Thank you. And commissioner williams here and we have quorum and conduits is if attendance a attending remotely today and next the land acknowledgement. Good morning can you hear me . Yes, we can hear you. Okay. The best Case Scenario the best Case Scenario we are on unceded ancestral homeland of the ramaytush rahmytoosh ohlone olonee who are the original inhabitants of the San Francisco peninsula. Irresponsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. Ramaytush ohlone community and by affirming their sovereign rights as first peoples. Thank you. On the next members of the public who may be listening in the left hand call in number. Phone number 1 415 6550001 access code 2662 497 4269 to raise your hand, press 3 next. 2. President s opening remarks. Good morning, commissioners director and members of the public. First congratulations to commissioner sommer on the birthday of youre a baby laughter the golden meeting were going to nominate the subcommittee during the directors report have an extended duration and cover the finances and the budget timeline and our augment finances as well the policy and questions around the fee study and the authority. So that will be an extended opportunity um, to discuss finances in a more broad sense. Were going to talk about the reforms and returning to the equally reporting on the reform and this is, you know. Part of our civic duty with the congregation one of the importance we as the department. Um, we are pursuing the litigation for the glass. With the possibility action. I want to make a comment without revealing more of a personal issue. There there was an incident where a member who received a notice of violation sent scary that messages to the staff member that is in the tolerated i want to send a clear message this department will not tolerate that ever. And on that note we have a lot of really great work to to do today, i want to commend the staff for all the work into the commission and look forward to continuing the great commission. Thank you. Thank you. Is there any Public Comment on the president s opening remarks . Seeing none, have remarks . Seeing none, have item 3. General Public Comment the bic will take Public Comment on matters within the commissions jurisdiction that are not part of this agenda. If i remote Public Comment . Any seeing none, next. 4. Discussion and possible action to appoint commissioners to serve on the litigation subcommittee. Um, currently the interim president president alexandertut is a member we have two vacancies. Anyone who is volunteering to serve . Can we share how often the subcommittee meet. Sort of the obligations attached to this opportunity before we go through the process. Can you also talk about like the chair in the meantime. multiple voices. sure. Okay. So i sent everyone emails so everyone is aware. The litigation subcommittee in general members of Litigation Committee hold the closed session meetings and the members review the Code Enforcement services and have compliance issues and dbi staff has reporters and going for further action to the City Attorney and this Committee Meets every oat mow own the fourth tuesday of the month and in case a scheduling conflict but every other month that is when the Committee Meets and yeah, so thats oh, and multiple voices . Chair so there are can be an election of the chair at the members first upcoming meeting we need three members at each subcommittee and before people have kind of taken the role of chair but not officially formalized that but will be at the first meeting. And any other questions from the commission about the process . Basically for this people what volunteer um, to if fair share interested in serving or someone can suggest someone or vote for Something Else to serve but accept thank you, up to them to accept it. Ill volunteer for the litigation subcommittee. Thank you. Is there another. Id like to volunteer for the litigation subcommittee. Thank you. Is then be a mission to nominate president alexandertut, commissioner neumann and commissioner williams as a members of Litigation Committee. And to that appoint those members motion to appoint those members to have the subcommittee. I make that motion. Thank you. Do i have a second . Ill second. Who. Second. Okay. Thank you and notice Public Comment on this motion . Seeing none, ill do roll call vote. President alexandertut yes. Commissioner chavez yes. Commissioner neumann, yes. Commissioner shaddix yes. Commissioner sommer yes. Commissioner williams yes. The motion carries unanimously congratulations to the members. And next, we have um, and next, we have um, item 5. 5. Discussion and possible action to appoint commissioners to serve on the nominations subcommittee. And ill read a little bit about this subcommittee in general members of the nomination subcommittee hold open session where the members meet to address vacancies or appointed to subcommittees overseas and those are the board of examiners and the Code Advisors and the Code Commission earlier this year they metaphor the aa c, however, still its been a long time coming. Vacancies and the subcommittee will be needed sometimes when that members are nominated ill reach out to you at a date and time that works for all to meet and currently commissioners commissioner neumann and commissioner sommer are on the seldom i possess a question if theyre both interested in continuing to serve and then we can see about other volunteers or appointments. I im happy to let go of that seat if Something Else want to be nominated. Commissioner sommer are you on to continue to serve on the subcommittee. Im happy to continue to safety officer. Thank you there will be two openings. And also just i want to put that out there this is a Good Committee for commissioners to kind of newer commissioners to get their feet wet and the Committee Meets not on a regular rescheduling basis whenever theres a need to reappoint members or to fill vacancies and, you know. It can be up to 4 times a year. 7 times a year, etc. Commissioner shaddix. Id like to volunteer for the nomination. Thank you and anyone else . I volunteer for that. Okay. Thank you. So there will be motion to appoint commissioner sommer, commissioner shaddix and commissioner chavez to the nomination into. Is there a motion . I motion and second and okay. Theres motion and second. Is there any Public Comment on this motion . Im seeing none, do a roll call. President alexandertut yes. Commissioner chavez yes. Commissioner neumann yes. Commissioner shaddix yes. Commissioner sommer yes. Commissioner williams yes and. Okay. Motion carries unanimously and next item 6 before i read that the same thing applies upon the first meeting of nominations the members would be elected members would be elected for item 6. Discussion and possible action to create a housing Code Enforcement subcommittee, and to appoint commissioners to serve on the subcommittee. Are those two separate actions one following another multiple voices . Deputy City Attorney City Attorney kapla to discuss what the housing request for the subcommittee that is a bye committee and has to vote if you establish one and then appoint members. So i would like to propose we create the housing Code Enforcement subcommittee that looks like trend and things happening in the heirs with the intention of creating housing recommendations and protecting the rental housing. And anyone have any questions about that committee or nothing like that anything like that. As commissioners are clear on that then the next motion to make a motion to establish a seldom there is motion by multiple voices . Can i ask some questions. Okay. Within our i understand wanting to go more in depth but talking about the housing improvement like a regular report i just want to understand a little bit more clearly what we hope to get you understand maybe the key parts of housing; right . But a little bit more clarity. Yeah. Absolutely. There are um, part of this we dont know going into a committee exactly; right . If it was a clear either the three policy 350iz on the agenda so more exploratory the commission is more exploratory like discussions we received on next most folks trying to move in the community more codes around elevators and anticipating the next round of the code what i call it had they redo the code. Yeah. Thank you. The next items for the next cycle i dont think that is a monthly meeting. I dont expect to see something where were holding codes Something Like that but more something to establish guidance as related to the new cycles and an opportunity to explore the impacts on policy. This is a i would like to have the intention be open for the creation of the new ideas based on what is happening in the Housing Division and to explore suggests that are coming from other places. Okay. And also commissioner if you were done with your commissioner commissioner sommer had a question as well. Thank you go ahead commissioner sommer. And thank you. I was curious i know the Code Advisory Committee has a housing through the microphone distorted subcommittee. Uhhuh. Is this um, two Different Things or microphone distorted ive never joined that meetings i dont know. My understanding of the subcommittees housing Code Committee theyre theyre reviewing existing items and then sending them to bic for recommendation. And this will be a fixed committee that has a different general and where my there be gaps in policies or codes. I dont think. multiple voices. and i dont think the taxes are extensive thats a great way of that explaining it. Thank you. Thank you. Are there any other further commissioner questions. Yes. Not so much a question but clarification. What ive heard with the proposal this new subcommittee less to do with code or creating policy about Code Enforcement because with any code is codes only as good as it is enforced and part of our duties as commissioners to oversee housing Code Enforcement and to me this subcommittee whereby responsible for examining policy and making recommendations to the Large Commission here on the policy for Code Enforcement and having to practice what is happening in the housing enforcement and seeing areas we can improve. Im like if im understanding correctly that is what the division at the outset of this subcommittee will vet is that correct . So without crossing the line in the Personnel Matters yes laughter i want to you know. I think three the as it relates to the broad interpretation of policy i want to our job not to direct staff and we can get clarity in the City Attorneys Office Making sure were everyone in that committee is clear about that line but the policies that effect the Code Enforcement are part of the policy um, responsibility of the commission so ill consider that part of committee but i dont imagine a subcommittee that is kind of managing staff doesnt make sense. Not a managing subcommittee. Commissioner. So im open i wonder if we can have a design timeframe which this committee is together and been evaluated unintelligible . So i dont know if it is something were allowed to do multiple voices . City attorney kapla you can define the scope of the subcommittee but cant delegate i understand this is a place to explore and learn bringing up policy chancellor white and brought to the bic the supervision for the director and their actions as a whole and the question was cola were allow to have a pause on the committee that the committee will run for a set duration and we decide whether or not. multiple voices. and yes. You can determine what charge you want the economy to have in the administration. Okay. Commissioner chavez. I think that is exciting to explore the housing im curious whether this would have been a benefit like the last couple of years on this commission of your time give an example. Um, i can think of an example a member of the public is circulating what is on the agenda next month well see that the idea for changing the housing code around elevators. Elevator mandates and there is a lot of people that are a lot of potential, you know. Both for the impacts on that and it um, there is not a sponsor for it yet one of the places where you can have a larger kind of more exploratory conversation versus like the entire bic meeting you dont have that or, you know. Dont want to have the same agenda items every month; right . To discuss in realtime and that is an example of smog before this subcommittee will be helpful. Deputy City Attorney kapla ill probably as an example cross enforcement from the title . More broad base not just about retrospective for bic to explore an area you want to go into that is an area for multiple voices . That makes sense. So any further questions or discussion on that . We need a um, motion to establish the subcommittee and with deputy City Attorney City Attorney kapla guidance of changing the title to housing just housing code so a motion to create housing code subcommittee . I move. I would like to motion with an amendment we have a saturation of one year for the subcommittee. When it is the deadline for the next code cycle years out. Can we do 18 months. City attorney City Attorney kapla the housing code is not on our cycle so for San Francisco we dont get a california based housing code we have to change. In the San Francisco has not what . The rest of the code to the Building Code existing Building Code are on a three year cycle and theyll adopt and make changes and publish a 2025 and meet with adopted for use for the first day of the 2026 and so it is youre saying San Francisco housing code is not own on that cycle. We dont have to adopt and reppo or adopt it and we can do it any time. Yes. Is that the motion. multiple voices. to reestablish the subcommittee. See if a value before we add an ongoing committee. Ill second that. Thank you and. Okay. So the motion by commissioner neumann and seconded by commissioner chavez to establish the housing code section maybe and the duration for one year. Um,. multiple voices . 18 months. Correct. Okay. All right. Any Public Comment own that motion . Remotely . Okay. Good morning this is with the s l cooperative thank you for todays meeting and wanted to say we port is the housing code subcommittee for the support for the housing inspection at the bic and for the Code Enforcement equity. Thank you. Okay. No further speakers . Yeah. One further. So with the proposed combination date the 18 months will be thats what the proposal is, i dont see the purpose of that because there is nothing that will prevent this if it is wait of Time Resources and whenever we determine not effective so i think building in an Expiration Date is an opportunity in the future for to lose the intention and focus and to adhere and if there is an Expiration Date im concerned will be concerned we want to have the resources and effort if were assuming that is, you know. An 18 months will go away why bother . I see that quite the opposite were forced to reexamine in 18 months and explain to essentially focus that time to make sure we are sort of making really strides so the work is done. I think that is important to have those things and mechanisms we are examining what is were doing and it is this ongoing thing than it we dont have the meeting time kind of no audio a ad hoc i dont see distinction . Worthwhile with that subcommittee to be created and your position an Expiration Date we look at this what is the difference between this subcommittee and a new subcommittee. We are establishing and have not clear on exactly what the goals are here call that different from the other ones done an exploratory case if you peace officer it not be an expiration but instead be that we all agree that in the 18 months have to reexamine that rather than assign that period we can disband this committee then. I would yeah it is just anatomy future the commission will examine the subcommittee that will be very acceptable to me ill be more rewill you please tell to support a sunset date but in the future that is very helpful. It is sort of semantics but at that time you can say lets keep going; right . Im fine either way but want to talk about what we have accomplished via this committee we can keep going and adding more. I dont know how. Unmute yourself. laughter so we have a one thing not on the list is the clinic subcommittee we actually have kind of an annual; right . Were not filling that because the creator of that committee is no longer on the commission or the majority of the people not on the commission anywhere so a manual check. One of the comments i was going to make we dont have this committee we want to fill or let it go we have an opportunity to say, you know. This committee does seem to have a purpose and we fill the nominations so it is manual. Um, process; right . We can say, you know. To the vote still that is a committee; right . Thats what were doing right now. That was actually my question. We are talking about three subcommittees today but i have a currently just two. Never mind. City attorney City Attorney kapla it it gets confusing we have committees a board of examineers and sits at different board with appeals i believe and also other bodies the litigation is referenced in the rules but referenced in other parts of the code a necessary step not a committee we can choose to doe staff electives with the high school subcommittees will be an elected subcommittee to add to our charge. multiple voices. and the other ones were going to keep. Great. Application. Okay. laughter. all right. So where are folks at with the. I had some of the discussion that a motion by commissioner neumann seconded by commissioner chavez to establish the housing um, code subcommittee. And were roving the stipulation from the title with the finding that it will be revisited as to whether it continues to be a subcommittee or not. Okay. Okay . And we have the Public Comment already so roll call. When youre ready. So president alexandertut yes. Commissioner chavez yes and commissioner neumann yes and commissioner shaddix yes. Commissioner sommer yes. Commissioner williams yes motion passes. And next, we have item 7. 7. Directors report. Also a vacancy and no members. Okay. Yes, but we will any members would like to volunteer or be appointed for that committee . I like to nominate myself i volunteer rather. Id like to also nominate myself. So we have president alexandertut, commissioner chavez and commissioner neumann is that correct . The motion would or will be to appoint commissioners president alexandertut, commissioner chavez and commissioner neumann to the housing subcommittee and would someone like to make a motion and second. So moved. Is there a second . . I second and. Okay. And is there any Public Comment on this motion . None inperson and remotely. Okay. So we will make a roll call vote. President alexandertut, aye. Commissioner chavez yes. Commissioner neumann yes. Commissioner shaddix yes. Commissioner sommer yes. Commissioner williams yes and that motion passes unanimously and congratulations to everyone. So few i believe item 7. 7. Directors report. A directors update. Thank you president alexandertut and members of Building Inspection Commission im director oriordan the director of the bic audible hear an update on the Reforms Initiative we launched this in may of 2021 and to tighten the dptsd controls and to protect the integrity of our services. Im proud of progress weve made and want to applaud chris for his hard work as the compliance manager and had reforms that were recommended by the corin woods when that office had a dignity review of our department. So we have not finished are well on their way i look forward to chriss updated to see how far weve come and heard about the improvements in the past couple of years. Moving on we recently received the final report relating to the glass failures and next youll hear a presentation by um, our Deputy Director on that report the report was performed by thE Engineering the Associates Incorporated and on that was based on the failures that happened this past march for several down town highrise and failures and spoiler alert the report showed did Building Maintenance issues were the root cause of failures and like i said, the gentleman whether walk you through the changes for the Facade Program to help stop the failures in the future and thank you for your work on that important issue. And um, lastly will i i want to highlight a few outreaches staff is having and next week our forum for the consumers an opportunity for the customers to learn about the changes and to give feedback how to make things better next week from 3 30 to 5 00 p. M. And changing our Technical Services Division Manager will speak at the San Francisco real estate next week to provide information on adus. And shell participate in the event on thursday september 28th in japan town and finally all hands meeting on october 4th. And at the meeting were reflective on the progress in the past year and layout our goals for the upcoming year we invite you all to join us that concluded my report. Thank you next 7 b update on major projects. Can we get the major project report as shown on the screen there we go. Okay. Thank you. Again commissioners the following slides are intended to highlight the volume eviction of projects costing 5 million that are filed issued and completed in the past month. Well profile a couple of cases for the community assets. In this slide no august 2023 one permit application with an evaluation of 5 million or more was filed with dbi for a three story education to the retail building and to sock industries that was valued at 60 million. And slide three last week three permit with a total evaluation of 65. 6 million one permit for the renovation of an Office Building on francois and valued at 30 million another for a site improvement i should say japan towns east plaza that is located at 60 tone geary boulevard that is 8. 8 million and lastly dbi completed the final sign off on three high value permits one for 1570 pacific avenue with a mixeduse building with the affordable units was 80 million. And another for now 27 mixeduse building with 4 affordable unit that building is located at one 88 octavia street the evaluation is 9 million. Thank you. Thank you. Commissioners have any questions on that . Okay. And next item 7c dbi finances update. Good morning, commissioners alex Deputy Director of administration. This month i have a more expensive update for i anything else the regular Financial Update but looks like the Previous Fiscal Year closed and history update on the fee study and other items for discussions. Next slide, please. So ill start off with the financial overall the Financial Schedules and some of the history. So the department and the city is on a manual fiscal year calendar from july 1st to june 30th and the city issues a comprehensive Financial Report that is published in november through early the following year depending on how complicated this particular year is. And the manual budget calendar the city it does budget for the next two years but the city does the budget every year, however, it establishes the budget for the following two years so the second year of the budget in the next year becomes the primary or each year is the evaluated twice the Department Phase thats when the budget is on to the department and the departments can submit theyre proposed changes to the budget. And um, for the next two years then when the departments submit in february through june the departments are kicked out of Budget System and thats the mayors phase to the Mayors Office works with the departments um, but puts in the mayors policy check and on the first the mayor issued her proposed biscuit for the next two years and in june and july it is the board of supervisors phase of budget where the supervisors review what has been submitted by the mayor and departments. They make their cuts and adds and um, then that is the specific Board Committees they refer to the full board the full board votes and the mayor signs that and the mayor signs around august 1st. Next slide, please. This is a what to expect there will be unique items to discuss month to month but the general schedule the key for reoccurring dates manually so most meetings every meeting a regular Financial Update how the previous month went by in september which is now youll get a look back of the Previous Fiscal Year after the budget has closed and um, then in january key date that is really what we have enough information to make projections for the end of the fiscal year. Right now so many uncertainly what revenues we will get do we need to spend a lot of time our entire budget to soap to project how the this fiscal year will end up two months in. February then we will need to discuss the Department Proposed budget and depending on on the timing the budget has a city charter by date that that must be submitted by and depending on how that falls when the february Commission Meeting is, there will likely need to be a special meeting to discuss and approve the proposed budget. Then in april, is the next projection milestone when at 5 to 9 months. The dbi will meet with the Mayors Office and corin woods to go over the yearend projections. Those are significant efforts to determine how the current year is going and where were going to end up given the revenue uncertainly. Next slide, please. Now ill get into some of the history. How what dbi financial position is and how it get there. So ill go back to 2011 after the last financial crisis in 02008, the city really saw revenue begin to rise sherman in 2010 or 2011 and get its every year expectations revenue far exceeded the expenditures. All the way up to the pandemic. And in 2020 was a sharp reversal and subsequent changes due to work from home and the safety of streets and a host of other factors that demand for permits immediately went way down by about a third. Um, which is about 30 million. So our current financial position we have 77 million in cash we have that in a bucket today approximately but much is committed so weve entered search warrant contract for services we have already had multiple years money we have not spent but committed. So the important the more important amount to look at the our um, Available Fund balance and that amount it sits at about 29 million a bit of a timing issue mixing cash and other things but 77 million of cash today, the 29 million of funds balance that assumes this fiscal year will end on budget 78 weve assumed a large use of our fined balance of our cash to balance this years budget and more expenditures and revenue coming in that is planned to eye 23 million of funds balance and taken that out of the fund balance with the 29 million for fiscal year 25 and beyond. And our current operating diversity o deficit is 23 million were spending in fiscal year budgeted and 23 a Million Dollars more than were going taking in this revenue. So last years budget we attempted to stop the bleeding we increased the fees by 15 percent but demand had still been falling even when we reduced expenditures and increased did revenue were still seeing this deficit and a little bit additional Intervention Fund balance is projected to cross into fiscal year 26. Next slide, please. Heres a chart of revenues, churches and Available Fund balance. Up to that point those are actuals and those are projects there. When the red revenue line is above the gray expenditure line Fund Balances increases and as you can see in 2020 those lines flipped possessions and not the gray expenditure line is well above the red expenditure line and included the very tentative planned in here to correct that imbalance. As you can see from 21st to 24 we have decreased the expenditures so many and stabilized that with the upcoming fee study we plan to raise the revenue and close that gap mostly by increasing revenue because we have cut most expenditure that we can without effecting labor. Without effecting staffing. So our hopes to become neutral by 2027, or 26 by 27. Next slide, please. That was some of the history now ill get into the prior fiscal year, fiscal year 2023 which has closed. So we ended up 3. 3 million short of our budget revenue, however, we also spent 3. 4 less than we budget so were about even there. No real affect on fund balance greater than the 27 million we had anticipated that was good news and at the end of this year had or end of fiscal year 23 had 45. 3 but about had to use 23 million to balance the 24 budget so thats why i show that 29 million really available for the future. And we have carried forward 6 million of expenditure appropriations are for commitments we have made but money not spent in fiscal year 2023 so its been a long time coming. Interiors or bills for services we have received we need to Carry Forward three appropriation. So about 1 million no work orders and 5 million in nonpersonal and 3 for the grants and one hundred thousand dollars for materials and supplies. Next slide, please. So here are the number for fiscal year 2023 and the numbers as you can see everything that was discussed on the previous slide as far as revenue. 3 million short in revenue. Um, as you can see the various sources. And also so we can see the budget the actuals the percentage of the budget we actually recovered. The surplus and then the last two slides are what we had proposed at 9 months so we actually were project by project a 5 million deficit and we ended a little bit better than expected i think the last few months of fiscal year revenues improved a bit that is good news and hope to continue it is a little bit soon to um, really call that a turn around but we are continuing to monitor. Next slide, please. On the expenditure side same thing with the actuals and budget spent. The net of the net and then the projections from 9 months. So were our projections for expenditures are usually better than revenue we can control what we spend and know what is coming up were much closer we projected 3. 2 million in savings and realized 2. 4. Next slide, please. A very brief workshop those the fee study if a desire to get into this more deeply ill be happy to answer any questions you may have. We expect to complete the study in november and have a final report and a little bit about what is fee study is doing finding out the maximum fee amount or how much we need to charge to recover what were spending. And the maximum fee amount for each service we provide is the cost to provide that service so thats per state law anything greater than that is prevent that is considered a tax not a fee and that would have to be approved by voters the maximum we can charge is the cost to provide that service. Determining the cost for each service is fairly complex and involves allocating all the overhead not just the salary of the inspector but the costs that goes along with that. And basically simply what were doing to determine the cost of each service is determining how long does it take staff establishing an hourly rate for staff with their salary and all the overhead how much per hour and how many hours to take them to provide the service. So those two muddled equal the maximum allowed costs. Society hourly staff costs have been determined. We do an analysis and have our approved budget as we allocate all the overhead that has been completed we have hourly rates for staff and the time study how long it takes staff to provide each service we charge for. Policies complete a provided preliminaryly results in the study and were on schedule well have drafts soon and get with the Mayors Office and to determine the results and if those resulted are feasible. One particular fee is the true Cost Recovery is 800 percent more than we are charging were probably not to increase the fees 800 percent and how we pay for that. In short we dont plan it raise fees all the way up to the full Cost Recovery amounts the maximum amounts well phase that in with the remaining 29 hoping not all of that Million Dollars we have to soften that to prevent that as much as possible and supplement the lower amount of revenue we expect to receive with the remaining balance and hoping when things turn around we can start refilling that. The last thing to mention the fee study is well, good to come up with a Cost Recovery fee this is how much is costs but an important thing to consider not necessarily related is the demand for dbi Services Project by project how many permit well issue next year is very, very difficult we dont have a crystal ball we are based on on the reducing the number of permits to be con. Item no. 1 but we make sure that there is not a huge spike or crash so if there are significant changes well have to manage it. Next slide, please. All right. So now the last portion is the regular monthly update. We are about 17 percent of the way though the year and we only collected 15 percent of our budget revenue slightly below, however, the 15 percent increase that was approved for this fiscal year didnt go into effect until august 2, 50 only a few fees are captured so far we will make up that gap now with the 15 percent increase it is too early to projection well monitor and provide projections at 6 months so january. Next slide, please. Heres a look at the monthly revenues. As you can see where 15 collected on the charge for services which is the majority of revenue that the two main Revenue Sources the charge for services and the licenses permitted franchisee the hotel license fee we charger. Next slide, please. And heres the expenditure hoping were presenting it differently this is easier to understand were 17 percent of the way have not year based on time on 3. 5 of the 17 of the year has posted that is 13 percent so thats why when you see salaries and benefits are 13 percent were not saving any money just a timing issue there. So were spending all of our labor budget, we are using all of the labor funding that we were provided in the fee budget. Next slide, please. Sorry previous slide please. One thing to note here it may look storm drain if you look at the actuals a negative three hundred and 50 thousand that is the yearend. Back to the report was completed before things were completely closed that was an accrual with 300,000 unbilled from the grant from the grantees were expecting invoices from them we recognized it in fiscal year fiesta no invoices we have a negative expenditure in 2024 when we get the invoices then the positive invoices xch will cancel out that negative. Next slide, please. For permit were in an interesting place were the number of permits year to date so july and august compared to last years july and august 14th percent higher than the number of permits this year, however, the evaluation is 23 per lower were get a lot more Small Projects it is difficult to draw too much conclusions as you can see two projects here valued at 140 million skews this we can count on another 270 million projects coming in that is hard to say further throttle year the more certain the easier to draw conclusions will be. Thats the end of the report ill be happy to answer any questions you may have. I know commissioner williams you had questions about the budget process and cbo how that works ill be happy to answer any questions you may have. About that. Yeah. So the process for the funding i mean, im wonder that is premature to address it the studies will be available in november i with your presentation a question that i mean, the question on my im referring the idea of i think you mentioned once or twice in the projections in the future were expecting revenues to increase and um, how what is the base for that expectation i mean, thats im asking that question it is on my mind right now and come back to it. Sure. We know we have this large operating deficit and so the fee study says how much how much do you need to charge to recover all of the 80 million youre spending. So we have rough predicamenty amounts youre plan to prop a third of that roughly each year for three years. So if we do that we know if the revenue will be greater thats what that is baseline on. With our analysis i think you, you pointed out it is hard we dont have a crystal ball but make sure to examine compatible cities has happening with their revenue and permitting practices in that what is happening with their development . Is that part of analysis can we examine that data or sustain it . Part of the fee study is an analysis of other jurisdiction it is difficult may not be apples to apples but other fee structures charge for other things many of them have i think the majority of them i dont know all of them but from what i understand the majority are general fund were building in the cost of Code Enforcement like the cost of housing in order to our fee study. Other jurisdictions may not so their fees may appear lower buts things are paid for by Different Things. Were hoping to have an analysis and meeting with the consultant who told them the priority is to complete the fee study its the item in the contract are supposed to be providing well see might be done after the study report itself were not sure at this point yet. Alex thank you, these presentations are always great a last question versus page 12 the city grant on page 8 a deficit of one . 8 million and page 12 the city grant deficit is three 59 im not understanding you captioned that the three 59 was unbilled certifies back to the one. 4. multiple voices. and page 8 a looking 202324 and page 12 is looking at fiscal year so the amount for 7 telephone the actuals the same on both pages but the budget for two years are different so um, are they . So the yeah, so the budget for two years is different 2023 and really the budget here is some explaining to do why it is 6. 3 the budget should have been 5 million but unbilled from 2022 when an open purchase carries forward to the next year and the budget for it also. The reason the budget is so high they didnt bill all of what though could have in the Previous Year and every every year can only spend 5 million but only spent the budget is carried forward to the next year. We havent closes if we kept that extra budget to help ballot things if there is overspending in labor or Something Else but, yeah the budget for fiscal year 24 was 4. 8 million that is the amount they can spend in 24 but in fiscal year 2023 there was three hundred and 60 thousands of uninvoiced appropriations budget was automatically carried forward to 2024 so if and when they invoice us for that then we need it extra 300,000 in the years budget to pay for it ideally theyll bill us on time and the expenditures will live in the appropriate fiscal year but late billing happens we will have to pay if this he bill us late hoping that makes sense. Thank you. Okay. I have a couple of questions. One i was curious about the cbo from the last round of that funding came from the city and not dbi. Correct. So the fee study one thing to point that out cbo 8 million has its own Funding Source a transfer in the general fund we have a Funding Source all the work we receive revenue for here review when the projects are required to do peer review analysis we spend the money we want to control which jerlg firms do that peer review and cant use their friends by the project pays us back. Costs like that or services for oat city departments 240e pay you us for this not part of the fee study we dont need to recover the fees to pay for a them. Yes. The cbo the 4. 8 million for for us is funded by the general fund and that appears to be on ongoing was entered into the budget ongoing expense. Um, then i know the city is still in progress. But im curious about um, how two questions about that. One, in our meeting in july i believe. We waved a series some sees permitting fees how is the fee study going to interact with the fees we waved hoping the amount we are waving up one hundred thousand dollars the one thousands of 80 million or 50 million is low enough were going to absorb those costs in a Perfect World will be unfunded and have a slight negative fund balance it is really the setting the fee is an imperfect science so the hope we can absorb those. And im curious doing an evaluation how much increases of the cost of permit do you know who might be the most impacted or where we have the largest discrepancy. Yes. I know the Mayors Office is very concerned about that. The area that we under a charge by the most is inspections by far. For permit fees and issuance for the inspection costs inspector costs more inspectors have less amount of hours and more overhead one hour in the morning and at the end of the day and scheduling and answering emails and calls they handle complaints dont get paid for less time to do inspections therefore of they made the 6 salaries they hourly rate is higher they have less time to do the work and plan check fees are right now higher than issuance fees. I dont know the history of that. But that will mean that for the plan check fees will go up by issuance fees need to go up more or someone scheduling a plumbing or electrical need to go up more to fully recover costs. So, however, we will attempt to smooth that out some but we plan to again not raise fees to the full amount we could. Um, however, if there are some increases with the full there were charging almost the full recovery amount we will charge the full amount there. But then target a discount at some of the fees with the larger increases to use some fund balance to for an individual fees so that fees didnt needed to be raised as it would be to recover costs by. To get into resummary sisters the inspection fees need to go up much more and i look forward to the report. Thank you. Commissioner sommer has a comment. She can go ahead. All right. Commissioner sommer you can go ahead. So thank you for the presentation. Always very helpful and i appreciate the history commissioners. I had a question i think a question a clarification i know came up multiplegenerational times when we had public discussions or input regarding the budget. On the balance i dont think you mentioned this in the presentation the amount for the fund balance the amount were allowed to have in a savings account why dont when i save more for the Rainyday Fund too high questions but an actual legal limit on that or something is that true . I defer to the deputy City Attorney i dont think there is a specific amount. It is just a general reasonableness analysis 500 million and someone sues us youre taxing rate payers well lose but where is the line and threshold we have best practice what the reserve the maximum reserve amounts have been the maximum in the past. We not so much an issue the fund balance is low promoted to go down. Which were at a point we can rebuild the fund balance well meet closely with the office of the controller and the Mayors Office and discussion with the commission what appropriate maximum fund balance amounts are and how quickly to rebuild those and how much we want to charge to recover not just recover our fees but um, contribute to future fund balance those discussions have yet to be had. Got it. Thank you. On the Historical Context was a point where we started to correct our fees the fund balance was at a certain level; right . Even with the reduction revenues still continued to out pace expenditures fund balance and the balance continued to grow. At that time we added additional programs; correct . A lot of money flowing out of the department and money flowing to to the Fire Department to pay for things related to dbi businesses and stopped those going on expenses other related spending is another way to draw down Fund Balances. And then a direct question on the cbo are we allowed to have fees to cover those costs. Ill defer to our deputy City Attorney and is it still a gray area . Interrupt can you repeat the question. Are we allowed to consider in our fees covering the cost of operating cbo. The cbo being. The sros for Code Enforcement services. We had those discussions about what fees maybe recovered from. Permit maybe associated with the types of property would have enforcement issues result if grant projections but a trick question whether or not a bath remold has a surplus for unrelated services. A way for us to uncloudy this so there are an answer here . I know that is for the next fiscal year a nonissue but i still feel this is an ongoing question proposed and it had been run for the budget we made a decision because at the end of the day, have to balance the budget for the services; right . And i was under the impression we couldnt. We couldnt increase fees or not fees associated with that so is there a way for us to figure that out . Deputy City Attorney kapla but the question was the universe of fees can be increased with such a small universe of projects no way to have a fee. No way. Okay. I think part of it was the part time license fee the hotel license fee and at this point, i suspect that those are the fees that would potentially be funded and the fee increase will be very, very significant to add another 5 million to recover another 5 million i dont think we got to the point where we definitely entered that appropriate to do this. The issue went away for this year but we will possess that question to the consultant and also get an opinion from our City Attorneys. It would be nice to see what the increases will be and i understand that got it. I think roughly that was with an additional 70 percent. Okay. All right. Yeah. Okay. And then just a couple of other questions on the projection. So there was a spike in like scrutinize and july a 15 percent due or spike in permits. You see that as associated with um, people trying to get ahead of fee increase of 15 percent or can we may be track that . Make a note to track . I mean, well never know laughter . I think that is very difficult to say for the large projects probably no. Theyre timelines are set and 10,000 for a highrise project is 10 million i suspect no and probably for homeowners and Small Businesses are they even aware of that their contractors are but are the contractors telling the homeowners you need to get it done before the fees go up 15 percent i dont know. I think that those are all the questions for now. Id like to put myself on the list if thats okay. You can go ahead and after you commissioner williams and. I used to work on the. But youve outlined our the commission process what is your internal timeline for figuring out the budget . Does it mirror that was your internal timeline. November start telling people like that is lunchtime and thinking about what you want and enhancements. You will request and put together a proposal. I tell people a very difficult financial time but we want to know what are your wish list items are so we can take them on the list and prioritize them and see what we can and cannot find so around december i asked what positions and new initiatives you want and asking internal staff what theyre wish lists are. And then around january we start to learn about some of the other cities costs we can effect. So what our rent costs, our light costs for next year and balancing those everyday looking at our balance how much extra revenue do we have and need just. Okay. Continuous iteration. Great. And then what is the timeline for the fee study to um, effect the budget . When does the approval have to happen so we can use is information for the fee study to project next years budget what the timeline . Probably january. In order to get everything loaded into the Budget System balance we need to know what revenues roughly are in january. January can you do it in the fee study alone or no, this is technically what goes into the departments Budget Commission whatever the department wants. In practice and in reality we work closely with the Mayors Office and 450e were thinking of this what did you think about that . If we say we want to double our budget and submit that theyll be upset with us and take it out away and less likely to share what theyre doing. So it is important to keep the Mayors Office primarily in the loop with what were thinking about doing with our proposal. And if were looking at a fee study with a february date we might miss the boat for this into our budget is that correct . I mean like if we dont put anything we have deter revenue increase something will happen been some revenue increase we have a large operating deficit over recognizes that so well have nothing and depending on whether it is done might stay that way or actually policy decisions to be made the fee is too high and stuff like that. How do the new programs get built in . The windows the city window like two new programs how do those get built into the fee study . Depended on new costs associated so in practice the reality what happens is jaw staff has to do that work and find a way to make that work. If there was money granted through legislation well factor that in this is rarely the case. If new programs needed new staff we have to close that budget and the inputs for the cost studies are approved budget, etc. So if a new program were legislated right now we have to do that work within our budget. Or that. The legislation can complaint a new fee. Yes. It could i appreciate any effort or attendance can be brought to costs associated with all the legislation. Or on waivers would be fantastic the general fund will get money to cover those fees. So thats true for the cbo program as a mandates and include the costs associated. So, yeah any change to the Building Codes will be proposed leflgs liberal to be included that the budget and the trailing legislation but theoretically the authority to charge the Building Code and were a recommending body but not within our authority. The mayor multiple voices . Approves that over at the full legislative process correct thats helpful so the be cac recommend we how do we have the consideration of fees on an manual basis. Ill developed a fee model and working with the consultant either they will take our input and put them in their model and say what you critiqued is correct. And we will support it. Um, my plan is use that model or Something Like that and add language to the Building Code that says the fees can be adjusted on an manual basis i would like as much flexibility as potential there. Fees maybe adjusted to the amount that allows the department to recover costs rather than the department can raise a fee 2 percent every year dbi costs are so voluntary i will when the pandemic hit the cip increases of 2 percent will not help we feed to do an manual adjustment, of course, prop to to the board and Mayors Office and a thumbs up and down and whatever we can do to minimize if we can set up do we dont need a xhouflt or new legislation every year need approval written approval every year and the Building Code change the idea would become a administrative process if thats helpful. Id like to request that for when we receive the fee study we get the consultant study not just a power point the commission would like to read the full analysis thank you for that. And with building off of commissioner neumann questions about what is the universal fee that, you know. And what is the association and kind of like what this coverage will look like that will be in we can expect that from the analysis from the consultant . For the cbo no. Only. Fee supported expenditures are part of this and we told the consultant in the budget the cbo expenditures have their own expenditures theyre not recovered through the fees so could adding in is trivial but currently not part of it only expenditures paid for by fees are in the fee study. I would like to see those a question for the to see so we can understand button thats an option and. Yes. And want to understand how we have to adjust those fees. So i think that is the question there and have seems like some understanding the fees apartment rental fees not guaranteed and have is some idea of what the increase will be but id like to see it in a formal. I want to reiterate commissioner neumann request i agree with that you i dont have any okay. I guess my last question you mentioned just to be clear, you said if there are changes to that well manage that during the year. What does that mean. Cutting expenditures. Okay. What that would be we can keep on spending in the volume dropped by 50 percent and short another 30 million and running out of you fund balance by the end of the year we would talk to the Mayors Office and want to furlough or layoff or do you want to have a general fund provide support. The city is not in a dire financial position to allow labor to the effected at this point but financial picture is not that great for the city overall so stop all directory spending our spending so to heavily effected with the fee waiver not get rid of copiers and stop can phenomenon and save a couple hundred thousand dollars there but not labor effecting the daily operations. Thank you thats the conclusion of my questions [off mic. ] very helpful so a few clarifying questions and sort of recent history in light with the requirement that the fees charge the proportional costs my understanding and maybe a legislative or legal question for the legality of the fees this year there was an ordinance passed raising fees on board by 50 percent was there an analysis with the proportionality has been challenged i mean a general on board. No interest was no the justification for that was just we are the 15 percent is small amount of our deficit. And think the whole the 15 percent will not lead to a recovery of the department the last time that fees were changed was in 2015 so the cip increase the loan over thirty percent that was justification that was the reasonableness for adjusting those fees by 15 percent really the average would have been 45 percent possible with one fee was too high but on the whole fees were too low. And i think so far from what im seeing in the predicamenty. Sorry to add clarification that 2015 adjust was a downward adjustment of 7. 5 percent. Correct. Thank you. Any further questions. Thank you. Thank you. Okay. Next item 7 d update on the proposed are recently impacted state or local legislation. Im carl dbi the Affairs Manager with the update on the proposed or impacted state and local legislation impacting dbi. Slide two once its ready and ill cover the ordinances that became effected and the with Building Code with the Amnesty Program and fee waivers and next the Small Business commission had complaints and next is the site permit requiring simultaneous review and an ordinance increasing the dbi fees as mentioned. And next to the dbi thank you for kwupt system and our customer communication as well so were ready to launch this ordinance once that became effective on august 28th and actually ready before then good news. Next slide, please. Recently passed legislation the ordinance for the change how the city collects Development Impact fees my slide is outdated but well go into affect on october 16th. Next slide, please. The ordinance adding a fee waiver to the Small Businesses Fee Waiver Program is recognition of Small Business month in San Francisco was passed by the board of supervisors and signed by the mayor and in effect thirty days after that and retroactive fees waivers in may of 2023. Next slide, please. So those next two ordinances were introduced but on hold currently pending further discussion of the sponsors. And ordinance amending to allow the services for Electrical Work and waiting for an update looter and then the ordinance amending the Building Code for the manual registration feeds for banned storefront and working with the mayors and the Attorneys Office well bring that back next month and one last ordinance i dont have a slide for not introduced yet an Ordinance Working Group will make technical edits to the finding and support on the amendment for San Francisco Building Codes and mechanical funding toad it ordinance will not ma make a change only supporting files is binding specific to San Francisco and that is at request of the Building Standards Commission a purview i think at the october meeting. Next an update for the hearing the audit and oversight for Fire Prevention support for victims with the horticulture and the agencies were asked to present at the hearing the latest invitation to participate so the acting director were attending that on behalf of the dbi and sharing a role in the Emergency Response to the fires response and especially the obligations of Property Owners after a fire and community expressed their desire for coordination to informed tenants the rights and Available Services those efforts are led by hsa but the red cross volunteers respond to fires and provide Emergency Shelter information and a Wonderful Service but the Committee Chair pes to of the that response may not be as robust if led by city staff that is ongoing conversation. Well have more later on. Next slide, please. And moving to state legislation been a busy couple of weeks had september 14th to pass bills and to october 14th to sign the bills one such bill not yet signed by the governor as of 9 30 is authored by matt cheney we expect the governor to sign that requires dbi whether a Building Permit for housing projects whether the application is completed one 15 days for the fees to be waved and the planned revenue for projects when 25 units or fewer and dbi and other permit reviewing agencies and as long as we must complete the review of the permit application within thirty days if the project is not code compliant the otherwise, well issue a Building Permit and for 26 units other agency must complete the phase with a comprehensive review for a Building Permit. That concludes my presentation. Ill be happy to answer any questions you may have. One question on the awning and sign fee waiver we requested be reimbursement im assuming that that was not granted. You are correct we advocated for that that recommendation but unfortunately, unsuccessful. Thank you. Next have item e update on Inspection Services. Good morning, commissioners im matthew acting Deputy Director for the services and pleased to provide an update on the Inspection Services division. Next slide, please. In august 2023 the building electrical and Plumbing Division conducted 11 thousand 9 three within two Business Days by the customers meeting our target of 90 percent. Next slide, please. In the same month the Housing Services be conducted seven hundred and 67 inspections with 1. Inspections with housing. Next slide, please. The building electrical and plumbing received 5 hundred and three 2 complaints and respond to 9 three well exceeding our expectations. Next slide, please. Lastly our housing inspection Services Received three hundred and 50 and respond to 89 percent thirty days and respond to 78 percent of other complaints and his or her inspection abated 4 hundred with notifications and 52 cases to the directors hearing and arent any questions . I like to yield to the chief Housing Inspector to go into depth of the housing cases. Good morning, commissioners. James chief Housing Inspector we were asked to share a case to demonstrate our work or district inspectors out in the field dealing with difficult situations and the case were showing the work here and the has deep roots in the community and give other voices of our staff the opportunity to speak to you. So Senior Inspector who is the coordinator of the outreach and a collaborative will present this case. Good morning, commissioners thank you for allowing me to present a case from inspector we can get the um, thank you so on march 31st of 2023 a tenant in a building on a ferry street exclaimed of damage in theyre bathroom Housing Inspector bening called the lieutenant the monday after to friday and inspector was able to schedule a inspection on that very same day and issued a notice of violation. Next slide, please. Here are pictures of what he saw when he came to do the inspections a large hole in the ceiling of this bathroom so details of notifications on april 3rd he cited to repair damaged as opposed to and walls and to repair huge hole in the bathroom and improve the paint and repaint all surpasses once the repairs are completed and cracks in the living room and mainly in the bathroom where the damage was. Next slide, please. Inspector you didnt know returned think may 4th to do a reinspection. For the inspection on the nova and it was partially corrected and a acceptance inspection confirmed the work was complete. Next slide, please. And thats the after picture of repair that was done after inspector you didnt know issued thank you and ben is here if you want to know more. Thank you very much. Thank you very much for the presentation was that part of the routine or a complaint base inspection . Thank you. Thank you. Is there any Public Comment on the directors report. 7 a through e . Any remotely . Okay. Seeing none, next on to item 8. 8. Update regarding dbi reforms. Good morning acquit im the complaints manager and go over the initiative and recommendation and a brief update on both what is the initiative so fortunate the customers confidence owe we identified several processes for staff and enhanced transparency with the public so this was Reform Initiative started in may 2021 emissions augmented that included recommendations. Next slide, please. These impact admin and h. R. And missing services and inspections as well as current services. Next slide, please. The Comptrollers Office recommendation outlined 8 things what was incorporated in our own initiative but one number one, though wanted us to work with bic to enhance the tones from the top down and stress in compliance with ethics and number two, encourage the Whistle Blower Program and three, internal compliance and number 4, make permit tracking improvements and number 5 assuring assurance reviews and 6 internal certifications that is basically acknowledgement of all or policies by staff and 7 as mentioned conducting fees and number 8 is Public Outreach and education. Next slide, please. So im going to go over each one set the tune as i mentioned the controllers recommendation work with dbi and to the ethics and rules weve been doing that we being readilyly transparent and responsive to all the requests by bic and created a unanimous reporting tools separate and our own Whistle Blower Program for staff to report issues and number 3, updated did website more transparent and accessibility. So our communication director at a bic meeting described the improvements and translated through multiple languages and service focused and part of that in the website is that inspector notes will make corrections for the board displayed online. Next slide, please. So the Whistle Blower Program. So the mr. Koretz recommend we courage and remind staff sent reminders to staff as well as internal unethicalal reporting tools and the gift policy and officer and employees and when the Whistle Blower Program we standardized our processes and investigation and in reporting and writing up a comprehensive response and met with Comptrollers Office because when i first came in a number of whistle blower complaints and a lot of back and forth in terms of conducting investigations but since we standardized the investigation in our response many of the complaints have been closed out with less followup. Front side the compliance program. So it just me right now but a number of things that the Comptrollers Office wanted to do to perform and assessments as acclimated two of the main things to do was number one, track the schedules and inspections and the approvals and anybody two systems to flag in3r0i79 expedited plans with unauthorized approvals. I have depend a template but need some data work from the m i s to create the reporting tools to track things. The for instance to try to ask them to standardize the programs and policies so with the inspection scheduling assignment so we finally list the o p p that phone lines are in practice. Describing how the projects our inspections were scheduled. And basically to discourage and advise all the divisions all out of district inspections for the permitted unless there is a Senior Inspector approval some prior authorizations. So, now there is a process where in the out of district inspections is preapproved i want to work with m i s to monitor and track all the same day inspections and out of the area and where any flags and include that i can meet with the division hey i notice a number of right now it is manually tracked by the Senior Inspectors i need a comprehensive report for the manual assessment and another operating p p is formalize the invocation for describing the approval with the suspensions by the chief inspector by revocation are the last resort of permit revocation needs to be approved by the director a former listed policy that requires the directors approval and number 2, c the 48 walk in records i know a member of the public previously in the bic meeting concerned with the integrity of our data we implemented this in the system and all records are locked after 48 hours after that is entered in the system after 48 hours unable to change something. And if they need they made a genuine error theyll have to work with the senior staff to get the approval to change the record and work with m i s and well track that and report all the changes made in the system and in the data. Number 3, identify permit applications in aviation so ill be working with fall he will to identify in advance of permit applications dehaving i know that with the new guidelines and things 88 done for permit staff and i want to integrate a compliance portion those assure no deviations from the established procedures and documenting that and go over that if regular meetings and advised me the seniors have spot checks. Number 4, training on current plans and inspections so training is ongoing i know with the Inspection Division hold biweekly and a tailgate go over over the trainings for the division and Services Also has of their weekly meetings with training mod and dbi policies so what we develop acknowledgement forms every year h. R. Will pass that acknowledgement and integrity the s i a with the conduct to make sure that everyone is aware of those policies and if they have knowledge and fine with all the policies. Next. Next slide, please. Permit tracking improvement so we made some system update with two make sure that unauthorized records and may that the integrity of the data i mentioned early dbi requires the records are complete i mentioned the 48 hour locate with the progress to edit any records requires prior approval. In addition has a track for data we generate a report a place for a property to look at any changes made to p t s or in the system for that operating though, generate a report not as user from him we have to track any change within the system in this anti log that was for that the Comptrollers Office recommend we maintain an anti log and track changes to the system thats definitely something worst noting in improving the integrity of our data front side supervising the quality reviews the inspection permitting services for the quality and the chief inspection and Senior Inspectors chief building inspector looks and all novas and establish a checklist and resubmittal recheck a number of things done to improve the staff work product and training so theyre aware and crossing off things off the list. Next slide, please. And internal certification i mentioned we have been having staff with an manual form and providing them with the Information Programs and code of conduct and conflict of interests and s i a have to be acknowledged by staff every year and another recommendation by the Comptrollers Office. The fees and penalties review alec the Deputy Director looks at the public sidewalk outreach and education and a make website update for inspection processes. We created a number of customer checklist and guidelines as well as public advisory meetings we hold to advise public of all the improvements we made within the department. Last slide. So other completed performances we have standardized hiring and on boarding and establish posting and recruitment and enhance Quality Compliance controlled measure we improved our complaint information web page with customers how to report concerns. Develop the process for repeat code violators and conducted the substance trainers for m i s folks and for Records Management . That concludes my presentation. Im available for any questions that you may have. And commissioners have any questions. Okay. Just a few questions on some of the some items definitely should have measurable outcomes i dont expect you to do that few youre not prepared. But in general are you actually seeing are parts in the things like the internal complaints for the whistle blower 389 are you seeking multiple voices . Definitely with the whistle blower complaint war dozens coming in i think that is beneficial to get those complaints that helped to improve the process we we start finding what the members of the public see in dbi the majority was just miss finding of our internal processes and what those to which division or who is responsible for whatever a a tendency to blame dbi for a lot of things. In response to the whistle blower complaint we developed a comprehensive investigation we outlined okay. Heres the issue that is what the melbourne is complaining about the reason is this and ill attach a complete data sheet to address the complaint i think that is made a lot of headway in repeat similar types of complaints that come in once there is an understanding how we work i think is the toes time trying to explain to the public a dbi is not so mysterious but a way to do things important we plain that thoroughly to the public. But we have seen improvements in that regard and in what was the second par im sorry . And then your internal encampments complaints complaints are you seeing engagement. More complaints submitted by internal like personnel issues someone didnt wear a mask or something inappropriate or some things like that by nothing like the operations internal even the ones that to the internal office go to the staff using the internal office for more so i have a number of questions. Um. Thank you. First of all. Im on the question of annual i think that this is the heart of Comptrollers Office recommendation you need a tracking tool was the status of that the timeline like your expectation or department of planning expectation to realize that and some of the things dealing with inspection so some of the tools concerns tracking same day inspections and out of district inspections has been in the works but for the finalized m i has so many projects i wanted it done ballistic at the end of fiscal year i was outvoted but thats my priority right now to get it done hoping by the end of this calendar year ill followup and provide an update there is something voepd right now but not in a way that i get a report and look at it and take to the Inspection Division hey lets go over this i noticed those trends we need to deputy with that m i s hoping by the end of the calendar year. Is the data in the system how youre not able to pull it out of system in a because you, provide the analysis. Yes. We could utility, i. Okay. You are the structure for the miss team to implement that work has been done already multiple voices . The inspection scheduling yes, but looking at and developing to have them develop is a system inappropriate expedited plans and unauthorized approvals how to understand that is flagged how we can look at that and miss to be able to develop that tool. Im thinking of 2025 or what is that. For the manual risk estimate or the tool. For the unauthorized i wouldnt be able to answer that with the timeline working on the inspection ones first but after that i dont know how difficult that will be. Right. Im going to try to work with my colleague how to track those expedite it or not. I understand. Yeah. Well, thank you. Is this is actually is all inspection work deny within the p t s system or a placement for the related to a permit is that in a different system. I believe ill defer to my colleague but i believe everything is captured in p t s. Matthew again so the permit tracking system is a complaint tracking system. Sorry. But, yes so all the work should be tracking for complaints and tracking phone calls and nova issues and will not be schedule sorry documenting the folks under the inspection yes. The work is. Thank you very much for helping me understand that and then do those reforms apply to the complaint or just the permit and applies to all. And then rustling of papers. so one of the pieces of the Comptrollers Office report was fees and penalties objective we are having a lot of conversations about the fees has there but in the conversation about the opponents or anything you have anything more information from the Comptrollers Office thinking on the penalty portion to defer bad behavior. Ill defer to alex with internal conversations theyll advise me of the updates but i have not heard any discussion. As of right now no. Penalty are mandated by the kr0er8dz we are not engaged in decisions about making adjustment to those at this point in time an ongoing conversation. Do you know the last time. Can we go there or make the recommendation for increased last year . There was a change last year . multiple voices . Talk into the microphone. Sorry. Didnt we last year maybe specific fees i look back specific penalties specific violations. A whole conversation around that. Yeah. Site. Yeah. I do i have to go back and. multiple voices. and look at that conversation. Thats okay. So i guess unintelligible . laughter. grateful if you dont mind sorry. Deputy City Attorney City Attorney kapla with the expensive legislation on planning and Building Code that was in the code and then my last question how many people are on that quality. I think that is santos and the think we review it every three or more violations will be someone knew ive only seen i see. multiple voices. someone walking. multiple voices laughter . Well done. Technically only one but one more qualified going to the courses to present to the director so all goes as planned two. 9 11 to hear but glad the policies are not effected. Thank you. Any questions from anyone else . Thank you very much. Thank you. Any Public Comment on item 8 . Any remotely . Seeing none, seeing none, on item 9. Update on the findings and recommendations of the investigation into the march 2023 glass failures in San Francisco highrise buildings. Hi, good morning president alexandertut im the Deputy Director of the permit services division. I want to am speak of my presentation is on a summary of the investigation we need the own the storm damage windows potential seems like they blow out i want to acknowledge the work she was enable to make the presentation today. Okay. So first slide. Ill be talking about the judge basically giving an update on is introduction of what led to this report talking about the understanding we find found in the report as a result of the report and recommendations and next steps but in march should severe windstorms that affected 7 buildings that had about thirty pains of glass that blow out so that seems like a systemic problems with the way that windows were installed. What happened was in the legislation was passed to potentially inquire into buildings were 15 stories and blow post9 11 and what happened with their buildings with theyre to look at the installation of windows and facade and produce a report to the dbi. On those finding clearing throat subsequent to that the structural subcommittee at Advisory Committee got together with dbi and rather than having all the people to do random inspections lets focus on things and invite a professional in to investigate those things and make recommendations and have a more focused attention to this indeed. Okay. So as a result of that then we went out and hired d Engineering Incorporated to investigate those glass failures and that particular company is phone for forensic investigation in those types of issues with facades and in particular with windows and glazing they are the top candidate for that and investigated all those 7 buildings the total pains well go into detail into each one of those buildings so what im do here i wont go over all this in exact order as though appear by the high confidence value buildings first and then to moderate and low confidence and start with 555 california street. This was a highlevel of confidence ufrnd the this year mall stress was responsible for in breakage we have evidence this breakage happened prior to the storms and it was just dislodged during the storms. The evidence of this was based on photos chancellor white predating the storm and the breakage participate that was issued there. Next, well talk about 580 california street. This was immediately oppose is 55 building was evidence of broken glass from the 55 that blown out glass impacted the building across and caused the breakage that was very high confidence of that um, there. Chancellor white next talk about three 01 Mission Street. That is a known issue dbi was aware of the stay arms that the arms that hold did windows on that building the building was activately engaged with the broken windows pain caused the window to blow out and come back and break so again high confidence of our assessment there. The building immediately across 350 Mission Street um, was likely impacted because there was evidence of glass from the three 01 building on the adjacent building so it was parent that the glass blow out and effected the building from 350 mission. So next, well go to 14 hundred mission. Street. This building has had a history of breaks in the only and w j e the firm that is investigating had done prior work on that building regarding the existing or this prior window breakage and determined that it was contamination within the facade glazing one that was introduced into the impurity that manifests within 10 years of that glass smallest and substantially caused is pain to break. clearing throat again, it was preliminary because of history of this building were able to make that adjustment point breakage was made prior to the storm as well as probably related to the right impurity. Were going to go to the top of the list the next one is 50 california moderately confident about that breakage here and standard first class not in front of of the window between floors youre looking at up at a building but some spans between the floors between buildings you cant see from a room that glass is sometimes interfaced with the drywall that is up against the glass heated by the sun creates heat on the glass and prone to breakage this is one of the instances was the glass and also the fact that there was construction happening in the unit that was also known that they was installation against contact with the glass. So that was related to that not necessarily the wind coming and picking up and causing the glass to break and lastly, have 1390 market this is a low confidence in our assessment here but we um, the firm was able to make general x transportations prior to the storm we had photos of this broken and was glass not noticeable by the Maintenance Crew so forth and level 12 the glass blew inwards. They had made some analysis the glass was a low stress for that. Thats a lot of, you know. How was ojai pockets more than you wanted to know the window are of high confidence we readily know those are, you know. Modes of failure and windows the the probability the wind caused those failures are low confidence and of glass contamination we have a history on some of the buildings we have a high confidence of our system. Next slide, please. clearing throat so the main outcomes or the recommendations of this report is that the facade design is needed to avoid the use of span glass or tempered glass two forms of first class in the facades tempered on the windshield of our car shattered and breaks into that is all pieces and laminate those of you have a glass layer it holds the glass together were asking the building ordinances Pay Attention to the maintenance of their facades so when to send window washers a report generated at the point of this washing to note any imperfect insurance or other broken American Express that documentation is critical we make recommendations a building has dont maintenance record is then, you know. Able to essentially prove that the owners are aware the break in the building so the last bullet is that we as a result of those recommendations we asked to look at our existing facade ordinance existing facade ordinance to look at the building masonry brick or holes attached to the outside glass and amend and look at the glass specifically every um, not only the 10 years which is a frequency for the existing ordinance but to introduce every 5 years the visible interconnection you can only imagine every 5 years the Design Professional is hired by the Building Owner that engineer comes in and essentially makes the records and able to make a determination whether a detailed evaluation is needed or can stop at the general interconnection. This way doesnt become overly butchering on the Building Owner and expense but also introduces more frequent analysis and investigation of this so any unrepaired issues that may result in a point hazard looked at every 5 years or so. And so our recent legislation caught after the storm required every building 15 stories or more post 1988 prepare a report in 6 months we detailed that as a result of going out to this specialist Consulting Firm so one way or another what well do create an information sheet that essentially spells out what the buildings need to do with the report based on this investigation. Give them a general idea of inspections and criteria that needs to be evaluated that way all the buildings come in with a focus attendance of what is needed to do to be redone and get a similar result. And. Next slide, please. So the Code Advisory Committee has reviewed the report by w j E Engineering and have essentially looked for the recommendations what is next is we have prepared an information sheet and staff has prepared an information sheet that tells the owners what they need to do as a result of this information and well publish that sheet didnt need to come to this Commission Just general formation o information for the Business Owners and at a later stage to consider legislation to change the our administrative bullet to incorporate this facade glass inspection and that concludes my report. At this time like to take a 5 minute break and come back for in recess . Um, any so there first of all, any Public Comment on agenda item 9 . So inperson or remotely . Okay. Seeing none, we can do the commissioner questions. I just have been question ive been reading about this year is proposed to be another wet winder a lot of the buildings weve been tracking need to be prepared for the next round of storms. Thank you for that commissioner chavez once we get those reports back from the Business Owner will have an venz about their current state of their building broken windows and such a it was you every time not a wind design issue we got really high winds coming with the Climate Change it will be every time this is not the issue but primarily if you look at the design for the facades extremely high they put of jet engine and things like that yeah. It sounds maybe like preexisting issues that is by the storm and wind and, etc. Yes. Youre absolutely right we want to get ahead of that ahead of you. Thank you. clearing throat . For the buildings investigated did the owners or in the investigation was disclosed their form present visible inspection . You know. The recommendation is every 5 years to do a visual inspection in those goingson do we know the last time they designated visually did windows or the window washers i dont know reported we they found or philanthropy and thank you for that. No, no consistent response from the Business Owners if there was any response at all no Business Owners didnt respond to the inquiry clearing throat . So the least we can do Going Forward make sure the Business Owners respond on a, you know. Frequent basis so every time you send someone to wash the windows boe hb 2906 the owners in any irregular they can produce a log of maintenance regiment and show weve done all this ever three or four months and weve washed windows if you go is there so this really, you know. Be good to look at. Can we talk about file number 2, three 0 three 7 three the ordinance amending the Building Code for three or four stories after 1988 with the inspection respect under the california ceqa how will this report clearing throat how that ordinance is amended. So that he ordinance refers to the existing Facade Program. Right. That primarily looking at with the is part of a ordinance it is mentioned in there. But no emphasis no guidelines on though to look at that. So, i mean, it seems like we should do leveraging it type of what you said owners ignore the requests; right . This ordinance is on for amendment wearing looking at being constructed after 1988 humble opportunity to review specialist finding from the report that requires. Absolutely. The whole thing from those inspections. Thats correct, yes were going to take all of that finding from this thing and incorporate into that that new or revised Building Code section. What are some of the suggestions being made from this report . And yeah. multiple voices . Yeah, so the recommendations again tofu cant avoid using staged glass to look at the installation of 1257b8d glass no contact with the drywall that will cause a, you know. An uneven distribution of heat that causes the stress in the glass that is part of it and also the requirement to have the owners maintain a log so they can um, adequately record to a 5year frequency of glad observation so the 10 year frequency will look at a detailed report of facade so every 10 years the building has a tiered system and based on the data the building um, the permit being issued. So those New Buildings post 1998 and overbuilding built Going Forward after they get their certificate of plex will be responsible for 5 years period of glass observation. The 60 recommendations are recommendations for that ordinance. Absolutely. Okay. So avoiding like this doesnt i mean the use of spaniel glass. So youre absolutely right commissioner it didnt necessarily the finished code verbiage we can avoid but Pay Attention to if youre going to use to make sure the installation may have a observation requirement to insure there is no installation against it. Were seeing some types of glass with an enhanced observation or monitoring required. Absolutely. So im having a difficulty distinguishing what a mandate and recommendation in the report. Can you tell me what the mandates and recommended practices we are either telling we recommend you do that versus what is mandated. Got it. No mandates coming out of this report. The engineer is not allowed to they can make recommendations for us to make mandates so the recommendations were clear i went over that with you and the commissioners in here up to us as we look to legislate and change the um, code language about if we can make those mandates in there. Okay. Help me understand thank you. Um, help me sorry. laughter . Deputy City Attorney City Attorney kapla the recommendations include legislation proposes to amend that would broaden the scope have to be clear of section existing Building Code that glazing and building windows in addition to other material construction facade is subject constitute report and more prosecute descriptive just the report itself creates recommendation would turn into mandates. I think im clear what happens legislation and number two, festivity the owners it is independent of legislation or in legislation it is passed . The legislation it came out immediately after the storms required Business Owners 15 stories buildings that was a mandate off that post storm march 2023. Our next step is just to tell them. Okay. In response to this now we want you to limit or just focus youre attention on this visible observation and look the buildings and respond to us threeway as opposed to we looked at and nothing to find out not tell them what to do. The second bullet point is the existing legislation and the third bullet point dealt with the special legislation okay. I dont understand. Okay. So um, everything that is within the informational seat is not related to this to the report or tell me how that is related to the report informational review. The report that dj e report. Yes. Using new information to or fill in that reporting requirement . So the w j e report essentially set out what a general visual inspection will be which you can provide with Design Professionals like this architect engineer do a visual inspection can be a visual or general inspection is 6 foot are greater than that on that have a drone fly up well get into the specifics of this. So not just yeah. I went outside and looked up you have to say exactly what you did. I got it thank you for walk you through i have no further questions and this is informational; correct . And youre coming back with the timeline rather quick; right . The legislation timeline is unknown we get the word out 5 most clock is ticking were to reset that and get those in and followup very soon with um, a Building Code amendment. Thank you. Okay. Thank you. No further questions. Thank you. And next on to item 10. 10. Commissioners questions and matters. You may talk about policies or other information and item b is future meeting at this time the commission may take action of a special meeting or determine the items placed on the immediate agenda at the future meetings of Building Inspection Commission and the next relay meeting for october 18th and for the note for the members for the Litigation Committee a tentative date of october 10th at 12 oclock but ill followup any inquiries of staff . Or commissioner questions . Future agenda items . Seeing none, i guess commissioners can came back monique or i for effect months agenda. When we get the fee study back can we have a special meeting about that to discuss it. And about the timing on that. Oh, okay. Thank you. I noted that request well look at it. So any Public Comment on item 10 ab no . I want to recommend an item. Go ahead. So i dont know if that is somewhat related to the special meeting for that but thinking maybe if possible to do a retreat or the Commission Gets it together for a period of time i understand we do reat any rate makes sense to do that at the beginning of the year so we could discuss our priorities and, you know. Maybe just planning that is is into uniform ad hoc i want to i want to put that out there. Okay. Thank you. That will be new ive never heard of that exact conditions but multiple voices . Well followup on that. And. More time together. Okay. Then next, we have item 11 review and. 11. Review and approval of the minutes of the regular meeting of august 16, 2023. Is there a motion to approve. Make a motion motion and second. Any Public Comment on the minutes . Seeing none, all commissioners in favor . Aye. Aye. Aye. Opposed . Then the minutes are approved. Thank you. And next item 12 adjournment is there a motion to adjourn. Mo. Second . Second. Okay. All commissioners in favor, aye. Aye. Im sure none opposed were adjourned it is 12 08 p. M. [meeting adjourne welcome to another episode of safety on today is episode well show you how 0 retroactive youre home lets go inside and take a look. Hi and patrick chief officer and director of earthquake for the city and county of San Francisco welcome to another episode of stay safe in our model home with matt well talk about plywood. Great thanks. Where are we we if you notice bare studs those are prone to failure in an earthquake we need to stabilize those they dont lean over and plywood is effective as long as you nail along every edge of the plywood for the framing well nail along the sides and top and on the bottom 0 immediately youll see a problem in a typical San Francisco construction because nothing to nail the bottom of the plywood weve got to wind block between the studs and well secure this to the mud sill with nails or surface screws something to nail the bottom of the plywood. I notice we have not bolted the foundation in the previous episode thorough goes through options with different products so, now we have the blocking well a xoich attach the plywood. The third thing well attach the floor framing of the house above so the top of the braced walls one to have a steel angle on top of this wall and types of to the top of the wall with nails into the top plate and the nails in this direction driving a nail it difficult unless you have a specialized tool so this makes that easy this is good, good for about 5 hundred pounds of earthquake swinging before and after that mount to the face of wall it secures the top of wall and nailed into the top plate of the with triple wall and this gives us a secure to resist the forces. So you now see the space is totally available to dots blocking that he bottom and bolted the foundation in corneas what the code in the next episode youll see you apply good morning, every one. Is this the morning . Yes. Close enough . Well thank you so much for being here today to celebrate the official launch of landing at lat us store. [applause] my name is robby silver and im the executive director of the downtown sf partnership. Wore the Community Benefit district that
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