Public comments specific to an item on the agenda may be heard when that item is considered. Commenters will have up to three minutes to comment. For each action or discussion item. Members of the public attending the meeting in person will first have the opportunity to broaden opportunity to provide input in person. Public comment. Afterwards the commission will take remote Public Comment from those who received accommodations due to disabilities. Requested in advance of this meeting, and then the commissioner will hear up to 10 minutes total of remote Public Comment for each item. For the 10 minute limit. The commission will hear Public Comment in the order that the callers out of themselves to the queue. To comment on the item and because of the 10 minute limit. It is possible that not every caller in the queue will have an opportunity to opportunity to provide remote Public Comment. The phone number to use today is 41565500. Access code 25297160. £0791 and pound again to enter the queue. When the item is called press star three to raise your hand. Please wait until the host calls on you to speak, speak clearly and ensure that you are in a quiet location and turn off any tvs or computers around you. Thank you for your cooperation. Commissioners this places you on item to roll call, please respond. But the president when i call your name commissioner Katie Albright, present commissioner Jonathan Butler, commissioner bevin Deputy President commissioner christine evans, president commissioner Joaquin Guerrero present. Commissioner. Sharky lug. Wanna president . Commissioners. We have a quorum. Please note that h that hsh executive director Sharon Mcspadden is present also present our virginia daria elizondo. And adam radke from the City Attorneys Office. So thank you, Commission Secretary. Um so i wanted to take this opportunity also to recognize and introduce members of our hsh executive team. So we have, uh noel simmons, whos our chief Deputy Director. G whitley, whos our um, Deputy Director for finance and administration, emily colon. Who is the Deputy Director for communications and legislative affairs. Um and melanie lehman, who is not one of our Deputy Directors, but is our hr director and is in the audience today as well and missing today, but who, um people who will be here in the future r d. Rose otto chan, who is our Deputy Director of programs, cynthia an agenda who is our um, Deputy Director for planning and strategy, and anthony bush, who is our chief equity officer, cynthia maybe joining us a little bit late, and the other two are unable to join us today. Thanks. This place is you on item three announcement of prohibition of sound. Producing devices during the meeting. The ringing of and use of cell phones and similar sound producing Electronic Devices are prohibited at this meeting. Please be advised that the commission may order the removal from the meeting room of any persons responsible for the ringing or use of a cell phone or other similar sound producing Electronic Devices. This place is you on item four directors report. Thank you. And um, i didnt expect this to come up quite so quickly. So i just want to. Im delighted, um, that this is our first meeting. And look really looking forward to working with all of you commissioners. Ive had a chance to speak with each one of you. And im think this is a really wonderful group, um, to have as an inaugural commission for the homelessness, oversight work that youll all be doing with us together, so just that want to appreciate you and, um i really look forward to a lot of great work. So today. What i was going to do is really just given overview of our Strategic Plan. Um some of you have already had the benefit of hearing the overview. And so please bear with us. I thought it was a good way to kind of, you know, set the stage and ground us all in the same place in the future. I will be reporting on kind of what weve done over the last month. Certainly where we are in terms of our metrics and goals once we get our Implementation Plan in place, and then i can report to you on anything that you would like. In addition to that, and i again part part of the reason that we have our exact staff here is to answer questions, but also to help me. Remember what kinds of questions you ask and what we would like to have in reports in the future. Um so you know, i think ill start with the Strategic Plan and then maybe just make a couple of comments afterwards. Based on some things that some conversations ive had with each of you and some things that i hear that youd like to know for me. Um and then well we can go from there. So thanks. And. Just waiting for the slide deck to come up so. Okay, so um. So i just want to really thank all of the providers and the advocates and Community Members and people who with lived expertise who contributed to this plan. Our plan is called home by the bay and equity driven plan to prevent and homelessness in San Francisco. We wanted to make sure that we were centering equity in every piece of the plan and including the title. Which is why, um, we started with that. I think you know, we really couldnt have made this plan work. One of the great things about a plan is really bringing people together and sharing a common vision. And you know, it really takes all stakeholders to make that happen. And so im just really grateful that weve had the collaboration the input from all of our stakeholders. And i also want to thank um you know everybody here even who had a part in that . So the plan has been in development for the past several months and will be effective july 2023 to june 2028. It was developed between late 2022 early 2023. We just issued it in april. And it will be effective starting july, so thats actually really Perfect Timing for you as a commission to be working with us. Next slide. So the Plan Document is organized into three parts. Part one is the executive summary, which provides an overview of key elements of the plan. Part two provides the detailed elements of the plan to be implemented and part three provides more details regarding information that informed the development of the plan or that will be important in our implementation, such as more detail on how the goals will be measured in how strategies will be tailored for different sub populations. Next slide. So what makes the plan different . So weve had plans in the past. I think that difference between those and this is one as i mentioned, um it is equity focused. It really, uh reflects Broad Community input. It includes a multi departmental scope and ill talk a bit more about that. Um, and then it utilizes a very sophisticated quantitative system model. So our vision. Is that the city and county of San Francisco is committed to achieving Racial Equity and housing justice in our community, ensuring that no one experiences homelessness and that everyone has housing. Has the housing supports community and opportunities they need to thrive. And to drive progress toward this vision. The department has led the development of the home by the bay plan and is charged with leading its implementation from july 2023 through june 2028. The home by the bay plan aligns the roles and activities of city departments and offices, enhancing coordination and collaboration and increasing impact in pursuit of the plans, vision and shared goals. So our core values are equity and justice. Quality and innovation. And well place an emphasis on these core values throughout the implementation of every element of our plan. Next slide. So through the plan, the city is embracing these guiding principles, leadership and guidance from people with lived expertise being at the top Housing First and housing focused, people centered and strengths based intentionality in crisis. Courage compassion, collaborative relationships and shared Decision Making. Respectful and inclusive. Data driven, targeted and tailored and common sense. So building on past successes, while important things are different about the plan. We didnt want to throw it everything that weve done in the past. Obviously theres also continuity in the plan that builds on our successes to date. Weve expanded prevention, shelter and housing in a way that is reduced unsheltered homelessness by 15 over three years, and we want to continue that trajectory. So in terms of development of the plan, um you know, i already i already mentioned some of this, but we have Community Liaisons with lived expertise to design and implement engagement activities. Weve used this system modeling , so we have a baseline model regarding needs, pathways and scale of Current Investments and interventions, and therefore we can project impacts on different investments or other policy and practice changes. And that really helps us inform our goals and targets setting. And then we use review of other plant relevant plans and reports and best practices and then cross departmental coordination and planning. So you know homelessness is not really one departments purview, and i mean, obviously its ours. But its so crosscutting that we really have to use our partnerships with other departments in order to make sure that were actually making an impact in the way that we would like to, in the way that weve set our goals. So the next slide um more than 300 people currently experiencing homelessness in San Francisco, provided input to in person surveys and focus groups that ask questions about the citys response to homelessness to inform the default development of home by the bay. Surveys were designed, administered and analyzed by paid Community Liaisons with personal and professional expertise in homelessness. Among the surveys questions. People were asked based upon their lived expertise with the citys Top Priorities for addressing homelessness should be over the next five years. Next slide. So among the surveys, questions, um. People there were top. The top five priorities identified were improving Housing Options, making it easier or faster to get housing, more Housing Options and more choice, improved shelter system and improved Case Management services. Other priorities that we heard from people with lived expertise included more shelter beds, improving Mental Health services, making sure access to programs and services are fair and equitable. Creating more job opportunities. Improving Outreach Services, more street outreach in case managers with better training and more relevant resources. More training to increase empathy among staff from various organizations. So. The priorities of people with lived expert people experiencing homelessness. Not surprisingly, to us 88 of survey survey respondents said they would accept permanent housing of the city offered it today, so there are a lot of myths out there about people experiencing homelessness and what they want. Its really important to ground ourselves in this understanding that people really do want housing. So the goals of the home by the bay of home by the bay are to reduce the number of people who are in sheltered by 50 and reduce the total number of people experiencing homelessness by 15. To demonstrate measurable reductions and racial inequities and other disparities in both the experience of people. Um ever homelessness in the outcomes of city programs intended to prevent an end homelessness and then three to support at least 30,000 people to move into housing. And again, thats over a five year period. Next slide four is to ensure that at least 85 of people who exit homelessness do not experience it again. And then five is to provide Prevention Services to at least 18,000 people at risk of losing their housing and becoming homeless. To achieve these goals. The city will expand a package of housing , shelter and Prevention Services and strengthen operations and outcomes across the entire system within five key action areas. And those action areas are advancing Racial Equity and housing justice, strengthening response to unsheltered homelessness. Increasing, successful and stable entries into permanent housing, preventing people from experiencing homeless snus and then enhancing system performance. To achieve the plan goals, the city must make a package investment. And that includes providing Prevention Services for 4300 additional households. Adding 1075 more shelter beds and adding 3250 units of new housing. R data modeling has demonstrated that through the Program Expansions listed on the previous slide, we will be able to achieve a 50 reduction in unsheltered homelessness. So then on the next slide, the system modeling has also made it possible to project the costs of expanding the homelessness response system with these additional housing and services. The city estimates that this expansion will require approximately 607 million in additional funding during the five year time premium. This plan and approximately approximately 217 million in additional funding annually. Thereafter increasing with inflation over time to sustain the new investments. These Financial Resources are not yet secured. Marshaling resources at this scale will require increase in ongoing funding commitments at the local level. Aggressive advocacy for and leveraging of new state and federal funding. Strategic and coordinated philanthropic investment. Accountability to ensure that all dollars are effectively deployed to achieve the desired outcomes. And then through this plan, we have identified five action areas focused on improving outcomes across our community for each of these action areas. The plan identifies goals, relevant guidance from people with lived experiences of homelessness objectives that expressed the intended improvements, changes and impacts. Prioritized strategies and activities representing specific specific actions. And efforts that are already underway or being planned and then future areas of focus. We will highlight some key activities within each action areas. Presentation. But direct you to the plan. Um, for these additional details. So in the area of advancing Racial Equity and housing justice people have lived expertise highlighted that representation matters. Staff within the homelessness response system should look like the people who are being served. It is essential to have people with lived expertise participate in meaningful leadership design. Advisory employment planning, evaluation and assessment activities across our system. There should be more emphasis on pier positions within the system. And its important to analyze qualitative data, which could show racial inequities and how people are being treated, even if they dont show up in quantitative quantitative data the city should empower and resource people with lived expertise to engage impacted communities. So focus activities within the advancing Racial Equity and housing justice action area are focused on utilizing data to enhance equity. Collaborating with people with lived expertise, Capacity Building. Um both internally and with our provider partners and then empowering the leadership of impacted communities. So in terms of system, performance and Capacity Building people with lived expertise made the following recommendations. Coordinated entry should be redesigned to be more focused on welcoming people into Services Rather than gatekeeping. Better information regarding availability and eligibility of programs needs to be provided Access Points and through outreach and drop in services. The system should provide greater continuity across systems. And across programs, it is essential to provide training to all people working with clients to ensure that people are treated better. And more equitably and with compassion. And empathy is essential to provide. Um sorry. The homelessness response system should be radically welcoming. And the system needs to provide direct access to programs and services tailored to the needs of specific populations. In this area home by the bay will have focus areas of supporting nonprofit capacity and sustainability. Enhancing performance management, redesigning coordinated entry. Improving data utilization and then better aligning citywide strategies and resources. Strengthening our response to unsheltered. Homelessness is top of mind for nearly everyone in San Francisco. People with lived expertise offered the following guidance. Two of the top prize of five priorities for the city, identified by people experiencing homelessness, who responded to surveys werent improved shelter system and improved Case Management. People are profoundly disconnected alone and terrified when they live on the street. Have experienced violence, assaults and thefts and may not have spoken to anyone in weeks. Women are especially traumatized by continuous violence. People need much easier and reliable access to information about what assistance is available on how to get it. People need much easier. Um, sorry. There needs to be more and better informed Outreach Services because many People Living outside have never spoken to anyone offering help. Scarce outreach efforts. Pride prioritized neighborhoods based on residents, calls and complaints. But many people experiencing homelessness avoid those areas moving. Their possessions is extremely hard and safe for people and people are frequently losing their most precious possessions during encampment closings. It is essential to provide training to all people working with unsheltered clients to ensure that people are treated positively and equitably. Hmm. Home by the bay highlights the following action areas of work in response to unsheltered homelessness. Adding 1075 new shelter beds. Embedding expanded services and resources within our outreach efforts and shelter. Addressing the health, behavioral, health and Services Needs of people who were unsheltered. Connecting people directly to permanent housing and then addressing Community Impacts and neighborhood concerns. So within the action area increases successful and stable entries into housing. People with lived expertise identified three key areas. Improving Housing Options, making it easier and faster to get housing and offering more Housing Options. The quality of housing is, um as important as providing housing quickly. People dont know how to find out. Um for what housing maybe maybe eligible permanent Housing Options should provide people with safety, privacy, freedom and autonomy. Tailored and culturally appropriate services for different populations is important. Housing should be in locations that are not triggering for those seeking recovery. And when survey participants were asked whether they wanted to where they wanted to be in five years, respondents described a wide variety of dreams, goals and ambitions. The majority stated that they wanted to be healed in housing and in community with family and their support systems. As we work to increase successful and stable entries into housing, hsh and our partners will focus on adding 32 sorry 30 to 50 new units of housing in the homelessness response system, improving access to a full array of Housing Options. Enhancing services to better support peoples stability. Implementing new models to address peoples complex care needs and expanding efforts to support people to move from permanent, Supportive Housing to other housing. And then in terms of prevention, people have lived expertise offered the following guidance. People need housing and need additional financial supports to pay for necessities. Many respondents had a job or wanted to get a job. People family reunification works well for young people and those who have supportive relationships with families. And then increase the availability for Behavioral Health Treatment Options on demand. It was a big Ask Community engagement efforts included a particular focus on people who have histories of incarceration. Specific guidance provided by people among this population included a need for a variety of Housing Options and support upon release from incarceration. Barriers for justice involved people in including not, um barriers included not being able to live together with others on probation or parole. Strategies should include in reach to people who are incarcerated. And then the location of Housing Options is very important for justice involved people to prevent recidivism. Within our efforts to prevent more people from becoming homeless, hsh and partners will focus on expanding Prevention Services to serve 4300 additional households, strengthening current homelessness and eviction prevention programs, enhancing housing problem solving for people at the cusp of homelessness. Creating an expanded supply of Affordable Housing to prevent housing instability and crises, and thats in partnership with mostly one of our partner departments and developing upstream Prevention Strategies that better prevent housing crises and risks of homelessness , also in partnership with most cd. Hsh will lead the development of annual Implementation Plans and will use these primary accountability mechanisms. Mechanisms in partnership with you all. To ensure that the city as a whole is accountable to making meaningful progress towards achievement. Of these goals. We will publicly report progress data on our website and through reporting to all of you. And we will continue to partner with people with lived expertise to understand how implementation is impacting their lives and their experiences on the ground. And then part three provides more details regarding information that informed the development of the plan, such as more detail on how the goals will be measured and how strategies will be tailored for different sub populations. Im not going to go into more detail here, but i recommend that you take a close look at this section of the plan. So in the implementation of home by the bay tailored strategies and innovations will be pursued, pursue to drive progress on preventing and ending homelessness for different populations among the people experiencing homelessness in San Francisco. Highlights of those innovations and tailored strategies for several populations are spotlighted within part three of the plan and you can see from this slide. Um we named some of those populations veterans, youth families with children, survivors, transgender and gender nonconforming people, older adults, justice involved people, people with disabilities and people experiencing chronic homelessness. The city will also take steps critical to long term success of the plan, including education and awareness. Development of initial of the initial Implementation Plan. Development of a Performance Measurement plan. Um. Determining baseline data on inequities and disparities and establishing regular reporting processes and making refinements. And im going to go to the question slide. However i just wanted to make a couple of final comments in my directors report. Before i handed over to you for questions and then back to our Commission Secretary bridget for Public Comment, but, um i wanted to say a couple of you have asked me about the best way that we can Work Together. And what id really like us to see us do is have some really fruitful policy discussions. I know that were going to youre going to be really looking at our contracts at some point, um and approving contracts, which i think is a really good opportunity. For you to learn in the public to learn about are not only our nonprofit providers, but, um you know really the work that we do as a system because when youre digging into some of these contracts, youre really going to get a feel for how the system works. And really where this department, um, is putting its funding and youll have a chance to really weigh in on that and tell us what you think. Um but in the meantime because we think thats going to take a few months before we get there, we have to train up our staff. We have to. You know that this is very different work from what our staff has been doing and its more work added on to what we already have with a unfortunately under resourced staff, so what id love to see us do is maybe dig into some policy areas and have some staff come in present to you various areas that you have asked me about, um so we can so that youll have a by the time you start really approving contracts or digging into the contract areas, youll have a really good idea of how the department functions and the various interventions at a at a deeper level than you might now. Um, i know some of you have asked about the one system youve asked about coordinated entry. Um youve asked about prevention and problem solving and how that fits in with other things, and those are just examples. Of where i think we can go and i would love to keep this very high level and policy driven. But i also want to, and i also want to say that a lot of you were out in the field and youre the eyes and ears on the ground. And so youre going to have questions for us about, you know, people who fall fell through the cracks, or you know how something works. And please , um, send those questions either to me or to bridget because wed love to coordinate our responses. Um we can answer right away, of course to you directly, but we want to coordinate our responses and think about how we fold those into the presentations that were going to do for you over the next few months, so um id love to, you know, hear from you about what you would like, but thats kind of what i was thinking. Um, in july. Hopefully we will have our Implementation Plan ready for you so we can bring that and that will kind of set us kick and kick us off for the kind of beginning of our Strategic Plan. Uh and you know, i think thats all i wanted to say today. But again, im really delighted. To get the chance to work with all of you and i look forward to us doing some great things together. Thank you. Uh any questions . Yeah so i was i was going to say thank you very much. Thats actually the third time ive seen the Strategic Plan presented. So um im feeling really well up to speed now on whats in it, um, i wanted to suggest that we do include a presentation on the Community Voice matters. I think some of the. Color commentary that youre providing about people experiencing homelessness , uh, themselves, bringing in their voices to our work, grounding our work and looking at the system through their eyes is going to be really powerful. I think thats a great idea, and that was one of the things that we were thinking about doing so thanks. Are there any other questions . Yeah. Commissioner deputy. Good morning, everyone. Um and thank you so much for the presentation. In in discussing enhancement of performance drop in was mentioned there and so ive been concerned that drop in is a very important component of the system to allow people to have a place to go where they can access a restroom where there may be a Case Management where therell be food and in in different times and in different departments. Theres been an outlook that, um that droppin doesnt move people anywhere and it doesnt put them on a path. But i do think that that done well and ive been to many very good drop in programs. They helped to stabilize things in the neighborhood, and i think can help. For people to see services as an asset, and so, um, since it it was oh, referenced in in enhancement of performance, and i agree. I think that that good droppin could help us do better across the board. Thank you, commissioner dusty. Weve been having conversations with, um with other departments about that very thing and you know where it should sit and all of that, but its certainly part of our conversation, and we can make sure that we talk about where we are in those discussions. Um in one of the presentations that we do and then also, i just like to uplift across departmental coordination , and i really appreciate how important that is, and that thats um, uplifted in in the Strategic Plan, and i think for us, um, it would be good to have some of the departments that play such a Critical Role to have hs a and Public Health. And um, uh, the department of emergency management, just, um you know, talk about their look on the plan. How will they cooperate and help to make it effective . And certainly there are things that you know weve read in the press about. Um uh, like the Crisis Response team that the Fire Department has been working with the Public Health department and some issues around staffing. Um, you know, appropriate psychiatric nurses to enable you know to be fully effective. And so these are things that i think are really critical to our system. And um, so i just want to say, i think that the commission can perhaps be part of the cross departmental coordination and at least letting citizens see that we understand that its a complicated system. If you look at it from the outside, but that we are really working together with one another, so i dont know if how that how that resonates. Yeah i think we can go back and think about what that looks like, um i mean to me anything that helps cement our collaboration across departments is helpful. We spent a lot of time with other departments and continue to spend a lot of time with other departments thinking about our shared populations and how best to serve them and you know, so i think we could figure out a way to involve them in something that you know at one of our meetings so that we can really show how we Work Together and how we plan to Work Together if were not there yet, and my last question is really about the Comptrollers Office and their role in terms of being City Services. Auditor and i know that theyve done many reports about prior to hsh as well as as during hs hs time. And so i just wonder is have were they involved in this project plan . If theyve been a sounding board or um how would it be because one of the things is to involve them in terms of doing real time changes, you know, not going to two years from now and saying, gee, you should have done these 20 things. Conversations that really help us be successful the first time out. Yes we worked with the Comptrollers Office. Definitely for that very reason. And i think you know we will continue to work with them throughout the year. We have regular conversations and you know, because they have the audit function. We need to make sure that they understand where were trying to go. And um you know if were meeting our goals so if they could, perhaps come at it, mr rosenfield could come and talk about their view. And what . You know what thoughts they have about it. I think that would be great as well. Thank you to the list. Okay. Thanks, commissioner. Director um i was struck by this slide on building on past success. Uh and i had a question i was wondering what progress to date has been made on Racial Equity and justice. Didnt see that really explained in that slide, and i was just wondering, where are we at in terms of progress on that i appreciated the slides on on on what the path or plan is Going Forward. But im wondering whats happened so far . Yeah i mean, i think in terms of coordinated, coordinated entry, were seeing that people in, you know, coming into coordinated entry or reflecting our population. Largely in the community are and i mean our population of people experiencing homelessness, but we also have with our e hv our emergency housing voucher program. We had some really good successes there with equity. I think im not saying that that tracking this is new for us. Weve certainly tracked it for a long time, but really thinking about advancing equity and working with our staff and our collaborators and our providers and other departments to really look at that data and make sure that were this aggregating it so that we really understand how each population sub populations affected is a little on the newer side. Um i think what we can do is you know, maybe start including in every presentation that we have. Um a slide that shows that very thing and when were still learning to do that for every single presentation, but weve had some really good successes. Um particularly with the h v s, but also in looking at you know whos in coordinated entry. How are we thinking about . Really accessing people who need our services most you know the people who need our services. Most arent always the most visible people. And so we started thinking about how better to partner with our, um our provider communities as particularly in neighborhoods that dont pop up is obviously for instance, in the hv electric , um, emergency housing voucher program. We really worked in neighborhoods in district 10 baby, particularly in the fillmore district five to make sure that we were using geography to reach people most in need black and brown people, and we saw a real success there, so were starting to use some resources and some strategies that i think are going to where were going to see a real difference and not just meet the kind of the quotas but actually advance equity in those ways, so we will make sure that we report on that, um every meeting and you know, i think i think part of really centering equity in our plan is really thinking about how we put it forth in every report that we do, and so well make sure that we do that and you know as i report to you and my directors reports every month. We will will definitely have a slide on that. But ill try to make sure that when we present data that were showing that right and wrong. Yes thank you and director. I just wanted to commend you for saying both e hv and emergency housing voucher. Um theres a lot of acronyms and jargon in this issue, and i think its inclusive to other people that are just joining the conversation when they can actually hear what its referring to. Thats often lost me as ive tried to ingest all the materials, so thank you. And remind me if you hear me say one without because i it is really important and accessibility issue and i mean i can tell you i just came back from a meeting in washington, where there must have been 400 acronyms and i didnt know some of them. So yeah, well familiar with that, um what i want to. I wish you wanted to piggyback off what you were mentioning. So um, you know , i worked with you, director, uh, on the Navigation Center that we stood up last year, and ive actually personally experienced the amount of work you have done around Racial Equity with anthony bush and im just bringing that into every aspect of the work. So i want to commend you for that because i have personally witnessed and experienced that. Ah work that you have done. Um and that leads me to kind of, um, the next piece, which you know, my focus is always going to be around. It was happy to see the concept of radical lee welcoming spaces. Um and the fine tuning and you know as much as, uh, the high level and the data driven parts are so important. What . What actually showed through in that presentation to me more than anything is the fine tuning of the quality of care that people are experiencing. Um so i just want to ask maybe, um around the concept of radical hospitality and how that or resources could be created to be integrated into , um, you know, providing support and training for the providers themselves, but also for higher level. Um you know, leadership at hsh just because i sometimes want to make sure that those concepts and that built empathy is accessible to people that are higher off the ground who are not coming from lived experience as well. Yeah no, thats and thats incredibly important. And i think you know part of the whole reason for listening to people with lived expertise is because they know best what they went through and you know where the gaps are, and so much of it is about empathy and building empathy in a system that wasnt built. On empathy, right . And so its a. Its really changing the way we think about things at all levels and grounding ourselves all of us in the reality that, you know. People experiencing homelessness , just like us, want housing and want love and want family. And community and, you know, we have a lot of work to do to get there as a system. I think we have individuals are very much aware of that at all levels, right, but thats going to be work that we all need to do. And i and you know, we i really value your input on that because a lot of you are out there seeing again seeing things on the ground and working with people experiencing homelessness and can see the gaps in that, and we need to be kind of held accountable as a system to that approach. Im really excited about that. Because i do think that there are changes that we can make. You know what . While i said that we dont necessarily have all the resources we need, um to achieve the plan, and were going to have to work on that, and hopefully youll be good advocates, um, particularly when we think about the sources that can really make a big difference, like the federal sources. Thats a thats a huge need, um but. Its also theres we can start right now with the quality piece and, you know, we know we need things that do cost money like we like more Case Management and better informed outreach, more access that kind of thing, but we also can start in terms of you know, really thinking about what our values are as a system and then figure out how we really permeate. The entire system with those values and thats something we can do now. And just to just to close on that, um, you know, im just thinking about the amazing leaders in housing. Um some, like joe wilson and joy jackson and really what . What i think makes good leaders in homelessness response, including on the executive lever level. Sorry, is, um the kind of warmth that we show each other as humans. Right . So um, i would like to encourage that culture on a higher executive level through the department as well. Because you know, really trying to heal the ways that bureaucracies impact culture in general, i think that energy is contagious and it becomes contagious to the people we provide services to. So thats kind of also my focus as well. Thank you. Thanks, commissioner. Well. Um directed. Thank you for your report. I think it was certainly excellent. I think the Strategic Planning strategic. Its certainly comprehensive and it covers it. Its definitely grounds us and i just want to. I dont have a question. I just want to highlight emphasized the need and this is the notes that i have here as well is making sure that we are incorporating, including those with lived experiences as we do this work, and i think thats what they thats my top priority, and thats one of the things that i wanted to emphasize, and also, i do like the idea of cross departmental work. I think its can be most effective and this is certainly we can sort of modeling model how we can actually make some some real impact based on that that notion , but i do think that the for me the most important slide that you have here is the accountability mechanisms in terms of public reporting partner with live experiences, and i think as a commission, you know, im hoping my colleagues will be, um, you know, onboard and making sure that we give voice to those that are actually living. In this, um, experience , so thats thats all i have. Thank you. Thanks, commissioner. Thank you so much. I am filled with a lot of gratitude here today and particularly to my fellow commissioners, um, commissioner guerrero. Thank you. So much for coming with the concept of compassion and an alignment. Im grateful to you. And to all my commissioners for that, um, and to the department , you have spent a great deal of time preparing for this meeting and the commission. We are. Ah will benefit as a city because of your great work moving us forward. You asked the question as to you know what else would be helpful in terms of learning and experiences and i want to echo my commissioners, which were started out by commissioner duffy. To really think about that cross coordination like i agree with dr butler. Um and i believe that there are other departments in addition to the ones that were mentioned, the department of children, youth and families general hospital, uh, while a state department, the university of ucsf, uh, would be very beneficial in terms of, um, are learning. I believe in this area and the need and the identified goal around aligning departmental city priorities with respect to homelessness. Um on a personal level of the way i learned is both by paper and by meeting with people, and to the extent its appropriate for the brown act and meets our rules of order having meetings in the community. Uh potentially well, i know well talk about that. Probably when we get to the days of the meeting agenda. But actually meeting in community, uh, doing having visits again. To the extent its appropriate with the brown act. Um i think would be extremely beneficial. And finally and maybe yana. Uh maybe on more of a tactical note, um mhm. In terms of the focus on accountability and equity. And this is a good deal of work. So i can imagine that this is something that that we potentially lean into is. Is it possible to disaggregate the data thats presented based on slide 35, which talks about innovating and tailoring solutions for different populations, and, to the extent we can really understand whats happening at the system throughout all the populations that we want to serve, may be able to help us tailor better. The solutions. Um i know that that is a great deal. Multiyear work effort. Uh and so make that recommendation lightly in terms of how feasible it is to implement. Yes so i mean, i think what we can do with that, as we report out on various sub populations, and it was we think about our work each year. Um we can kind of lay the you know, kind of lay the foundation for that and talk about where we are now and where we want to get. Um thats certainly something that it is not finished, but we can. We can do that. And we talked a little bit about, you know, just not being able to get all that into the plan. It just was so much, but we definitely have some of the information and as we think about our goals for each population we can well talk through that. Thanks, commissioner. I apologize that im going to ask one brief question, which is and i want to join the commissioners that have thanked you for the discussion around proportionality, and i think we really focused in in this discussion. Many points you made about district 10 and recognizing, um, the just incredible injustice of African American homelessness in San Francisco. I do want to ask how the Strategic Plan addresses the Latino Community where the numbers have gone up dramatically in recent years in the covid environment and their unique challenges in terms of citizenship or immigration, status or language in terms of services, and so i it may not be right here right now, but i do want to just say that that is something that i think is very important for us. Mission is to make sure that were right, and were very much paying attention to that, and our strategies include the latino population. As well. Thank you following up on that. Are we providing multi language support on agenda materials like, for instance of the directors report or slides. I know theres some constraints there around how much staff we have for translation, but right. So, um. Commission secretary. Do you have the answer to that . Were working on that, okay . Perfectly reasonable response. Are there any other questions or comments from the commission . So now well open the Public Comment for those who are in the room who was to speak on item for the directors report. Good morning commissioners and congratulations on your appointment. My name is charles lafarge. Im director of policy at ccs Episcopal Community services, and i wanted to take the opportunity this morning to introduce myself as well as an organization. So ec s provides Supportive Housing to more than 2000, formerly homeless san franciscans. As well as interim housing, coordinated entry, Behavioral Health and Workforce Development services to over 18,000 and housed in low income people last year alone. Um commenting on this Strategic Plan home by the bay. I want to law the Ambitious Goals to reduce unsheltered homelessness by 50 as well as the house 30,000 people in the next five years, echoing some of your comments. These are very Ambitious Goals and will require a cross departmental collaboration across city agencies but also within the Provider Community and also with our unhappy housed and recently housed neighbors, so really uplifting the voices of people with lived experience. So as you begin your roles as commissioners, i want to urge you to work closely with hsh staff but also stakeholder groups so that we can work collaboratively towards our shared mission of preventing and ending homelessness in San Francisco. So thank you all for your willingness to serve and i look forward to working with each of you in this new role. Thank you. Are there any other persons in the room who wish to speak, uh make a Public Comment. See none will move on to remote Public Comment for a total of 10 minutes. Members of the public wishing to comment remotely should now press star three to enter the room. Go ahead caller. The collar seems to have hung up. So well close remote Public Comment. Hi. Good morning, commissioners. After mcspadden apologies. And its all right if i go forward. Yes go ahead came right company, Family Services compasses really heartened by that bold and comprehensive plan reflected here, um, really grateful to look committed leadership of hsh and thank you, director mcspadden. Other family provider and coordinated entry system accident families. We do have some concerns about how the count of the homeless families that population is completed in this plan. Specifically the system modeling on page 72 relates to the families sub population and the quote home assistance having to go summary on page 76, especially the sin the pit count on page 77. Um framing reflected in these examples undercounts the fact of the homeless family population in the city, and we believe in turn it under projects future needed resources to me and selling intervention needs of this harder to be population. We have provided written feedback to Deputy Director of that. Oh chan, and we hope to partner with the Agency Director came to ensure their the holistic counted homeless families in the city that is not dependent on the pitch count and countess of that you consulted related to the family sub path and the implementation and Performance Measurement plan. Thank you so much for your consideration and for your time. Thank you, caller. Can you tell us how many people are watching. Is that possible . Sure can. There are. Sorry, commissioner. Theres one more caller. Go ahead caller. Go ahead, caller. We hear you. Hi. This is marty regan. I usually her pronouns and the Division Director for Government Relations at larkin street youth services, and i just want to thank director of expanding and the commission for holding this hearing and for the Strategic Plan. Were really excited to work with all of you and um and interested in talking more about the youth system of care and really excited to get this work going. Thank you very much. Thank you, caller. Secretary bridget we hear you. Go ahead caller. Color. Is there a caller on the line . Okay, thats ending. Remote Public Comment. To answer your question. Commissioner has four. Okay, thank you. Secretary bridget. Uh sorry. I dont remember your last name. Thank you remember from the email, but i was going to mingle the pronunciation. I dont know if it be possible to activate closed captioning on our screens for meetings. I could find that out. Okay yeah. I think theyre going to give me a number for each of you and ill be able to log in and then youll see things a little bit differently and have more control over your screen. Yeah. Thank you. Commissioners this places you at item five. General Public Comment at this time members of the public may address the Homelessness Oversight Commission on matters that are within the commissions jurisdiction. And are not on todays calendar. Common specific to an item on the agenda may be heard when that item is considered. Members of the public may address the commission for up to three minutes. General Public Comment maybe continued to the end of the agenda if speakers exceed 15 minutes of general Public Comment, including remote Public Comment. We ask that all persons making Public Comments state their name, but this is not a mandatory requirement. Are there any callers in the room . Are there any persons in the room that wish to make Public Comment . General Public Comment. Hi good afternoon. Just really shortly is christopher micah. I am a from the homeless person and an s. R o Supportive Housing resident. Um. I think there are about 10,000 people in support of housing right now. Um, im unclear about about that. Um one of the. I have been trying to organize Supportive Housing tenants were probably about the last year. Um its very difficult. Its very scattered. Um, but weve making progress. Um uh, but we were concerned about this commission. Because there was no representation for as sorrow tenants on this body. Um and that seemed to be by design. Um we lobbied for about a month and a half to get ah, the proposal for this commission amended so that it included escrow tenant representation. Um, and that was rejected. Um, so if you know and i also have noticed that the people that are here were chosen in lieu of sorrow. Tenants are supported housing tenants, um uh, so i wanted to make note of that, um and the. One of things that we also want to make. Note of is that in San Francisco in politics there is no independent representation for Supportive Housing tenants nor Homeless People. Its all connected to nonprofit providers and specifically landlords. Um and that is faulty. Its conflict of interest in many ways. Um so yeah, i want to make that comment. I also wanted to, uh i noticed about Public Comment. You are. Theres no rules for Public Comment where its not open. Its limited to 10 minutes , and its kind of obstructive. You know, if youre disabled, you have to like call in blah, blah, blah, blah. Um and thats thats obstructive. And that should be changed. You should amend that role rule and make Public Comment open, especially for the populations of Supportive Housing. People who kind of have to sit at home. You know, uh, you know, meaning. Theres lots of disabled folks. Um, so thats another thing, um. Another thing. You know, i havent gone through the full report, uh, from hsh that they have put out but, um. You know, i just want to say that the entire supported housing system is completely broken. And theres much discussed there and i we will be introducing myself to you and would like to make myself a resource and Supportive Housing tenants that i know a resource to you as well. Thank you. Thank you very much. Chris christopher. Good morning commissioners. Good morning, director. Uh my name is del seymour and the co chair of the local homeless coordinating board. Im here today with my fellow chair. Mary kate. And we just wanted to come down to welcome you all to this exciting field that we do. Um you know if there were a clear answer or Problem Solver to homelessness, we wouldnt be here today. There is none. Thank god we have a bold director at hsh, who has come up with some very novel, unique ideas that seemed to be working. You know, so i just want to invite you all if you need any input from the local homes coordinating board. My our chairs can meet with your chairs at any time. Because its all about tyrone and sheila, who right now as we sit here, in discomfort of this beautiful room or in a tent or willow street. And we just keep it about them. Not about you all not about us. Not about madam director about tyrone and sheila. And i think youll come up. You sleep better at night. If you keep that number one in mind. It took me a little while to get to that. Point and thats what its about, you know, housing stability for our citizens of San Francisco, and we do the best job we can. I mean, you know, i scratched my head every day trying to figure out what can we do better. And man if i had the answer that i would be a billionaire because i can sell it all around this country, but but we dont have it yet. So keep up. The work is going to be a lot of hours, but itll be worthwhile. Just even see one person get housed. Its worth it. So thank you for applying for this position, and were sharing our room with you. So thats lovely, and well share anything else that we got. So thank you. Likewise thank you so much. Chelsea more thank you. Are there any other persons in the room that wish to make general Public Comment . Be none will move on to remote Public Comment. And there are no collars in the queue. So now well close general Public Comment, and this places you at item number six new business commissioners item six. A through e or not. Action items are non action items their discussion items and do not require a vote by the commission. Six a review and discussion of draft rules border presented by executive director mcspadden. Does everybody have the draft rules of order in front of them . Okay . Im sorry both of my care. So. Are you do you . Would you like me to read through them . Um ive had a chance to review them , and i have some suggestions, okay . Is that, okay . So, um. Who are City Attorneys. Its okay if we if we dont read through them, and we just take suggestions or should i go ahead and read through them for the purposes of the public . Right . Good morning commissioners virginia lisandro from the City Attorneys Office. The draft rules are presented yes for your review and comment, and this is the time you can, um suggest comments recommend comments because these are your rules of order. We just came out with the template for you and then also convey them to, um the staff and then they can be shown as track changes. They werent put on as that question came up as a voting item today to allow you time to have input and then before they voted on, theyll need 10 days notice. So should i go ahead and pursue ahead, commissioner. Great so, um, an article two section two election of officers. Um i would like to explicitly, um and i did. I did a little bit at home market. Theres a number of other existing commissions in the city , and they all have very different permutations of these bylaws. So i kind of went through and picked and choosed what i chose. What . I thought it made sense for our group. Um so specifically, i was going to suggest that we elect a chair and a vice chair and that we explicitly state that, um one chair will be the chair will be from one appointing body and the vice chair will be from the other appointing body. Since there are two appointing bodies for this for this commission. Um i also was going to suggest that we add a, uh, data officer for election. So a third position. Um i was looking at the ah, um ah. Our city, our Home Commission data officer position. And i liked a lot of what was in the description there. Um the data officer is somewhat someone who, um, essentially can play a role in, um uh, providing ah, uh, feeling Data Requests and halves. Um the ability to, um, coordinate with the department on Data Requests and lifting up the information that could be placed on the dashboard and publicly shared so it could be part of our, um uh, preparation for the beginning of each of these meetings, but then also, um would be, um, somebody who could, uh, make recommendations and suggested changes. Uh so that was a position that i was going to suggest that we add. Um additionally, um, i would like to suggest the mechanism by which we, um uh, make, uh, decisions on what is on our agenda. I believe currently it states that the Commission Secretary shall work closely with, um, the head of the department and setting agendas thats in section three. But then later in, um theres a specific item under meetings that to discuss is how agendas are set article for, um i think its three are. Ah agendas for the Commission Meetings will be set jointly by the Commission Chair in the executive director , um i would make the recommendation that we, um, include the vice chair in that conversation. And also allow for the possibility of having calendar items if two or more members requested in advance. Um i think, uh, perhaps like setting a time frame for suggestions such as, um, five days prior to the meeting or some mechanism by which two or more members might make a recommendation for the calendar. If uh, the item could not be heard at the next meeting due to time constraints, um, of things already planned for that meeting than i would want it to specify that the item would be called on the next following meeting. Um hmm. Lets see if i have any other cover. Yeah. I think those are the ones that i had. And i guess i would just like to associate myself with these recommendations. I support them. Thanks. Commissioner commissioner albright. I just have a couple questions if i could. We dont have a chair. So im speaking through you, director. Just have some questions. Yes, commissioner evans. Uh and then i have a recommendation. Um, could you talk about the rationale for the chair vice chair being from the different parties. I dont want to make assumptions. Uh and so i would love to know that and then i would love to have the reference to our city. Our children. I think you said our city, our children, our city, our home, our cities, our homes, um around the data officer at a later point just to have an understanding about that. And then i do believe on the. Preparation of the agenda that the rules of order may already and this would be through the City Attorneys Office to ask may already allow for what youre suggesting in the second sentence. The commissioners may recommend items for consideration through the Commission Secretary or commission share. It doesnt talk about the preparation of the vice chair, which is why my first question was about the vice chair after you respond just for clarification. I have a couple other items certainly. So um, i believe there are other commissions that do the pointing body split. Um and its um, you know, essentially to ensure that there is a good representation in the conversation about setting agenda items. Um ive understood that in situations where there is not a voice for us the point the Minority Group that is the in the appointing body that sometimes things fail to get calendar dead and requests are repeatedly ignored. So i think in the spirit of cooperation and ensuring that we have, um, adequate representation in the conversation about what should be calendar before our body. I think we just want to make sure that we have a mechanism to allow for those. Things to be suggested. Um and then, uh, specifically your question. Sorry the second question was around about the data officer to officer. Okay, so, um lets see. I actually have a little, uh, better text here. This is from the bylaws of the our city. Our home committee. The data officer shall have the following duties, advised the committee and its liaisons on the use of Data Analysis for strategic Decision Making provide guidance to the commission on prioritizing coordinating and tracking Data Requests. Um, aligned data request with the Strategic Planning process for making recommendations on funds. Advise the commission on monitoring and tracking of additional data. Um progress and outcomes assigned to assigned by the chair. Um make recommendations to, Uh Commission members and city departments on strategies for making data, transparent and available to the public and then any other tasks on duty as assigned by the chair. In for clarification. Its a the data officer is a member of the commission. Its not a staff member. Correct. Thank you. Uh if i can make a recommendation that that ah list of duties or however, its uh, described have that be circulated among the commissions that we have a chance to look at it and decide whether we want to roll with what c o h did or if we want to make amendments, changes or amendments based on, um how were moving forward, and i think that. You know, i think i want to encourage all of our colleagues to remember that this is a work in progress. Um and its going to probably take us a while for us to find our footing and that we do have the ability to, uh, at any point make changes if we i dont feel that given path is being productive for the body as a whole. Thank you. And then i did have some suggestions if thats okay. For consideration of the whole body. Uh, this is under. This is a long session. Apologies on section ah, six. Meetings the subsection and its a couple of pages from the back on decorum and then Time Allocation. I was particularly moved by Public Comment. Thank you, uh, for thinking together about how two. I think our rules of order actually address this, um, allow for further discretion in terms of time limitations. When i look at the notice of meeting and calenda ring, it does talk about a 10 minute cap on remote Public Comment. In our allocations, uh , and in this document on rules of order the Time Allocation is not overall limited. Theres a cap on an individual person, but not overall, i would wait towards how its written to allow the chair. Discretion um, as opposed to the language of the notice of meeting of calendar for so many reasons to allow remote Public Comment to be greater than 10 minutes, depending on whos on the call. That would be one suggestion and the second uh and i im not sure its a it needs any changes. But i do think that, as i said, before, theres a real opportunity for us to meet, uh in community, and i do believe that our rules allow that to happen. But if they dont and there needs to be further clarification of the rules to allow meetings to be and community and not in city hall, that would be great when i read them. I think we do have that discretion but just wanted to clarify that. I plus one that was coming. I would like to associate myself with those comments as well. Thats fine. Thank you for all of your suggestions. I made a few notes. I just want to remind you in terms of the Agenda Setting of them in the order that i made notes on them. Thats i want to caution you and you have a little run through about brown act, um, issues for my colleague next is to avoid in syriana meetings. So if when you said two or more of immediately that you know concern raised his head. Theres a couple of things you can do. Some commissions have a commissioners matters at the end of the agenda as a discussion only item and thats where in open session you can recommend items to be on placed on agenda. Future agenda. Um and request reports. That would be one way to do that. Of course i this is all about discouraging you from talking among yourselves that you want. To have something on the agenda because maybe commissioner evans talks commissioner guerrero and they say, oh, yeah, wed like this and then commissioner says oh, let me check in with commissioner leg wanna, and pretty soon youve got an answer on meeting so were going to continually remind you to communicate through the Commission Secretary and not among yourselves in this actually. Is a logistical question i meant to ask before. I think you may be Getting Commission email addresses, which will make a lot of your work easier and again encourage you to use your commission email addresses as opposed to your personal email addresses because youre all well aware of the sunshine ordinance and conducting public business on your personal email. Doesnt you know means your personal email. Youll have to look through that. If theres a perhaps ill make a amend amendment to my suggestion. I was thinking two or more people that maybe ill just revise that top two if any member makes a calendar request just a Single Person because then they can just just wanted to make sure that we had a mechanism to ensure that items were that came up between meetings. Theres a lot of Media Coverage about homelessness in San Francisco. I mean on the daily and every morning like just, you know, in the last week , um you know things around. Um how is the San Francisco doing on ending trans homelessness . You know, um, ensuring that the person that was shot at walgreens. Um you know, i had those opportunities to get connected to services and shelter. Why were they sleeping on bart . Why did they were in a position where they were stealing, you know, a 14 bag of candy. I think these are the types of things that come up. Um another thing that came up um and i have already shared this with director mcspadden was an email came out from one of the, uh, departments, vendors that said there had been a computer glitch that had kicked um, a number of people off of the homeless response system. So that was another example of where i wanted to ensure that we had space in the meeting to bring up that topic, and so i wanted to just make sure that there was a mechanism by which we could between meetings ensure that items that are really of critical oversight to the department are able to be placed on the agenda. So i think you know the two things just emailing. You know, anyone of you can send, uh, you know, through, um through bridget, your Commission Secretary and your request for that and like i said, thinking back to various commissions. Ive advised, i think having a commissioners matters at the end, so that if somebody wants to bring up something topical mhm the articles that show up every day, um and then ask for me because maybe you want to report you know, request to report on the future agenda would be discussion. Only of course, but mm hmm. Everybody the opportunity to add something where arrays something that they would like to hear discussed. At a future meeting. Um the public the want to confirm that. Yes you can have meetings outside of this building, and many commissions do um, it requires 15 days notice, or you can. Also for example, the Health Commission has meetings in the community and those are actually already set in their yearly calendar. So that met well met the 15 day notice requirement for having them offsite and because you will need to have them in an accessible place. You will need to make sure that all of your equipment is available so that youre meeting can be recorded, so its only a logistical matter that requires staff time thats set up. So you might maybe not at your next meeting, but you might want to think about if you want to have regular meetings in the community to go ahead and set those for in advance so that but first of all enough notice cant get out and second um you know, the arrangements can be made so that, um all your all your stuff is there and thirdly, that the Public Comment remote Public Comment is actually the policy decision of each commission. As you may have followed the discussion at the board of supervisors, you know what to do about remote Public Comment . Yeah is there going to be a city wide policy or whats going to happen with that . It was the decision was made actually kind of no decision. To leave it to the individual. Um, commissions to make that decision and certainly you can make that decision to adjust to your constituency. If right. You know if theres a request, um from you know, youre like i said, your consistency and you have people who just cant get here. It am on thursday morning. You can certainly adjust your remote Public Comment and. Um, one of things i apologize is kind of my oversight and reviewing the draft agenda than general comic parliament could go at the end of your agenda to its not like theres only 15 minutes, and i apologized to the member of the public who thought that maybe Public Comment was limited. Its not in that way, and then the direction really was that it would just carry over. To the end of your i think that addressed three things that i noted that you brought up was so i understood that we have this room until one, but typically were trying to aim for a calendar agenda. Thats like 9 to 12. So i do i do. I did wonder, you know, in terms of managing the amount of Public Comment ah, um, if that was by design that you were trying to you know, get the right balance between Public Comment and getting work done by the commission. Especially if theres an issue. Especially if there are more controversial issues on the agenda. We might need an overflow room. There might be a lot of people making Public Comments. So thats why we made those limits. So it sounds like we would still have the flexibility to go over if theres a need yes. Okay. Thank you. One other thing that you know will also be in your presentation. Zero conceivably will be some very controversial matters that you will consider and you can reduce Public Comment from you know, three minutes and you can make it less so that you can accommodate everybody would just has to be applied equally to everyone. But you also need to make sure. Then again, im thinking about the member of the Public Comment that people with disabilities are people who need translation. You know, you need to allow them a little more time to facilitate their Public Comment whether it be remote, or, um, um , or in person and language translation is available for the meetings. It helps if its you know, somebody requests that ahead of time but have certainly been admitting meetings where there was a translator present for people who want to make comment. I want i wanted to follow up on this question about how long we have the room. So we have it from 9 to 12 have possibly an extension to one pm but presumably at one pm the room. Theres maybe another commission or another body coming in. Yes, theres a theres another meeting after us. Thats what i was told. So i guess commission. It is our board. Okay theyre back in part. Okay no, this came up for us in Small Business commission periodically when, uh, we had meetings that were scheduled during the day. Fortunately, were always the last one. So we could we have the luxury of going long when we when we wanted to uh, i guess that the second part of that is i know there was, i think an estimated 75 80 different contracts that needed to be or were estimated to be reviewed over the course of a counter years. That correct or roughly i think we think it could be an average of up to 10 per meeting 10 per meeting, but we also plan to package them in a way that you know it may not. It may sound more daunting than it is. Once we get into it, so okay, so im im im thinking, you know, as part of our consideration as we look at this Going Forward, we want to make sure that were allotting enough space for all of the things that we need to consider and the Public Comment and so having a better understanding of the cadence. Um and i know its come up. Theres other things his body may want to consider, besides just the contracts. So it may be, uh i think it would be an important input for me and my Decision Making process. To have a better understanding of what our future obligations are likely to be. So that we know what were because we dont have an unlimited amount of time in the room and we want to be a effective injudicious and how we allocate that time. So just as the there will be another version of this before us at the next meeting, or um, this is the version that will be before us. No the idea is that now youve made, um, recommendations will work with your Commission Secretary to make sure weve captured them and they would show up and track changes and be circulated. Okay, great. Month we could get that done quickly so that they could be circulated. And if, um and then they could be put on your agenda. For the next meeting. If theyre noticed. 10 days in advance. Thank you. Else as they review these or if they just want to, you know, make some track changes on this document. Feel free to do that. And then send them to your Commission Secretary show for them to us, and well work with her to prepare it for you. Sounds great. So do we have this version for track changes . Just make suggestions. Or do you mean like we should just write . Write them up in a letter . I think, if you know if you want to make track changes that make our job easier to see what you want is just to you know, bridget, consensual document. Okay great. Ill look forward to it. Thank you. Great. Could i ask deputy City Attorney elizondo a question with respect to the Time Allocation when i read the rules of order under Time Allocation it grants and delegates authority to the chair to make reasonable overall time limitations on a particular item. I would imagine that would also include general Public Comment. And then what is putting the 10 minute time restriction is not a rules of order. Its actually todays agenda and that that is set on a agenda by agenda basis. Thats a really good point, alright, because you know it actually takes time and meetings to update your your rules of order. And especially, youre going to, um. Okay. Im sorry. Um especially, you know, since you still as commissioner leg, wanna points out need to understand the cadence of your meeting . Um, i would recommend not putting specific time limits in your in your rules of order, then so that you can have a sense of what time takes and you . You know, you can always continue matters, too. If you have a particularly controversial matter when theres a lot of interest in you know, and youre just running out of time. Because that happens. You know, many of you have experience with the other commissions. Then you know you can continue it and you can also encourage people, um, to send emails or to write to you if they dont cant do Public Comment. You know, all of you, for those of you have experience with other public bodies. Thats another good way to solicit information. And those do those are sent to the Commission Secretary and there to provide it to you in your packet. So you will be able to see them. Thank you very much. I just wanted to say that i thought that director did a great job. Is a subset of a larger group of contracts, and i do i understand the concern about not getting caught up too much. But i do think from a learning standpoint, and i think that there are issues that that will come to our attention by seeing some of these larger contracts, so i think its a give and take process and i just want to say that i believe that the director might make changes or in consultation with the commissioners. But i think for starters, i think theres a lot that we can learn, and i think that there are some good policy issues that will come to the fore. As we look at these larger contracts, i agree. Are there any other comments or questions from the Commission Regarding rules of order dropped rules of order. Cnn will milk well move on to, um Public Comment will open Public Comment for those in the room who wish to speak on items. Six a. And. I see no members of the public who wish to speak on item six. A. So well move on at this time to remote Public Comment and there are no colors in the queue. Moving on to item six b. Review of the brown act and sunshine meeting procedures and well give it over to the City Attorney City Attorneys adam raki. Okay good morning, commissioners. Morning, members of the public. This is a presentation by the City Attorneys Office to the homeless Oversight Commission by deputy sydney attorneys adam radke and virginia elizondo. And this presentation is not intended to be a brown x sunshine. Act one. Oh, one. Um its not the fundamentals it really means to dive head in on common. Legal issues that you may encounter and that other uh , commissions in our mutual experience have encountered and to try to address those and potentially be a springboard for questions that you may have for us at the end, and we will be happy to answer any questions at the end of this presentation. So next slide. Oh if i have the ability to control it, i can okay. Just red arrow. Okay . Brown act in the sunshine act. The brown act can be found in Government Code Section 54 95 0 through 54 96 3. It applies to local legislative bodies such as boards, councils and commissions such as yours, um, which are groups of people who come together to discuss and come up with the most effective ideas. The ralph m. Brown act is a law that guarantees the publics right to attend and participate in meetings of local legislative bodies. Also um there is the sunshine ordinance, as found in San Francisco administrative code chapters 67. The San Francisco um ordinance was developed to ensure easier access to the Public Records and to strengthen open meeting loss. So meetings and how are they defined . A meeting occurs whenever a majority of the members of the policy body come together at the same time and place to be a communication. Meetings by both the brown act and the sunshine act must be open to the public and must be held within city limits. A meeting occurs even if the body takes no action. But only gathers information collectively or discusses an issue. Um and then one of the things that have already kind of come up is that the brown act and the sunshine act do apply to both formal meetings such as this retreats, site tours or site visits and meo meal gatherings. Those are permitted, but they are subject to the rules and requirements of those statutes. Um what are not allowed under the brown act or the sunshine ordinance are pre meetings. Post meetings, teleconferencing with limited exceptions and were happy to go over those or as uh, deputy city. Elizondo mentioned syria. Adam meetings. Thats when commissioner a talks to commissioner b b talks to see and so forth, or a talks to see be taxed to see and so forth. Policy bodies. The commission is the policy body. This commission is a policy body and you meet when the majority of your members four out of seven come together in the same place and time also known as quorum. Um we recommend that, uh that you all carefully track to make sure that you dont accidentally lose a quorum during the meeting. Um for example, if commissioner needs to leave early, and you are just over the quorum amount, you may accidentally lose the quorum. Unintentionally during the middle of the meeting. Um. Commissioners cannot take any formal action without a quorum on other than to fix the time in which to adjourn, adjourned the meeting reese estimating for in the example of a commissioner who needs to step out. Or take measures to secure a quorum. Policy bodies can create subordinate policy bodies that are also subject to the brown acts such as if you all decide to create a Standing Committee on personnel or budget, or whatever your interest, maybe even though those might not be a majority of the overall body, you may end up creating a Standing Committee. Um and then the last point is that you know, sometimes it can be very unintentional, like the chair recommending that commissioners a and b work into a particular issue that may accidentally create a Standing Committee that would be subject to the brown act. Some basics on open meetings. Agenda must be posted on the Department Website 72 hours for regular and special meetings. Accompanying materials must be posted whenever theyre made available to the commission. The public has a right to observe and participates, general Public Comment period for all for all matters, subject to the is limited to all matters subject. Two under the bodys purview. Separate Public Comment must be allowed on every action item before vote. Um all deliberations and actions must occur in open part, properly noticed meetings. Remote attendance is restricted to commissioners on parental leave and commissioners on 80 accommodations. This is a noticeable change from, um, the pandemic era policies that, um many of you all, um, might be familiar with. The city must provide notice of cancelations to, uh, Public Meetings as soon as reasonably possible. Agenda requirements. This is again a reiteration of the 70 hours before 72 hours before the meeting amendments can be, uh, added to provide greater specificity, but they cannot add to or expand on what has already been noticed. Um the agenda should be sufficiently clear and specific to alert person of average intelligence and educations who whose interests are affected of the reason to attend the meeting or seek more information on the item. Ah, agendas should be specific as to whether there are discussion, action and discussion and possible action items, something worth considering. When whenever you any of you all would like to add something to the agenda, uh , to indicate whether youd like any specific action, um, to take place. Uh thats where reiteration action items must be specifically identified as action items. However, the body is not required to take action, especially if, um youre not ready or its or you would like additional follow up or Additional Information prior to taking any formal action. Uh huh. And then policy bodies can have limited follow up to general Public Comment for persons of clarification but not discussion. Can i ask a quick question . If item is, um. Just for discussion, but not on the agenda. Can we discuss if somebody raises something . Can we talk about it or it has to be put on the agenda has to go to the next to do correct. Thank you. Um one second, um, is im not. Its. I feel like ive had many experiences in the past or somebody brought up something during Public Comment. The commission had a conversation about it afterwards because usually the Public Comment was, uh i think it most like most, like most often happens during new business, but, uh. You know, ive ive seen occasions. Where either the commission so you know wanted to acknowledge the comment or or say were doing x or y, or there may have even been a brief conversation about some of the issues raised in the comment. Want to be clear . Youre saying that that is not allowed . Let me clarify what were trying to be clear about is not engaged, not engaging with the member of the public, but yes, sometimes a matter is brought up that comment and the commission usually then directs their concerns to staff as staff to follow up on it. Um you know your comments that this is an interesting point. I was thinking about this. So this is why having commissioner matters at the end of the meeting could be helpful. But just be advised. If you start to engage with the public in their Public Comments that extends their time for Public Comment. And then other members of the public are going to want the same thing. Honestly. So the idea is maybe this is kind of a shorthand way of saying that, but yes, youre absolutely correct. Things do come up at Public Comment, and then you you want to discuss them further or you want to ask staff to please, you know, follow up on that and bring us a report at the next meeting Something Like that. Yeah i mean, the way that ive seen this play out, and i just want to make sure that were yeah. You know, the commission has well established in terms of our process and procedure, but the way that ive seen this play out as we let public all Public Comments come to a close so that all Public Commenters are are on the same playing field. And then if there was a comment during that period, that, uh, you know, for instance, the commissioner may have specific information on thats responsive to the comment. You know, somebody was looking for something or to your 0. 1 a flag it for staff or for the chair or or whoever for future agenda item. That there is that possibility to do that after Public Comment, but i yes. I understand your point that the goals here not to engage in a back and forth with public commoners because its unfair to the other people who are making the comment right and i just wanted theres not a bright line here. But if its a follow up, but you know, we dont want to encourage a full blown discussion of something thats not on the agenda so that yeah, i said, its you know, not a bright line. But just say, oh, thats an interesting point. And i weve actually done that. Or you know thats something thats addressed. And then if you want to have a fuller discussion, then yes. Put it on the future agenda again. People arent noticed that youre going to talk about something that actually is very topical or interesting to them. Right, right, right. I just want to make sure that were as responsive to the public as we can be and maximizing our efficacy in the meeting. But yes, i wholeheartedly. Great. We dont want to open up a whole new round of conversation and agendas have often been compared to its kind of like road maps, and what you dont want to do is go completely off roading. So yes, certainly you can ask follow up on specifics. You can certainly direct staff if something is triggers a discussion item for future agenda to add it on, um and some of this is going to be very situational specific. The dues of conducting a meeting. Um many policy bodies have rules of conduct and their bylaws or resolutions as we have recently gone through the first draft. Um just remember to start the meeting on time or later, take role and make sure that a quorum is present. Um and that you are taking notice if you lose a quorum. Notify attendees. If agenda items that are listed will be discussed in a different order. Um, such as if you desire to take the agenda out of order. Can conduct Commission Votes openly and publicly meaning no secret votes. Um and if an item has been discussed and a quorum decides to change their stance later later that is permitted when this occurs, the presiding officer, uh, the chair usually must make it clear that the group has not completed its consideration the item and they intend to bring it up again, which includes Public Comment. The presiding officer, which again is usually the chair may order the removal of individuals engaging in eruptive behaviors. Um this is it, depending on the circumstance before taking such step, the chair of the presiding officer should warn the offending individual and afford an opportunity to correct the behavior. They certainly can be critical. Disruptive is not critical. Can i ask the follow up . Question about that, um so uh, hmm. If a chair is obligated , uh, just in order for the meeting to be able to proceed, order the removal of somebody thats being disruptive to the meeting. How would that be . Effectuated . Is there going to be staff present able to make that happen. I can answer that commissioner. Theres a button under here that calls the sheriff under my death. Okay great. Thank you, and that that should be reserved as a last resort. Often times one of the things options that shares may consider is a brief recess to allow for the pressure in the room to come down just a little bit wholeheartedly agree. And i have when i think another practical way to dress that again. If somebody is particularly abusive, i mean, its one thing to be critical to another thing and you know, and its the responsibility of the chair and its responsibility of all of us in this room to not allow bullying. You know, really abusive language or behavior towards any member of staff is cut off their micro active. Not allowed and you know, you can give him a break and say okay, youve got one more minute left. You want to try this again . I mean, obviously, youre all well experienced with Public Meetings, and they can get kind of raucous, but theres a certain point where its really a disservice. To the other members of the public and to staff. So you know, theres many strategies. You know, i personally wont be here. But you know, hes here to help you with is dealing with some of these challenging situations. Thank you for articulating that just based on that, uh, the commission that were based on is a fairly trauma informed topic. So i appreciate you articulating that as a last resort and that there are other avenues to deescalate the situation. And i recommend ive seen some very challenging situation in my experience in advising various charter commissions over the um and you know that becomes a skill really of the chair of how to and very appropriate for all of you how to deescalate a situation and heres somebody but not allow them like i said, to really abuse staff. Or other members of the audience. The dont of conducting a meeting. Um many of these. Weve already gone over, but, um, just that kind of highlight if time is listed on the agenda, dont start that discussion or the or the meeting before the time indicated. Um uh, do not read or send Text Messages during meetings, uh, absent members of the policy body may not vote by proxy. All members must vote unless they have a conflict of interests or excused by a majority of the members present. And once an action has been taken, the policy body must disclose the action and announced the vote of each member. Because session um there may be, uh, matters that are brought in and are appropriate for closed session. Closed session are closed door meetings that are held under very limited exceptions there. They should be thought of as a as an exception to the rule, and not the first and general option. Many of those can pertain to real estate negotiations where negation personnel matters. Labor negotiation security, etcetera. They must be properly notice and indicated on the agenda and any action taken must be publicly reported at the end. Um individual members of the body may not disclose information obtained during closed session. Um, during closed session, stay on topic, um, conduct yourself as though um the discussion could later be disclosed. In fact, um, uh, cause sessions should be recorded and the record kept indefinitely. There certainly have been cases in which um, court has ordered the disclosure of information discussed, including the recording or parts of recording in course sessions. So um, definitely comport yourself as though youre talking publicly. Public attendance and comments. Um ah. You cannot record a require sign ins, although you can certainly encourage it, especially to anyone who may want to obtain further information or to indicate their interest in a particular matter. Um the public has the right to record. Um they have the right to make comment before any action is taken. They have the right to provide general comment as long as its on topics within the bodies, purview. Um they were they have the right to obtain written, uh, they have the right to make writings related to open session business available to the public. Um commissioner members may not respond or act in response to a Public Comment but may briefly respond or ask clarification. Questions refer staff to follow up or requested something be placed on future agenda for discussion. Um this is a checklist for the chair regarding Public Comment. Um asked for Public Comment before each item, even if the room is empty, so that is recorded and noted. Um, take Public Comment before any vote. Announced the specifics of the vote after each item. If the agenda is rearranged what the public know as soon as possible. If an item has been scheduled for specific time, dont take it or in the earlier applying the force the speaking time equally, regardless of what viewpoint but allow additional time for people with disabilities or who need translation as appropriate. Um. Public speakers are allowed up to three minutes. But certainly Public Comment can be less if theres a reasonable basis, and the basis should be put on the record, and this was something that was brought up earlier, um with regard to trying to maintain the right balance between being, uh, allowing the public to participate. And give comment while also, um, meeting your obligations and duties as as the commissions to go through and the agenda in a timely manner. Public comments can be critical but not disruptive. And then finally, theres no right than an individual has to response for the commission. Certainly there can be follow up questions. Um, and discussions, but they . They certainly dont have the right to a response. And then lastly is the Public Records act, and its very short. Its only two slides. Um what is the Public Record . Any writing that contains information related to the conduct of the peoples business that is prepared, own and used by a state or local agency . Examples emails attachments to emails, video recordings, audio recordings, voicemails, Text Messages and photographs. Um. For this particular commission. One of the things that may come up is business conducted via, um private cell phones or or by private email addresses. Um those could potentially be Public Records and just something to be mindful of one of the things we would recommend , as all of you will be issued a county issued email address. We recommend that you conduct Commission Business using that email address. Um if you receive an email from a colleague or known person to your private email address, maybe consider forwarding that to your city issued address in responding accordingly, just to make sure that that that the record is kept, um, on your on the city server, it could make it a lot easier and a little less frustrating in the future. Um and recommend that you communicate Commission Business through the Commission Secretary. That is our presentations. We are available for any questions. Are there any criminal questions from the commission . You look forward to working with you and deputy city elizondo. Grateful to you for your Longtime Service to the city. Thank you. Oh sorry. I made a note. Um when mr seymour came up about consulting with the homeless, um, local homeless coordinating board, theres you know, a couple of ways to do that again. Just um, if you set up a subcommittee, for example, then remember that it is its subcommittee of three to pull will be a quorum. So just keep mindful the Shelter Monitoring Committee and the shelter Grievance Committee also advise you so just think about how you want to receive that and again. Please consult us so that because also for those bodies, theyre also public bodies subject to the brown act in the sunshine ordinance, and we wouldnt want them to accidentally have a quorum. And you know and not have it noticed properly. This is my town like details, but when you you know . Because as adams has kind of get off the road map, it takes a lot of time to fix these things, and it takes a lot of time for staff to go to the Sunshine Ordinance Task force when theres a complaint, so you know our goal here is just always to be proactive. And avoid actually to make less work for ourselves. So, and deputy City Attorney elizondo um it. One thing we could do is make space on the agenda of the commission wishes we could make space on the agenda either on a monthly or quarterly basis for the bodies like the lhc be to come and report which would help you know. Help you all understand what work theyre doing . Um and thats certainly something that ive seen in other commissions, and you probably have to. So if thats something you would like we could certainly do that. And make sure thats an agenda regular agenda item. I think for the record, youre seeing a lot of nods and agreeance with that. Are there any other questions . Okay. Well move on to thank you so much. Thank you. Well move on to open Public Comment for those in the room who wished to speak on item six b. C no public members wishing to speak on items. Six b will move on to remote Public Comment. And there are no callers in the queue. This puts us that item six. See overview of the hsh budget. And Deputy Director of g. Whitley will present and just before Deputy Director whitley starts first want to thank you for coming today to present and also just to say that we thought it was important to give you an overview of the budget, even though you probably know that we dont have the budget for, um 2023 2024 yet, but we thought we could, um, you know, normally, the commission would be involved in the process much earlier and would be engaged and giving direction to the department. So we are going to share with you what we submitted and where we are now in the process, but you know that, um the mayor will be submitting her budget to the public and to the board. June 1st so well, it may look very different. Um, but we wanted to give you some grounding in this. Thanks. Good morning commissioners. My name is g. Whitley are you she her pronouns and im the Deputy Director for administration and finance and its a pleasure to be here with you. And really, this is just a basic overview of our current year budget. As director mcspadden mentioned, weve already submitted a proposed budget to the Mayors Office. I wont be going over the details of that proposal, given the mayor has reviewed it and or will be reviewing it and making recommendations in her own submission. On june 1st. But i will be back. Um you know, on june 1st or soon after to discuss with you with the mayor has proposed for our department in the upcoming budget. So with that, um, sorry to interrupt. We dont have this in our packet, right . You do not, but you will be receiving it. I believe afterwards, bridget. Yes, thank you. Not at this item. So um, to begin with a little bit of context, as i think you all know h s h was created from a variety of different budgetary sources in august. 2016 this slide really gives you a look at the trend over the last six wherein our seventh year of how our budget has grown. Um as you can see, our budget has nearly tripled over the last six years. Um, starting in fiscal year, 16 17 with 224 million predominantly exclusively general fund funded department. Um and over the years has grown particularly starting in fiscal 1920. We started to receive some one time. State homelessness aid in fiscal year 2021. Thats when the 2018 homelessness regrowth gross receipts tax measure was unlocked by the courts. Youll hear that referred to prop c and there was also conversation earlier about our city, our Home Oversight Committee and that is the public advisory committee, which oversees the fund, of which hsh receives about 75 of the revenue appropriated annually as part of our budget, the other thing to draw your attention to is youll see this sort of one time spike in fiscal year 2021 that was really due to some one time federal aid from the federal government as well as state covid 19 aid. So our our budget as of this year is, um 672 million, and, um so next slide, please, danny. So h s h s budget is supported by multiple Funding Sources. Now approximately. 42 is on the annual general fund, which is usually the focus of the budget conversation at the board that totals 285 million. Our second largest revenue source. Is that our city . Our home fund totalling 233 million about 10 of our funding comes through the u. S department of housing and urban development or hud, um, and most of that is through the continuum of care grant process with the with the San Francisco local homeless. Courteney board , oversees and advises on. We have some one time state money in our budget this year about 7 of our budget is made up of state aid. And then 6 other local revenue sources. And i just want to highlight as part of these splendid sources are really hsh in its Leadership Team pursues every opportunity to leverage state, federal and even philanthropic funds. We really pride ourselves in the department of being really nimble and strategic, with public dollars and really using local dollars to fill in areas where are less aware or more restrictive funds. Dont allow us to be as flexible. Um this really requires strong inter Agency Partnerships and partnerships with the Mayors Office. And really when i talked through the budget, the goal is to ensure the system drives the Program Development and Client Experience, not the Funding Source, so we really want to send her Client Experience at the center of our budget. And not try to make decisions exclusively based on you know what . What Funding Sources, um, are restricted and again try to breed those together. Next slide, please. This should reflects each shs current fiscal year budget by Service Areas as you can see, 93 most of our budget goes directly to new and ongoing programming about 625 year, and most of those dollars go out into the community through our nonprofit, um Community Based providers, which we enter into grant agreements. With um about, uh, 62 of our budget is dedicated to housing that is some proportion of new housing, but most of those dollars are to maintain housing that we have open now. The next largest category is temporary shelter that would include emergency shelter, transitional housing, another crisis interventions, thats roughly 20 of our budget. Prevention has grown with the unlocking of those our city. Our home funds that makes up about 8 of our budget outreach 2 coordinated entry and housing placement, roughly 1 and then our personnel and Program Delivery costs or roughly 7 of that amount. Um hsh staffing and french benefits or roughly 6. And that includes our administrative staff as well as direct direct Service Workers that work at hs a. H s. H such as some of our clinical staff and transportation staff. The other thing i would note is that we are working toward, um um, improving our data so that we can more clearly show you how the budget is organized by population. But in general what we track now is that about 10 of our budget is solely dedicated to Family Services and 8 to youth. There are other sources within that additional 92 going to families and youth , and were working as our budget team is being staffed to try to provide Additional Information to you Going Forward about that allocation. Next slide. This gives you a high level view of how our expenditures are budgeted by, you know categories that the city uses in its budget process and its accounting process. 70 goes to direct grants to Nonprofit Service providers about 89 million, or 13 is budgeted in a programmatic project. That could be a multi year grant. We have some significant amount of acquisition funds for new housing. Um and so that is reflected there, but as a variety of services. 47 million, or 7 are services of other departments. That is predominantly, um, funds we send over to the Mayors Office of housing and Community Development to support operations, nonprofit own permanent, Supportive Housing, as well as funding we send to the department of Public Health to provide nursing and clinical staff throughout the homelessness response system. Salary and benefits i mentioned at 6 professional services, almost 30 million, or 4 and that really includes, you know, administrative and i t. But the bulk of that is also Services Contracts such as our outreach provider is budgeted here in professional services. And then just modest amount for materials and supplies, including those supplies for our city owned and operated shelters. Next slide, please. This gives you a picture of our budgeted positions youll hear hear me talk about full time equivalent positions. These are positions budgeted, um, at a full salary for full time work throughout the year or adopted budget is almost 225 budgeted positions. Of that amount. We have 218 permanent positions and about six positions for temporary staffing. You can see there was quite a drastic change between last year and this year in the number of permanent staff that were funded, and that was really an acknowledgement of that first light. I showed you how the department has grown. And a lot of the work that we stood up during the covid 19 response with temporary staff was moved over permanently to our budget and has become a permanent intervention. Um we have, um, since the department was formed, had some significant challenges in reaching full staffing. And that has continued this fiscal year despite receiving more positions. We have still a very high turnover rate and our hr director whos here, let me know before the meeting that you know our vacancy rate is still about 27 so we were grateful to the board of supervisors for supporting these positions. And we have done over 100 appointments this year, but really looking forward to working with you on ways we can better retain and support the wonderful staff. We have as well as recruit, diverse and talented team for the department. And then my final side. I just wanted to mention that, um you know, we regularly and proactively pursue Funding Sources beyond the general fund beyond the local sources we received, and just some, you know, recent news and accomplishments that youll see likely reflected in the mayors proposed budget. Weve been awarded over the last two years more than 200 million and competitive state home key funds and this was really key to an acquisition strategy. We started to acquire new permanent, Supportive Housing and operate those buildings. We do have plans in the works to apply to for at least two or three more funds. There was a recent notice of Funding Availability that came out from the state. Um, that were working toward as we speak. Weve also receded, received some one time funds that were budgeted for, um what the state calls and encampment resolution fund. Weve really prioritized that fund to expand and continue a cabins program at 33 golf, expands some non congregate shelter sites and expand our street outreach workers. We have also applied for a second a grant for that same Funding Source for a new cabins project thats coming on long line in the mission district, as well as outreach workers to support that initiative. Um we work very closely with i enjoyed the conversation about collaboration with other agencies because we really do work closely with our partners at d. P. H at the department of disability and aging, the Human Services agency and the next bullet point speaks to our work to work with dph and the San Francisco managed care plans to implement whats called the california advancing and innovative medical pilot. Um and this is really a recognition that one of the social determinants of health is housing. And so were eager to pursue that starting in july of this year, additional funding for housing the navigation tenancy Stabilization Service for medical eligible clients who are living in our Supportive Housing system. Um and finally, we just applied last week with the department of Public Health for state funds to serve with the state is calling care court their care Court Initiative but but also other high acuity clients and thats 32 million that would be spread across the four years between our two departments. So that is just a primer of our budget. Um, i look forward to coming back and providing more detail about our upcoming budget, but certainly happy to ask answer any questions you may have, and i appreciate your attention and time. G i have a question for you, um, going back to the staffing slide. Can you talk a little bit about . Um what what is the. I guess the staffing gap between where we want to be and where we currently are. Thank you for the question. Its about 70 positions, so 70 vacant positions and thats all fte or yes, sir. Okay. Um are you done . Um so i wanted to say thank you for articulating that part about the vacancies just because you know, having worked on the ground in the homelessness response system. Um its a really a point of education. I understand to be our responsibility on the commission. And the reality is when people ask, why have things slowed down or even are at a standstill . Thats a major reason. Um so you know, and thats not only within the department but also within the providers, so i just want to bring attention to that. And then the other thing i wanted to highlight which we discussed with the executive leadership. When we did our orientation was that, um theres a lack of information arab, a lack of understanding that the predominant amount of the budget is going to sustain people who have been housed, and theres kind of like a kind of optics. Thats people are the general public is kind of overlooking that piece. And so i just want to highlight that as well. Its not really a question, but just to point out two things that have been brought to light. Uh since we started forming the commission. Yeah thank you like to echo. Um, that, uh you know, i spend a lot of time on twitter. And its uh, frequent refrain that were spending over a billion dollars on homelessness. And theres only 8000 Homeless People and how ridiculous that the city is spending x amount of dollars per person, so to really get into the specifics of like how many people the budget is actually serving, and how much do we have for a person whos in a tent on the street and is trying to assist that person into shelter into housing. I think making those distinctions are really important. Thats a function of our body to really aluminum for the public and clarify where the money is going, you know, id like to add something on top of that, to the extent um, i think earlier. I believe it was your director that that spoke about having staff that, um, looks like the community. I think it may be also worthwhile to think about how we present the fact that that some of the people that are employed by the department but for that employment could be members of that community. And so when we think you know, because sometimes in the public youll youll see ah, people refer to oh, you know all the money is going to these city staffers, not perhaps realizing that some of that may be um directly, not just indirectly. Addressing the issue that the budget exists for in the first place i was going to build on that. I mean the other thing that were seeing, particularly from the sf standard is like a focus on the nonprofits and, um, the fact that, uh, you know, a significant portion of the budget goes to the nonprofits. Um whats not illuminated in your slides, is how much of that is then going to Property Owners for the buildings that are housing people in shelters and housing. Um, i was, um ah, it was eye opening for me when i saw the 7 11 post contract. Laid bare in terms of the budget, how much of the money was actually going to the Property Owner in that contract, so i think that you know its going to be quite interesting as we get into some of these contracts to really try to also illuminate how much money is going to, um, essentially leases for beds. And i think. Commission. Thats a good point. And i think all these are very good points and i think we can think about the comments that youve made and what youd like to illuminate as were rolling out our presentations to you each month. Um because we because we know this, um all the things that youre saying, and we really would like you to be partners with us in highlighting that for the public, and so, um, well think about ways to do that in you know that that makes it even more clear. Yes i wanted just first of all. I was a great presentation. Thank you very much, um as a as an audience member of a lot of budget presentations. I thought it was great, and so i appreciate that. I wonder if you could reflect for a second. Your presentation pointed out that 10 is budgeted for families and 8 is budgeted for youth. And so im sort of interested in, um you know the methodology and how we decide how much money and has it shifted around. Are we putting more into these two important categories, or is it static . Thank you, commissioner deputy for the question. Its an excellent one. You know, i was trying to indicate some of the limitations in our data that were working on. These are really kind of accounting code tags that are in the Accounting System for required baselines that i know youre aware of. Maybe the childrens space line or or, you know, tae housing. Really with the unlocking of the homelessness, grocery seats tax that our city our home fund. As our budget has grown, you know, theres more resources now. Really dedicated to, um folks experiencing homelessness under 30 housing sources dedicated to that as well as families. So, um you know, in terms of how those decisions are made Going Forward , you know, defer to director mcspadden, but its really going to i believe reflect, um the goals and strategies in the Strategic Plan. Um and how we drive towards those goals Going Forward just to interject when you referred to tae housing. You were referring to transitional age youth. Thank you for the, uh , clarifying the acronym salad. Ill try to endeavor to do better. But yes, transitional age youth, and then we have the additional complexity in San Francisco that we define that is under the age of 29. The state defines that has 24 below 18 to 24. If nobody else has what i think about. Sorry. Go ahead. And so i would just agree with what Deputy Director whitley said. We really want to make sure that were using data to inform our funding, um, strategies and allocation process. So you know we will be working with us on that as we roll out our Implementation Plans each year and well see very clearly how were thinking about specific sub populations and how we make sure that we are, really, um. You know that that that were making an impact in those populations and well be able to see where it is and youll be able to help us make those decisions. Quick question. As you mentioned in the presentation, the outreach consultant and i wondered what that consultant was. Sure thats our Helena Health contract and because they operate, um for historical reasons they operate under a contracting agreement rather than a grant agreement. Most of that 8 Million Contract as budgeted under professional services, so Helena Health, um provides the staffing for r s f hot team and then hsh staff. Provide the clinical support. And those are city employees. Thank you. Um i did have a question. Did you want to speak . Um which was you know . Just recently, i worked for the San Francisco Bar Association as a mediator in the s r o specifically, so just to refer back to earlier Public Comment, um you know my main concern that i witnessed there is major Building Maintenance issues, so just to respond back to the piece about, um you know the amount of funding that goes to the Property Owners. Um im wondering if there is any specific information around funding for Property Maintenance. Uh lets see. So each of our Supportive Housing agreements has funding for, you know, sort of basic Property Maintenance. I think the if i understand that question, commissioner the issue that youve raised this really some of these deferred maintenance issues that we see, especially in our legacy as sorrows that we lease for permanent Supportive Housing. So we can provide you, you know, certainly information around the least cost. Um and we can pull out within. You know whats sort of the basic Building Maintenance. We serve we provide through our agreements, but we have tried in this current budget and then prior budgets, hoping that will continue in the future dedicated Capital Funds for those sites as well as some bond money thats under the administration of the Mayors Office of housing. And Community Development, 10 million to upgrade elevators that were partnering with them to roll out this, um, this summer that said, i think the issue you raise. I think youre raising this, but ill raise it around the costs for paying landlords and then whats required in terms of Property Maintenance is one that i think we could use your support and highlighting and problem solving around. Weve had a lot of discussions both internally and at the board about whats the right level of subsidy to a private landlord. Um and you know whats the city and the master lessee, the nonprofit providers responsibility and whats the landlords responsibility, and i think theres some good policy conversations we could have Going Forward on that. But following up on that, when contractors awarded for um and s r o or or that kind of housing. Are you afforded, say as part of the requirements for getting the contract as the provider provide you with financials, um, indicating you know what . How they either planned to use the funds or if its a renewed contract . We know how they did, in fact, use the funds to sort their an opportunity to review their their financials as part of the process. Yes commissioner. We both review any master leases. Even though were not a party to them. We um have those reviewed by our own internal deputy City Attorney to ensure, um we understand the terms and conditions of any leases. In addition, um you know, our can say more about our grants, maybe at a subsequent meeting, but we dont simply grand out the funds and then asked for outcomes back. We really work on a cost reimbursement basis, so were able to see in our granting system. How funds were spent, um what we approved the funds for and then in our annual process, we do, um, review kind of the agencys overall. Financial health and stability, their external audits and financial records. So okay, so you you do , like require reviewed or audited statements and have an opportunity to review the p and l and Balance Sheets and hmm. Yes we can always improve our monitoring, but certainly with our, um nonprofit providers where we provide direct funding to that is a requirement and we do review the leases and the least terms prior to agreeing to fund any new project. Thank you. Deputy director. Thank you so much. And, um, this was a ripe conversation we had and maybe one as you suggested for a future meeting for further discussion about how the contract and the contract review process happens. So thank you. I have two questions. Uh if i could, uh, one is when you speak about the vacancies. In the department. The 27 rate and i think you said 70 positions. Im curious where the breakdown is coming. Is it what level within the department . What kind of work . Are you, uh, seeking that . Youre having a hard time filling where . What are those hard to fill positions and then the second question. And this may more be more aspirational as you think about the alignment between our Strategic Plan as well as where the budget is now , if you were to project out five years from now, and youve achieved everything in the home by the bay Strategic Plan. What would that pie chart look like . That revenue out there that programmatic allocation pie chart. If you didnt achieve success may be exactly the same. Maybe different. I asked the question because, as we think about the future, its often helpful to put in those kind of benchmarks Going Forward about where you want to go. And where do you want to make the investments on . I think its a broader policy question, but i raised that as a as a comment. Thank you for your second question. Thats a really thoughtful suggestion and i would like to get back to you with that analysis. I think on your first question, um, regrettably, its throughout all levels and all kinds of positions in the department. Um certainly on the administrative side in our contracts budget. I think this is the 1st 2nd week of the year. Weve had a fully staffed Human Resources team. Um facilities i t at the leadership level and then certainly programmatically, so thats not uncommon with other city departments. But we have certainly struggled to retain staff because of the intensity of the work and sort of that rapid growth. I showed you, um and however, unfortunately, our position growth did not keep pace. With kind of the pressures and the revenue growth. Um and so happy to provide more of a specific baked breakdown. Um, and would you know follow us on linkedin, or, you know, getting your support to support our recruitment and talk about the positive work the departments doing. I think that would go a long way. Thanks your answer your sufficient. You dont have to do additional work. Thank you. Thank you. My emphasis on the 70 positions. I mean, thats alarming to me. And so im happy to really work with the department in trying to get the right people in these positions and possible ways of, you know, establishing a pipeline. Thank you are. Our universities and even also our high school student. Thank you so much. I just want to make one last point in this discussion, which is that when i worked for the city, Single Room Occupancy Hotels, which vary differently a lot in terms of how well maintained they are, um congregate, bathrooms, kitchens, not kitchens, things that sort, but , um, there 550 s r o Single Room Occupancy Hotels in San Francisco. And of those, um, there from 20 to 200 individuals. And so i do think that trying to make these buildings healthier buildings so that we have Better Outcomes is really, really important and its i think most people i would ask them as a question, and most people say 2030 40 s r o s. Its it really is a huge Housing Stock in the city. It is a huge Housing Stock. And you know some of the comments that have come up, make me think that and already thought that this might be a good deep dive area for the commission so that we can talk about our strategy around that, but also get some guidance premiere on what you think i just came back from um, the Leadership Council of the national alliance. Stand homelessness. Um last night as a matter of fact in washington was in washington, d. C and this is just a big topic of conversation because the s r o s and the master lease strategy was the way that homelessness systems went for a long time and theres really been a shift to you know what . Weve done acquisitions, you know, um different types of units with their own bathrooms and kitchenettes and things like that, and thats clearly what people want prefer. I mean, obviously, its what any of us would prefer. And so you know, how do we support this stock while we move forward in which the what should that strategy actually looked like is, you know something for us to think about . I mean, we obviously need the bed. We need all the units that we have. But that doesnt mean you know, its part of our thinking, um, out past the five years. What does that really look like . And what ultimately should the city stands on that be and how do we get there . Are there any other comments or questions . Okay. Moving forward will open to Public Comment for those in the room who want to speak on item. Six. See. So good morning again. Im coming as a Community Member right now, so just to let you know where where im starting from. I too would like to see a pie chart in five years. And compared it to see if we get see what the Development Proposal is , and how the Department Fields theyre going to be able to acquire all the things theyre talking about. I think that would be fair to the to the citizens of public and the board here. Um ive got to be things so the second thing would be. You know, there was quite a bit discussion about the role of this board when it was first proposed by the board of supervisors. And it was good things and bad things that were that that was said about this body itself and what it would do so one of the things im hoping theyll do. I think you brought it up. Um the fact that that were buying buildings and probably a price a little heavier than they really worth. The tenderloin is moving north. Were starting to buy buildings in that northern part of the city that was called another name. Now reality is just the north tenderloin. Those values are going down dramatically yet we are paying the market rate for buildings that 120 years old. So one of the good things that we talked about what this body that you know, you could pay bad cop, good cop or the department. We need beds. We need those buildings. We need every inch of those buildings. But these landlords know that and that no, i want 600 million and that might not move because they know we need those beds. Now. This department here you all could be the good. Well, the backup backup to where the departments as well, i need to run this by my board and my boards. Not really not really going to go for this. Maybe so that would be a good purpose for this board to intervene in those negotiations between these landlords. And the third thing when we talked about maintenance of these buildings, what happens . Were not giving our providers enough maintenance money and ive been in the 10 1 38 years lived in every s r o. There was a gap kicked out of every s r o. So ill get intimate knowledge about s, r o s and the other building stock. These providers only have enough money to hire maintenance. Men Maintenance Man cannot fix the toilet. Maintenance america not fix a light socket. You need to trade to come in. Fighters dont have enough money to bring the trades in. And even if they did, its hard to bring traits in because they worry about their trucks being broken into. So we wind up with very low trained maintenance people who are trying to keep 100 and 20 year old building together and it just dont work, so maybe we can consider some kind of budget increase for these providers to hire train journeyman apprentice people have been through Apprenticeship Program or not journeymen that can come out and fix the toilet. That aint gonna break in our later. So thank you. Thank you. Thank you. Thank you, mr seymour. Are there any other. Are there any other persons in the room that wish to make Public Comment . Moving on to remote Public Comment that this time members of the public wishing to comment remotely should now press star three to enter the room. There is a collar in the queue. Go ahead. Speaker. We hear you. Good morning commissioners. Um and director mcspadden carmen fender policy associate work wide. I want to thank, uh, direction but at least for your thoughtful presentation and discussion of the budget. Im calling to urge the inclusion of the irish city our Home Oversight Committee priorities. And the homeless, Emergency Services Providers Association or health spa budget requests into the speech budget this year. To give you all some background about the goal of having 2023 2024 25 budget proposal. Um the goals are to prevent homelessness among people and families at risk of eviction, provide Creative Housing Solutions to greater number of homeless franciscans, prioritizing people and families of color who are disproportionately impacted by poverty and homelessness. Alongside domestic and interpersonal violence survivors. Ensure immediate expansion of emergency Homeless Service system as well as providing support services and quality staffing and shelters through staff training and the security for our transition age used. We also want to respond to Behavioral Health and other basic needs of people in our homelessness. Response them bring me services to them and existing programs. And we also want to increase workforce support for job seekers who are homeless or at risk of homelessness but integrating services with housing support, increasing investments and earn as you learn apprenticeships and page job training for youth and adult. I would especially like to highlight the need for subsidies and Prevention Services for so many individuals and families. The main reason theyre experiencing homelessness or im gable housing is due to financial reasons and the lack of Affordable Housing and San Francisco so please consider the oko recommendations and the request for this years budget. And we are always here to have conversations. Answer questions. Engage with you all, um, and commissioners and, of course, continued to engage with hsh. Thank you. Thank you, caller. Theres one more speaker in the queue. Go ahead, caller. We hear you. Hi i just wanted to, um, second, uh, mr seymours comment about. Can you guys hear me . Sounds like im getting a lot of eco. Yes we can hear you. Okay i just again. I just want to second dlc mars request or comment about providing, um. Providing funds to bring in appropriate maintenance and possibly, uh, the budget can look at increasing. Some of these older shelters, not necessarily the new hotels. But some of these older shelters, uh , that budget to make the change they need so we dont have shelters that, um um, are lacking and things like hot water and other items. Thank you. Thank you, caller. And that concludes our remote public. Comment. Moving on to item 60 discussion of approach to commissioner orientation. So, um i think this item is me, right . 60 yes. Okay so, um so, really, we just wanted to have we just wanted to ask if there are other things that we need to do to make sure that you feel, um oriented to the role. I know that that our executive team met. I think with each of you and im sure youve got a ton of information. I know, um, Commission Secretary about it, so put together lots and lots of information for you to read through. And just wanted to see if there are other things that we need to do to make you feel and get you ready for this role. Thank you for asking. Uh yeah. Uh i dont know. I cant speak for all all my commissioners, but at least at the meeting that we were at, um i think gigi couldnt make it because of illness. Ah. So uh, i think it would be very helpful given the salience of the budget overall to our work to be able to have that meeting, um and have an opportunity to get into a little bit more details than is, you know, really make sense within the context of meeting and asked some of those basic beginner questions of which i have about 10 million. Trust 10 million. Okay so ill curated by the time we get there, but okay, so, um, commissioned secretary, you can help set that up because obviously well have to have more than one meeting to do that. Absolutely. Or. I mean, the other thing that we could consider is just well. Youre you really want to have a back and forth, so we should probably set up a separate meeting to do that, and we can figure out how to divide people so that its not the whole right, right. I know that part is tricky, but at least for the moment we dont have to worry about quorum, so i know that were going to talk about future meetings at seven a half, but i was going to suggest that might make sense to do a couple special meetings. That are more informational. In the summer. That could be one of them. Or we could use the regular coming. I mean, i think the way i was, and i think maybe i didnt describe this very clearly. But at the beginning what i was saying since we did, we wont have contracts for a while. We will not be ready to bring contracts to you. And the next few months. I think maybe we use the next few months to have informational meetings and to figure out how to use our regular meetings for that purpose. Its a you know, im really conscious of not wanting to put too much work on my staff, and every meeting is a huge amount of work. So but i think we have an opportunity with these meetings over the summer to do do some very specific presentations. The budget could be one of them. It will be anyway because well have a new budget. Right. And so , um maybe if there are other informational things that that the commission chooses to kind of, like i said, do a deep dive on we can set that up over these next few months, really, to get everybody oriented at a deeper level. On very specific issues that came up today and then also others that you may not have mentioned yet. If that works. Yeah. I just want to be mindful of not trying to fight bureaucracy with bureaucracy is they said so. Yeah, just thanks for the sake of the fact that you have so many vacancies and not wanting to create more work. Thats that makes sense. Yeah. Does that work for you, commissioner . Yes. Okay, thanks. I would just also say that i dont know if wed ever use a workshop model. And but, um it might be easier and some of the topics that might be covered would be of interest to the public. I think one of the most important tools that we have here is the fact that these meetings are being broadcast, and people can watch them on either reruns or go specifically to it. So, um, if their topics that are a broad appeal um, i would. Certainly as a commissioner, be willing to, you know, to come as a as a group and go and you know, go through that topic if it would also help to generate Public Interest and support. Its not saying it has to happen. Im just saying, im open to that could be one way to do it. Thank you. Plus one. Yeah, i support that as well. Back to your Commission Secretary. Mm. Okay, so now were open to Public Comment for those in the room who wish to speak on item 60. I see no one in the room, so well move on to remote Public Comment. Which there is no one in the queue. So this puts us that item. Six e Commission Review of grants and contracts. Executive director stream expect. So this is Commission Review of grants and contracts. Um and as it says in your memo that the city charter mandated roles and responsibilities. Um do not require the commission to review and approve the department of homelessness and support of housings contract and grant agreements. Um that authority resides with me as the department head. How how other, however many city departments actually um, bring the contracts before the commission for approval, and there are many reasons to do that. I think its actually a really good practice. Um because it helps really illuminate the work of the department for the public, and it allows the public to comment and ask questions. It really helps people understand both the commission and members of the public understand you know the workings of the Nonprofit Sector that we partner with and really how the interventions that we utilize as a department fit together. And so we are suggesting to you that we bring agreements with an annual amount. Over 500,000 not including contingency that modifications to agreements not reviewed and approved under under one that resulted in annual amount of more than 500,000, not including contingency agreements that require approval by the board of supervisors and agreements for an entirely new program or service. That have an annual amount of over 100,000, which we put in there, because if its something brand new that hasnt been discussed in public before we thought that it made sense to bring it before you. So this is the time to discuss that and give us you know any proposed changes, or, you know, or for discussion on this item, so i dont really have a sense of contract size yet so i dont i am having her struggling with the thresholds that you said 600,000 the structure the way the way that youre proposing. It seems to make sense. But um, without you know, in the absence of having like a list of contracts and their size, i dont really have a sense of i mean, initially we were thinking about making a higher you know, were trying not to do is in an over inundate you either. Um and we were thinking about making it higher but are but um, Deputy Director whitley pointed out that theyre actually very few between 500,000 and a million as we were talking about setting it at a million. Um and so we thought it just made sense to capture the 500,000 plus and then bring anything new to you. Sounds good. Um. I think those numbers make sense to me. Um so and i agree with the purpose. Um one thing im trying to figure out how to put this into words, but, um, you know when we talk about centering and cultivating more culturally specific programming, what is a way that we could capture kind of breaking the cycle of this . What i found to be, you know, transportation, um who started when you know, inaugural program is like, how do we then capture when there is a culturally specific Minority Program that needs to bring in kind of more attention . Um how would we capture that . But i understand the purpose and i think you know, with the numbers that make sense to me as well. Thats a great question. Thats a really good question. And i think maybe well go back and like, take a look at that. Um because maybe theres something that we could propose to add to this to get to your point. And im not sure like we might. We might have captured it here, um, just with these numbers, but really appreciate that question, and well check second. That question. Could i make a suggestion just for you to take back to the team, perhaps one way to address that would be to package those programs. Um and just make it one item, maybe not necessarily for line approval, but just for feedback and recommendations from the commission. Yeah i mean, i was thinking one of the areas of deep dive that we could do is really look at, um you know our focus on equity and think about the specific programming that we have that that addresses some of those issues. And if we did, maybe that would help. Get at that, um. If that makes sense, commissioner because we cant always for contract purposes. We can always package those things together because they dont fit together from a contractual standpoint, but we could certainly do. An overview of you know, kind of the departments portfolio with that with that equity lens. I think thats what i was trying to drive. Yeah i think i think we can add that to the list of um presentations. I have some questions if thats okay. And thank you for this. I agree with the threshold amounts. I just have a couple of questions about it. Ah the way that we heard from Deputy Director. The department does both contracts and grants. And so when i read this, i understand agreements to include both contracts and grants, but wanted clarification on that. In terms of the threshold amount of what would come to the Department Come to the commission. Ill just give you all my questions. The second is. The department may and i know other agencies do this within the city and county. I dont know if this agency does it is to give multiple contracts or grants. To a Single Organization covering different types of programs. But it then all of those, maybe under 500,000, but in the cumulative would be a substantial investment and partnership with that nonprofit. And so it may be, uh. Important to look at where the aggregation of partnerships are. Depending on how you do your contracting. If for example, one agency has five contracts that may be a accumulative out of over. Whatever the math is on that 2 million, so that that would be one thing to think about. Maybe theres a provision that says nonprofits, where the cumulative total of all contracts or grants are over 500,000 or Something Like that, or over a million dollars. Um, the other is thinking about, uh, contracts that have multi year durations. And my assumption is that based on my experience was sitting in county contracting is that many nonprofits have multi year relationships with the apartment and depending on. If its a five or three or two. Whatever that duration is, there may be a accumulative threshold amount that would be important for the commission to see even if its under the 500,000 level. Uh and those are my those are my questions and really just for consideration as you developed the next version of this document. Thank you. Did you want an answer to that . Or do you want me to just because i think one of the things that we can do is bring some of those before you if we think that you know . Cumulatively um, a number of you know, a number of contracts are going to go way above the 500,000 threshold. And we think that you may want to see those . Um, you know, i think. Deputy director whitley. Im not sure like how often that happens. I dont know if you could speak to that. Or maybe we can just take a look at it. Um and respond. I mean, i think i think we might want to go back and look and figure out the answer to your question and then your questions and then come back and discuss if thats okay. I think that makes a lot of sense. Theyre all good points. Thanks. Are there any other questions or comments from the commission . Moving on. Well open the floor to Public Comment for those in the room who wish to speak on items. Six e. Okay, i will being on two. Remote Public Comment. There are no callers in the queue. Commission nerves. This places you at item seven regular calendar items, f and g are action items and require a vote by the commission. Item seven f established fiscal year 22 to 23 fiscal year 23 to 24 meeting dates, times and places. And executive director stream expandable presented, so everybodys had a chance to look at the meeting dates. Yes and i do want to say that i have a plan vacation before school starts. So the last week of july and the first week of august, so i dont know if anybody is in it anything similar situation, but that was the only date that is problematic for me so uh, i also had a conflict, not the meeting before the for the same reason. Something i didnt want to flag as the april 26 2024. Meeting and spring passover. Okay. Thank you for that. Right, which which which april 26 2024. Thats a thats not an actual meeting date. Thats just when we were youre right. Thats not the meeting date. Thats the date that things are corrected. Thank you. Okay . I was trying to figure out where in todays agenda. I could, um, speak on this real quickly. Ah um i just wanted to see if it would be possible and make suggestion that we adjourned todays meeting. Um and memory banco brown and observed two minutes of silence. Um mr brown, who was a trans man . Um his friends and family have said, lacked permanent housing and struggled to navigate the City Services to meet his basic needs. Last week , he was shot and killed by an Armed Security guard over what the chronicle has reported to 14 bag of candy. Um i know a lot of 24 year olds many board in the city who struggle with access to safety and stability that they required to flourish. And our city is a rich city in a rich state in a rich country. Yet we lack adequate housing and shelter, and there are too many young men and women like banco who have no other choice but to sleep on our streets. I know we all share a common purpose for serving on this newly formed commission to ensure that we address our systems gaps and ensure we early as are focused on ensuring our homeless neighbors are making. Um, those critical connections to quickly end their homelessness. Um and so this was the only item with an action that i thought might be related to that if its permissible to make that request. Second that. Yes when im sorry when it comes time to adjourn. Youre free to thank you very much money statement that you wish. Thanks um, okay, so this. So this item establishes the meeting dates, time and place. And i know there was some discussion about meeting and community. Um Commission Secretary does that does this preclude that, or is this really more about the schedule . This is really more about the schedule. Its a special meeting. Then we just. Yes, you required by the sunshine ordinance to set regular meeting time and place. And so thats what this chart does. It doesnt mean that you cant look at this and then decide that i dont know. In october. You want to meet in the community, you just again need to have a allow enough time for 15 day notice and for everything to be set up. Great. Thats good. I think even the time is conflict, a lot of Community Members and i want to be cognizant of that as well. So for the commission, think about that is that if you wanted to do a special meeting, then yes, you could. By that means special means any time that people um this is just your your requirement of the sunshine ordinance to actually have a regular date and time, but it does, but youre free to change that during the course of the year of it doesnt work. And just to clarify where allowed to change that, not even just on an ad hoc basis or a special meeting, but we, the commission at a later date could decide that a different time. Ah and or date is a better fit for either the commission or or the community. That would just be an action item to change that. The idea i think behind this is so that people know basically when youre going to meet and people can schedule around that but i think its also dependent upon when you can get a room. Honestly yeah. Biggest issue is being able to issue for having it here, televised and i think that took a tremendous amount of work on the part of staff and leadership at the department, so i just want to offer up that that is not very easy to do. Just i think it is important that that wed be televised inaccessible that way. Correct if it if it if its a special meeting that elsewhere, it wont be televised. Any other questions or comments. Are you seeking emotion . Im gonna do Public Comment first. So now im gonna open to Public Comment for those in the room who wished to speak on a gentleman item. Seven f. And im see anybody, so were going to go to remote Public Comment. And there are no colors in the queue. Now, i would like to make a motion to approve agenda item f seven f can i have a second . Second actually called by the commissioners. Im sorry, thats ok and ill move. Exactly prove as as presented the calendar for the 2023 2024. Yeah. Second, okay . So commissioners please respond with i or nay. Commissioner. Katie albright by commissioner Jonathan Butler. Commissioner bevin dft. Christian evans, chair walking guerrera. Commissioner sharky wanna thank you. Adam. Efforts approved. Moving on to item seven g election of Commission Officers and discussion of terms and committees. Presented by executive director screen with staten so, yes. Um so this is your opportunity to, um, elect your officers. And to talk about the discussion of terms and can and committees and i know that theres been some initial conversation about this early on when we talked about, um, the bylaws, but how would you like to proceed with this discussion . Um so i would like if its permissible to say vote on a chair, vice chair and the data officer today, if possible. It would be the chair and vice chair. The data officer, vice chair and vice chair are designated in your charter section. The data officer, something you want to would add to your bylaws, so theres not really noticed for the data officer will be next meeting. Yes, so you could well when you update the bylaws, so after that you can add your other pilots have to be voted on first, itemize it on the same agenda. Yes yes. And actually, your bylaws dont if you i didnt want to. But at least then if you noticed on the agenda that you wanted to data officer right now, its just the officers better in your charter sector. Okay so just to clarify you could have a conditional item if the Commission Voted to approve of by laws allowing for a data officer, then we will have an election for data officer in the same meeting. Yeah you could definitely do it in the same meeting. Okay and even if you decided you werent ready to change your bylaws because maybe theres Something Else you wanted to do with them. As long as you noticed on your agenda that you were going to elect a data officer that that would be fine. Im just a little concerned because the officers better referenced are the ones in your charter section thats chair and vice chair. That makes sense. Um so i was just gonna also clarify it because it also says to discuss committees. Should we be discussing committees right now as well . If you desire thats why its there. If you want to discuss setting up committees or if you want to think about that, and another time, so theyre theyre just put it out for discussion. There were four potential committees that and i just wanted to clarify on the rules for committees do they have to be brown act in televised and all of those things . So um, that would just add a lot of additional meetings. It would add. A lot of additional meetings in the rule of them is policy bodies beget policy bodies, understand if you create any other group . Yes and they will need to have a Public Meeting and agendas and everythings got it. Got it. So if we wanted somebody, for example, to kind of be the point person for um, housing, vacancies and quality, including the maintenance issues or somebody to be the point person for the shelter, waitlist, um creation, vacancies and quality. Um or, uh, on the topic of, uh filling the Job Vacancies in Capacity Building within the department. And um, the nonprofits. Those would be like three people that i would think could be maybe, like, i dont know if it would be like the data officer. A space specified name, or can we just name. Those people as people kind of being the point person to kind of champion that work. You could. Yeah. Decide among, you know, and actions like you know to have somebody whos going to point person on topic and have them report back to the meeting. Thats exactly what i was thinking. Like i dont know if its appropriate word is lays on or some title that you give a person like that. You would just ask the point person and point person thats kinda straightforward in that fair enough that theres any subcommittee happening here. Okay than you know, people you know who follow up on something specific and then again back to the floor. Is that something that we would vote on today or next meeting . Um i think i think would be better to end eyes that for next meeting, okay . Described what . What it is, and also, maybe give your colleagues time to think about, hmm. Maybe theyll volunteer. That sounds great. So lets proceed with the chair and vice chair and justify could very quickly. Commissioner if there are things that we if we would like us to report on every month. And it, you know . And it keeps people from having to take on an extra roll. Wed be happy to do that. So if you if you want us to be reporting on vacancies or any of those things, we can report to the whole commission on those things, and then it you know, frees up the commission to, you know, not have to come and ask every you know, every month. I have that report separate. So think about both things if youd like, and were happy to do either. Um, whatever works for the commission. Commissioner evans. Could you stay those topic areas one more time . Yeah, so the first one is housing. The second ones shelter in the third would be Capacity Building and so housing would be around the vacancies in the permanent Supportive Housing and the quality of the housing, including the maintenance issues. Um the second one was shelter like the idea of getting a shelter, waitlist back up and running. Um the way that people can access shelter, um, addressing any vacancies that are kind of chronic vacancies in the system, as well as the quality of the shelters, and then the third would be around, um, Capacity Building within both the department and the nonprofits themselves. When it be possible to have the commissions secretary circulate. Uh that list among commissioners, um separately via either email or documents that we have some time to digest and think about it leading up to the next meeting. Thank you. Are there any other comments or questions . Are there any other comments or questions . Yeah. I mean, we are not. Should we make nominations . Okay are there any nominations on the floor like the chair . Uh yes. Im sure many of us will speak to it, but id like to nominate commissioner Jonathan Butler. I think that he will bring tremendous skills and leadership his background as a Research Faculty member at ucsf , his involvement in the Faith Community at third baptist, his leadership on the sugary soda tax and working with city officials in that regard and you know all around and also his involvement is a vice chair of the National Association for the advancement of colored people chapter here in San Francisco. And i know, um many colleagues, i imagine would want to similarly evidence support for his being. President of the commission that cool is there a 2nd 2nd . Yeah, i think theres five seconds. Are there any other nominations . Moved to close nominations. Okay . Commissioners. Please respond with i or nay, do we need Public Comments . Uh, sorry. So now im going to open Public Comment for those in the in the room who wish to speak. On agenda item seven g. See none. Ill move on to remote Public Comment. And there are no colors in the queue. So now well go to the vote. On the motion to appoint commissioner Jonathan Butler as the chair of the Homelessness Oversight Commission. Commissioners please respond with iron a commissioner. Katie alright, commissioner. Trying to think butler alright, commissioner devane dft commissioner kristen evans, commissioner walking guerrera high commissioner, sharky look like wanna i ii thank you, commissioner. Uh, chair. Butler has been approved as the Homelessness Oversight Commission. Thank you. Thank you. Thank you. But ill turn it over to you alright to next vice chair. The next item is to, um, nominate a vice chair for the homeless commission. Are there any nomination . Yes, i would like to make a nomination. Ah it would be my honor and pleasure to nominate commissioner duffy. Uh for this commission is blessed with his experience his long history of leadership. As a supervisor for the city has a current bart Board Director as somebody that has led on the issue of homelessness helped create the first Navigation Center. Ah as somebody that i think has an almost endless repository of wisdom and experience and is still remarkably young looking. Uh i think that we would be well served with commissioner dft is vice chair. Thank you so much. Thank you, commissioner gonna second that thank you, commissioner. Are there any other nominations for vice chair . Any other nominations. The nominations are closed. Time for a vote. Are you ready for the vote . Comments Public Comments . Yeah im getting Public Comments, comment. So were never going to open up to Public Comment for those in the room who wish to speak on agenda item. Seven g. Seen none will go to remote. Public comment. Members of the public. Wishing to come and remotely should now enter star three to enter the room. And theres no one in the key. Theres no speakers in the queue. Alright. Do we need a motion . Yes motion before we adjourn. May we observe a moment of silence about a minute or two . Were not a journey that that happens at adjournment. Sorry. Yes motioning for, uh, commissioner, deputy become by studio. Im sorry, did we not already do that . We have to vote. Okay i think the motion and second were made. But the vote ive made the motion of. Were waiting on a second. I believe or know just about commissioner grow. Made the second in favor, please. I call call call the vote. Alright roll call, please. Commissioners please respond with iron a on motion. On a motion to approve agenda item seven g. Commissioner bevan, deputy as vice chair. Commissioner Katie Albright. I. Commissioner chair butler i commissioner bevan dusty commissioner, kristen evans, i commissioner. Okay joaquin herrera. I commissioner sharky lackawanna, i thank you. Ah commissioner deputy has been approved as a vice chair. Thank you. I think im going to take one minute just to say that i want to thank my colleagues. And i think our focus is to try and de politicize a bit around this very contentious issue of homelessness. Theres so much to be done, and its not constructive for the city or our efforts to end homelessness. Uh if we allow politics to be in the forefront and a culture of blaming any administration. Any political leader. Any individual. It really distracts from the goals that we have. And so i feel so great about this meeting. The three hours just kind of flew by and i want to thank you all. And we really look forward to working together. Thank you. Thank you, commissioner and i want to echo those sentiments. I think you know the primary reason why im on this commission is to give voice to those who are experiencing. This is particularly the African American community and not to exclude others, but certainly highlight that there are 40 of us that are homeless house and then secondly, i agree. I think we certainly should depoliticize this. I think that there is, i think the sentiment of each one of us that we are in this working together, which shh and so i want to make sure that we commit to doing that moving forward. Were transparent with the public and that we were doing this work for as a representative for the community said for the community for those individuals that are living for this living at this experience in this experience that we are doing this work for them. And not us and not for anybody else but them, so i just wanted to highlight that and want to also give the floor to all the other commissioners to provide, you know, reflections on the day and if thats allowed to be able to do that. I just want to second, uh, kind of go off what you said. If thats okay. Um and you know, speaking as somebody who is latino not to exclude others , but i do think that when we center our African American population, we center everybody because that is the equitable approach. So i take a stand as having a pro black approach as part of this commission, and i think that it is best for all populations, including the latino population as well. Commissioners we have one more order of business, and that is to set the term limits for the chair and vice chair. Make the suggestion that we do it for one year. Second motion it thank you. Could i ask a question . What is the norm of the city and county in terms of its, uh terms for respective positions within other departments. Thank you. If we change that in your rules of order, but at least it thats the parameters Going Forward. And then you can. Of course its your commission. You can run it how you like. Great so the motion is to set the term limits for chair and vice chair for one year. Yes but im gonna do Public Comment first. Sure. So, um, open. So im going to open the Public Comment for those in the room who wished to speak on agenda agenda item seven g. I see no members in the room who wish to make Public Comments that will move on to remote Public Comment. Members of the public wishing to comment remotely should now press start through to enter the room. And there is a color go ahead, caller. We hear you. Hi i just wanted i actually got dropped up the call when i wanted to make the comment about the, um, the nomination for bevin duffy and just wondering, is it okay to go back to that, or should i be wait . Yeah. Comments are, of course, go ahead, speaker. Okay i just cant say how thrilled i am. For bev and deputy sitting on this commission. You might not recognize my voice. But i was your girl in the castro when i worked for the team for many, many years and i was holding my breath voice for i was as you cant be more excited to see you sitting on the commission and as vice chairs, a yeah, thank you. Bless you. Thank you. Thank you, caller. And that concludes our business doing it to vote on that. Yeah, we have to vote on. Oh, sorry. The motion is go ahead and because she missed. I dont understand if she called in late or missed it. Yeah were technically still on the agenda item. So like i think its okay. Yeah. Um and president president. Excuse me through through the president , um, it at least in my experience like this commission may decide to do something differently. But usually the, uh, secretary will read the motion and then call for a vote. So just try and take something off your to do list, okay . Is that. Is that the women of all the commissioners for the secretary to read the motion before taking the vote . Its really up to the commission. Of course, so if you want secretary battle so to read the motion again. You should so emotion. For the vice chair. Emotion, too. The chair elect the chair, the chair and vice chair term limits for one year. Thats what were think we have to do. The vice chair over is that correct . I wanted to do. Im sorry. Misunderstand no, im uh, thats why its helpful to reread the motion. Um were right now were voting on the term. We already voted on the vice chair. Mhm. A motion to yeah, a motion to make that term limit for a chair and vice chair one year. Yeah, i think that the statement is just to read the motion, right . Its already been motioned by the commission, correct and just to read the motion, and then well go into the vote and then call the vote for each of the individual commissioners. Okay. The motion is to make the chair and vice chair. Term a year . Yes. Commissioners please respond with irony on a motion to approve agenda item seven. G commissioner Katie Albright by Commission Chair Jonathan Butler. Vice chair, bevan dft, alright. Commissioner kirsten evans, commissioner walking guerrera. Commissioner sharky look wanna. Thank you. We have its been approved, and this concludes our business emotion to adjoin. Yeah i id like to move that we, um, hold two minutes for banco brown. Motion to adjourn the meeting and were going to hold for two minutes. Thank you. Thank you. Yes vote to a joint adjourned the meeting. So moved second. Yeah the german alright. Clean that up. Who doesnt love cable cars . Charging emissions and were free which were proud of you know, its not much free left in the world anymore so we managed to do that through donations and through our gift shops. You got a real look and real appreciation of what early transit systems are like. This was the transit of the day from about 1875 to about 1893 or later, you know. Cable car museum is free, come on in. Take a day. Come down. Rediscover the city. You can spend as time you want and you dont have to make reservations and its important to be free because we want them to develop a love for cable cars so they do continue to support whether they live here or other places and people come in and say, yes, i have passed by and heard of this and never come in and they always enjoy themselves. People love cable cars and theres none left in the world so if you want to ride a cable car, youve got to come to San Francisco. That what makes the city. Without the cable cars, you lose part of that, you know, because people who come here and they love it and they love the history ask they can ride a cable car that has been running since 1888 or 1889. Wow thats something. Cant do that with other historical museums. Rarely, have i run into anybody from outside who didnt come in and didnt feel better from knowing something about the city. Its a true experience youll remember. I hope they walk away with a greater appreciation for the history, with the mechanics with people are fascinated by the winding machine and i hope the appreciation, which is a part of our mission and these young kids will appreciate cable cars and the ones who live here and other places, they can make sure there will always be cable cars in San Francisco because once they are gone, they are gone. Its the heartbeat of San Francisco that founded the cable and the slot and without the cable cars, yeah, we would lose something in San Francisco. We would lose part of its heart and soul. It wouldnt be San Francisco without cable cars. [bell ringing] theres a new Holiday Shopping tradition, and shop and dine in the 49 is inviting everyone to join and buy black friday. Now more than ever, ever dollar that you spend locally supports Small Businesses and helps entrepreneurs and the community to thrive. This Holiday Season and yearround, make your dollar matter and buy black. First off, i want to of course welcome all of you to San Francisco, my name is carmen chu, San Francisco city administrator. I hope as you have all come to San Francisco, i believe monday was the first day that many of our folks, our partners across the country have come to San Francisco, that youve had a chance to take in the breathtaking views of San Francisco and the wonderful food and the people and community that is here. A monthly jiez, im a little bit under the weather i apologize, im under the weather. This is resilience from my threeyearolds germs and i want to welcome you from across
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