tonight and i will open up to staff for clarifying comments. Thank you. I have enjoyed the conversation. Generally we are headed in the right direction given everything we are up against. I do want to mention that some of our labor partners have sent us a list of questions they would like answered and some have been answered in this give and take. I have forwarded to staff so when we are meeting with partners that we can clarify some of those questions and answers for them that would be awesome. We dont have time right now to go through all of those questions. I would appreciate it if that took place to the extent possible. President sanchez i would say thank you for referencing those questions. Time permitting when we can arrange it, we would be happy to have another briefing with the labor partners. We had two and we have shared information and we fielded a lot of questions and followed up with written responses to questions. This would continue, i would hope, would continue the type of engagement we had with them earlier this spring. Maybe we know john is taking the reigns of the Labor Relations role, and we can talk to him about trying to coordinate a session if our labor partners are so inclined to have another session with us. Thank you. I am still confused. I keep coming back to redding. It looks like i hear that they got a cut. I look at the data in the report and it says they got. 5 increase. I am hear from the site they got half of the social worker cut and so i am wondering why. That is the problem. I hear from constituents we got a cut then i hear from you there is no cut. Can we look at this school as a case study. Is it something i am not reading right . If a school is growing and you add a teacher, that is 1 f. T. E. Cut half a social worker and half a nurse that would be a wash, right . It is a little confusing when we add teachers because the school is growing and use that as extra f. T. E. Because it really isnt. The number of kids demands the basic funding for that person. This report on the line if you can look at this with me. This is just Classroom Teachers. This isnt just support staff. These charts are misleading. I am confused. It gives me clarity. You say there are no cuts. This is why i asked. We know site staff. I want to see support staff. That is what mark and i are saying. We know Classroom Teachers are going to be covered. It is the para educator, school nurse. Those are the folk provided services. If we are adding in teachers, it is maybe not making what we hear visible when we hear from staff and they say my nurse or social worker got cut. It looks like they are doing fine. As School Community they got a cut. I wonder if we can see what is the support staff on the report like this in that is the piece. Everybody gets a teacher. That is a given. It is the support staff that people feel when we talk about cuts. I have been on the school side counsel. We need fulltime social worker and nurse. Those are the conversations people feel. If you took those out year to year, is that did they experience a cut in support staff . One reason the entirety that teachers are included is because the weighted student formula baseline does a calculation for the number of teachers based on those class size ratios, based on the size of school and number of optio kids per grade is in te baseline. If the school has more dollars than the baseline they may choose to hire more teachers to achieve reduction. We arent mandating a certain number of teachers. That is flexibility. What it means is that the school may opt to hire another teacher for a smaller classroom and no longer be able to pay for another support position. It is common that we see that the smaller class size if the school can do that and they want to, it does constrain what additional f. T. E. They support in terms of outside of nonteaching support staff. We are talking about, i think, what is the baseline for the school . You know, if we agree with on the weighted formula baselines and there is the way this report might be helpful if we assume a certain number of teachers per student and the school chooses to hire another teacher and class size reduction teacher that teacher would show up. What is above and beyond the classroom . And a principal and secretary . Being able to visibly see that, you know, would be helpful. The question i have is it looks like there are two more Classroom Teachers next year than this year. Were those decided upon by the school side council to use the weighted student form laor money to purchase two nor teachers. That is why it might have been cut. You cant tell by this. Based on this they did add the Classroom Teachers on the site budget. You can see reduction of the Technology Specialist is due to retirement. I am actually not sure about the literacy specialist. I would have to i dont see it on there. I dont see it. It is just that we added teachers and they are teaching classes of kids. Not like an extra sitebased teacher which i am not hearing that is not an added teacher to reduce class size, then they are experiencing a cut in support staff. Maybe that is the fault of this. I am trying to get at the report to show us the answer to the question. How does the School Experience a loss of services for students. At this school they had to cut and you can see it curriculum Technology Specialist and leadership toolleadershipleadear literacy specialist. That is a cut. As opposed to what the result shows at the bottom is green. It says they got, you know. Anyway. You know, i think it would be great to do a case study to look at individual sites and hear from site leaders and families about, you know, we have questions. I have questions i cant stance becausanswer. How do they make ds around staffing. When were they asked to make the decisions if they made them in january based on a certain budget, you know. I agree, commissioner collins. This brings us back to this thing that keeps the pension between baseline central budgeting and site budgeting. That is the system that has been in place and moving forward as a board we can exam that. May i ask a clarifying question. Is it correct sites were given latitude, 400 students half time ap, right . Right. They didnt have to do that. They could use that resource for Something Else . No. They dont apart from the 22 size class ratio there is flexibility for what the site can do with the student formula dollars. Thank you. I know this is long discussion. Just to add one other reference, i guess. In the school site plan, every School Situation is obviously different and has things related to that school and the allocations they receive and decisions they make. I think is it great we fine tune the reports and templates. I want to point out some of these very particular circumstances may be best captured in the schools what they used to be called the balance scorecardses to draw out from the schools the articulation of the resource decisions or changes that they make. I want to say that may be another one. I have been on the school side council. Have you been there as a parent on the school . I have been. I know what it feels like to decide if you get a fulltime or half time social worker. Those reports dont show that. They are not valid. I will tell you. We want the community to know we are making the best decisions in mind and listening many times we have to give information they dont want and suck it up. Not that everybody gets what they want and paying with state money. I am going to be straight with you. As somebody who served on the school side counsel for five years that is patronmizing. I know what it is like to have to decide. I got laid off when i worked at everett as peer resource because the school had decide if they kept the band teacher or peer resource program. He had been there for 500 years and was amazing. I am not going to fight him for a job, you know. That is what schools do when they have to make these decisions. In these meetings schools get to choose. It feels disrespectful. Schools want everything for our kids. I would like for us to stop saying like they have choice when they feel like they have to cut their arm or leg off. That is not a choice anybody should have to make. We are not getting enough funding we have to choose between arm and leg. We try not to do that. Both can be true. I ran two schools in cleveland. We built a Strong School side council that was very representative, and we had the luxury of having a good budget and good mts that we were able to keep. I have a different experience. I do know your experience as well. Both can be true. I would like, of course, that every school side co un cih can make the decisions and has the budget to have the latitude for the things they need and that is why i love what you have been talking. Jenny summarized it. With a community and with families and site leaders answer staff to make the decision what baseline staffing plan looks like. That is something we have never been involved in really, and we need to be involved in. I am hopeful that is what we are able to do next school year. I apologize if you intented anything as patronizing or disrespectful. That is how it comes off. I know what it sounds like from the parents perspective. I know that is not your intention. It needs stated for the public for folks that are worried about staffing at their schools. I am sorry if i i know that is not your intention. That is a personal thing. I think our language is important to talk about these things, you know, the way it is heard depends on your perspective and where you it is. When you it is in Central Office or the school site those are different experiences. Okay. That is fine. Anything at this time . I can talk about me serving on the school site council. It is really tough decisions that all communities, School Communities or School Administrators have to make now at this Board Governance level is what we have ahead of us. Not only for us getting to the finish line on the budget and then the interim budget as well as i think we have clear goals as a board for our next fiscal year as well. Clearly there will be continued discussions as well with our labor partners in answering outstanding questions and concerns there. With that we have had a robust conversation tonight. I want to see if there is any final comments. My final comment is that i appreciate the fact that the superintendent was responsive and Leadership Team was responsive to respond to concerns around para educators. I hope that includes family liaisons and or student advisers. I dont know if they are in that para category or if we are talking about para professionals. I want that clear that i hope that we are preserving and protecting those Staff Members. I know that they are members of the community sometimes holding the School Communities together and they are essential, especially now opening under covid and helping families access services. I dont want be consolidation from those positions. That is my opinion. Thanks. Commissioner, for clarification, all of the references in the presentation and during the earlier part of the meeting about para educators included elementary and student advisers and member members of a educator unit. That is helpful for the public when they hear para educators they will hear those job classifications. I appreciate that. All right. With that. I am not adding. I want to make sure that the Department Superintendent lee and chief wallace you have the clarity to bring a budget back on wednesday . Chief wallace, due to field that first . Well, i think that may be what i the big question in my mind is are there changes that the overview in terms of, you know, sources and uses and al lines with a very high level of what you would see in the exhibit and those exhibits are what my team needs to prepare. If there are changes in there we want to call those out right away. Alternatively, if the budget as presented if you can give a green light with the strategy that whatever w whatever we neeo balance is through partnership with labor, i think i would want to provide some level of detail. Suddenly i am harassed by small children. I would need to provide a level of detail about that plan. That is part of the work that i will be doing over the course of the next few days. I do need to know if i have a general green light on that approach. I would say yes. If it talks about concessions like i mentioned about furloughs we need to be sure that is part of the discussion. Yes, i think we have had discussions at staff level about having an equity approach of thinking that staff is a higher level of the income scale would be contributing higher number of days for example on furloughs. We have heard that input and are planning on aprining on aprilni. The details we think will be appropriate to reflect in the recertification budget that would happen in august. We dont intend to specify this group will take this many days, you know, unit by unit or Employee Group by Employee Group for next wednesday. That is the intention and discussion among the Leadership Team. I think the interim budget approach is important. Also to respond to the public input. What are you doing in the fall and how much will it cost . Where will be spend our money . Until we do through that process the current budget we have is the place holder. I want to echo that has to be a place holder and serve as interim function that we want to be able to communicate that we have a strategy for closing the gap. One last question quickly. Is it possible for us to and i dont know if the board is open to this. We have a per dollar amount for weighted student formula for schools for supplies and stuff. I dont know if that is something that is an area we are looking at furloughs or Different Things we are negotiating with labor is something that we would want to include . You know, i am putting that out as a question. It is a longer conversation. If the union said we will be willing to not have as many supplies if we can have furloughs. If that is part of the conversation . I think that is a variable that would be Worth Building into the model of on site learning. As we go through this path to understand the constraints on any of the options, you know, to the extent we are looking at the number of students and staff on site at a given day we would want to make sure that we are meeting the Safety Standards and investing up to meet those. To the extent there is flexibility to invest more than less not to invest less than what we need. That is a great example of something to go through the planning process to understand where we need to spend our funding. Thank you. In closing i want to appreciate the public for joining us this evening for our special meeting. I thank our finance team for their work. They have been jamming on it since tuesday evening, particularly around the budget and the state budget analysis. Thank you to doctor matthews for your work. We will see you all on july 1st. Thank you for running the show, jenny. Thank you. Clerk the meeting will come to order. I am hillary ronen, chair of the committee. With me on the