Transcripts For SFGTV BOS Joint City School District And City College Select Committeee 20240711

All right, this meeting will come to order. Welcome to the november 13th, regularly scheduled meeting of the joint city, School District, and city college select committee. Im supervisor haney, chair of the committee. Our clerk today is erica major. Madam clerk, do you have any announcements . Yes, due to the covid19 health emergency, the board of supervisors legislative chamber and room are closed. Members will be participating in the meeting reportedly. This is taken pure pursuant to the state and local directives. Members will participate in the committee as in the same extent as physically present. Depending on your provider, cable channel 26 or 78 or 99 or sfgov. Org are streaming the call in number across the screen. Each speaker will be allowed 2 minutes to speak. You can call the number 4156550001, access code 1464148285. Press pound and pound after you enter the meeting i. D. When connected you will hear the meeting discussions and you will be muted in listening mode only. When your item of interest comes up, dial star and 3 to be added to the speaker line. Best practices are to call from a quiet location, speak clearly and slowly and turn down your television or radio. Alternatively you may submit Public Comment in either of the following ways. Email myself at erica. Major sfgov. Org if you submit Public Comment via email, it will be forwarded to the supervisors. Written comments can be sent to cit city hall. Mr. Chair. Youre on mute. Thank you madam clerk. Will you please call the roll . Yes, supervisor haney. Present. Supervisor fewer. Present. Commissioner moliga, moliga not present. Commissioner collins. Im present. Sorry, i apologize. Moliga present. Commissioner collins. Present. Trustee randolph. Present. Trustee williams, williamses not present. Trustee selby. Selby not present. You have corium. Were also joined by supervisor lopez and supervisor ronen. Are there changes to the agenda . There are no changes to the agenda. Thank you madam clerk. Will you please call the first item. Hearing of the impacts of covid19 on San Francisco quiet fied School District and city college of San Francisco. For those wishing to provide Public Comment should call the number streaming on your screen, 4156550001, access code 1464148285. Press star 3 to line up to speak. The system prompt will indicate that you raised your hand. Wait until you have been unmuted when we get to Public Comment. Mr. Chair. Thank you madam clerk. Since today we are hearing what has been a standing item for us, for the last number of meetings, and it is an item that i think weve been able to focus on, especially at the last few meetings specifically on sfusd and how our City Departments and our partners can support sfusd so they can be in a place to support our students and families during this very challenging time. We are going to continue with that conversation today and i want to just before i provide a brief opening in terms of what we are going to be discussing today, i do want to acknowledge and thank all of the hard work that has been done by our respective boards, the sfusd board of education, the city College Trustees and all of the staff who i know are working so hard during this time. Its an unprecedented moment for our city, for our schools, for our kids, and i really appreciate the way in which everyone is stepping up and of course our supervisors and city staff as well. I mean as you all know, covid19 has seen a dangerous spike all across the country and even here in San Francisco where we have in many ways led the nation in our response. We are seeing a rapid increase in cases across populations. In response, the city is taking a step back from their progress in reopening and rolling back the schedule of Indoor Dining and pausing the implementation of inperson learning at our high schools. Obviously these trends in the resurgence of the virus is disturbing and they outline the importance of having adequate safety protocols in place and open and swift communication in partnership between our schools and city government. Today were going to hear two important presentations from both the department of Public Health and the San Francisco unified School District. They will present on the Current Situation in regards to the rising number of covid cases and the current prevention and mitigation efforts planned and recommended for schools. During the last joint select committee, the board of supervisors and all of us on this Committee Really wanted to focus on how our City Departments and the board of supervisors, the mayor, all of us can come together for our schools and kids at this time. The district said theyre securing on a testing contract and has worked directly with the city and received support by deploying 20dfw employees to conduct Site Assessments at their facilities. Also, the board of education introduced a resolution requesting staff to provide a clear timeline for pre k through 12 reopening and the resolution will be voted on in a special meeting next tuesday. Today the staff will be presenting on their progress on phase two of reopening and preliminary list of asks of the city and well be able to provide a more detailed list of needs in the coming weeks to align with the boards resolution. I also wanted to acknowledge that this is the first meeting we have had since the election. I want to congratulate the folks who were elected and reelected on the respective boards. We are looking forward to working with all of you and also to acknowledge that we are going to have a change in administration in washington and we hope that we get more help. We hope we get more resources, more support, more guidance. As much as we said here over and over again that the School District or city college cant do this on their own without support from the city, we as the city also cannot do this on our own together without more support from the federal and State Governments. So im sure moving forward in the future, in the new year, well have more conversations on the way which the federal and State Government are stepping up more to be key partners for us in these efforts on how to best serve our student in these challenging times. As always, we welcome our staff and our educators to participate in this conversation. I believe we have representatives today both from the united educators of San Francisco and local 21. I am going to invite them after the sfusd presentation to speak as well. So, with that, before we jump into presentations, do any of my colleagues, fellow Committee Members have any opening remarks you want to share . Seeing none, we will jump in first as i mentioned, were only going to hear from d. P. H. And sfusd. We are not going to hear a presentation from city college today and dcyf is here and available for questions and answers but are not going to be presenting. So, d. P. H. , i believe we will turn it to you all. Will you state your name and i believe you have a powerpoint. Good morning supervisors and Board Members. Im going to ask dr. Bova to speak first and then im happy to present this presentation. Good morning supervisors and members. So in terms of what supervisor haney was referencing, the city of San Francisco is seeing increased cases. This is a trend were seeing throughout the nation. We monitored this data very carefully and we saw this trend pretty clearly over the weekend and wanted to implement and work fast because we know that covid has an exponential growth rate so we wanted mitigation factors in place to prevent further increasing. Part of that included pausing on our high schools. We wanted to make it clear that were committed to keeping education open and we know specifically in Elementary Schools and in younger children, the risk of transmission is fairly low. Elementary and middle school will continue to proceed as planned. If there are other schools in those categories that warrant t continue to reopen, we will definitely support that reopening. For high schools, we know that High Schoolers can transmit like adults, so we want to be careful in terms of reopening to make sure those cases or that were not seeing cases in the high school realm. So were going to follow the high schools that are open very closely to ensure that they are opening in a safe manner. Really, if all of the prevention methods that we recommend are utilized, there should be no issues with high schools being able to stay open. Just getting the rapid resurgence of cases, we wanted to do this in a thoughtful and careful manner. Were 100 behind the educational system, reopening and doing it safely and ill turn it over to ana to talk about how were doing that as a department and city. I think youre on mute. Sorry, thank you. If the clerk would be so inclined to bring up the slide deck because i have challenges sharing on my computer. Sorry. Thank you. So were here to present the what the covid command has prepared for School Reopenings in terms of preventions and mitigations. Next slide please. Next slide please. So, in terms of prevention, we have a schools and child care hub in a covid command and im the team lead for that hub. We have three main goals for our hub, which is to support the reopening for schools on Ongoing Operations and for pre k to 12th grade. Ill get into the details of what all of that looks like in a minute. Were the group that receives all the School Reopening applications, reviewing that and monitoring complaints. We also provide Community Support. We have many meetings with all of the different stakeholders and the educational community, hearing their concerns and making sure its reflected in the directives and the guidance that we develop. We also respond often to any emails or phone calls that we receive from the community and we hold regular meetings with our educational partners. Then lastly, we are the first point of contact in covid command when there is an exposure or confirmed case. We work with schools, as well as other programs in education or that serve youths on what to do when there is a positive case or an exposure, including collecting close contacts and what the school needs to do in terms of their site. Next slide please. So, as this with all other industry sectors, covid command has developed a demand and guidance for all schools and highlighting the possible ways to reopen, including all the prevention and mitigation measures. Some of our measures are school specifics and some of them are universal to all sectors. So, for schools we require a Daily Symptom screening for all students and staff. We do not require Temperature Checks on site. We allow the schools to determine that on site just because temperatures are not the only symptom that is present in covid, but yet often etc. Specialingly for younger children they may not present a temperature in the drop off or pick up. We ask schools to set up a screening symptom check that parents and families and caregivers can do at home or very quickly on site. We also require small stable cohorting, and this is essential to containing the virus in the event of an exposure so it doesnt impact an entire grade but just a small cohort and limiting the amount of entrances and movement within the school and staff training and family education, what are the triggers for Distance Learning at a base minimum allowing Distance Learning to those with underlying medical conditions or if a cohort has to go into quarantine and then obviously School Communication plans for the staff and the Parent Caregiver community. Then we have recommendations that are universal that we have seen in other sectors as well, including cleaning, disinfection and ventilation. Of course primary for recommendations being face coverings and any other protective p. P. E. , physical distancing, heavy hygiene practices of washing your hands or Hand Sanitizer and allowing for testing of student and staff, which we explained in our last meeting in the Case Investigation and contact tracing. Next slide please. So in order to prevent covid19 and the mitigation of this, we will have to go from the picture on the left, which is the traditional picture of a high school, of which we all might remember from our days and we will have to go to the picture on the right in order to reduce the spread of covid19. Next slide please. This is an overview of the application process for School Reopening. I will walk through this very quickly so everyone understands that its a pretty robust process that we go through when were evaluating a school for the reopening, so a school will first submit a letter of interest to covid command and to our hub. Then we will kick off the process and send all the application materials to the school. Then they will complete the application and send it back to us. Then we have a colleague that will screen the application and make sure that its complete. Often it is not, so it takes a couple of days for us to work with the school to make sure we have all of the appropriate materials and once the application is complete, we kick off a three pronged review, one is the desk review of the application. We will have people review the application. We have a facilities worksheet that we have our technical experts review, which review the cleaning and disinfection protocols, including the products that are being reviewed, the exact measures on ventilation and also Water Systems and making sure that they are flushed because many of these buildings may be empty for a long period of time and we dont want any Waterborne Diseases at a school site. So once all of those three also we have our inperson Site Assessment that we do on site to make sure that the school is actually implementing the prevention measures that we have put in our directive and guidance. Once all three of those are complete, we create a composite score and decision is made. So if the School Scores under 80 , it is considered not compliant with our directive and our guidance. That means there are serious issues our team has identified and the school needs to mitigate before they are permitted to move forward with reopening. If a School Scores between 80 to 89 percent, they are considered adequately compliant. We found some concerns, but it is not enough to prevent reopening. Its usually related to signage in the schools and we allow the school to reopen, but they need to send a corrective action plan to d. P. H. To show how they addressed these concerns. If the School Scores above 90 , they are considered fully compliant. They are allowed to open and there is no action that is needed other than participating in a regular session and staying in close contact. Next slide please. This is a picture of our public facing dashboard where everyone can see the progress of all of the schools that have submitted a letter of interest to our hub. This is a bit outdated, but we are moving through these list of schools and supporting them in reopening as much as possible. Its important to stress that this is really about supporting the schools as much as possible. We have made this very clear to schools. This is not trying to find out whats wrong. We really do want to support the Education Field in making sure that it is as safe to open as possible. Next slide please. There are two categories of monitoring that our hub also conducts while its one stage prior to approval and one stage is after approval. So first we have prior to approval, if we received a complaint or identified concern in the process and the School Scores under 80 , they need to address a number of their the issues that are identified before we will permit reopening. There have been a hand full of schools that have been in this category. Im proud to say we worked with those schools to convert a lot of those issues and have permitted reopening as a result. Moving on to section number two, systemic issues, we have received numerous complaints. Theres been Health Violations in the application. There have been issues identified in the application. We do an indepth review of these schools and we do repeated Site Assessments until we see that the issues are resolved and the schools are not allowed to reopen until they reach 80 or above. Then moving on to stage three where there is no confidence in the school, but there are significant safety issues that are identified after at least three on site visits and the school is not permitted to reopen and they must wait 14 days. Im proud to say we never reached that stage to date. Next slide please. After reopening, we also continue to monitor the schools. We partnered with the City Attorneys Office and these are prompted by complaints. So if we get a complaint either to d. P. H. Or to the 13 Community Education Response Teams and the City Attorneys Office or through 311, we received that complaint. We will follow up with the school. We review and assist with education and compliance if its needed. However, if we continue to get complaints, the team will go back and this is usually conducted by the cert team to move on to stage two, where there is a notice of violation, where there are documents to comply with all of the violations that were identified and that the 13 has to identify all of that, what are the remedial actions and what time the school needs to address that. If there are continued further complaints, then we instruct the school to stop in person classes and they are temporarily banned and they must submit a written plan for improved compliance and if there are continued complaints after that or not documented compliance with that, we move into stage four, which is approval for inperson instruction and they must wait at least 14 days just to go through the application process again, which usually takes possibly two to three weeks, so that a school will be closed possibly a month before theyre allowed to reopen. I believe that is my last slide. We are open for any questions. Thank you, i see a couple of folks. Supervisor ronen. Yes, thank you, i appreciate the presentation. I am just going to make a couple of comments that arent directed at d. P. H. Or anyone in particular, but just to express an overall frustration with the situation. In france and england right now, the entire society is shut down, except for the School System because they recognize that it is the most important part of society that needs to be open. It kills me that hundreds of private schools with very privileged children in San Francisco continue to get a top quality inperson education while our Public Schools are closed. There are a million reasons for that, that are no ones particular fault, but to me, an indication of a societal break down and an indication that we have our priorities wrong in the United States and in the state of california and in the city and county of San Francisco. This is also why our schools or public School Systems are chronically underfunded and chronically under staffed its just an absolute shame to me that californians didnt realize this in past prop 15 because of the corporate money that went into tricking californians about the law. So, that again, i just had to express that out loud. Its not directed at anyone in particular, but it explains why working so hard on this issue, although im not on this committee and i joined it voluntarily, and just trying to level the Playing Field in any way i can with our public School System. Now having said that, i just have to get it off my chest. I do have a couple of questions for d. P. H. The first one is, i think for dr. Bava. As i have been studying childrens capacity or likelihood of catching covid and then transferring it to each other and adults, what i have found is that after Research Goes from, you know, 0 to 10yearolds and then it goes from 11 to 18yearolds, that there is very Little Information about that 11 to you know, that middle school year. So, when i have been working on and trying to get our Public Schools open, i have been mostly focused on Elementary Schools because thats where i know that it is much safer for the children and adults to reopen. I dont know if thats true with middle school, but the risk of transmission in middle school is low. Can you explain how you got to that that that of the situation . I havent been able to find that. The transmission is low in children, so as you said, as children age, the risk of transmission gets higher. There is not a cut off saying that at this age, youre at this risk and at this age, youre at low risk. Its this gradual path. So we have to make determinatiodeterminatio determinations based on that. So it increases as you go through middle school and when you are in high school, its like transmission that we see in adulthood. So based on that, there are definitely interventions, Public Health interventions that can prevent the transmission through all of those ranges, and thats what were focused on. So based on the literature and what we heard from the school experts, many academics in the field are here in San Francisco. They really do think that with the right Public Health intervention, you can open schools safely. Middle schools and high schools . Elementary schools and middle schools and they believe high schools but it has to be done carefully with a lot of effort and review of how its going. What we seen in high schools where there has been outbreaks, and this happened in georgia, and other parts of the country, the fact that people arent masking. People arent staying socially distant. So its all of the things we recommend as prevention methods. So thats where you get these large outbreaks. Generally throughout the world is when those things are adhered to. Schools can reopen safely. Okay, because i mean, i had a you know, i had the opportunity to meet with dr. Naomi and im thinking about her last name, from ucfs and she gave me her presentation explaining the physiological reasons why children that are under 10 dont tend to pass it to each other or adults. That made a lot of sense, but its really concerning to me that there isnt that same concrete data for middle and high school. So thats why ive been concentrating around middle and high schools. Its not that they dont need to come back to school but im wondering if that was safe. I was wondering if you can give us an update at the next joint select committee, focused on those older kids and what the Research Says because i havent yet been convinced that its safe, whether its because of the developmental stage that comply with social distancing and mask wearing because theyre teenagers or you know, other measures. I would really love if you could drill down on that population because i havent seen as much evidence of the safety there. That would be great, thank you. Then in terms of the ongoing monitoring of the school, is that only complaint driven . Is there no proactive ongoing monitoring . I can handle that question. The issue is, is that because theyre inperson and they have brought back their staff and their students. We dont want to have regular site visits. One of our recommendations is that we limit the amount of visitors, and even parents and caregivers arent allowed to be on school sites. We either meet with them regularly. We set up biweekly meetings with all of the different kinds of schools and its complaint driven and of course as we get notifications of a complaint or notification, were in Constant Contact with a lot of these schools. That is the method that were using. Okay. And then is there does d. P. H. Require certain testing, like regular testing in order to be open at school . We require that staff be tested on a regular basis. This is per the state guidance. What is that . What is the minimum requirement . The minimum requirement is that there needs to be all teachers and staff need to be universally tested before they come back to school. Ideal ideally between 7 to 14 days prior to the start of inperson instruction and then 100 of the staff needs to be tested in the course of two months and it could be at a cadence of 25 of the staff every two weeks or 50 of the staff every month. Thats the school directive. And theres no requirement of testing of the students . There is no requirement for testing of students. Okay. Thank you. Those are my questions. Supervisor fewer. Yes, thank you very much. So thanks for the presentation. S i have a couple of questions. So, with all these schools opening, are we collecting and sharing data . The schools that are open, do we require them to submit data about positive tests of any outbreaks of those types of things . Yes, the school must notify us within an hour of any positive test so we can work with them immediately. I will say that a lot of these schools are being proactive, even if they find out there is a potential exposure of a family member, they contact us immediately on what steps need to be done. Theyre also required to keep testing logs on site to monitor all of the results, whether theyre positive or negative or inconclusive and making sure that the staff is tested on a regular cadence. Got it. And then how many schools are open, citywide . Approved open or physically actually open . How many are physically actively open . When we approve a school to open, they are to contact us with their opening date. I dont have the latest numbers for that, but i can get that to you. We have approximately 90 schools approved to open at this time. 90 schools approved. Okay. Where is sfusd in this process . At this moment in time, we have not received a letter of interest from the School District. That is the first step of the process. Okay. So, i think then that my next question would be to sfusd, at another fyi, when do you plan to submit the application . It seems that from submitting the application to being approved is three to four weeks for one school. I was wondering if sfusd needs to apply as a School District or do they apply individually at school sites . It seems as if the process is on the physical site, so would sfusd need to put an application in for each individual site theyre planning to open or can they apply as a district . A School District can submit a letter of interest on behalf of all of the schools in the School District and then they must submit an application per school site. That highlights all and that is a similar parallel of what the Catholic Schools have done because they are a School District and they have submitted Site Specific applications and gone through Site Specific site visits. So when sfusd develops a plan, they will look is sequentially what schools to open first. If you look at pre k through three or two opening, you put those in the hopper first so they can get cleared so you can go to the next cohort. Would you agree with that . That would be a great way of approaching that. Also supervisor fewer, 93 schools have been approved to open and 80 of them are actually physically open. Can you tell me whether or not these are k8 schools or high schools and can you tell me the number of k5, k8, or high schools . Of the 80, the vast majority are k8 schools. There are only 10 to 11 high schools open for inperson instruction at this point in time. Got it. So, if a school has a positive test, what is the process once there is a positive test at the school . So one of the staff tests positive, what is the protocol then of what would happen and what is the process . Assuming that the staff person is a teacher, the whole cohort will have to close and quarantine for 14 days, including the staff and all of the students in that cohort. The school would need to do a cleaning and disinfection and any other mitigation efforts we identified based on the Site Specifics. If it is a staff person that is in an admin role, we would go casebycase and make recommendations based on that. So if it was a teacher in a specific class roomerooclassroo quarantine the teacher and the class for 14 days. Yes. So that was the disruption there. Okay, and then that is why we require Distance Learning and that would be a trigger to Distance Learning so we could continue education as much as we can. So when they flupg wait back and forth, considering if we get a positive test, then at least we do have something actually that we can turn to Distance Learning. Okay, so i wanted to ask what happens if its a student . Yeah, what happens if its a student that tests positive . Its the same. The whole cohort would have to go into quarantine. So are you requiring also then when because it seems as though youre doing an isolation by cohorts that for example shared spaces in a school building. So, bathrooms, cafetericafeterie types of things. What are you requiring for schools, for the public bathrooms that everybody uses . Do they just do it through one cohort at a time . How do we make sure these areas are sanitized in a proper manner because so many children are using the bathrooms on the first floor. So can you tell me about that protocol . We ask all of the schools to establish a maximum occupancy of shared spaces such as bathrooms and that based on physical distancing requirements and we ask for the School Administrators and the staff to implement a staggered process where the cohorts would be using that space, so that would limit the amount of mixing as much as possible. Are we requiring at all for parents or caregivers to sign any type of letter saying that if they were to test positive or someone in their household were to test positive, they must notify the school immediately or are we not requiring that . In our schools directive, we require all schools to ask the parents and caregivers to sign a risk acknowledgment form and all of the language that is in that directive is publicly available to all schools. This is the same with child care and summer camp and all of our out of school time, including the Community Hubs. I would need to go back but i dont know the exact language in there. In general, we do ask the schools to make it a requirement that everyone notifies the school as much as possible and the school needs to notify us as soon as possible so we can act as quickly as possible. The risk of assessment, when a parent signs that, its a risk that your child is participating in. Just to make a personal xhimth to notify the school immediately if there is a positive test within their household. I think i didnt know the requirement again, i dont have the authority to do that as the board of education and Public Health, im just thinking that in a private school setting, it is different than a Public School setting and that you are dealing with a different demographic of folks and Living Conditions and also i think the language barrier and there is a lot of miscommunication, so i think that we also dont do things well for our people who are not English Speakers or english readers. We look at social media, and we think theyre going to get it, so this is the type of thing were wondering about what type of sort of combined, with the city and county of San Francisco and sfusd messaging that needs to go out before we were open to school. Its not so much a Risk Assessment, but a personal responsibility for everyone to make sure their schools remain open, seeing that if there was one child that tests positive in that cohort, like the whole classroom would need to be shut down for 14 days. I mean this is really disruptive and if you can prevent it as much as possible, thats a pretty smart thing to do. And if i may, i will say that we do i mean the schools have been actually extremely proactive in contacting us. Even if someone has a symptom and there is not even a case for an exposure, all of them are very worried and we have Spanish Speaking staff on our hub, ca cant cantonese and mandarin, and we have been doing with the daycares as well, responding as quickly as we can. I do feel like the schools have been very proactive in reaching out. I think thats good news, but i also want to emphasize that when you open to Public Schools, youre opening it up for children. Youre not looking at a school with a couple hundred kids, i mean this is a system, with 53,000 children. So i think there is a different messaging that needs to go out in a different vehicle in which we actively present it to the public and i think Vice President lopez had something to say. Thats right, thank you supervisor fewer. I did want to add that in our planning, part of the messaging that will go out is this Community Pledge that we are giving to our students and our families in order to like understanding that if were opening schools, part of our work in this world will mean going to school and going home and being honest of our ways of navigating if we want to keep each other safe because were traveling to and from every single day. I know there is a Community Pledge that is being administered. Thank you for that. We actually require that in our application, that there is a Community Pledge for the School Community to reinforce all of this because it matters what a family does outside of the school as much as what they do inside the school. Yeah, because we dont want to just keep our students safe, we want to keep our teachers safe too. So to risk the amount of exposure. And i wanted to ask, so we talked about these d. S. W. S to do sort of look at school sites, right and do an assessment for school sites. So, i actually think that we should be looking at our public sites. So im going to give you an example. So jefferson Elementary School, right next door to the library. So if we can only accommodate so many students in the classroom, say ten and we need to expand our space to have students and i dont know what sfusd is planning, i dont know if its a split day that you can have 10 students here and 10 students here or the teacher moves over, but i think we need to do an assessment of all of our public spaces that could be used as in partnership with our school sites. We have many Elementary Schools in my district that are within walking distance to a rec center or library that we could be using if we need to expand our space. I saw that classroom where my kids went to Public School and i went to Public School, and i never seen a Public School like that. Its packed and who wants to be in any middle of high school during passing period . It is so crowded and thats my thing about middle schools. I understand that k5 in our district is contained and in private schools, i think k8 is a different animal than in our Public Schools. Our Public Schools have the children, the students go to six different classes. They are going through different classes with different students throughout the day, changing classrooms, using different bathrooms. So it is not like a contained classroom. Some private schools, k8, even their 68 classes are in one classroom. Our middle schools are very different so i am just wondering if there is a different protocol or has Public Health looked at other districts that have a similar sort of make up or what we model of what we do here at sfusd that has opened and opened successfully. I know other districts have opened their Public Schools. I guess my question, because i am probably not being concise enough, is that have you seen any other Public Schools that have a middle school cafetercafeteria, that has done it and what protocols they put in place [inaudible] can someone put your microphone on mute . Okay. I believe there were two main points. One is that the point of the Site Assessments. I want to highlight that our team that has been activated is sorry. Is starting to work with the School District starting monday to conduct Site Assessments with them, so we have our whole team being assigned this coming monday to do the side assessment for the School District. Okay, sorry. I just wanted to say that and im sorry to interrupt you. In the beginning i sort of asked you about should we be doing sort of a sequential if you look at sites sequentially, so if youre sending d. S. W. S out to look at sites, how do you know they will be in the application youre submitting first . Are you just doing it yourself . Are is sfusd giving you a plan saying we plan to open these schools first. So actually what youre telling me in the application process is that they must apply for every school that needs to be open. They actually need to do a site visit in a singular application to each site. So if theyre opening pre k2 for example, wouldnt it be smart to say, to ask sfusd what is your plan . What schools are you planning to open first . Youre not planning to open Lincoln High School first. Do we need to do an assessment for Caesar Chavez or Marshall Elementary School . This irritates me. So we can send d. S. W. S out to sites, but unless to be more efficient and more effective, we should see sfusds plans to open, where they plan to open first, do those Site Assessments first so we can get them in the hopper because it takes a month before you can get it approved. So why are we sending d. S. W. S my question is are we sending d. S. W. Workers out in some sort of systemic way or are we just sending them out [inaudible] so what direction are we taking . What is the plan . So when i hear this, it drives me crazy. [inaudible] submitting the application and when we can [inaudible] also, i think we should look at what kind of modifications do those sites need and if the School District need help to do those modifications to keep it safe . So we are working in partnership with the School District. They have identified a list of schools that we are going to visit next week. They are all Elementary Schools. Working with them on supporting the whole application process and identifying all of the issues that are on the facilities in partnership with the School District staff. And then i wanted to ask you, so the d. S. W. S that are doing this, is it possible what we heard last time from the testing is that they needed people, actually physical people to do the test collections at the school sites and they said we may not have the staff to do that. Will the mayor allow the d. S. W. S to work in the schools to do the test collections . Apparently there is not enough staff at sfusd to do that. Would they be willing to get the staff to go to the school sites to do that . My understanding is that the city and mayor are looking for ways to support the School District in that as well. Okay, thank you very much. Sorry for the bombarding of questions. Thank you. Just to add to that, and director sue i believe is on the call. Dcyf is on the conversation on how to support the testing collection. Okay. Commissioner collins. Thank you. Thanks for the presentation. I really appreciate it. I guess so i had some specific questions. As far as the site reviews, when it comes to physical distancing, are there i know that you have specific requirements about how youre defining what the physical distancing requirements are. Are those available for us to review . Because i havent specifically seen them. I know they have been changing as well, since the summer and now theres been changes. Is there a way that we can review what those physical distancing requirements are . All of the requirements that we have in our Site Assessments are literally taken from our published directive and guidance. So whatever is published in our guidance is in our Site Assessment tool. So is it 6 feet then for students, 6 foot social distancing with masks as far as classrooms . The guidance from the state is that staff work areas need to be 6 feet apart and student work areas need to be 6 feet apart when feasible. That was the language in the directive. What is feasible . What is the requirement . Like when you think of partitions and you know, im a teacher, right . Im imagining my classroom and i am just wondering a lot of teachers have group work desks, so im wondering, you know, i heard that private schools, some of them gone out and bought a whole bunch of individual desks. You know, they set it up. I know that its not something that we necessarily can do, even if we had the money. There is time to get desks, so im wondering what are the requirements . Some teachers have individual desks and they can socially distant them. Some with group desks, what is the requirement for that, in that instance . We have seen a number of the schools add additional partitions such as plexi glass barriers in order to provide an extra level of protective measure, but we do require the teachers work areas to be 6 feet apart from each other because we do know that transmission is were just trying to be as protective of the staff as the students, and the virus infects adults more than younger children. So we do require them to be 6 feet apart. So with or without partitions for staff, but for students, it may be closer than 6 feet with partitions . Yes, the more layers that a school wants to add, the better. So if it was 6 feet apart and partitions, that would be even better. That would be ideal. And then ive been following theres an epidemiologist in new york, hes been posting videos and talking about ventilation and air flow. What were seeing, the air flow is really important. What are your requirements for ventilation for classrooms . We ask all sectors to consider and comply with our ventilation guidance, which we have just reviewed and revamped significantly. It has many different sections in there, including fresh air intake, mechanical ventilation, i dont know all of them off the top of my head right now, but they need to consider that ventlation guidance, which is provided by the state. I know its not just about having a window that you can crack open. Its about air flow through that and depending on because air can sit in the room, its about refreshing the air, right . I saw a video from the World Health Organization saying they recommend that the air should be replaced in a room six times per hour. So that would be and i saw a video of this epidemiologist showing researchers in gentleja that are creating visual representations of the air flow from micro particles, when you have two windows are open, the goal is not just to open the window or door but to clear the air out at a certain rate. So im wondering if were monitoring that and how were monitoring that in individual classrooms, when were doing these classroom checks. So our in San Francisco, our basic recommendation is that there needs to be four changes per hour. So its lower than the World Health Organization then . Im not clear on the World Health Organization, but this is what we published in San Francisco. Just to clarify, is that based on state recommendations . No, this is what weve done internally, but were told that the state is considering this to be adopted for the state. Thats why i wanted to acknowledge that these things are evolving right . Were coming up with recommendations as we get more science and as were learning as more people implement it across the state. Just to restate, it sounds to me that the World Health Organization is recommending six times an hour, you are recommending potentially four times per hour, and that is in a sense that maybe youre ahead of the state in finalizing clear guidance on air refresh rates in ventilated areas. Yes, including hvac systems, outside air, portable air cleaners, passive ventilations and recirculated air. Yeah, and i heard from the department, the facility chief that in some ways, we are at a disadvantage in San Francisco because we have cooler climates so places like san diego or places that need air conditioning already have buildings with hvac systems and in some ways were at a disadvantage because we dont have those systems. So we dont tend to have air Conditioning Systems in a lot of our high schools. Thats one way we move air and others is heat. Thats how we move air through a building. So i wonder what are your recommendations for improving air flow in classrooms that dont have robust hvac systems . How do we remediate that . How do we fix that . What are some things that schools are putting in place to fix the fact that maybe they dont have air flow . Some of the measures that we require is to have the air, the filters changed and the hvac system to improve the rating. But lets say there is no air flow thats mechanical in my classroom. We have windows. A lot of our schools are like this. What are some of the ways that youre recommending that either we or other schools remediate a lack of a real hvac system that moves the air. Actually, our primary recommendation is to open windows. Thats the maximum amount of fresh air we can get. We live in a climate that is not as cold as other places in the United States. Even keeping the windows open as much as possible and including some fans in the windows would be would be our recommendation. In our ventilation guidance, we have a flowchart on ways a school site will assess what the ventilation measures they can take based on the actual site itself and whats happening. I think that depends on all of the different sites in the School District. Okay, so is there a way to measure air flow in a room that doesnt have a ventilation system . I might i will admit, i am not a ventilation expert. What i have been told by our subject Matter Experts is to bring in Carbon Monoxide detectors, which are actually on the relatively cheap side that can assess the air flow. Okay, so for me, im an educator. I want to be safe, right . If we need to buy fans and place them in a way that were creating, you know, a refresh rate and youre recommending a refresh rate of four times per hour, which i would still want to go with a for conservative estimate of what the World Health Organization is recommending, but either way, even if its four times an hour, i quantity want to be able to measure to make sure thats happening and i think that will help make parents and educators feel safe that, that is happening. It may not be your agency but how we can find out how to measure that in the classrooms that were seeing ois acceptabl. Carbon monoxide monitors would be able to measure that in a classroom. So, is that a part of us monitoring classrooms right now when were going to classrooms . Are we using them . We are not going to classrooms to measure that because that would be visitors coming inside, but we could recommend or the School District could take a recommendation to take Carbon Monoxide detectors into the classroom to measure the air flow. Okay, thank you, i appreciate that. Then i guess, as far as family communication, im assuming thats us doing that with your advice, is that correct . As far as its on the agency to figure out how we communicate with families based on your guidance. Yes, we have published guidance that includes templates for communication, for schools including a general advisory of close contacts advisory, and if you would prefer to rewind back to the topic of ventilation, we could bring our subject Matter Experts to discuss that at the next meeting, if you prefer. Okay, i would like that. I think it would really help our staff because we know thats a big concern for staff. I guess, you know, just another i think i have a lot of questions. Im one of seven, but i also know the public depending how detailed people want to get, i know the department of Public Health, its in one of your slides, you said you were available to answer questions for the public and im wondering if it would be possible for either you to come to a committee of the whole meeting for the board to specifically, for us to drill on any and every question. These are questions you may be answering with specific staff members, but you know, were not in all those individual meetings and i think parents and i think that you know, teachers, educators might want to ask these very specific questions and it would be great to be able to have all of these documents that youre referencing, like ventlation and social distancing in one place and then be able to have a meeting where people can just ask, you know, its like a questions about the Safety Measures that youre requiring and also the steps that you guys take separate to what we do. I think for the public there is confusion around as an agency, its our job to do a certain thing and you have a separate role in supporting that. So for folks to ask directly of you those questions that our staff cant answer. So is that something that you would be open to doing . Of course. Yeah. Thank you. Vice president lopez. Hi, thank you. Thank you for the presentation and its been reassuring to hear a lot of the information you shared and knowing that the School District has been working on much of the same things. So, i am excited to keep moving this forward with the understanding that there are a lot of questions, a lot of things we are putting people at risk and the reality of many families maybe not wanting to return. So i think before we continue these conversations, we really need to get a clear idea of who were working with, who wants to return, including staff. Thats part of why we are moving this resolution forward, just to get clarity around this information, being more specific with numbers. I do have questions regarding testing, in particular with students. I know that its not something that were moving forward, but should one test positive, is there a plan to support the cohort of students within that group in order to see if they are also positive and how can d. P. H. Help with that . When there is a positive case in a cohort, one of the first remittcommendations is that evee in the cohort immediately get tested. They are either not to go to the school site because we do not want there to be further exposure, they can go to their primary care provider or come to one of our testing sites for testing as quickly as possible. So well make it clear where those sites are and not assume that our families have a primary care provider and if you could share with us where these testing locations are, how frequent they are, all of that information needs to be very clear going in, in case this happens. Im excited its all publicly available and we can make that clear. Yeah, it should be because i vfrnt seen it. Im pretty active on getting information. So i would imagine that its not easier for families, even if its public. So i also had a question around the cohort size because i have been hearing different numbers. So would you can you share what were working with when were talking about inperson learning . How many students would be in one classroom with a teacher present . Per the state guidance, there is no number that is published as a maximum or minimum for the cohort size. The state allows schools to determine the cohort size as much as possible with the recommendation that they be as small as they can be. Theres no actual number. Do i know why that is . I believe that it is because there is so much variety between all the school sites in california that its allowing the schools a little bit of flexibility in determining the cohort size. Okay, but it doesnt add anymore risk if there are a larger number of students in one space . I would assume that it does. I would want to be careful. I think that what needs to be stressed is that its not just about cohort size. Its about all the prevention measures being used, all as much as possible, all at the same time. So establishing as small of a cohort size as much as possible, on top of physical distancing, on top of face masks, part of the issue is that it depends on the actual facility. So the cohort size is going to be limited by physical distancing. If you have a fairly large room and you can accommodate more than 10 children, that should be considered. I do believe that, that is why the state has gone through that. It just depends on the dwaul actual facility. Thats helpful. Okay, im wondering about the issuing of complaints. What is that process if and who gets to complain 1234 who complain . Who is issuing it . Anybody can complain. It could be staff, the general public, parents and caregivers. We receive it from our hub directly, or the call line, or 311 or the City Attorney also receives those. All right, lastly you mentioned at the beginning of your presentation that you have been meeting with Education Community members and partners, im wondering who are you meeting with . Who are in these meetings or groups . We meet with the School District once a week. That includes the division of Community Support services. Im not exactly sure on the title. We meet with provoke yall schools every week, k8, we meet with the private schools k8 every two weeks, and all of the high schools every two weeks. Okay, last question is any support for students or staff who test positive, what does the department of Public Health provide in this case . So students have to isolate for two weeks, meaning their whole family has to stay quarantined. How are they Getting Services from you all . I think that depends on the situation and the case, but we have a lot of services in covid command that we provide including food delivery, including Mental Health support, and i will actually ask dr dr. Bobba to explain on that. I know there are few things we offer to anyone that has a positive case and needs to quarantine but it depends on the specific case. Can i ask for that to be part of the next times presentation . I would like to learn more about that. And if it could be specific to School District staff and students. We have a protocol when our students or staff test positive with your support. Yeah, we can definitely cover that. As ana said, its independent whether its a member of the school, a member of the public, a member it will be the same support and it is a holistic system to determine what that individual family needs to maintain isolation and quarantine, anywhere from they need supplies to a face mask to food delivery. It will depend on each individual case. Yes, we can talk more about that. Yeah, and i do understand that, but i also want to say there have been cases where people have tested positive in the city of San Francisco and they have not received that report. Thats why i want to be clear that we have a concrete plan should this happen so families feel safe in returning. We need to make sure all these gaps are filled and that is part of it. I look forward to hearing more about that. Thank you. I see supervisor fewer, i have a couple questions that i want to ask before i turn it over to you. The first thing, i just want to especially because we have our experts here from the department of Public Health and our city has very much been viewed as being on the forefront of a lot of the response to this virus. Just make sure that we all understand as best as we know right now the science around how this virus is being able to be passed between and among children. I think im hearing a lot of different things. I just want to make sure we understand from your best medical understanding how this works. Also, the impact on children. You know, i sent a video that i saw just watching cnn the other day and there was a family that was on who had their 5yearold daughter die of covid. She was otherwise healthy. So this is obviously a very serious situation of life and death in the decisions that we make here. So if you could speak to sort of a set of questions and maybe you can answer them all together, but as you understand it, can the virus be passed from one 7yearold child to another 7yearold child . Can the virus be passed from an adult to a 7yearold child . Can the virus be passed from a 7yearold child to an adult . What can you say as clear as possible around the science of that . I understand its lower risk, but is the virus passed among those populations and what are we seeing in those places where its happening. Some School Systems that opened, i will say that there is no 100 rule here. What we see in those School Systems is that the adult to adult transmission is the highest. So one adult passing it to another adult. We see that as children age, they pass it on to adults as well. The risk of transmission is higher in those students. The risk of adults transmissioning to children is the next biggest category of where an adult is positive then transmits it to a child. You see that in the School System and home settings. Then the transmission risk between the child to adult is a lot less frequent and the child to child is a lot less frequent. Its not to say it doesnt occur, but its a lot less frequent occurrence than the adult to adult and the adult to child. Then i think what you were eluding to, in most cases, children do very well with this disease. A lot of them end up being asymptomatic. But this happened early on in new york. What can happen is healthy children have an immune response that causes a lot of problems and can lead to death. Its well documented, its rare but can occur. Of course we want to be careful that there are always going to be the potential for that outcome. Thats why we want to make sure that things are opened safely. In terms of outcomes in general, its the elderly and those with chronic diseases that have the most risk of having a bad outcome in terms of covid. And supervisor haney, can i just intersect interject here . I asked this question to dr. Naomi and i asked her to explain to me physiologically why arent kids getting it . Her explanation, i was like oh, that makes more sense. She says there are four reasons. The first reason is that childrens lungs are smaller and this disease passes through respiratory droplets and they are just letting out smaller amounts of respiratory droplets. Number two, if they get sick they dont have symptoms so theyre not coughing or projecting those droplets. Thats why the risk is lower. Number three, because theyre smaller than the adults and respiratory droplets brought down, it doesnt transfer to the adults as much. Then number four, which is the most important and what mostly made sense to me is in order to get infected by covid, there is this thing called the ac2 receptor, which dr. Bobba understands, but i dont. Its a gateway to your cells that you have to have within you for the covid to come in. Adults have a lot of them, kids dont have a lot of them. While the doctors arent sure yet when at what age kids start developing more of these ac2 receptors, their theory at this point is puberty. They think thats why as kids grow older, aside from the behavioral differences, that thats why they are passing it more. So when she said that to me, it all made so much sense and her presentation is fantastic. I highly recommend we bring her to this committee to give her whole presentation because it gave me so much more calm about this whole experience and i asked her a lot of the questions that commissioner collins asked about air flow and she had some great suggestions about that as well. So sorry to interrupt, i thought that would be helpful. Yeah, i think there will be a lot of questions that were going to need to be able to answer and in as straightforward of a way as possible for families and educators and how we prepare that information. You know, we obviously cannot say for sure, for certain that between two 7yearolds that the virus cannot pass. Its not accurate to say for sure, for certain. We have to be able to you know, i dont want to put our School Board Members and the School District in a place where we dont have that information in a straightforward way that could be shared so that families and educators can understand. Also, some of the phased reopenings that we are talking about is continuing to make this a choice for families. So, families need to be able to assess the information so they can make that choice for themselves. I think that we still there are still a lot a lack of clarity on some of these things and the clearer we have our way of looking at it with timelines and everything, but its not processed in a way that i think a family can make that choice and understand it. So i think that really needs to be prepared in partnership in a way that i havent seen it now. Also, this speaks to the question of our commissioners, making sure that if there is a potential or an actual infection, that we are treating it very seriously and we are responding with seriousness. What happened to the family that im referring to with their daughter dying tragically is that they said that the hospital didnt cheat it treat it seriously. Yes, she has covid, but it will just be like the flu and most children are fine and sent her home. There is still this sense that because most children dont have severe symptoms or severe impacts that we are not treating it, you know, with seriousness. I think its very dangerous. So just as were thinking about this, that our schools not just our schools, but our entire response system has to treat it seriously when a child tests positive. Of course, when an adult tests positive as well and get guidance on how to protect themselves and the home and all of that. I okay, i wanted to ask, i had a few quick questions. So i think we should thank you for that supervisor ronen. I think we should bring that presentation and presenter to our next meeting and think about how we what is the information that is going out to families and educators look like. The situation that weve seen here in San Francisco has changed the rate and the plans for reopening on a variety of fronts. What does this look like and how do we think about this when it comes to schools . You know, we are going on with a certain sort of timeline and thats under development, but if cases get to a certain level, more broadly and hospitalizations, et cetera, is there a way in which you already have planned as for how that would impact schools and their opening . I just saw new york for example that theyre saying that if the rate gets up above a certain level, theyre going to reclose schools. What does that look like for us and we must have that to some extent already because we have private schools that are open. I can share what the state has published and thats what we are following at this time. I would invite naveena to add any comments. At this time, depending on the assignment on the state color tier system, is what determines what to move forward with School Reopenings. So if one is in the purple tier, there is no school that can be permitted to open. If a county is in the red tier, Elementary Schools are permitted to open through a waiver process that must be approved through the state health department. If a county is in orange, then we can move forward with School Reopenings for all schools, including elementary and high school. We are currently assigned in the yellow tier on the state reassessment stat, but thats where we are right now. And lastly what the state says, once a school is permitted to reopen, it is allowed to stay open and our understanding is that in San Francisco were committed to education and that we chose to roll back other sectors in order to support moving forward with education and especially for elementary and middle school students. Naveena, do you want to add anything . I just want to echo that and supervisor ronen eluded to this early on. Schools can stay open if they are given the right Public Health guidance and they are able to follow it and give the right Public Health support. We do value education, so i want to ensure that the support is there and that families do want to return to inperson classrooms have that capacity as long as all the Public Health measures are in place for them. And just to clarify what youre saying when you say that schools are allowed to remain open, if we were to go into the red tier, does that mean that the schools that have been permitted to reopen can stay open no matter how we could go to purple and still the schools that have been reopened are allowed to stay open . Is that correct . That is correct. We just cant open anymore schools if we went to red or purple, unless with red there is a waiver or something . Yes, if we went into purple, we wouldnt be allowed to open any schools. If we went into red, we would be allowed to move forward with Elementary Schools through a waiver process that has to be approved ultimately by the state health department. Just to clarify again, thats new schools, so if its red, the schools that have already reopened dont have to close. They just that is correct. Got it, okay. So, got it. Thats helpful. So one last question i had was you know, there was a these are strange times we live in. I had to respond yesterday to a plan that the warriors have put in place about the way that theyre going to do that they want to do immediate testing. It got into this question of what is the right type of testing, even the different types of the immediate testing and whether we can be confident about it and it seems that theyre actually going to use a version that is different than the ones that a lot of folks have been using. They will also look at you know, mass testing that will basically test everyone that comes inside. Is that something that you know, we looked at or thought about or how is the you know, would that be something that we would want to do . I mean one of the things im looking at around the testing is that the testing that is required of the educators not all that regular. I mean, its certainly not every time you walk in the door. So it speaks to whether you can go inside. Were not doing anything near that. Were almost doing what feels more like a random sample. Is this something were thinking about or looking at . I understand there are costs to it. If you had something similar where every adult walking into the building is getting a random immediate test result that the warriors will do for 9,000 people in an event, why cant we do that for our schools . So ill step in here. I think youre eluding to something that we hope the u. S. Will get to, where we have these easy tests. We are not there yet. I cannot speak to the technology that the warriors have applied. The f. D. A. Approved tests have barriers to that capacity, to do regular tests on a regular basis. Right now the Gold Standard is the p. C. R. Test. We want to stick with that Gold Standard with our schools. Thats not to say as technology emerges and we get better data, that we wouldnt want to be more aggressive. Its just not there yet. So this is changing very quickly. Its a rapid p. C. R. Test and it has earned f. D. A. Approval. You can take the test there before you go in. I think the concern around the pace of testing and the amount of testing, you know, i think there is a different level of risk when you do it so rarely. I think thats something we should continue to look at and apparently with it was developed with ucfs and we should talk about them. Supervisor fewer. Thank you chair haney. I had a couple of comments and questions. I know because we had these heat waves, we looked at cooling centers in San Francisco. We had these places where you have this hvac system. I had to look at areas in my direct that we created six more cooling centers in my district. So if these cooling centers do have a good ventilation system and if these areas could be used as classroom space, so we arent able to accommodate all of the Public School children in our schools that dont have this system. Its just a question. Am i on mute . No. Does Public Health has an answer to that . We looked at these h vak systems and would we be able to partner using some of those facilities and we can configure them into classrooms. Thats one thing i wanted to bring up. Also, i wanted to say that i think we really learned a lot. I mean i have to say, that was probably the largest nursing facility in the nation with 700 patients, right for a hot bed of coronavirus and yet, pretty successful. I thought we were going to see a lot of deaths there and 100 of that population, vulnerable. So what we really learned is that when we do these protocols, like Temperature Checks, we do testing, we do, you know, not allowing anyone to be at work if a member of the family is sick, for example. We know that these protocols do work and prove to be really protective if we follow them religiously and consistently. What i think is that when i went out to the Community Learning hub, i am seeing nonprofit workers being with students everyday, working closely with students everyday and these are nonprofit workers that are actually, you know, making about 15 an hour and they are out there in our Community Hubs doing it everyday. So its all these things and keeping social distancing in there and wearing a mask. We have workers doing this work with students everyday, doing these protocols. I know a classroom is different, but we can also learn from the results. I also wanted to say there will always be people that dont feel safe to bring their children back to school. How our responsibility to keep them safe and our workers safe, that is our responsibility as the city and as the School District. Depending on how well of a job we do that and the protocols that we put into place will really determine how many students will come back. So this, i think, the department of Public Health shouldnt be there before the plan. They should be there afterwards to be able to say look, this is what were recommending put in place and this is what we complied with, the state recommends this. Were going above this and were doing this so that parents feel reassured. Im only going to say this because hey, i dont have children in the School District anymore. I get it about parents being very concerned, but the truth of the matter is that San Francisco unified School District has had a persistent inconsistent racial achievement gap. It has plagued this district for how many decades . When you see who will be at the short end of the stick of this pandemic, it will be those students. So i asked at this meeting before, is there an individual academic achievement plan for each student in those Community Learning hubs . Its one thing to be a seat warmer and another thing to access that curriculum and learning. Actually while were doing this, i think there should be an assessment plan, achievement plan for every one of these students to make sure theyre on track and not getting too far behind. So how are we for our English Learners and our children of poverty, which is a lot of children in poverty, and also for our African Americans and also our Pacific Islander students, where the gap has been persistent. We dont want that gap to widen. After the millions of dollars we invested too to close that gap, we dont want the gap to widen and not give the students the same opportunity. So how you message it, how good of a job we do to make sure that parents feel okay that their children come back and workers come back will make a difference. Also, the reality is that we cannot think of an opening schools without muni at the table. So this, i think, is really important. So do you feel safe taking a muni bus to take your kids to school this let us remember the majority of students who San Francisco unified teaches 90 of them are students of color, the majority of them are students in poverty. We are there, is muni at the table . I havent heard a discussion about muni being there. Are you going to reopen in alignment with where the schools are being opened . I think that coordination needs to take place and again the safety protocols on muni and for parents to feel safe to take the bus to take their children to school. And you actually have the mailing addresses of every single student. You actually do have the infrastructure to get the information out where via the emails, the phone messaging, or whatever. You guys actually have, i think, for private schools, theyre reaching out to their parents. For sfusd, it is sfusds responsibility to send that information out in a really lucid concise manner that is easy for parents to understand, but also gives them resources and then also is in appropriate language. So i think all those things, i have to say i am a little i guess im shocked that sfusd hasnt applied for an application yet, knowing there is this lengthy process you have to go through. Im not saying that we should open schools in red or purple, but im saying when were ready to open schools, when we get into the yellow or we get into the green, lets just be ready to go. I mean seeing how we may have to configure classroom sizes, we may have to configure space, we may have to partner with city agencies, but how do we get this going and we need a plan and when we say its not safe to open now, okay, not now. I have full faith that we will be going in the right direction and its i think that we need to be ready to open those schools on day one when we say we are ready. We are in the right direction. The environment around San Francisco is fairly safe. I we think we can do this. What Research Shows is that other School Districts are doing it, neighboring School Districts have opened their Public Schools and this is something that sfusd can do. Also, i wanted to say that i think we should get and i have said this many times. I just have to say this for the record. It is the power of the office of the mayor to convene these parties together. Muni, Public Health, our sfusd, private hospitals, lets get everyone in the room together and see how we can open schools and what is needed from whom. I think this is the power of the office of the power of the Mayors Office to bring these people together, not only just for Public School students, but for all of San Francisco. We are talking about over 50,000 Public School children whose parents havent been able to go to work because they have been home monitoring their childrens Distance Learning. I think leadership needs to come, everyone coming together, are we going to open schools . Are there going to be ways to get to schools safely . All those types of things and i wanted to say i think were behind the game. I think we should have done this a month ago, but im glad that were doing it now and with another caveat, i know i am leaving this board so if i speak with urgency, if i have been too frank or too forceful at times, i apologize. I feel a sense of urgency for this. I sat on that board for eight years. I know what that achievement gap looks like. I know what happens when we dont educate children on an equitable basis and who is losing out on this. I seen grown black men that went through a School District and cannot read and write. This is not tet detrimental to a School System, but to those communities we left behind traditionally for decades. This is my sense of urgency. So i just want to apologize as i have been so forceful on these meetings meetings. I just see how this state and country disregards Public Education for our foundation for a democracy. We dont have the resources to catch up. This is why we have to act with urgency. Its not just for the recovery of San Francisco, but for those students too. So anyway, thank you very much. Thank you supervisor fewer. Commissioner collins. Yes, thank you. I just wanted to piggyback on some follow up questions. I appreciate supervisor fewer bringing up some key follow up issues. As far as Temperature Checks, we had to go to the hospital. Ucfs ask a litany of questions and they do Temperature Checks. Im hearing that Temperature Checks are not part of the requirements for school reentry. Im wondering why. Just to clarify, Temperature Checks are not required on site. Schools can ask families to do that at home as a comprehensive screening check, which includes other systems and Santa Clara County did a time study of what it would take to do a Temperature Check on school sites and it was so it took so much time that it was not recommended in Santa Clara County. Okay, thank you. Additionally, getting to the information, making it public. So were also not necessarily aware of how were sharing information in a public facing way thats easy to digest. I dont know a lot of the details that maybe get covered in meetings between you and staff at sfusd, specific to vicinitilation or those types of things and just for the general public, thats even more opaque. I know that its on us as a district to work with you to make sure were sharing information in a way that makes families feel like they understand what they need, but i would like to continue to work and have our staff work with you and make sure that commissioners are also reviewing that because i know Vice President lopez has a lot of connections to Spanish Speaking families and we need to make sure when were communicating, that the communication is actually parent friendly and its answering questions in a way that as chair haney, you said that were not communicating in ways that are clear. We can provide tables and charts, thats the way we communicate, but we need to find a way to communicate in familyfriendly ways that help reassure them and makes them feel safe sending their kids back. So maybe we can work with you or have a town hall where we can talk about the importance of families making a commitment to be safe, answer questions, and reassuring families that may be nervous. Ill be happy to do that. Okay, great. Super fewer supervisor fewer was talking about what do we do for kids that fall through the cracks . We need a plan for reopening and we need to have timelines and urgency. Is there is also, as we know, a large group of students that arent going to be the first on the list. At the bare minimum, those are the students are maybe falling through the cracks and need support. I guess chair haney, is there a way to talk about some of the hubs are opening up . I heard college prep, they will be opening up for high schools to provide tutoring or support. It may not be everyday. Its not a child care issue, but it is middle and High School Students need support while were ramping up. There is still a need. Im wondering if we could get a report on what are the ways that the city can partner to support students to make sure that while were getting were going to be bringing in kindergartners first. So what about our juniors and seniors . Thats a concern. I would like our staff to share with you all the mechanism that we are identifying students that are falling off the map is call coordinated care. Its required by the state and every school is suppose to be tracking which kids are just not showing up. We as a district are supposed to have a tiered model of intervention to get them connected. Ultimately if were successful in our School Reopening plan and i appreciate the resolution that commissioner lopez and cook reported, we want to see it for high school as well. We see students not getting what they need in Distance Learning and those should be the first students that come back. I would like to know from the districts side and i think it would be helpful to know what our plans are for those middle and High School Students that are currently, you know, not the priority of coming back but also have needs. Im flagging that for you chair haney that there may be a way to present on our coordinated care model and in how in some cases, we may find that kids need support that we cant provide, if they have Mental Health needs, housing insecurity, and thats what is keeping them from going to school. I want to make sure were working well with city agencies to plug families in with resources and that were not dropping kids via that disconnect. Finally, muni is a good conversation because if were ramping up with large numbers of students, i saw a report that said, i think the average distance that elementary aged students travel is 1. 5 miles in our public School System. I dont know what its like for middle and high school. I know students travel further distances for middle and high schools. We need conversations with muni on how were going to have safe transit options when we open up and there are families that want to come back. A lot of them are using muni. Also in your neighborhood as well, there are is having safe walking areas. We have neighborhoods where i hear that parents are terrified to let their children out and play. Theyre isolating in the house. You know, even their neighborhoods dont necessarily feel safe or socially distant so how are we going to make sure that we as a city team up and support families in getting to and from schools in a way that is safe. Thats the transportation piece that would be an interesting one to explore in a future meeting as were ramping up as well. Again, thank you for presenting. I love presenting information and send me all those charts and lists. I look forward to working with you directly and learning how we can work with district and staff on convening family facing meetings so folks can ask the kind of questions that we get to ask in these meetings. Im sure that we have parents that have questions like these as well. Thank you. Two points that we would be lap pi happy to participate. We participated in all the town halls in july. We had a d. P. H. Representative to answer questions so we could continue to explore other communication chaps and point to m. T. A. Is that they are actively interested in supporting transportation around schools and they asked that as we approve schools, that we notify them so that they can look at the Transportation System and the impacts and particularly around muni. I think that warrants another conversation in bringing them to a future meeting. To recognize that they are involved and are thinking about this. Thank you. Thank you d. P. H. Team. I appreciate your work and your time and definitely heard those things you said, and commissioner collins as well in what we want to cover in our next meeting. With that, we will move on to sfusd, who i know are here and also have a presentation. So i am going to turn it now over to deputy superintendent and the chiefs. Hello good afternoon. Im trying to see if im sharing. Im new to microsoft teams. I believe im sharing now, is that true . Yes, we can see it. Great, thank you commissioners and supervisors for giving us the opportunity to come before you to give an update of our plan and progress towards opening schools for inperson learning. We will be providing we will be providing at the end of the presentation an initial summary of resources we feel that we need to collectively open schools for inperson learning, collectively as a city. First were going to provide a summary of our progress on our dashboard and on the operational indicators that we have been focusing on, basically since the summer. We also will talk about the Site Assessments that are happening next week as part of this presentation and actually at an information and answer many of the questions that came up to d. P. H. That were wondering what the School District is doing with the information from the department of health. So im going to get started. Just a quick reminder, we have always been working towards a phased reopening towards inperson learning. We started with our phase one, the Distance Learning and we are moving towards phase two, the hybrid and gradual return, hoping that when the pandemic gets to a place where we can have a full return of our students and our schools, which is what we all want. Just a reminder and i know things change so rapidly. We are working towards a phased opening for small groups and cohorts to return. So we have designed our whole operational indicators around what the d. P. H. Application looks like so that when we turn to phase 2b, the priority populations, we are in the place to have most of the applications done because as was discuss in the previous presentation, there will be parts that will be district wide and parts that will be specific to whichever school that were opening up. So i just wanted to be clear on that. We have this in this phase two, as you know, the first column is just about california and county indicators. As was measured in the purple, schools are not allowed to be reopened, but you can open for Group Returns for students that would be best served in person. Thats what weve been moving towards. All of these indicators, except for labor agreements in place follow what the d. P. H. Application looks like and they follow all the or answering all the questions in the d. P. H. Guidelines and the state guidelines. I just wanted to remind folks of that. We continue to iterate and try to create ways in which were communicating with folks. The dashboard is one of those. Were going to try to move you through the dashboard and where we are in our progress towards it. So, the first part of the operational indicators the identification of small cohorts for inperson learning and the school sites which they will be in. So the current context safety, social distancing restraints call for us to open learning for small cohorts for students. Well share where we are on this indicator. Im sorry, yep. So we talked about this before. In the spring and over the summer months, we engaged in a diverse set of stakeholders in working groups, town halls and surveys to get input on which groups we would prioritize as a School District for inperson learning across all of those diverse sets of stakeholders, families, teachers, labor partners, and more. The student groups named on this slide were named as a priority. Its also consistent with the research and also since were looking at the purple tier phase of small cohorts, we should be opening in small cohorts where students are likely to struggle most with Distance Learning, including students with individualized education plans. Sorry. Were looking at opening programs at the end of phase one to a little more than 10,000 students. The School Reopening in this current context is incredibly complex as we manage new forms of scheduling, staffing, and complying with the intricate health and safety requirements. To ensure we do it as safely and effectively as possible, we are bringing students back gradually in person as we have shared in previous presentations. As we think of moving students into inperson learning, represented by the light blue in the background, phase 2a, our proposal is to open schools in waves, meaning opening a set number of schools at a time so we can learn and improve as we open those and also so we can communicate directly and personally with the family so we can understand what it is that theyre being offered to return to. So this is the dashboard, if you looked on the website. Were close to identifying all the students and the site location for these groups. We drafted a plan to return the priority groups and we identified the potential sites for wave 1 and wave 2. The wave 1 schools offer pre k or have moderate to severe s. T. D. Classrooms in them. During wave two, we will add additional pre k sites and classrooms with moderate to severe s. T. C. Classrooms up to 27 sites and include pre k and grade one students. Then in wave 3, we will include the remainder of our Elementary School sites, potentially open up middle and high school sites. Of course we do this all in collaboration and coordination with d. P. H. And with the guidance they provide since we meet with them regularly and are able to work with them any time we need consultation or understand in a particular school. Schools are very different and each school sometimes has specific problem solving we need to do together. We launched collaborative meetings with our site leaders. We developed a hybrid learning Partnership Protocol. The chief of facility may discuss more about that. We are looking at how things how staff and students occupy and the flow of traffic moves throughout the building to ensure that we are following safety guidelines and identifying new routines if necessary. Were also identifying outsource sfas spaces for each cohort and strategies to support learning outside. We need to understand the interest for inperson learning and Distance Learning. We understand that the language and the ways which were thinking of things in this complex way is very confusing so we continue to work on our communication upgrades to make information as clear and as accessible to all stakeholders. Our goal is to get students back to their inperson learning at their homeschool, recognizing a need to adhere to safety and staffing and that students strive best in communities theyre familiar with and with teachers for whom they have relationships. Staffing does not align with the site indication or with the students at all times. Thats one of the things we have to look at. Throughout this, families will absolutely have the option of whether they want to return to inperson or if thaw would like to continue with Distance Learning. The next indicator, the general Safety Measures. That was a discussion that the previous presentation really walked you through many of the indicators and measures that we are putting in place. Every single one of these tasks aligns with the d. P. H. Guideline and the d. P. H. Application. So we can drop all that information directly into the application that we will need to create for our phase 2b. We are moving steadily towards this, a big thing that we succeeded is that we now have an agreement to support us in part of what we are trying to do in standing up this testing site. We have almost all of our health and safety protocols has been developed. Were turning all of those protocols into more familyfriendly and family facing documents, working on translation and all of that. Ill talk about that more on the communication side. We have test kits and analyses to support the development of return. We work on how we stand up these test sites and how we develop the Communication System as we heard in the previous presentation. Thats one of the most important parts, what do we do with the information we get, how do we turn it around quickly and how do we prevent and mitigate more exposure for other students, staff, and families. The operational list to put all these measures in place is considerable. Then were going to dig into this more during the question section. Our chief of h. R. Is here and he can also offer a more detailed information that we didnt cover in our presentation. Our goal is to have a test site at every school site as we reopen and this is going to require one to two at every site. We will work on identifying agencies to support us with the data mapping and implementation into our data system. Were working on creating a covid19 school dashboard. This will have many dashboards, some of them detailed and specific to folks that need to know so we can turn the information to d. P. H. As quickly as possible to public facing dashboards, to our families, to our employees, just to the general public. Dashboard specifically for the board of education commissioners, so they have the information they need to know in realtime. Were designing out many different communication trees, so those who need the information will have it as quickly and as as quickly as possible. We need a centralized team that manages all of these processes and full scale. If were back to phase tree, inperson learning, sfusd will probably run the largest covid testing operation in the site across 120 locations, so you can imagine the operational lift that it will taked and well be responsible for what we want to do and doing it well, teaching our students. The next is staff trained in the health and safety protocol. Were getting close on this. We identified all the staff that needs to be trained. Were partnering with key stakeholders. Were getting ready to launch the modules and adjust as necessary. As you know, as we talked, the information is constantly changing about General Health and safety protocols so we need a whole team that is looking at the health and safety protocols, changing them, and having to retrain staff as necessary. So again, as we open into these phases, we can get good at it and at a full scale operation, well have 10,000 employees that will have to have a system that were constantly training and updating their training for. I talked mostly about all of this. Were close with a lot of the content and creating the Communications Tool and the trainings are designed to be asynchronous and independent. We will be offering ongoing information sessions for focu s focuses folks that want more enperson learning for questions and working through scenarios and things like that. The next operational indicator is informing families of our health and safety protocols. We are moving, making progress in this area. Its going to start in the next few weeks. Were going to be really reaching out to the families directly, so that we can start having conversations with them and giving them the information they need and providing spaces for them to ask the questions and come to an understanding. We want all families to understand what they are being offered in inperson learning so they can make a well informed decision on whether or not to return to inperson learning and what that will look like or if they would prefer to stay in Distance Learning. We developed a Family Safety information on pretty much all the different areas, health and safety protocols, meals, transportation, symptom checking. Were working on multidimensional explanations. Some work with words, some work with pictures, we have a checklist developed of all the assets were developing. Were working on the translation of all of them. Were about to start our offer with inperson information. Are the covid19 prevention measures in place . Thats the next one. Were also moving in that direction. A lot of the conversation was about protocols in an event that a staff or student exhibits covid19 symptoms and tests positive. Thats a big area. We have the protocols in place. Were working closely to drill down really clearly on where is the hand off and if we have a student or staff exhibiting covid19 symptoms or reporting testing positive, that the families are supported the way they need to be supported. We asked d. P. H. In providing more work flows and visual information so that we can share that with families of what would happen and how we would go through that flow together and where the hand off is from our coordinated care team. Were working in the division and designing what does that look like, how do we utilize the resource link line to assist us in that effort. Sorry, im so use to having someone do this for me. I apologize. So we have a lot of things ready to start training and giving this information out. We are awaiting labor Partner Agreements to identify that the staff will be prepared for the Health Screenings. We want to set up a system where i think you heard about the Community Pledge and thats part of our registration process and were asking all students and staff to do the screening at home. Were working on how that gets documented and we will as a safety prevention measure also do some type of screening, not the Temperature Checks for the regions that ana was talking about because we dont want to create bottlenecks and have social distancing challenges, but what does it look like . How are all staff supporting the Health Screening . How do we move students into isolation if need be if they present symptoms at school and what is the follow up with families and how do we support them in the next step . So were moving towards progress in that. I am going to turn this over to our [inaudible] i can keep queuing it up for you. Just let me know when i need to go forward. Thanks. Good afternoon commissioners and supervisors. Im the chief facilities officer here at San Francisco unified School District. Im going to speak about the next two measures. Next slide please. Great. So our measure number 6 on our dashboard is our School Facility prep for social distancing. There are four sub tasks here, some of them which we made substantive progress on and some were getting off with the beginning of the work and we plan to pick up pace quickly. One that has gotten a lot of feedback is assessing school site infrastructure for hybrid learning and checking out classrooms to see the conditions of the windows and their operaability but were also looking at the Building System and the hvac and sinks and classrooms. So ive been pleased to be working with the department of Public Health, who has also given us a team of about 15 folks or so who next week are going to be in our sights and trying to get as many assessments done as possible. So we have also heard from now over 20 parent volunteers who have also suggested im sorry, not suggested but volunteered. They suggested themselves, but volunteered a long with our Board Members to go out and do these assessments and we actually spent the past few days pulling together or volunteer on boarding materials and or reentation orientation. It sounds easy but when youre in the real world, its easy to get overwhelmed by the details and distractions in the classroom so we want to provide clear guidance to folks on how to do that. We appreciate everyones patience as we build up those volunteer materials but we think it will be worthwhile and make for a better and faster product. So while were at 35 right now, again in the next week or so, we hope to make a leap there and we definitely expect that all the assessments for Elementary Schools and Early Education centers, which is our focus during phase 2a will be complete by the first week of december. That data is critical for helping us understand kind of the magnitude of both problem solving that might need to occur, both specific sites and across the district and also you know, helping us im sorry, could you go back . Im sorry. Thats okay, and helping us then strategize on how to work with site administrators. Were at 100 in getting our cleaning and disinfect tants supplies for our custodial team to support the work and again, now next slide please. Yep. Thank you. Now where were really drilling down is what were calling our hybrid learning Partnership Protocol where facilities, operational teams, our own health and safety teams work with site leaders oneonone to help them develop site plans that will ensure stable cohorts, manage circulation and social distance. So the data that were collecting goes directly to buildings and grounds to help shape our own projections on their workload and set clear priorities on repairs and it goes into this site preparedness process where we sit down and really have to help principles look at their sites and think about everything from where do you want the isolation room to how would you like the exterior of your site set up to support beginning of the school day, arrival and departure, and thinking about setting up classrooms and all of which we hope to provide templates and guidelines for but at every site, there is some customization required in terms of the space planning. So next slide please. So this is also just an important constraint that ive been sharing with folks since this summer. I think it will not come as a shock to parents or staff that custodial staffing has been on the lean side at sfusd and that the kind of routine cleaning and disinfecting protocols that d. P. H. Is requiring, which by the way i do not consider to be burdensome or intense, but just routine. Over the past years of shrinking resources that have hit the custodial team, so now were at the place where our existing custodial staffing which is 300f. T. E. Can clean so much on a 24 hour period, so just focusing on high touched surfaces. Its about the size of our Early Education stand alone sites. So we are able to be able to provide support to the phase 2a priority populations that have been identified. When you look at that Elementary School footprint and you assume 50 classroom capacity due to social distancing measures, that gives you about 15,000 daily feet. I want to say about, this is not precise. Its a magnitude number meant to give people a sense of the real, again, gap between our traditional 55,000 student body when at normal capacity and its also something that i want to emphasize. We have not only the ability to play with how we use space to serve students, but also schedule. As we think of those 15,000 daily feet, it seat, its not that same student that sits in that seat everyday. Okay, next slide please. P. P. E. Has been a topic since this summer and weve been working on this since this summer, which is why were in such great shape on this particular metric. Go to the next slide. I project right now that were at 85 and rapidly closing in on 100 . Our signages and production, and really over the next two to three weeks, this will go to 100 as partition orders arrive and our signage is both produced and were trying to create site packages so our custodial service team will dispatch these material from the warehouse and deliver, you know, an appropriate number of bundles and packages as needed, based on the number of students at site, staff, and types of programs there. So, that concludes kind of my part of the presentation. Im happy to turn this back to the chief. Thanks. So i will go over deputy superintendent makes her apology for not being able to be here. Shes in labor negotiations, so we thought it was important for her to spend her time there. Its not that youre not important, we do want to keep moving in that area. So our eighth indicator is instructional learning plan and the majority of the dashboard functions are focused on reopening schools, but this really focuses on optimal delivery of instruction, both inperson and Distance Learning. Our priority is to create a robust inperson learning plan while continuing to enhance our Distance Learning. We know we will have students participating in both throughout the year. So we developed the Community Health pledge, which is one of the sources of conversation and something thats really important because as we all know, the pandemic doesnt stop or start at the doorstep of the school. This is something we all have to be committed to in whatever we do inside and outside of school. We have begun to develop and launch the inperson modules. We are continuing to provide Distance Learning to students and we are now starting to do the big lift in thinking about what is the technology needs, what is the use of space and what are the other logistical steps we need to do. And weve been looking at researching the best practices for distance and hybrid learning and have been learning collaboratively with educators from other large urban districts. The current thinking in our inperson learning is to the extent possible pk will return for daily inperson learning. Other student groups will rotate through a mix of inperson and Virtual Learning throughout the week. Families and students will have an option to opt out of inperson learning and continue to engage in online Distance Learning. While at school, students will receive live instruction and when at home, students will continue to receive a combination of synchronous instruction and asynchronous instruction. We are engaging our site leaders in the protocol to plan for inperson learning and Distance Learning options. Were working on finalizing inperson schedules in collaboration with transportation, finalizing plans for students that dont join in person and family and staff about their interest and their capacity to participate in inperson learning. We have reconvened the teaching and learning work group and the other work groups that are meeting monthly to give us input around instructional learning plans and the many things we have to think about in returning to inperson learning. A key principle in our planning as i mentioned earlier is that its best for students to be at their homesite with their teacher and staff. So we will continue to work around that model, continue to enhance Distance Learning and we will definitely need classroom resources and materials to support safety protocols and sharing of high touched materialsful well talk about that more in the resource section. Im going to turn it over about the labor discussions. Ill keep doing the slides. Hi, im the chief h. R. Manager for the districted and i wanted to share where we are at with our labor partners. Next slide. So you can see the big buckets of work. The first one is exchanging proposals with our labor partners and thats well underway. Ill show you more on the next slide. [please stand by]. President yee of the 26 neighborhoods we have in west portal, its probably the most unique in terms of a small little town. You can walk around here, and it feels different from the rest of San Francisco. People know each other. They shop here, they drink wine here. What makes it different is not only the people that live here, but the businesses, and without all these establishments, you wouldnt know one neighborhood from the other. El toreador is a unique restaurant. Its my favorite restaurant in San Francisco, but when you look around, theres nowhere else that youll see decorations like this, and it makes you feel like youre in a different world, which is very symbolic of west portal itself. Well, the restaurant has been here since 1957, so were going on 63 years in the neighborhood. My family came into it in 1987, with me coming in in 1988. My husband was a designer, and he knew a lot about art, and he loved color, so thats what inspired him to do the decorati decorations. The few times we went to mexico, we tried to get as many things as we can, and wed bring it in. Even though we dont have no space, we try to make more space for everything else. President yee juan of the reasons we came up with the legacy business concept, man eel businesses were closing down for a variety of reasons. It was a reaction to trying to keep our older businesses continuing in the city, and i think weve had some success, and i think this restaurant itself is probably proof that it works. Having the legacy business experience has helped us a lot, too because it makes it good for us because we have been in business so long and stayed here so long. We get to know people by name, and they bring their children, so we get to know them, also. Its a great experience to get to know them. Supervisor yee comes to eat at the restaurant, so hes a wonderful customer, and hes very loyal to us. President yee my favorite dish is the chile rellenos. I almost never from the same things. My owners son comes out, you want the same thing again . Well, we are known for our mole, and we do three different types of mole. In the beginning, i wasnt too familiar with the whole legacy program, but San Francisco, being committed to preserve a lot of the oldtime businesses, its important to preserve a lot of the old time flavor of these neighborhoods, and in that capacity, it was great to be recognized by the city and county of San Francisco. Ive been here 40 years, and i hope it will be another 40 year [music] i came in with her impression of what i thought it was good what i knew about auditing with the irs spears i actually knew nothing about auditing in my mind it was purely financial. With people that audited the pain no one wants to deal with it now i see a lot of time explaining auditing is not just about taxes. Oftentimes most students believe that auditing is only financial whereas when they come into a Government Environment we do much more than financial audits. We do operational audits that were looking at the operations of the department for economy and efficiency and effectiveness. When i hire an intern some of the things that i am looking for first of all is is this individual agile and flexible because i am our environment is so fastpaced and where are switching from project to project depending on whats going on in the government at any given time. Primarily i didnt with audits on utilities management across City Departments. Citywide this ods management audit was also been assisting with Housing Authority Audit Program the homelessness audit the it functions [inaudible] were starting any water on the department of Public Housing environment allows i also assist with the [inaudible] program. Then additionally i really enjoyed having staff who have some Critical Thinking skills. Because i believe the basis of auditing is not do you know how to audit, but to have Critical Thinking skills [inaudible] [inaudible] even though ive only been here for short time our quick indepth analysis and Research Analytical skills theres a lot of taking enlargement of information a compacting it a very concise report because weve a big focus on [inaudible] if youre transmitting this information to the audience you need him to be able to understand it. So i work with the Sparrow Program primarily. Broadway stan abused [inaudible] they prepare me for fulltime employment because i knew i could not to challenge myself in order to be an auditor. At the [inaudible] we are a content feedback and communication and they pointed out areas where i need to grow. One of the things i like about working at [inaudible] is that they actually give you quite a bit of autonomy i feel like kevin sage trusted me. The environment really [inaudible] to everyone feeling super collaborative and wanting to get to know one another. Which i think at the end of the date is a better Work Environment and gives you a better workflow. I believe that a really is a great experience because it provides an opportunity to have a better understanding of how government works. I think what ive learned so far is that every audit is unique everyday. Different learning opportunities. The recordation we make in on its i can honestly go home at the end of the day and zack and treated [inaudible] in a better way. Even of not familiar with what auditing is you should deftly find out. Its been really really awesome he was it turns out theres a whole world of auditing that i cannot open file oriented performance and [inaudible] and thats an exciting. Audit is a lot broader than i ever knew before. All right, president brandon . Clerk [roll call] president brandon next item, please. Clerk item number 6, the pledge of allegiance. I pledge allegiance to the flag of the United States of america, and to the republic for which it stands, one nation, under god, indivisible, with liberty and justice for all. Clerk item number 7 is announcements. Be advised that a member of the public has up to three minutes to make pertinent Public Comments on each agenda item unless the Port Commission has a shorter period on any item. During the Public Comment period, they will use a phone to register their desire for Public Comment. Audio prompts will signal to dial in participants when your audio input is enabled for commenting. Please dial in when the item that you wish to comment on is announced. And note that if youre watching this meeting on sfgovtv streaming on the internet, there is a broadcasting delay. So when the item that you want to comment on is announced, dial 1 415 6550001. And then interio enter access ce 1468930133. And listen through only your television which is a live broadcast. When Public Comment is announced, dial star, 3, to raise your hand to comment. And listen for the audio prompt to signal your turn to comment. For our participants, please mute your microphones and turn off your cameras when not presenting. That brings us to item 8, Public Comment on items not listed on the agenda. We will open up the phone lines to take Public Comment on items not listed on the agenda. For members of the public joining us on the phone, we will provide instructions now for anyone on the phone who would like to provide Public Comment. Thank you, president brandon. At this time we will open up the queue for anyone on the phone who would like to make Public Comment on items not listed on the agenda. Please dial star, 3, if you wish to make Public Comment. The system will let you know when your line is open. Others will wait on mute until their line is open. Comments will be limited to three minutes per person. The queue is now open. Please dial star, 3, if you wish to make Public Comment. President brandon thank you, do we have anyone on the line . President brandon, at this time we have no one on the phone wishing to make Public Comment on this item. President brandon thank you. Seeing no callers on the line, Public Comment is closed. Next item, please. Clerk that would be 9a, the executive directors report. Good afternoon president brandon and Vice President adams and commissioners and members of the public and port staff. Im elaine forest, the executive director. I would like to start with a report on reopening today our mayor announced that the city is adjusting due to the rapid increases in covid cases. And those increases are here in San Francisco, and notably regionally statewide and across the country. The city is rolling back higher risk indoor activities, indoor dinedining will close as will te capacity be reduced for Fitness Centers and movie theatres. This is all in our effort to reduce the spread of the virus. Closely tracking Health Indicators and making decisions based on data and science has and will continue to be the way that our mayor and the Public Health department, the city has responded to the virus. Under mayor breeds leadership through careful planning and work, we have been able to avoid some of the worst outcomes of the pandemic that so many other communities have experienced. We havent had an overwhelm of the Health Systems or high mortality rates fortunately. These decisions are not easy to make for our administration because, of course, we know that Small Businesses are struggling and the Economic Impacts of covid are very hard on our Small Businesses, on businesses and on all of us in the city. Notably the Mayors Office announced a 4 million packet that continues to support Small Businesses during this difficult time. You know, mayor breed always reminded us that the spanish flu pandemic of 1918, it was in the fall and winter that San Francisco had its worst outcomes of that virus. It had prior terrible outcomes. So we are to remain very vigilant as the weather gets colder and were trying to gather for holidays. Stay vigilant. I know that its a long journey but stay vigilant and stay the Public Health orders and well get through this winter. With vaccine news in the press we all have a kick in our step. So hopefully, 2021 we will see vaccine and the distribution in the early terms. So that we can get back to a life postcovid19. On equity, the port race equity working groups continues to develop feedback from the listening tours into recommended actions that will be implemented as early as next year. In addition, staff are working to complete the development of goals and metrics to reduce Racial Disparities and increase Racial Equity within our portfolio. We will present this action plan at a commission in december and were really looking forward to presenting the specific metrics and planning for a very Strong Equity program in 2021 that is consistent with this commissions strong leadership and values and vision for our waterfront. On economic reopening for the port, we are in the process of finalizing our edited Financial Statements for fiscal year 20192020. And im very happy to report that despite the economic shock from covid, that we actually improved our financial position last year by 37. 9 million to a total Balance Sheet position of 49 million. We ended ending the year the prior year was 340. 6. And the increase in our financial position is largely related to the sale of the jail bonds, but it also is related to ongoing really Strong Revenue results from the port that weve been working so hard to build over time. Also today our current revenues are actually not far off what you approved in the budget. Staff projected a revenue loss in 2021 of up to 40 million and that that projection appears to be accurate. Staff did assume a deeper decline and a faster recovery, but on balance the revenue loss is about right. With staff projections we could be okay if we used all port savings, except for a minimum rainy day reserve of 30 million. And funded only the highest priority Capital Projects through 2023. This would be a big cost, because it would add to our backlog and delete our savings, however, we do see a path to get through 20222023. But as this strategy needs refinement and work because it is not clear that it will be enough. The port base has faced big unknowns whether tenants can make it through this period without business closure, for how long it takes to take care of this, and so were in a wait, analyze and see mode, and were working diligently on recovery concepts and strategies. Well bring a revised budget in february for 20222023, and that will be the starting point for us to review our outlook and recovery responses and strategies. Port staff is soliciting feedback internally and from tenants because we know in this covid pandemic its very open and flexible to new ideas. Shifting to more operational updates, last friday the South Beach Harbor playground reopened to the public with guidance and directives from the San Francisco health department. And thank you to tiffany tatem for all of her hard work making that happen. So we have the required Safety Measures, the signage and the new handwashing stations. And its a great place to provide safe play for children and have a fun interactive experience with peers. So im very pleased that port staff worked hard as i said led by tiffany tatem and tim did a lot of work on it as did karen taylor, and keith hu keithhubba. And i understand that theres users identity there so were happy to provide that space. That the time im happy to report that 81 of pier one staff have completed their covid Safety Training and all completed by december. Weve had great compliance in performing our Health Training wearing face coverings and maintaining social distance. We, thanks to jenna calu, and manny, updated our cars and vehicle fleet with all of the disinfectant kits and everything that is required for safe operations. The reoccupancy has safety procedures for events in health order as well. We had three walks for critical Construction Projects and im very pleased to say still no positive covid cases among the staff workforce. A key project update, to update you on the northern piers r. F. P. In 2019, the Port Commission directed staff to issue the south beach r. F. P. S. This is then were doing the 3032 seawall at 330. For south beach we have a Development Partner now and were going to turn to the north issue, the subsequent r. F. P. , bit really need to revise our schedule, because we previously had planned to put it out this year, but right now we have the pier 38 and 40, seawall lot 330, and piers 3032, and mission rock and pier 70, very important resiliency efforts that will culminate in the selection of prop 8 projects along with the efforts to make a portwide Resiliency Program full and functioning. And our recovery efforts. So we will return in 2021 with a schedule for the issuing of the r. F. P. In addition to responding to covid19, and the pause in the r. F. P. Is important because it will allow us time to look at the climates that are affected by covid. And we can incorporate that thinking into our next solicitation. And also the Resiliency Program is making findings and doing analysis and gathering data that we need to analyze and to look at carefully and weave into this r. F. P. As i said, we will be back in 2021 to discuss schedule. Were currently targeting the spring but well be looking to provide more details to the Port Commission. And, lastly, we received a partnering award. So im pleased to announce that we won a partnering award for Infrastructure Projects under 20 million. And we got the award for the pier 29 utility upgrade and belt line sewer rerouting project. So this award is from a committee that includes Six Department heads that really pushes the city in a positive partnering position and gives awards to the departments that especially partnered well for budget savings and to keep projects on track. So id like to commend Andre Antonio and tim leon who won the award for their good work on pier 29. And im very happy to let the Port Commission know that despite some conflicts that required partnering, we were able to get creative problem solving and to come in with the project on budget, with minimum disruption. So, well done, to tim and andre. Congratulations. And that concludes my report. President brandon thank you, elaine. We will now open up the phone lines to take Public Comment on the executive directors report from the members of the public who are joining us on the phone. Jennifer will be our operator and will provide instructions now for anyone on the phone who would like to provide Public Comment. Thank you, president brandon. At this time we will open up the queue for anyone on the phone who would like to make Public Comment on the executive directors report. Please dial, star, 3, if you wish to make Public Comment. The system will let you know when your line is open. Others will wait on mute until their line is open. Comments will be limited to three minutes per person. The queue is now open. Please dial star, 3, if you wish to make Public Comment. President brandon thank you, jennifer. Do we have anyone on the line . President brand ar brandon, o one on the line to make Public Comment. President brandon thank you. Public comment is closed. Commissioner gilman . Commissioner gilman elaine, thank you for your report. I completely understand and understand the rationale for holding off on the historic northern piers r. F. P. I hope that we can make a commitment to get it out early q2 next year. And around the resiliency and real estate conditions are important, but the Community Asked for a long time to look to develop these piers, so i hope that it doesnt lag too much into q2 of 2021. But thank you for your report. And i want to give a shout out to the port staff for following safety protocols. We should feel proud as an Agency Within the city and the department that weve had no positive covid cases amongst the staff. Thank you. President brandon Vice President adams . Vicepresident adams i wanted to thank director forbes for her report, port staff, and i am pleased with the report. I have no questions. Thank you, president brandon. President brandon thank you. That was a lot of good stuff. First off, i want to commend mayor breed on how she has handled the covid efforts here in San Francisco. And how we are a model for the rest of the country. So if were, you know, going back on Indoor Dining and other items, its something that we really need to look at and make sure that were adhering to all of the covid protocols. Hopefully soon well have leadership that will help us through this crisis, but its just spreading. So i really want to commend her and to commend our staff for following all of the protocols. I mean, out of 250 plus employees, not one covid case is phenomenal. So thank you for your leadership also. Elaine, congratulations on the award. And congratulations on the financial position. I think that put us in a better place to be able to deal with, you know, the covid and our our Balance Sheets. So the staff has done an incredible job through this whole journey. So thank you so much for your report. Call next item please. Clerk item 9b, the commissioners report. President brandon commissioner, anything to report. Commissioner gilman or Vice President adam . No. President brandon okay, nothing to report and no Public Comment needed. Next item, please. Clerk that would be item number 10, the consent calendar. Theres one item on the consent calendar, item 10a which requests approval to enter into a memorandum of understanding with the San Francisco Public Utilities commission for temporary youth of up to 5. 1 megawatts of Power Capacity at pier 68 and 70 for up to three years. This is resolution number 2049. President brandon commissioners, can i have a motion to approve this consent calendar. So moved. Second. President brandon okay, lets open it up for Public Comment. We will now open up the phone lines to Public Comment on the consent calendar. For members on the public who will join us on the phone, jennifer is our operator and will provide instructions now for anyone on the phone who would like to provide Public Comment. Thank you, president brandon. At this time we will open up the queue for anyone on the phone who would like to make Public Comment on the consent calendar. Please dial, star, 3, if you wish to make Public Comment. The system will let you know when your line is open. Others will wait on mute until their line is open. Comments will be limited to three minutes per person. The queue is now open. Please dial star, 3, if you wish to make Public Comment. President brandon thank you, jennifer. Do we have anyone on the line . President brandon, at this time there are no members of the public on the phone wishing to make Public Comment on this item. President brandon thank you. Seeing no callers on the phone, Public Comment is closed. We have a motion and a second. Can we have a roll call vote. Clerk yes. [roll call] president brandon motion passes unanimously. Resolution 2049 is adopted. Call next item please. Clerk item 11a is an informational presentation on the status of current tenant relief and proposed stabilization measures and a request for approval to use port property for restaurants and Retail Businesses adjoining port property under the shared Spaces Program for Outdoor Dining and retail activities. That is resolution 2050. Good afternoon, commissioners. Im the manager im on the real estate and development team. Accompanied by michael martin, the assistant port director. Id like to thank a couple of the port staph staff who are instrumental in getting prepared for this. [list of names] and it has been a lot of work to get us to this point. Thank you. Next slide, please. I will provide an update on our rent Forgiveness Programs and the commercial Eviction Moratorium. Michael lead the discussion on the proposed Repayment Program. And our rent Forgiveness Program and the waiver of related license fees. We are recommending an approval of resolution 2050 as carl shared earlier. Next slide, please. A brief update on our broadbase rent Deferral Program. As you recall we passed a Commission Resolution which authorized the waiver of fees and interests and deferral of rent from march 1st through july 31st. During that period of time on average there were 274 tenants that took advantage of the program and they represented 12. 8 million during this period of time. And there were 271 tenants representing 12. 5 million in revenue that continued to pay us rent during that period of time. Next slide, please. We did pass an opt rent Deferral Program from august 1december 31st. Since the passing of that program and launching, we have had 81 tenants that have been deferring rent, representing 11. 3 million from the period of august 1december 31st. We during this period of time we have experienced 211 tenants paying rent and representing 11. 8 million. And, unfortunately, 238 of our tenants are representing 8. 3 million. At this time they have not resumed normal rent payment. It should be noted that of the 81 tenants in our opt in program, 14 of those tenants submitted forms after the original deadline of july 14th. In response to the lack of participation in the opt in program and the nonpayment of rent, they have elected to keep the Application Online to maximize the participation in the program. Id also like to highlight that of the 11. 3 million in rent deferred, some of that will be forgiven through our sectorbased rent Forgiveness Programs. And in regards to our over 200 tenants that have not opted in and resumed normal rent payments, theres outreach to these tenants to understand the reasons why they have not resumed normal payments. This drop in tenants making normal rent payments could be attributed to the depletion of the Payment Protection Program and other governmentfunded Small Business supports that lacks additional approvals at the federal level through cares act funding. We will continue to keep the commission updated on this data as it evolves. Next slide, please. And to update the commission on our rent Forgiveness Programs, as you recall, we have awarded or we have made available rent forgiveness to three of our tenant sectors. Our local Business Enterprise tenants and our select maritime tenants. On our percentage rent tenants as you recalled we needed to introduce an ordinance at the board. Director forbes and i presented at budget and finance last week and the items were well received by the committee. Many of the supervisors hailed our rent Forgiveness Program as a very thoughtful approach that other landlords to look to as a model. So we came out of committee with flying colors. We had recommendation by the committee to the full board of supervisors. And it is actually currently at full board for First Reading today and rebecca is limiting the full board as we speak. We anticipate approval on the 17th, and the ordinance in place in december and will help our 32 tenants impacted by this ordinance. It should be noted that some of our percentage rent tenants listed in this category can move forward in their lease amendments and we will be beginning those discussions in the coming weeks. As for l. D. E. Tenants, outreach has been conducted. We mailed letters to all of our l. B. E. Tenants and we have posted all of their documents online on our website. And i imagine that our online application will be confirmed on thursday with the help of kelly mckoy and the communications team. As we look to our maritime tenants, there are 121 of those tenants and we are working with our Maritime Team and our Property Managers to begin the accordinatioaccordination to gee outreach conducted and to have the application to be posted in the coming weeks. Next slide, please. So id like to turn our attention to the commercial Eviction Moratorium. As you may recall in march, mayor london breed had the Eviction Moratorium program in response to the covid19 pandemic. And the shelterinplace orders put in place to keep us all safe. In april, that initial Eviction Moratorium was extended through september 30, 2020. And in september, governor newsome extended the state program through march 31, 2021. Theres been discussions and inklings that this may be extended even further into 2021 and we will continue to monitor those changes. In september, the members of the board codified protections and provided definitions under the Eviction Moratorium. Staff are going through all of the documents to better understand how the new proposed amendments might apply to our leases here at the port. Next slide, please. The current proposal prohibits eviction for missed payments from march 16march 31, 2021 and is contingent on extensions by the governor. It also institutes repayment timelines of up to two years of up to a twoyear period, depending which tier a Small Business may fall into, as shown on this table on this slide. Next slide, please. What we know is that it excludes the occupants that is approved for office uses. It has interest and other charges to the end of the relief period. It does allow for agreeable repayment plants to replace the deadlines that were seeing in the table in the previous slide. And it notes that if a tenant in a tier 1 category terminates the lease prior to march 31, 2021, or through any extensions that the tenant would still be responsible for Outstanding Balances but would not be subject to any early termination fees. It should be underscored that the moratorium does not apply to city agencies, but as discussed earlier, they follow the processes laid out in the moratorium. We will monitor the progress through the board and provide updates at the december meeting on where that lands. Id like to turn it over to mike to continue the presentation. Thank you. Thank you. This is michael martin, assistant port director. Ill take on the presentation from here and well move on to our new items for discussion and direction to hopefully to bring back to you as directed by the commission. Next slide, please. The first is a Repayment Program. So the Eviction Moratorium ordinance does not cover tenants of city agencies such as the port. But i think similar to that legislation i think that wed like to create a clear set of repayment options for our tenants, both the ones that have opted into the Deferral Program as well as the ones that have just not been able to pay rent so that everybody understands the ways that they can try to get themselves back into current status with us and, obviously, hopefully, to support their continued survival along the lines of the shared prosperity framework that we use to discuss our other Tenant Relief Programs. So standardization of the program would allow us to be more fair across the different tenants and different tenant sectors and, obviously, the efficiency of having clear paths would help us in implementing this across that large number of tenants who will have balances to repay. It incentivizes the resumption of normal rent and observes that more tenants may be more impacted than others in trying to provide pathways for each of those tenants to see a repayment strategy that works for them. This last note, we tried to think about for tenants that typically under leases that we see a deferred a late payment interest charge of up to 10 , that we thought that we were trying to find a different percentage that i will talk about in a moment and we wanted to provide the context that the 3 that we have chosen actually exceeds the port earnings on its deposits with the pool. And so its a prudent approach to these Repayment Programs over an extended period of time. Next slide, please. So the proposed criteria very much reflects how we have approached rent forgiveness and our other Tenant Relief Programs. We need the tenants to resume the normal rent as of january 1st of next year. They must pay any balances outstanding prior to the or the onset of the covid pandemic in march. We would limit the Repayment Programs to tenants with monthly rent on the individual lease hold, not exceeding 20,000. So hopefully our smaller lease holds are the target and must be a Small Business, again, trying to focus this on the tenants most in need and most challenged in bringing in additional revenues. Next slide, please. So this slide encompasses the options that we would like your feedback on to offer different pathways to repayment. Option a reflects the fact that there are some tenants who may have entered the Deferral Program but who have been able to get back on their feet because their businesses arent as impacted by the health orders. And wed like to encourage these tenants to repay as soon as possible. As noted in the staff report, that theres a city administrator memo that applies to other city agencies that we have looked to to help inform what were doing here and it calls for all deferred balances to be repayable, on or before june 30th at zero percent interest. We see value in encouraging tenants to pay even before that date, but in this option a it is meant to say if a tenant pays the full balance or 95 of the full balance they received 100 credit of that balance and be fully current as of december 31st through early january when they made that payment. So instead of forgiveness of that additional 5 , obviously, its an even better deal than the city administrator memo, but, again, i think that theres value to us in this very impacted fiscal year in getting those revenues in the door and getting a tenant back into current status. Option b reflects that the city administrator memo more closely by saying that we would also offer an option for someone who is able to continue current rent payments starting the beginning of the year and they could repay their back amount or deferred rent amount in six equal installments between january and june of next year at 0 or no additional fee. So that Principal Amount split up six ways. The third option is targeted at tenants that have received the most impacts but have not quite made it back to a point where they can not only pay their current rent but also pay start paying down their balance. So what we have offered here, proposed to offer here, is that those tenants would begin repaying current rent amounts starting in january, but we wouldnt require repayment of the deferred amounts or the deliquent amounts until the beginning of july of 2021, so giving an additional six months to get their Revenue Generation abilities back up to where they can pay the deferred amounts or the delinquent amount in 12 equal installments. We have that 3 fee that i alluded to earlier to the Outstanding Balance that would then be divide understan dividee payments. Though its an upfront fee to make it more easily administratable with our systems, and, you know, ultimately this would hopefully allow the tenants more runway but hopefully will get them back on their feet by the end of june of 2022. You know, what is that 20 months from now. So this slide in particular is something that were hoping to get Commission Feedback and direction on at the end of the meeting. Next slide, please. The second item that were looking for Commission Feedback and direction on has to do with what we call civic impact rent forgiveness. So this was sort of the catchall category that we have been talking with the commission about, you know, ever since we started the rent forgiveness discussions over the spring and summer. You know, we realized that the prior approved rent Forgiveness Programs for percentage rent tenants and maritime tenants and l. B. E. Tenants may not capture all of the tenants that, you know, that are important to the Port Commission and the public aspect of the Port Commission, but who otherwise need support but dont get it under those categories. So what weve proposed is a capped dollar amount in, you know, in a program that would reach out and receive forgiveness who can demonstrate financial need with the impacts of covid19. Based on Commission Feedback at prior meetings, the two categories that we are proposing are based on that feedback are locally serving nonprofits with budgets of less than 3 million. And this is akin to the special events waiver that we approved with you a couple years ago on the parameter rent delegation authority. In terms of this categorization. So its something that were comfortable with. And the next category is we have heard about the commissions interest in helping artists, so we have tried to have tenants who use art as a primary use of port space. That seems to be a harder category to administer, i will confess, so were interested in your feedback in ways that if we do want to target that tenant sector, ways to define this that may be more objective. And we can continue to think about it with your input and to bring back a revised proposal once we have heard your thoughts. Next slide, please. And the proposed terms are to focus on the rent due in the period of sort of the deepest shelterinplace. So march 1, 2020, through may 31st, 2020. That threemonth period that was part of our rent Deferral Program. Relief would be available to each qualifying tenant on a prorated basis. Which means that if we get eligible applications and the total rent for those three months of all of those tenants s and not add up to 200,000 or more, wed forgive all of the rent due for all of those tenants for three months. If, on the other hand, if we had exceeded 200,000, we would prorate each tenant so that they, you know, according to the percentage of the total rent as compared to 200,000, so each would be forgiven an equal percentage of the rent for those three months. Next slide, please. This is sort of more background as summarized in the staff report of how wed approach this. In terms of applications wed require tenants to document their satisfaction of the criteria of the program that we agree to based on the commission direction. We need tenants to resolve any unsettled disputes and pay any amounts outstanding prior to march 1st in advance of receiving the rent forgiveness. Or that if they were if they had already paid rent for this period they would be entitled to rent credits as we have approached our other tenants, who have received forgiveness but have paid rent for the forgiveness period in question so that those rent credits would begin in june of 2021. And, obviously, to my earlier point about paying prior balances those rent credits can be applied to those prior balances first and whatever is remaining could be taken in fiscal year 20202021 if the tenants wanted to participate in the program. I think that summarizes this slide. Next slide, please. So i guess sorry, i should have realized that was the closing slide of that item. So thats the second of your items that were looking for your feed back and direction on so that we can bring back a proposal for action at the next meeting or a subsequent meeting based on your feedback. This slide begins the last section of this multifaceted presentation. Thank you for your patience and allowing us to sort of outline all of the different pieces that were keeping track of on this. This is a fairly targeted update on the shared Spaces Program which allows free use of sidewalk or outdoor park space for city restaurant and Retail Operations who would like to pursue Outdoor Dining in the face of the restrictions on Indoor Dining under the Public Health orders. So recap of the history of this program. On may 26th, the mayor announced the shared Spaces Program which drove the port staff to work closely with our partners who are implementing that program to try to align our work with our tenants in a way that made sense and sort of is in keeping with the mayors intent. We also work with the bay Conservation Commission and we appreciate their help in providing a sort of streamlined route to review these applications for compliance with the policies that apply to port property. So we sort of had that additional regulatory hurdle to jump and we were able to Work Together to get that into a place that we could offer the program at the same time as the city did on june 15th of this year. And then on june 16th was the day that the businesses were allowed to activate and, in fact, they were allowed to activate before the license was fully executed by the city in recognition of the emergent circumstances and wanting these businesses to operate, generate revenues and keep people employed and obviously to try to blunt the very massive effects of the pandemic. Next slide, please. So were happy to report that the port shared Spaces Program has offered 17 businesses the opportunity to expand their Outdoor Dining by over 700 seats. Weve activated 20,000squarefeet of port property with these activations and having gone to a number of them i can say that its been a great way when live in the waterfront and to bring people down to the waterfront in a responsible and socially distanced way and its something that we as the port want to continue to support into the winter months when we know that the weather is going to be challenging and as we have heard with todays announcements, you know, that more Indoor Dining rollbacks. So we, obviously, want to be on point with our tenants to make sure that they have these opportunities in a way that can generate business and can offer dining opportunities to San Francisco residents and visitors. We also have an interesting category of nonport tenants that border our property. And so these nonport tenant does not have leases with us but their sidewalks are on port property. In the past we had licensed those sidewalks to those tenants that wanted to do Outdoor Dining in a shared spaces sort of way so long as we could, you know, uphold the requirements of the rightofway and the regulatory requirements in operating a sidewalk or a curb space or wherever they were looking to operate. Those licenses required the payment of a fee. And it was brought to our attention as we implemented the shared Spaces Program that, you know, we issued new shared spaces licenses at no fees to those new applicants, but the prior applicants who had nonport tenants who had port licenses were still paying those fees. Those licenses were terminable on 30 days notice but in speaking to these tenants what we wanted to do was to try to figure out a way to get on the footing to facilitate what they were also doing. And keeping with our own Tenant Relief Programs and how they have treated rent paid. Next slide, please. So to achieve and to confirm what weve been working on, we wanted we brought a resolution forward as part of this previously scheduled tenant relief item to try to address the unique situation of these nonport tenants with with and without preexisting licenses, to use outdoor space. So the proposed resolution would confirm the port staffs ability to continue to issue licenses for nontenants who border and want to use the outdoor port space. And confirming that ability through the current expiration of the program on june 30, 2021. If that program was extended wed economic back for further extension so that we could stay in keeping with the citys Program Based on, you know, the role that the port operates under on state law. In addition, the resolution has a temporary waiver of sidewalk and street use license fees for preexisting licenses for nontenants, retroactive to the start of the city program when the other areas of the city, those operators, could occupy sidewalk space. So for those tenants whose licenses still exist from the before times when they were required to pay license fees, we authorize a waiver of those fees for this same period. For those nontenants who had a preexisting license who did pay those fees and did not choose to terminate their licenses, we would authorize a rent credit on the same terms as we have authorized for port tenants who received rent forgiveness for rent they already paid. So that if and when the shared Spaces Program is terminated that additional fees do after that time that are due after that time would be credited to those tenants. Prior to the issuance of the waiver as we have shown in our other summaries we require nontenant licensees to pay any Outstanding Balances from before the shared spaces period. So that is our proposed resolution. Next slide, please. So to summarize again, this multifaceted presentation and our request for the Commission Feedback and direction, were hoping that we request that you approve the proposed resolution and were here to answer any questions that you may have about it. We have proposals for the payment of Outstanding Balances and then, obviously, we are here to answer any questions that you may have about the other tenant relief updates that she provided. With that, that concludes my presentation. Thank you very much. President brandon thank you, mike, for that presentation. Commissioners, may i have a motion. So moved. President brandon is there a second . Second. President brandon now lets open it up for Public Comment. We will now open up the phone lines to take Public Comment on item 11 a from the members of the public joining us on the phone. Jennifer will be our operator and will provide instructions now for anyone on the phones who would like to provide Public Comment. Thank you, president brandon. At this time we will open the queue for anyone on the phone who would like to make Public Comment on item 11 a. Please dial star, 3, if you wish to make Public Comment. The system will let you know when your line is open. Others will wait on mute until their line is open. Comments will be limited to three minutes per person. The queue is now open. Please dial, star, 3, if you wish to make Public Comment. President brandon thank you, jennifer. Do we have anyone on the phone . Yes, president brandon, we have three callers on the line at the moment. President brandon thanks. First caller. Thank you. Opening up the first line now. Caller hi there. My namely an family and i have n longterm customers, and im happy to see that the port is addressing these issues but i still do have concerns. Firstly, these restaurants are already struggling. They really need every cent in order to stay afloat. So i believe that the port should make this a refund, rather than a credit. Specifying the end date is problematic. And i just think that the commission should tie the date to the citywide shared Spaces Program to keep it fair and consistent. Thats all ive got to say. Thank you. President brandon thank you, caller. Next caller, please. Thank you. Opening up the next line now. Caller hi there. I live along the waterfront and really enjoy going to these restaurants. I read in a report that the port wants to offer a rent credit. These restaurants are already struggling so i strongly encourage the commission to fully refind these payments rather than to offer a credit. The restaurants should not be required to do business with the port to benefit from payments theyve already made. This is only brought up now because they reached out to assemblyman david chu and has been really helpful. So please issue a refund to these restaurants instead. Thank you. Can you please state your name . Next caller, please. Okay. Thank you. Opening up the next line now. Caller hi. Good afternoon. My name is stephanie muston. I have been directed to address this committee based on my conversations with jennifer gee of the port with regards and emails that i received and expectation to repay the missed rent payments since march. I build the floats for all of San Franciscos parades and i work out of pier 54. The lease is held by the Chinese Chamber of commerce. And im a subtenant and a close relationship with the chamber and the chinese parade. I employ artists of all mediums to create floats and art for the cultural events including Chinese New Year, pride, carnival and cherry blossom, and since march we have lost an approximate 500 million from the cans laitionz of these events. Cancellations of these events. I had to lay off employees and with no Chinese New Year parade in 2021, we anticipate a loss of 175,000 to start the year. We started getting Small Projects again in september and i have been able to rehire two of my 20 employees. And they are now working parttime. I have been saving up enough money to be able to get back to paying my rent starting in january. And i have been working a second job to be able to pay my own personal bills. I received the 10,000 grant and a 10,000 loan to help to cover my insurance and to keep one employee working parttime for six months whout work. At the beginning of covid i was in communication with the Mayors Office who said they welcome the value that our Company Brings to San Francisco and that we would be taken care of. I was under the impression that we would not be under the hook for rent because of the loss of events and income. I hope that you will consider the creative and cultural value that we bring to the city and to the greater bay area. And we really hope that you will work with us to get us back to track so we can continue to do what we do. Thank you very much. President brandon thank you, stephanie. Jennifer, any other callers . Yes, president brandon, theres one last caller on the line. President brandon please go to the next caller. Thank you. Opening that line now. Caller hi, i am a Loyal Customer to several of the restaurants mentioned. And im a strong supporter of the shared Spaces Program. Given todays news that the Indoor Dining is being paused, more and more restaurants will continue to rely on their outdoor space. Putting a specific date on when this fee waiver would end raises is a lot of concerns as this pandemic is changing every day. I urge the commission to tie the end date to the shared Spaces Program so that these restaurants are not left out when the city expands the program. Thank you. President brandon thank you. Jennifer, any further callers . President brandon, at this time theres no other callers on the line wishing to make Public Comment on this item. President brandon thank you. Seeing no more callers on the line, Public Comment is closed. Mike, do you want to address indiscernible . Yes, i would. So in terms of the comment of stephanie muston, i think that is exactly the kind of tenant that we felt that was not covered by the prior categories of rent forgiveness that you approved. And so thats why we came here today to discuss with you what this additional category could potentially do. And so that is definitely a tenant that we feel that is very important to the civic fabric. I feel that thats definitely i think the reason that we wanted i would assume the reason that we wanted testimony to you was to emphasize the value of this program to a lot of the very important tenants that are not, you know, already captured by the other sort of Mission Driven categories that we have already directed us to provide rent forgiveness to. So thats the kind of feedback that were looking from you today and well definitely try to bring back a proposal that addresses that in more detail. In terms of the shared spaces callers, we wrestled with both of the issues that that have been raised by the commenters when we spoke with the restaurants themselves, both in the call organized by Assembly Member chu and a followup call after that. In terms of the termination date of the fee waiver as i described in the original presentation, we would come back to the city program was extended for a temporary basis and wed come back to you and request that you extend the fee waiver for that same period. Thats fully our intent. Our concern in tying this to the city program is that if that gets extended indefinitely or permanently, that there are other legal issues relating to the use of our property and getting fair market value for our property that wed have to work fly together. And so we work through together. So we felt that the best option was to set up the resolution so that its expiring on the current expiration of the shared Spaces Program, with the intent to come back to you and to discuss any changes or extensions of the program as the conditions on the ground change. As for the fees that were previously paid by the restaurants, as we described to them in our calls with them, these were actually unlike our tenants that, you know, had to endure the impacts of the pandemic, you know, in other context, these were not leases that they were required to sort of maintain on an ongoing basis and they were terminable with 30 days notice. So these tenants when they didnt elect that, we obviously continued to build them and to collect that rent after the broadbased deferral moments for that deep shelter in place. So in trying to deal with what to do about the rent the amounts paid, we wanted to set them on equal footing with the port tenants who in similar situations, in fact, in other situations where they were required to keep paying, they did pay. And so we thought that it was appropriate to sort of credit those dollars back at the end of the program when the prior arrangements with license fees were sort of reignited. So weve tried to address each of those comments in what we presented to you, but were definitely interested in your feedback and direction from here. President brandon thank you. Commissioner gilman . Youre on mute commissioner gilman. Commissioner gilman thank you, sorry. Before i started because i have several sets of questions and in many ways i appreciate the bundling of these items, some being informational and some being action items. I guess that i wanted to just ask staff or commissioner brandon, how do you want to take questions and reflections . Do you want me to just run through all of them or take them piecebypiece, since they are separate items . President brandon run through them. Commissioner gilman okay, just wanted to check. So i i guess that ill take them sorry, im just looking at my notes. Maybe i should take them in order. So could you go back so on the rent forgiveness Deferral Program, first of all, great work for i believe that it was the 81 that was on the slide who have opted in. And my one question that i have about that program, which i know that is informational is on the folks who are not opting in, i think that you said it was 221. Is there any way to pull back up that slide . Thank you so much. I really appreciate it. So of the tenants who have since not being paying the 238, 8. 3 million in the scope of the other categories, its the smallest. I had a question why why we wouldnt i know that its not been approved by the board of supervisors but indications are that it will be. Why wouldnt we mirror the city program for noncity tenants that are being tasked by the board of supervisors. Or why wouldnt we offer a longer runway as the governor has in his proposals . I just wanted to understand the rationale behind sort of the timing and the framing of having it all due, as my understanding, january 2021 . Unless im understanding it wrong. Are you talking about the proposed Repayment Program . Commissioner gilman yes, the Repayment Program. So, i think that we thought a couple of things. But basically, you know, as you know that and as described, the City Ordinance sort of laying out those new repayment plans has not been adopted. And technically does not apply to the city agency as of now or it may. Or they may make an amendment to change those Repayment Programs. You know, other agreement plans are available. And so i think that we were trying to set something up that we thought that made sense that was more favorable than our lease terms and i believe that under the moratorium that i think that our attorneys can correct me if im wrong, i believe that tenants still need to pay, you know, late charges or deferred interest, so what were trying to say with our repayment plan, is that maybe its a different time frame but were trying to give something more favorable, again, as ann incentive to bring people in to get dollars into our budget sooner. Because we have not received relief so thats part of the incentization that were trying to create. Commissioner gilman okay. And more questions, both of my questions are for the other two items. What if someone you know, cant begin repayment or just cant pay rent in january and february, looking at Outstanding Balances between march and december of 2020 . So, you know, the pandemic is still happening and were actually moving backwards. Knock on wood, and mayor breeds leadership, we dont move backwards in the system. What is the game plan with the same group of tenants that we saw, the 238, dont pay q1 of next year . Well, thats well, we observed that were doing outreach to those tenants who havent paid that amount and opted in. We assume that that outreach would grow to those tenants who have opted in but arent able to fully play in and dont select the repayment plan. You know, the mayors Eviction Moratorium requires an exchange of notice and a request for feedback from the tenant on why they cant pay rent. Sort of setting up a more extended negotiations and sort of running off to court to get an unlawful detainer to cover our property. So i think our strategy is to observe as weve tried to observe or share with you sort of the shifting environment of Eviction Moratoriums and were going to have to take a collection strategy that takes that into account. Mike, can i add to that as well. Of the 200 plus tenants that havent resumed normal rent payments, some have already reached out to us to start the conversation on potential terminations and other alternative approaches, like rightsizing their lease hold. Some of our tenants, you know, have a small tenant has two Office Spaces in 412fb and he moved all of his operations into one. So its unfortunate i think that the 200, were going to have to just take that information and approach it as they come through the door. Commissioner gilman okay, great. Thank you so much. And the next set of questions is someone who has been asking the staff to bring this forward, sort of the Tenant Relief Program forgiveness for Community Serving artists nonprofits, that program. I just had a couple of questions. And i apologize if it was in the staff report. I think that the jumping around i was having a hard time tracking it. Can you just overall, what was the rationale for capping the program at 200,000. Is that mirroring our maritime or l. B. E. Programs or sort of how did you come up with that number . Mike you want me to well, ill start and you can fill in if i get it wrong. But basically what we felt that it was appropriate to do a capped amount because we dont actually keep data, for example, on nonprofits on port property. And so we try to take account of how much rent was due from what we thought would be eligible tenants. And we saw that based on the time period that were talking about, 200,000 would cover all of the ones that we knew that would come in. And you have more specifics about that calculation. Is that pretty much tied up against our estimate . Or is there a contingency amount for additional eligible tenants . Yes, for the threemonth period of time on the tenants that we believe to be artists producing art or a nonprofit 10ant it came to about 185, so we bumped that number up to 200 to give us a bit of breathing room for tenants that we may not know of their nonprofit staffus. Commissioner gilman and how many tenants or entities do you believe that to be . At this time i think that it was about 50 or so tenants. Commissioner gilman okay. I think that its i mean, to give scale, its less than 10 on the nonprofit side and the rest are artists. Commissioner gilman okay, just a question. Thank you. And then can you just remind me for the l. B. E. Rent forgiveness Deferral Program, which is different from the loan program, what was our cap for that . Im sorry. Our web page commissioner gilman i know that well revisit this and this is not an action item today and so id like to see this group of tenants benchmarked against the l. B. E. And the maritimes because i just want to understand the rationale if the terms are different. And ill say the same thing with the rent forgiveness period. Unless im remembering wrong, i thought that for those tenants we were forgiving rent through the end of this calendar year with the option to extend. So these are just some of the things that seem inconsistent compared to those two programs that i would neither need to understand staff, and you have strong rationals, i would go along with that, but i couldnt approve the item until i have a deeper reflection on how that reflects against those two programs. I think that this is absolutely needed. I just want to make sure that this is not because this is an unknown tenant entity to us, unlike our l. B. E. Contractors who rent from us for maritime, i want to make sure that were having equity in how were lining up these programs for three groups of tenants which i think that our core you know, to the trust, and also core to the fabric of San Francisco. I actually wont go into more details since this is an informational item and im happy to also oneonone to send a list of questions that i need to be answered before i take action on this item. Does that make sense where my mind is going to you guys and where im trying to see alignment . It does. We may have some denominator challenges, you know, with the dollar amount versus how many tenants would be benefited. But we could take that and lay it out more clearly as we come back with a more defined proposal. Commissioner gilman i dont want to belabor it here but i want to make sure that were being equitable because i do note that many some of the nonprofit tenants are nonprofits that are run by communities or mostly serving communities of color. I dont know that about the artists but i want to just make sure that its equitable against those three areas of forgiveness. And you addressed it a little bit about the action item which is today, which is the fee forgiveness. And you said in the staff repore how many of the folks who are paying for the shared Space Program who were going to be waiving or possibly not refunding, how many were leasing space from us before . I sort of lost that. Did you say that it was hold on i think that it is here. I think that it was only two. There are two that are on that area across on the western side of the area. Commissioner gilman okay. So the shared Space Program did not exist, and they would end their outdoor seating . No, it was preexisting licenses to use outdoor seating. Commissioner gilman okay. But rest are new licenses . The rest are new licenses that we issued on the basis of the citys program as a sort of temporary special event type of thing. So part of the resolution was just making that clear to you, the commission, that we were doing that and to hopefully confirm our ability to do that Going Forward. Commissioner gilman okay. I guess on this item you know, i would love to hear commissioner adam and commissioner brandons thoughts. When we pass this resolution that instead of us putting an arbitrary end date and having to come back to commission as it gets extended, because i think that causes anxiety for Business Owners and uncertainty, especially if theyre trying to leverage other resources through these hard times, that we tie our resolution to any action by the board of supervisors to extend the shared Space Program during our state of emergency. Because i do concur with you, mike, that if when the program ends, the pandemic ends, that we are no longer under i guess that i looked to director forbes, our City Attorney, to note that the state of emergency is the right tool. But if life goes back to normal and, you know, the emergency is over and People Choose for some reason the city decides to allow these structures to be permanent, i do agree that we need to negotiate new leases and we have fair market value. All of those thing comes into play. But i would like us to give certainty to our restaurateurs and businesses that as long as the emergency is in place, and the board of supervisors extends the shared Space Program that our program would follow suit. So thats more for discussion with my fellow commissioners and thats the only piece of your proposal that i had a slight difference of opinion on. Thank you. President brandon Vice President adams . Vicepresident adams yeah. Mike, thank you so much. And thank you for your comments to commissioner gilman. I look at this situation here ae truth and the truth of the matter is that this thing may get worse before it gets any better and you just always tell people the truth and then they have time to prepare for what is coming. I think that is what youre trying to do. I think that i know that well have a change of leadership in the white house, but its going to take some time and i see going through june of next year at least. And even with this virus and the vaccination, i still think that 2021 could be a lot like 2020. Im just being honest. And i appreciate what youre doing. And we are doing the right things by helping these artists, nonprofits, and commissioner gilmans maritimes and restaurants. I mean, we dont have a blueprint for this, this is trial and error, and we dont know. We have never been to this dance before but well definitely learn from this. And so i have a very, very open mind and want to do what we can, but we have to help our tenants. Because were going to be in this for a while. And were shutting down and theyre saying the worst is yet to come with this virus, and weve got just to be honest about it and get our head around it and to help as much as we can help. And thats where im coming from. And because this is a very painful conversation because were going to lose some people along the way, but if we can help as many people i think to stay afloat, this is our commitment as a port. And so, yeah, you have my support. I know that commissioner gilman wants more things to come back, i appreciate that. I aplawt applaud that, and i agh her. And i want to hear what president brandon says, but this will take time. 2021, will be just be like 2020. And we have to face that and just tellen tha tell everybody. And we anticipate the worst and if Something Better in between happens, we can move on from there and i think that, mike and criza, were having a reality check here. We have an obligation to do whatever is needed along with the port staff and our director and the mayor of our city leading this charge to do what we have to do. So im all in to do what we need to do to keep this thing going. Thank you. President brandon thank you. I need to reopen the Public Comment line. I think we have a caller that was having problems getting in. So, jennifer, if you could open up the line to the caller that is waiting. Yes, i can do that. Thank you. Unmuteing their line now. Caller hello, did can you hear me . President brandon yes. Caller hello . Can you hear me . President brandon yes, we can hear you. Caller yes, hi, hello, everybody. This is about chapter 11a. My name is john van lu, and im from waterloo beverages. I immigrated to the United States in 1998. I have been a tenant at the port of San Francisco since 1999. And presently holding three leases. The estimated revenue that i have paid so far for all of those years is about 690,000. We are an independent Beverage Distribution Company who serve 80 of our business through restaurants and bars. My business was strongly affected and its been challenging until today. We are making it, but your support is needed. Im not requesting the full forgiveness, but a forgiveness for the first three months when everything was shut down. During the shutdown we lost over 40,000 in inventory due to outcoded dated products. And due to the restaurants shut down, we have over 15,000 in unpaid collections. It was not successful in receiving any grants i was not successful in receiving any grants as i was in a very weird category, and, therefore, not applied to receive anything. Thank you, gentlemen, thank you for listening. President brandon thank you. Thank you for your call. Are there any further comments . President brandon, i do not see any other callers on the line. President brandon okay. Public comment is closed again. Mike, we thank you so much for your presentation. Its very thorough and a lot of information. A lot of food for thought. I think that its really commendable all that we are trying to do to help our tenants to stay in business during this pandemic. I think i think that, of course, theres a lot more that we could do, but theres also a lot more that our tenants can do. Because of over half of our tenants chose to not opt in to work with us is really hard to find ways to further help them. So i think i think that we have been very, very forgiving and we have tried to work with all of our tenants, but i dont think that we can put ourselves in the position to respect our tenants who wont let us to know how theyre doing or how we can help them, and so they can be helped during this crisis. So, commissioner gilman asked a lot of great questions. But tenants have to meet us halfway. You know, you guys have done outstanding work in putting these programs together. And following tenants individually to try to get them whatever help we can give them. But i do think that we have to work both ways. And then we also need to we have to look at our bottom line. And how supports flow and how we keep our staff, and how we keep our operations going while were forgiving and deferring all of this revenue. So all of this has an impact on our finances. And thankfully we were in a great position prior to covid. So hopefully we can wade through this for the next couple years because, you know, nothing is definitely going to go into 2021 and well continue to have to help our tenants. I agree that we should do all that we can. But i know that theres a limit to what we can do. So with that i think that with the opt in program, i think that our tenants really need to work with us and opt in so that when were trying to come up with these policies Going Forward that we have a better understanding of what our tenants need. Because theyre just not giving us any information we dont know. I think that i think that the rent Forgiveness Program is phenomenal. I think that what were doing for the artists and the nonprofits is also great. And what i thought that i understood you to say is that the 200,000 cap was based on six months rent from those particular tenants. So hopefully everyone we would have enough for six months relief for all of those tenants. And, if not, then it would be up to aer i a percentage. If you have further needs you can always come back to us, right . Yes, that is true. I just wanted to clarify that the proposal, the 200,000 is tied to three months of forgiveness. But per commissioner gilmans comments, were going to come back to you for an action item on that and well be more detailed how that fits in with the length of time and dollar amounts that we have forgiven on the other categories. President brandon right. But it should be tied to how many tenants there are and what, you know, you know, what the total amount of the rent is for those tenants. Yes, well definitely provide that estimate of tenants and their rent too. President brandon yes, yes, that would be great. But i think i think that the port has done a phenomenal job in trying to work with our tenants. And to helping our tenants during this time. And so i want to commend our staff for that. And for me its always, you know, how does that impact our fiscal capacity. Whatever decision were making, what no matter how big, no matter how small, and with shared spaces, with those tenants that were forgiving those licensing agreements, what is that impact . In terms of all of the shared spaces . I think she means the two, mike, that had previous license agreements and were paying us. President brandon i mean like like on the opposite side of the street. That arent port tenants. So were waiting just so that its ratifily those two tenants that were discussing at this point in time and are under 3,000 a month. Very nominal. Correct. Thats why we sort of moved ahead to sort of align with the mayors program, but also to bring visitors to the waterfront because we see that indirect effect on our businesses when people are down there. So we saw that as a worthwhile approach and were hoping that you support that today. Great. President brandon i do think that you guys have done a great job. You know, theres i am sure that theres a lot more that we could give, but what can we fiscally, responsibly do . President brandon, if i could just add to your comments around fiscal prudence and responsibility. We did have a good year closing, but as i said in the directors report, things are looking good relative terms. But there are a lot of waitandsee moments. So one of the things that staff and i really liked about the proposal for the civic tenants is that it was limited and there was a certain budget amount and it was based on the tenants that we identified. If we needed more funding for it, we should come back and well make a proposal, of course, looking at commissioner gilmans questions and justifying the three different categories. But if we do need to prepare for february, and were in such a waitandsee mode as we wait to see what happens. So i would feel more comfortable if we can come back with more information and Financial Reports if we were to increase that amount. Because at this point i can tell that you were on budget, our losses look to be about right. The program is coming in as anticipated. But as we move further, i cant continue to make those statements without more information. President brandon right. Right. Thank you. Definitely i appreciate that information. Commissioner gilman, did you want to Say Something . Commissioner gilman yeah, sorry, just raising one additional question. So going back to the staff report sorry, im maybe getting confused about the tenants. Theres 17 businesses currently right now that were talking about doing the fee waiver from today, from november 1, through june 30th, 2021, to align with the citys program. Sorry. No, so that 17 is the total amount of all port tenants and nontenants who have done a shared spaces activation. Commissioner gilman okay. So our tenants are still pulling licenses on the basis they have in the past where they dont pay additional fees, they just pay a percentage of sales as they would pay under their lease. Commissioner gilman so were talking then only about this resolution affecting five tenants . At this point in time there are two that weve identified that have reached out to us that prior to covid had existing licenses with us. And they are requesting the request is to waive their fees between june 16th through the june 30th, 2021, timeline that we are proposing. And as of a ballpark figure, that amount of money for those two particular tenants is roughly 36,000. With that said, there are other tenants nonport tenants that are adjacent to port rightofway that may and can take advantage of this program if they approach us. So there are a handful up in jefferson commissioner gilman right, so this is like an optin program. So i guess it seems how many licenses are used for things like dropoff space, etc. . So its not clear. If the nonport tenants are using the shared Space Program for Outdoor Dining, you know, for ways to assist businesses they would approach us and wed have the same policy that were asking for today. Which is to align with the city and not charge for the use of that sidewalk space. Commissioner gilman okay. So a question for commissioner adams, are you comfortable because i will concede having this only go to june 30th, 2021, knowing that most likely it will be extended and having the staff to come back to us each time. Or do you want to amend the proposal to say that we would just mirror the city as long as the state of emergency is in . I guess that is just the question. Well, i thought that mike said that there was some legal reason for us not doing that. So, commissioner, i was worried about the potential permanent extension beyond this emergency sort of moment in time. And so if you wanted to pursue commissioner gilmans proposal, staff doesnt have an objection, i think wed probably tie it to the mayors let me see expiration of the mayors order because that already is tied to the state of emergency. We dont have an objection to that. We just felt like the commission we would offer you more control but, obviously, the argument now would be the same if the mayor extends another six months and theres still an emergency. Yeah, it might give more certainty if the folks know that while theyre participating in this program under the mayors order were waiving these fees. If they want to continue postmayor orders, we should negotiate with them and take into account the whole other step of priorities and our trust responsibility for fair value. Im on the same page as you, president brandon, when you said that we give them love, theyve got to love us back. I agree, but i kind of am thinking that were following kind of mayor breed to june of next year. Im good with that. And if we have to extend it. But i have a feeling just within myself that with the new administration coming in that the new president and then our Vice President who is from this area, Vice President harris, i think that we are going to get some stuff done. I believe that theyre going to try to get as much done as they can. Im willing to go to june next year and then look at it. But i think that is all we really can do because none of us have a crystal ball. Right. I dont know i know that what were talking about is based on a restaurant using a shared space for Outdoor Dining. I think what the mayor is looking at is so many different businesses and industries within the city and not just this. And so i would be more comfortable with going with the staff recommendation. Okay. President brandon of june. And then if we need to extend it, i mean, lets lets look at it again First Quarter next year. Okay. President brandon so we can give tenants leeway if needed. But i think that for now im comfortable with june of next year. Yeah, me too. And i think that youre right march, look at it, First Quarter. I agree with you. President brandon any other questions . With that, we have a motion and a second. A roll call vote, please. Clerk on resolution 2050 [roll call vote] president brandon thank you. Motion passes unanimously. Resolution 2050 is adopted. Call the next item, please. Clerk item 12a is an informational presentation regarding the Waterfront Resilience Program alternative Development Strategy and proposed decision framework. Good afternoon, president brandon, Vice President adams, commissioner gilman and director forbes and members of the public. The port waterfront resilience director here today, along with lyndee lowe, the port resilience officer, to make a very important presentation about work that is ongoing in the Resilience Program. We want to talk today about Alternatives Development and a proposed decision framework. Next slide. So this is our agenda today. We want to start with a discussion about a goal for the Resilience Program and principles underlying that goal. Then well move into alternatives, development, and how to use evaluation criteria to evaluate these alternatives and well talk briefly about seismic and flood standards. We have developed some proposed proposition a funding guidelines for the commissions consideration as well as the public consideration. Well talk a little bit about our adapt plan and adaptation guidelines that are under development. Discuss community and Stakeholder Engagement. And then most importantly we want to engage the commission with some key policy questions related to this work. We will trade off during the presentation to cover different elements of this presentation. Next slide, please. We wanted to start with the draft goal statement and draft principles. Next slide, please. For context, we want to remind the public that the Waterfront Resilience Program has a number of efforts portwide and in specific geographies. The portwide efforts include the adapt plan that you will hear about today. And the Flood Resiliency study that staff presented on the last commission meeting. And the Seawall Program is in a more limited geography for Fishermans Wharf to missions creek. Weve got somests in the southern waterfront including the seismic Vulnerability Assessment and the creek adaptation strategy that were pursuing along with the planning department. And the San Francisco municipal transportation agency. And then there are a number of related port efforts by other divisions that have a resilience component. Next slide, please. So just to get a sense about how these efforts overlap, i will focus in on the Flood Resiliency study which is its an effort looking at the flood risks and how to reduce those risks port wide. The entire 7. 5 miles of port jurisdiction. And the Seawall Program is looking at flood and seismic risks and Risk Reduction strategies for those for those specific hazards. Theres clearly an overlap between the Flood Resiliency study and the Seawall Program in that northern waterfront area. Where were looking at flood Risk Reduction. And where were working very closely with the army corps to see how we can also begin to solve some of the seismic risk exposure as well. Next slide, please. So we have been over more than a year working on developing a draft goal for the Waterfront Resilience Program. We presented on an earlier version of this and been out in public workshopping this goal statement to see if it reflects community values. More recently working with commissioner forbes to work on the resilience plan and the Strategic Plan today which says to prepare the port for natural and humanmade risks and hazards. We propose today that the goal for the Waterfront Resilience Program should read that the Waterfront Resilience Program will take actions to reduce seismic and Climate Change risks that support a safe, equitable, sustainable and vibrant water front. We understand that the commission will be considering potential updates to this Strategic Plan in february and this would be among those proposed amendments. Next slide, please. Underlying that goal we have draft principles that we have also been sharing with the public. Clearly want to prioritize life safety and city and regional and port Disaster Response. We want to advance equity throughout the Waterfront Resilience Program, including Stakeholder Engagement, planning, contracting, jobs and decisionmaking. Enhance and sustain economic and eclogical opportunities. Inspire an adaptable waterfront that improves the health of the bay and ensures Public Access and protects historic and maritime resources. And provides opportunities for diverse families and businesses and neighborhoods to thrive. Finally, we want to lead a transparent and collaborative and adaptiv adaptive resilience. Next slide, please. We have been out seeking feed back from the public on both goals and principles and we have heard a lot of what is embedded in this to be reflected back, to be transparent and to continue to engage communities and clearly prioritize life safety and Emergency Response and responsiveness. In terms of the principles, people embraced the idea of inspiring an adaptable waterfront and asked us to think about how we can connect the city with the waterfront through additional Public Open Space and accessible waterfront. And clearly on protecting job centers and people have a deep attachments to the creeks, both with Mission Creek and want to protect the housing, schools and youth facilities. Next slide, please. Ill hand it off to mindy to talk about alternative developments. Thank you, brad, good afternoon president brandon and Vice President adams. I mindy lowe. My portion of the presentation includes alternative evaluation criteria and the adapt plan, Community Engagement and key questions and considerations for the commission. Next slide. And Waterfront Resilience Program team has been developing draft alternatives over the last month or so. These alternatives are designed to reduce the risks and consequences in a way that is consistent with stakeholder and Community Input as well as port and city priorities. It includes a range of time and geographic scales. That can be implemented in phases. The program will use adaptation pathways to communicate the alternatives to ensure that near, mid, and longterm risks are conplated an contemplated it address the costs and efficiencies. Next slide, please. As we have presented at the last few Commission Meetings, the team is using the subarea material that has information about hazards and priorities and measures of a subarea scale. And added the focused work that we prohibited tpresented to thet the last mideasting. Those developed in the army corps study to have a range of alternative from sitespecific actions to subarea alternatives to waterfrontwide alternatives. Next slide. And an important considerations regarding the draft alternatives that have been developed to date, we would have a range of short, mid and longterm as was Site Specific to larger scales alternatives for the commission to consider. The draft alternatives being developed will be used to inform both the Army Corps Flood study and the proposition project. Due to the unique characteristics of the waterfront theres alternatives that are specific to areas such as Fishermans Wharf and the Ferry Building that wont apply in areas such as south beach and piers one through 35. And the program will emphasize the alternatives that will serve as the initial emphasis or the initial investment funded by proposition a, which will be focused on the highest priority life safety and Emergency Response risks. Next slide, please. Im now giving to give you an overview with the understanding that none of the alternatives apply equally well to the entire water front and the team has not started developing alternatives south of Mission Creek. That work will start next month. The first high level alternative that im going to talk about is the alternative waterfront alternative that has razeeing and rebuilding the wharves. The primary actions to prevent flood risks to the city and the port and the wharf area by rebuilding and elevating the wharf zone. This alternative is relatively low cost, less disruptive, and it reduces the impacts to the bay and the roadway. Next slide, please. Another draft developed by the team is the resilient alternative in which the roadway corridor is raised to reduce the flood risk. This increases the adaptation Space Available by including the roadway, it could provide ability for stormwater improvements and allows for a utility to have flood risks for utilities currently in the roadway. Next slide. And the seawall includes the construction of a new seawall, which stabilizes the old city wall and reduce the seismic and flood risk to both the port and the city. This alternative has opportunities for mobility and utility improvements depending on the design. Next slide. Last waterfrontwide alternative developed by the team is the tactical life safety alternative, which is designed to prioritize the risks at high occupancy life safety and Emergency Response locations. The focus of this alternative is to reduce the highest consequence seismic risks and to address the flood risks opportunistically, meaning in the same locations. The purpose of this alternative is to reduce as much of this type of risk as possible for the lowest cost with limited disruption. I want to remind the commission again that these are only some of the alternatives under development and they are presented just to provide a high level understanding of where were at in the process at this time. A critical way to know if were consistent with the city priorities is through the use of evaluation criteria that the port Resilience Team has drafted for the program. Next slide. Evaluation criteria is important because it enshirrs that decisionmaking has considered the program, provides stakeholders with a link to the decisionmaking process, makes decisions transparent and accountable, and identifies tradeoffs for additional benefits, provides clear ways to improve approaches to alternatives and allows a comparison of the alternatives to one another. Next slide, please. The port program team developed evaluation criteria in four categories to ensure that we are considering a wide range of issues that are important to the port and the city. These categories include feasibility and performance, economy and jobs, society and equity, and environment and ecology. Next slide, please. The Program Evaluation criteria categories have a number of more detailed metrics and heres a limited example of what is included in the broad categories. For example, under economy, the number and diversity of jobs are one of the metrics. The criteria will be used to refine and to improve alternatives as well as to assess the performance of those alternatives. When using the criteria, the team is not currently planning to produce waiting and scores for the different metrics, but report whether and how alternatives address these criteria to make it easier to communicate and to understand each alternatives strengths and weaknesses. I now turn it over to bad to give the seismic and flood standards. Next slide, please. Next slide, please. So as part of program development, we are looking for guidance on performance standards by which well evaluate these alternatives and ultimately the team will design these alternatives. So what are performance standards . Performance standards describe the engineering performance of buildings and infrastructure as compared to seismic and flood hazards. They could be used to evaluate how the existing assets are anticipated to perform before and after improvements as well as new assets. When performance standards are established they are used to develop the Engineering Design criteria. How are they developed . Thinking about the Army Corps Flood Risk Management efforts underway with the army corps, there were thinking about building flood Risk Reduction to benefit the city. So that thattest requires consultation with the city effort requires consultation with the City Departments and policymakers to determine the citys flood risk appetite. The seismic performance is a bit different. The ports chief harbor engineer manages the ports building code. We have assembled a seismic peer panel to provide advice for particularly difficult issues. Next slide, please. So flood zone codes address the performance of buildings and marine structures. It does want be address the performance standards for shoreline stability. That is a pretty unique condition that was just identified in 2016. After that was identified the ports chief harbor engineer issued guidance requiring that the new projects that overlap the seawall in areas subject to lateral spreading risk would have to perform to a certain standard. The chief harbor engineer has the power to publish new or revised guidance for life safety as our understanding of these risks develops. Next slide, please. Thinking about flood risk, as we engage the city in the policy discussion about the level of flood Risk Management that we should be pursuing along the shoreline, there are a number of factors to consider. Ultimately as we build things well look at a design elevation. That could be built initially or over adaptive measurement over time. In order to chiez tha choose thn elevation we need to understand what sea level scenario wed be building to. The army corps has three Sea Level Rise curves. They overlap, they do not match the state of california, likely a one in 200 chance curves. So this is an area that we need policy guidance. We have coastal storms and extreme tide events. And the National Standard is a hundred year flood for a flooding event that has a 1 chance of occurrence each year. We need t need to have feed bacm the city on that standard and any safety margin that we call free board. Next slide, please. Next slide, please. We have been working on funding guidelines to help us to all think about how to allocate that initial investment that voters have provided for. A strong point for this discussion, mindy talked about the alternatives that we are developing that are waterfrontwide. Well have a range of alternatives and a process by which the Port Commission can choose preferred alternatives for each geography of the port. So were really thinking about a case where we have identified the alternatives for the entire seawall area and using these funding guidelines as they may be modified by the commission to identify specific assets and locations for first investment. Because we know that we wont be able to improve the full threemile area. And then im going to walk through each of these. Next slide, please. Life safety and prevention response. And this is what we emphasized with proposition a on the ballot. Which are subject to the highest lateral spread risk and other seismic risk that could pose a risk to life safety. Where are the highest concentrations of people. Importantly, where are the critical Disaster Response assets. And we have identified all of this through the ports multiRisk Assessment. Finally, we want to ask the question, are there relatively cost improvements that are less disruptive that can provide a significant improvement to life safety . Next slide. In some areas we may determine that we dont have sufficient funding. Lyndee talked about the sufficient corridor and we had risks to the utility infrastructure. If theres a determination to address those risks, obviously, that is a multiagency effort. With a cost well beyond what we have in proposition a. So is there further planning, stakeholder alignment or analysis required . If the answer to that is yes, should we seek other funds grants or dedicate a part of proposition a to advance that plan and work and Stakeholder Engagement for those areas . Next slide. Other partnership opportunities. Iare there city agencies pursuig a project or in their 10year capital plan a project in areas that we might be making investment in order to allow for economies of scale . Is there an opportunity to partner with the private forprofit or nonprofit . Are there federal, state, regional funding opportunities where we can leverage proposition a funding. That was specifically called out in a bond report as a use of bond funds. Next slide, please. Equity is a key principle. That benefit the entire city. That was really the theme of proposition a, you know, protecting waterfront functions that benefit the entire city. Are risks addressed across the area in an equitable way . Are alternatives informed by a broad range of stakeholders . They have been committed to the prospect of engaging all the way through this process of both Risk Assessment and developing alternatives. And then are the economic benefits putting equity first in terms of jobs, local businesses, community projects. Next slide, please. And then we want to evaluate the projects that are going through this set of questions and geographies. Can the projects be delivered within the time schedule identified in the bond report. Does the collection of projects together represent a program that we can efficiently deliver . Next slide, please. We have heard that, you know, earlier in the agenda that theres a plan to pursue the pier rehabilitation efforts for piers on the northern waterfront. Is there a planned redevelopment in an area . Is there another source private equity or c. F. D. Proceeds related to that development that can pay for the improvements that would be required . If yes, is that project financially feasible. Would it need an additional subsidy to ensure that those historic rehabilitation projects could move forward. Next slide, please. Similarly, is there a tenant, a longterm tenant, that might perform a lease extension and might be willing to make substantial mysterimensubstantiy for the program. And i want to caveat that to note that there are some seawall alternatives under consideration that are probably not appropriate for delivery by a one of the Ports Private Development Partners. For instance, ground improvement in the embarcadaro is not something that we recommend as an action for our private Development Partners. And the other alternatives, the new resilient wha wharf that wey described are appropriate. Next slide, please. So now ill turn it back to lyndee to go over the adapt plan and the adaptation Design Guidelines. Thank you, brad. Next slide. If has the program for the critical components of the program and including the area from Fishermans Wharf to harrington park. So the entire port jurisdiction. And the plan is underway now and it includes the narrative of the ports Waterfront Resilience Program, including the risks and the Stakeholder Engagement fundings, decisionmaking criteria, adaptation Design Guidelines and recommendations for the proposition a projects. And the other actions and alternatives to address the waterfront sorry to address and achieve waterfront resilience. Next slide. The adapt plan will integrate the recommendations with the ports near and longterm objective. Describe how risks will be reduced over time. Allow the port to take action on the most urgent risks while adapting over time to remaining with the increasing risk. And integrate with the waterfront plan to support the resilience work over many years. Support adaptive actions communicated clearly to provide the public and stakeholders with confidence regarding the ports approach to resilience. Next slide. This is a chapter abstract review of the the adapt plan wih the idea of the content of the plan. Its meant more to be a takeaway than for me to walk specifically through it. But as you can see it includes the hazards that we identified and the multihazard Risk Assessment and includes findings from our Stakeholder Engagement process. It describes the alternatives that were processed and engaged in, the decisionmaking criteria that were talking to you about today. As well as includes a set of recommendations for the proposition a projects and the flood projects. Next slide. One critical component is the adaptation Design Guidelines which provide the elevations and the design approaches to ensure that the resilience work taken over time and by Different Actors will result in consistent functional and desirable waterfront, rather than a myriad of elevations and approaches to reducing seismic and flood risks. The guidelines apply to all port projects and provide a framework for adapting the waterfront over time and, again, for actions undertaken by Different Actors. Next slide, please. I will now provide an update on the community and Stakeholder Engagement that we have planned over the next three to four months. Next slide. As we have presented at your last meeting, we continue to work closely with our City Department partners to ensure that the resilience work considers the city perspectives and expertise, and it is designed to take advantage of partnerships. Next slide. We have some upcoming Community Engagements, including cohosting meetings with the communitybased organizations and the bayview and the Mission Creek communities. We will continue to use our Digital Engagement during this covid19 period to obtain feedback on the material and storing that that we have previously shared with the commission. And then we have been engaging with the tenants over the last several months on the multihazard Risk Assessment finds and we will continue to engage as we develop alternatives. Were also working with our wonderful l. B. E. Team members on Youth Engagement and engaging on our element and coming up for approaches for both of these exciting upcoming engagement opportunities. Next slide. I want to thank the commission for your patience with all of this material. We know that littl it is a lot o consider in a short period of time. We have a few areas for the Commission Consideration that we would like to highlight. And to receive your input and feedback on. Today if you would like. But we also want to let you know upfront that well be returning in december to provide the commission more time to consider this information and provide input at that time. Next slide, please. The first area for input results to the goal statements and principles. Does this goal and do these principles reflect port values and the role that the port plays in the citywide resilience. Is there anything that the commission would like to change or feel that is miss something next slide, please. Missing . Next slide, please. And the next area is on the evaluation criteria. Does the commission feel that theres the right side of metrics and the alternative work . Is the Commission Comfortable with reporting out how the alternatives measured against the criteria, rather than a more detailed waiting and scoring approach . Next slide, please. Does the commission have any guidance to staff on the issue of coastal flood Risk Reduction standard as we begin to engage the city on this issue . Next slide. Finally, on the proposition a funding guidelines, does the Commission Support the approach to using these guidelines to help to advance and to communicate decisions on proposition projects. Do the guidelines prioritize decisionmaking appropriately . Does the Commission Support aligning the Waterfront Resilience Program to work with other strategic work that the port is doing such as the location efforts and the long term lease extensions and other work . Next slide. This is our last slide. In december we will return to obtain feedback on the items that we have presented to you today. Including the gold statement and the principles, evaluation criteria and proposition a funding guidelines and the role and structure of the adapt plan. Next slide. Thank you again for your time today. And were looking forward to your input. We have greatly benefited from hearing from the commission over the last few presentations. And we look forward to further engagement over committing months. Thank you again for your time and attention on all of this material. President brandon thank you. That is a lot of information. indiscernible going to Public Comment. We will open up the phone lines to take Public Comments from the members of the public on the line. Jennifer will provide instructions now for anyone on the phones to provide guidance. Thank you, president brandon. At this time we will open up the queue for anyone on the phone who would like to make Public Comment on item 12 a. Please dial star, 3, if you wish to make Public Comment. We will let you know when your line is open. Others wait on mute until their line is open. Comments are limited to three minutes per person. The queue is now open. Please dial star, 3, if you wish to make Public Comment. President brandon thank you, jennifer. Do we have anyone on the phone . President brandon, we do not have any members of the public on the phone wishing to make Public Comment on this item. President brandon thank you. Public comment is closed. Commissioner gilman . Commissioner gilman well, first of all, brad and lindsay, i want to thank you so much again, two Commission Meetings in a row and well see you again in december for these very thorough and indepth reports. I have no questions. I guess that i just wanted to have a couple observations. One, i want to thank you for your Community Outreach approach leading with equity and always remembering to include our l. B. Partners. I think in the long term for our prop a funding and the funding decisions and for the resiliency of the port, theyre key players. I wanted to thank you for your engagement with them. And that i am very interested in seeing the interconnectedness between this Resiliency Program that is so critical with the historic piers on the northern waterfront to the overall Strategic Planning and the update of the waterfront plans. I wanted to say that youre right on the mark, that this needs to be part of everything along the stage that were doing on the waterfront to protect us. When we know that Sea Level Rise is coming, and now that is coming, and now that we have lived through a pandemic, and we need to prepare for it. So thank you for all of your diligent work. I have no questions and that concludes my comments. President brandon thank you. Vice president adams . Vice president adams . Youre on mute. Vicepresident adams i just wanted to say that it was a good presentation. Im going to continue to monitor this, but i thought that it was very indepth. It looks like were moving along. So at the moment, president brandon, i dont have any questions. I took a lot of notes and i know that theyll come back. President brandon thank you. Thank you so much for this presentation. You have covered a lot of information and definitely a lot of us a lot for us to think about. My only question is on the evaluation criteria and what we should be considering. Can you go over that again and the difference between using this so everyone can know how it works one way or the other. If that makes any sense. Yeah, it does, it does make sense. And ill start. So theres a variety of ways to go about using evaluation criteria. And i may have heard of triple bottom line or quadruple bottom line. And those are evaluation criteria approaches and processes. One thing that were lucky in at this point in time is that a lot of folks have been using evaluation criteria in a variety of different ways over the last 10 years for big programs like this one. And one thing that theyre finding is going through a very lengthy waiting and touring process, that when obscuring the actual way in which the evaluation criteria are interplaying with your alternatives. So what happens is that you come out of the end of a process this alternative scored a four out of five, this one scored a two out of five. But you dont know why. And you can dig back into the material, but the challenge is that you cant communicate to your stakeholders and youre not exactly sure why it happened the way that it happened. And rather than doing that, what were proposing that we do is that we have a very transparent process where we go through the evaluation criteria and we say this alternative scored very, very well in the areas of you know, you focusing on equity and addressing some of the most pressing community and society concerns, the citywide concerns. Where it seems to be not scoring highly or even scoring well is more on the area of environment and ecology. And that allows us to share the tradeoffs very transparently. It also allows us to maybe to change the alternatives and to maybe do a better job on the environment and the ecology side of it. So it makes the process much easier with the criteria, to communicate the criteria and then to fix the alternative if its not performing up to the system. Does that help . President brandon that does. It makes a lot of sense. So that way coming up with a score. That way we can really see why it scored the way it did, versus just saying this has a one, this has a two and this hases a three. Thank you. So theres a lot of information. We have a long way to go. So can you briefly go over what the commission should focus on for the next presentation to be able to give feedback. Brad, you want to take that one . Sure. So in the staff report for this item, we included the questions that lindsay went over and theyre in italics in the staff report. I think we really want to come back not to reiterate everything that we have explained today, but to dig into a conversation offered by those questions. So that thats our intention with the december presentation to the commission so that we can get valuable feedback from the commission. We theres alignment about the decision framework and we can continue to prepare these alternatives knowing that were coming forward in a way where the commission agrees with the proposed approach. President brandon we have our homework. Thank you, guys, i really appreciate this presentation. And im glad that its staying fresh in mind so that each time you come back we dont have to dig back to figure out, okay, where were we last time. But this is great. And i think also that it is key to include its key to include our city our city family. Our city family, in in all of our talks about how to tackle this huge project. Because its going to affect all of us, its port property but its going to affect the entire city. So im really happy that were looking to other departments to engage in this discussion now so they too can play a Critical Role in this process. So, thank you. And we look forward to seeing you in december. Thank you so much. President brandon okay. Call next item please. Clerk that would be item 13. New business. I have recorded coming back on the shared space update in the First Quarter of 2021. Is there any new business . President brandon any new business . I have no business at this time. I have none, president brandon. President brandon thank you. Okay, so i guess that, carl, the next item is adjournment . Clerk correct. Thats right. Item 14 adjournment. Motion to adjourn. Second. President brandon roll call vote please. Clerk [roll call vote] president brandon the meeting is adjourned at 5 25 p. M. Thank you, everyone. Thanks, everybody. Take care, everyone. Clerk the board meeting