Going to do exactly that anyway, because were not really having those funds for the coming weeks until the First Quarter is ending. Were not scheduling 10bs for the main library. And i dont know, our chief operating officer is here and she can also speak to this. Good morning, committee members. I am maureen single ton witton e library. We have not received the billing from the Police Department and we imagine that the costs would be minimal at this point, given the activities for the current year. But i would be hesitant to eliminate the work order completely without having that billing information. So, chair fewer, is this a department to call back to see if we can eliminate the entire work order in the first year . Chair fewer sure. So i think that, mr. Librarian, we can have you come back next week after we have a discussion and also to give us a bit of time, but the rest of the recommendations, i think that we just received this one recommendation today. I think that it will give us some time to read it. But in the meantime i think that you are in agreement with all of the other cuts. So can the Controllers Office take note of the committees intention to accept the recommendations for this department and have you come back next week. Thank you very much. Chair fewer thank you for your service. And now we have the department of billin building inspections. Good morning, supervisors, taurice madison. And thank you to the board of supervisors. And we accept the budget Analyst Recommendations. Chair fewer thank you very much. Any comments or questions from my colleagues . So, mr. Controller, please take note of the committees intention to accept the recommendations for this department. Thank you for joining us. Thank you. Chair fewer thank you. Rec and park is next. Good afternoon, supervisors. Or good morning, i think. Chair fewer hello general manager. How are you . Chair fewer im good. What do you got to say . We are prepared to accept the budget Analyst Recommendations and i appreciate working with the budget analyst and the controller and the mayors Budget Office and certainly all of you. Chair fewer thank you very much. President yee there must be something wrong with the b. L. A. Report with this indiscernible . Chair fewer what did we miss . [talking over each other] so we understand from the controller that these moneys can be used to shift the general Fund Expenditures at rec and park up to the baseline funding level. And so it shows that the estimated fund balance would be 17 million, i think. And yet when we heard back from your department it says that how much is predicted funding for the space next year, theres no open budget estimates for next year. And it is likely that the fund balance is comprised of, one, underspending and the open space fund during the year, and given the pressing needs with the tight budget. And number two, anything above the controllers estimate that is not likely to occur, given the economy. So were hearing from you that there is no predicted funding for this next year and no balance and the controller is saying that its 17. 4 million. That is not correct. I think that is a mistake in the processing, and communicating the information to you. We do have a fund balance and it constitutes approximately 10 of our overall budget which is well within sort of our recommended, you know, its what were supposed to be doing. But the challenge that we face this year, supervisors, and we did use some of our fund balance in balancing. When we submitted our budget to you in into the mayor in june it was based on the best available information that we had regarding covid. And almost a third of our budget is earned revenue. And, you know, we predicted a pretty substantial cut in revenues from 53 million a year to approximately 38 million. Were lucky if were going to make 20 million or 21 million and well use all of that fund balance to just continue to provide the essential services that were providing, theres no question about it. A lot of the programs and the activities that we thought that we would begin to do starting late spring, early summer, we may not get to do until next you know, late winter and next year at all. And, chair fewer, as you know as well as anyone, a lot of our revenue comes in during the summer and fall season, such as outside lands. And Tourist Spending is down over twothirds city wide and we havent had a visit to the tower and we havent any marathons or races. And, unfortunately, the duration of this is going to be much longer than we expected. We have some profound concerns because our budget is really premised on so much on earned revenue. So we anticipate using every penny of that to continue to provide emergency child care and our programs and to have our park rangers and custodians continuing to do the work, you know, as we all know and discussed last week, we have been taking on additional responsibilities that we otherwise wouldnt be doing to support the citys public response. Chair fewer so youre using the open space fund to balance your budget for the next two fiscal years and you wont have any balance left . Well, it is very hard to predict with 100 certainty where the revenues will come in. But right now we are projecting an additional 17 million or 18 million reduction in our revenue just this fiscal year and thats our fund balance in a nutshell right there. You know, look, you know, i wish i had a crystal ball. Wed love nothing more than to run adult programs and for concerts to start and races to start. Our parking garages are only a third to a half full, wed love to see more activity in our garages. Wed love to see our restaurants open, none of that has happened. And all of our numbers were premised on and the budget was submitted as you recall around the time that we were starting this cycle of reopening, and we expected to benefit a little bit from some Economic Activity late summer, early fall. Well not get any of it and we doubt to get anything throughout the fiscal year. As i stand here right now today, i actually have some pretty serious concerns. No one knows when well be up and running full speed again but its a lot slower than we anticipated. Presiden chair fewer pres, do you have any questions . I thought that your hand was up. You have 35 people that youre adding to your staff . No, we are not adding 35 people to our staff. President koppel thats what c. F. O. Said last week. No, i dont think president koppel chair 5 people in the process now . Were not adding people to our staff. Were in a pretty profound hiring freeze. We have dramatically reduced our temp salary line, which is a big part of our work. We have upped our attrition savings. In fact, we updated more after our discussions with the boards budget analyst. We do have some positions that are in a constant cycle and such as our apprentic apprenticeships that we have a workforce employment cycle. So these are active vacancies, but we have actually significant reduced or increased the number of vacancies that well carry throughout the year, supervisors. So what i think that we said last week is that we have of the 175 position positions thate currently vacant, i dont have the numbers chair fewer i have it from last week. So what you said is that you have 130 vacancies and that yo you you have 175 vacancies and holding 140 vacancies and that youre hiring 35 people. We have 35 people 35 positions that are in an active spot. Some are commission critical, minimum staffing positions. But our department and this is how we balance you know, i have over 2,000 people that work for us between temporary and fulltime Public Service employees. We are essentially in a very strict hiring freeze. Some of the ones that we are filling are either absolutely critical and essential positions, or theyre already weve already made offers and theyre far enough long in the hiring process. But thats a small percentage of the overall number of openings that we are carrying. And so the net of that, between that and the reduction to our temp salary line, there are fewer hours of work for the rec and Park Department this year, no question about it. Chair fewer supervisor ronen . Supervisor ronen i am wondering if im correct on this number, theres 150 spaces for the children of essential workers in your program, is that correct . Its actually going to be a little higher. Its good news, supervisor ronen. I thank well now, remember that were running eight of our sites to be Community Learning hub sites. And then another site, including one for children with special needs, will be emergency child and youth care sites. Because Health Guidance has allowed us to increase the size of the pods of kids that we can serve in a single space. We think that were going to be closer to 200 children in our ecey sites. Supervisor ronen those are going to be run by rec and park staff . Yes. And so too will the eight Community Learning hubs, eight of the 40 or it might be higher we might be up to 60 or 70. But any of the sites will be rec and park run as well. Supervisor ronen i see. I didnt know about that. Okay, that was my question. Thats fine. Chair fewer theyre staffed by nonprofits, right . Some are staffed by nonprofits but the eight Community Hub sites that we operate are staffed by our own team. Chair fewer and is that normally the rec and park site . Yeah. Chair fewer okay. Except we sometimes have in normal times we partner with nonprofits, and like the boys and girls club and the y, to operate some of our smaller single room clubhouses but we have over 85 buildings throughout our system. 27 plus rec centers which are staffed extraordinarily well by our represented team. Chair fewer okay. Any comments or questions for general manager ginsburg. Supervisor ronen just one more quick question. The vacancies that chair fewer was talking about, what are you hiring those vacancies for . A lot of them are apprentice clauses, we have Workforce Development programs with local 261, to, you know, our parks are fixed assets and we need a bare minimum of people to kind of manage them. As people retire, and for other reasons they leave, we do occasionally have vacancies and its an excellent Workforce Development model, were in our 11th or 12th year with local 261 where we bring in new apprentices. As they complete training they fill gardener spots. So of those 35, there are about permanent civil spots and apprentice spots. Supervisor ronen im sorry, i lost you for a minute. Its okay. So you are saying the gardeners supervisor ronen the positions that youre currently hiring for are apprentice programs . I would need to see a list from derek, i dont have them all. I think we might have a couple cucustodial vaccut oldvacancies. And apprenticeship gardeners. All people who are providing essential services and were not filling vacancies of anybody not providing a Frontline Service to our organization. People who do our tree Maintenance Programs chair fewer everything is essential. Im hearing from so many departments that every position is sort of essential. Not in our organization, though many, many, many are, and i think that as you know, supervisor fewer, its because our parks have been open during this pandemic. Without our staff and rec staff running our emergency child care or the park rangers or the park facilities could not be open for the purposes which they serve. And, you know, only 5 of our staff is administrative. Most of our staff are actually frontline workers. Chair fewer any comments or questions for the general manager . I see general agreement. So the Controllers Office take note for the committee to accept the recommendations from this department. Thank you, general manager, ginsburg. Thank you. Is the director here hi, good morning, supervisors. Thank you so much for having me. I want to just say thank you to the Mayors Office as well as the Controllers Office and the budget legislative analyst office. We accept the b. L. A. s recommendation. Chair fewer thank you very much. Any comments or questions from my colleagues. President yee, did you have a question . President yee just one. I think we asked this question last week whether or not it was a reduction or a cut of the of the cut of contracts to nonprofits . And i think that you said that they werent . Thats correct, president yee. We have we are not making cuts to our nonprofit agencies. We are grateful for the redirecting and reallocation of funds, but th juvenile departmet has allocated to our department. And as a result we were able to use those dollars to make sure that all of our c. B. O. S were kept whole. President yee i was just i was notified by one it was the parents of Public Schools recently oversight. I would love to have a conversation with you because that particular grant, we do not hold that grant. That is not a c. B. O. That we fund. But i can have a conversation with you separately because thats a joint funded contract. President yee joint funded by who . It is a grant that the School District holds with parents for Public Schools. And so in previous years, what we have done is allocated funds to the School District to provide a grant to parents for Public Schools. And for the last two years theres been no draw down on that contract. And as a result, there was a joint agreement that we should not continue that grant with parents for Public Schools and, instead, to get those dollars to support other needs in our system. President yee thats kind of odd. Yeah, maybe its very odd. President yee kind of odd. We have worked very closely with our School District. Back then it was under chief i dont remember the chief of student families and support services, kevin truett, and has consistently asked him to talk to the parents of Public Schools to ensure funding and build out and the draw down of that particular grant. And for whatever reason that has not been the case. So we have secured those dollars for the past two years and to send over to the School District to provide funding for that grant. Chair fewer i think that i recall during the budget cycle president yee might remember this that there was a new practice of really looking at Racial Equity in their funding cycles. And it was during that subject year, and i believe that supervisor sheehee was there joining us also because he asked questions about it. But i remember this was the transition year, because they are now using a different metric and measure in which to fund and primarily targeting a population of students. And so parents of Public Schools was not funded in that cycle, the firs cycle that we had on te budget with cohen as the chair. I recall that conversation that it was during the time that bcif decided to actually use a different measure and metric to serve the most immediate students . President yee yeah, but that explains it doesnt explain the numbers. The School District indiscernible . Its a joint decision. please stand by we have not talked specifically about the cost for testing. We have started the conversation, which is how do all family and staff in the learning hubs have access to testing before they start and then figure out a mechanic mitchell f mechanism for us to figure out how thats going to be a part of the learning hub. Supervisor ronen but thats a little bit different. Not that theres a path to testing, but that theres proactive, weekly testing to make sure whether or not theres an outbreak in any of those hubs and that we can keep the safety of children and adults in these hubs a priority. Is it not moving in that direction . I can have a conversation with you. D. P. H. Set up a team to address this. They hear your concerns loud and clear, supervisor, so we can follow up with you to share the plan and how we are proposing to move forward. Supervisor ronen okay. Because chair fewer had asked us to give her our citywide priority list. This is among my top two priorities, and we need to figure out if this is a need, and then, if it is a need, what that amount is very quickly, so if we could work with my half to figure out how to do that, that would be great. Chair fewer president yee . President yee director, last week, i talked to you about Early Childhood education and do you have those numbers . I do. It took us a little bit longer than expected to run the numbers, and i can share that with you. Actually, im having problems with my screen, but i can reach out to you. Unfortunately, moving into the next two years, which is fiscal year 2021 and 2122, we had [inaudible] but over the previous years, we have made increases in funding from the Childrens Fund to the zero to five providers. President yee probably everything got increased, but proportionately, did the increase match up with the other age brackets . We did not do a comparison by age brackets. We just did a comparison of funds in the zero to five system. I can follow up with a comparison by age in terms of comparison of funding by age and the comparison of that allegation. President yee yeah, im not saying that those are the numbers, but [inaudible]. Yes, but in general, there has been significant increases from our department to the zero to five system, but i can definitely share with you and your office, president yee, a more detailed breakdown of what that increase looks like. President yee thank you. Chair fewer thank you. Supervisor haney . Supervisor haney sorry. Thank you, chair fewer, and thank you, budget committee, for allowing me to ask a question. So i know we had a very long conversation at the joint committee about the Community Learning hub so i wont go into the model there, but i want to have a little more understanding of the cost. How many how many students are we planning to serve currently . So the goal is for us to eventually get up to 6,000 students or children for the learning hub. We are planning on doing a phasedin approach to allow families time to decide and to enroll, so our first opportunity for registration will happen next monday, and for next monday, i think we are planning on standing up 60 to 70 sites around the country so serve upwards of 2,000 children. Supervisor haney immediately . Immediately. And then have continued enrollment for more families to join after that. Supervisor haney sorry. And then there was information about the cost per child. And whats going to happen is im sure theres going to be family more families that many more families that want services than what were able to provide for. Im already contacted by workers, like workers at homeless shelters who dont have a lot of money to spend on their own child care in a lot of cases and sort of fall in the middle. This is something that supervisor yee has been leading on addressing during normal times. How are we going to deal with all of that . What are we doing about that . Thats a good question. In terms of expansion, we would love to expand if we had the resources. We unfortunately dont have the resources, and actually, chair fewer referenced that d. C. F. Has a program that is prioritizing our latinos, blacks, Pacific Islanders and lowincome families, and were going to make sure that our most disconnected families have services first. As we are starting to see the demand for these services growing in the city, we are actually being constricted in facilities for that. My staff has secured 80 facilities throughout the city, and thats a lot of facilities. And the reason why facilities is such an issue is because we want to be sure that were providing services with the highest level of Health Guidance and health safety. Were not going to be putting a whole bunch of kids in a small space. We need to ensure that there is 6 feet of distancing, and because of that, we are limited. I must say that i am so grateful for the generosity of our private sector folks right now, who are calling me, saying, ive got a conference room. Do you want that . We have churches who are calling, saying i have a church facility. Do you want to use it . Weve secured several provide spaces right now that will be available for our students. President yee and the School District has over 100 spaces. Supervisor haney yeah, there are some facilities that are empty. So just on this point, i mean, should we all be putting out, like, a broader, bigger call to the private sector to offer their space if they have it . Just to be clear, focusing on our most high need students, our homeless students, public housing, yes, we should focus on them first before one, im worried were not going to have enough space and room even for them. And then, youre going to have a lot of other students who are high need and families that are high need right now, we are leveraging, and im so privileged to work with our c. B. O. S to go into these spaces to operate the learning hubs, and that has been really amazing, but at some point, were going to max out their capacity, so were going to need Additional Resources if we want to open up more learning hubs. Supervisor haney all right. Okay. Im going to get out of the way. Thank you for allowing me to ask questions, chair fewer. Chair fewer i think it speaks to the volume of sfpd open spaces because they all have parks, auditoriums, and theyre fairly large. Why arent we using those . Right now, i am having conversations with dr. Matthews and School Leadership to try to figure those pieces out . Chair fewer okay. When you talk about large facilities, thats right. President yee said theres over 100 of them, and we know that almost all of them have outdoor space, they have outdoor gardens. They have huge auditoriums and assembly rooms, and it doesnt quite make sense, quite frankly. Supervisor ronen, last question . Supervisor ronen yeah, last question, so youre changing the date when youre starting. Youre not starting september 14, you are starting immediately . Yeah. So september 14, we are starting, with 2,000 immediately. Supervisor ronen so monday, youre starting with 2,000 . No, registration is starting monday. Supervisor ronen okay. So you keep saying immediately, but what you mean by immediately is september 14 . Yes. Im sorry. Supervisor ronen im, like, did we roll out the date . Thats magic. President yee can i suggestion. You will run out of people thats going to be fingerprinted. Its like we can just bring a bunch of volunteers in, and as you know, any time you work with children, we need to be careful, so can we be proactive maybe and go into city college and San Francisco state and have to wait until everything gets processed . And then, secondarily, can we ask San Francisco city college whether we can use their space . Thank you, president yee. We are working with city college, whos been a really great partner with us on a number of things, but in particular for this year, were having some really positive conversations with them. And then, in terms of your you know, its you can tell that president yee used to run a program because he knows about the fingerprinting issues, so youre right. You cant just put anybody into a space to serve children. The reason why it makes sense to use nonprofit agencies is because its all fingerprinted. They know mandated reporting, and yes. We are in conversation with San Francisco state who has said this is a great opportunity for our professionals. Theres been a lot of feedback around this program and about people wanting to come in and support this effort. San francisco is, once again, leading the way in caring for our highestneed children throughout the city. Chair fewer i just have one question for you, and that is i know our c. B. O. S are going to be operating these hubs. Im just wondering, is there any extra compensation for them at all . So were going to be partnering two after School Providers together to make a fullday program. Unless the c. B. O. Has already full day programming like our beacon centers, then, they will go in and operate the program full day. Chair fewer got it. Supervisor ronen . Ill talk to you offline, director chu, but i do know its the priority of this board to increase the capacity of these hubs. As were making these addback decisions, i know theres a lot of interest in this decision to make this a citywide priority. So if you could start thinking through for me, the testing is really important because families are very, very nervous about the safety. Protocols are first in line, but the expansion is also first in line, so if you could layout different options and scenarios for this board as were considering how to allocate addback money, that would be wonderful. Chair fewer madam clerk . Clerk just wanted you to know that supervisor haney was noted as present at 1127, convening us as a special meeting of the board of supervisors. Chair fewer yeah. Considering we dont know the upcoming cost, how long this will last, and the addition of cost it would take. Supervisor yee . President yee can we have [inaudible] he calls me every four years. Chair fewer all right. Thank you for that. Having said that, thank you, director chu, for answering all of our questions. It is the recommendation of this board to accept the b. L. A. Recommendations of the department. And we have assessor chu present. Assessor chu . Thank you, chair fewer, for your tough decisions ahead. I wanted to let you know that we are accepting those budget and analyst cuts and also some reductions in travel and some cuts in restrictions, as well. In response to supervisor mandelmans question last question, i think supervisor mandelman had recognized and i think the board recognizes the important work of our team, we would ask that you reconsider the attrition level of our department. In some of those positions, we are already in process of interviewing and potentially extending hires before the hiring freeze began. On top of that, we would love to be able to make sure we had the capacity to hire appraisers if we need to to defend commercial appraisals that will be coming up. We accept a ton of appraisals from our commercial properties, so we want to be able to defend the values that we think the city is going to be assessing. Allowing us to be able to do the work would be a service thats beneficial and worthwhile. Chair fewer thank you, director chu. The request has been heard and recognized by all of us, and thank you for taking these cuts to the department. So i think we have recommendations that the assessor accepts these cuts. Thank you, assessor chu. Now, we have the Mayors Office. Are you presenting today . Yes, i am. Ashley rothenberger. Thank you to you all for these recommendations. We are in agreement with the office of the budget and legislative analyst, and im happy to answer any questions if you have any. Chair fewer any questions from my colleagues . Seeing none, mr. Controller, please make sure to note the recommendations for this department. Thank you. Next, we have city attorney. Mr. City attorney . Chair fewer, this is ron flynn. Again, i was here last week. Deputy city attorney. We have reached agreement for further reduction further attrition and reduction in travel, and we are in agreement with the budget analyst. Chair fewer thank you. Any comments or questions for the city attorneys department. Seeing none, mr. Controller, can you please take note of the city attorneys intentions to take note of the cuts to the department . Thank you. Now, we have the department of elections. Hello, department of elections . President yee i think they want to double the cuts. Chair fewer yeah, department of elections. I think you have about, what, five Staff Members positions that we can actually okay. I see i dont know where mr. Arthur is. Perhaps, madam clerk, would you mind to see whether or not mr. Arthurs on his way, and with that, lets do the board of supervisors. Who do we got representing us . Hello, madam chair, members of the committee, its angela calvillo. I wanted to just say, we are ready to go now. We are in agreement with the budget and legislative analysts office. We appreciate your hard work and everyone working on this year budget and next years budget, and we are here if you need anything additional from the department. Chair fewer any questions or comments for miss calvillo . If not, mr. Budget mr. Controller, can you please make note of the departments agreement to the cuts of the budget and legislative analyst. Im here. Chair fewer oh, good. What say you about the recommendations . The department accepts the budget and legislative Analysts Recommendations for the department. Chair fewer thank you. Any comments or questions for mr. Arendt . Supervisor yee . President yee yes. I see theres a line item for vehicles. Correct. President yee are you needing that many vehicles with this election coming up because were not having that many places where people will be voting at . Yes. We read we lease around 300 vehicles per election, and we will again for this election. The number of polling locations has not changed for november, so well still need fuel support personnel in the field, provide assistance to the workers in the field. We saw the article in the examiner this morning. We have not seen the report from the budget and legislative analysts office. We did do a quick review of our receipts from 2018 because thats the time we would have been leasing vehicles that the report covered, the time frame, and we didnt see any luxury vehicles in our invoices. What happens a lot is since we do request a large number of vehicles for a very short time frame around election day, the vendors cant always give us the intermediate class vehicle, so sometimes, well get well get a not an update, but a higher level class vehicle, but were not charged a luxury cost. But we do use around 200 vans, and sometimes if they dont have enough vans, the vendor provides s. U. V. S. So potentially, the b. L. A. S office saw the s. U. V. S and considered that to be our leasing luxury vehicles, but thats not the case. Weve contacted the b. L. A. S office requesting reports, so we can see which vehicles are noted in the report so we can compare those to our records. So i cant comment, but yeah, we will have the same number of vehicles in this election that we did in march. President yee so is it budgeted for the number of vehicles that you did for march . Is it budgeted for your typical november elections . Its mostly budgeted for march, with a few more potentially in november, for the election cycle. All the leasing is done with the vendor. Were not going independently and leasing vehicles besides what the city has under its blanket contract with the vendor. President yee and this may not specifically be a question for your department, but there are a lot of vehicles for its not used every day, and i wonder if theres a way for you to contact departments and say, can we borrow these vehicles . Some vehicles just sit there all week long, so again, it can save us some money. Yeah, and i think its under the Mayors Office that the city can obtain a vehicle and use it for shortterm use. President yee can you make more of a concerted effort to work with the other departments that might have these vehicles available . Certainly. President yee yeah, i think it would be helpful. Thank you. Chair fewer do we have any further questions . If not, well make a recommendation of the department to accept the recommendations of the department. Its 12 05. Madam clerk, do we have any other departments before us today . President yee no, this is too short. Chair fewer i actually think we should have a discussion on something fairly deep while were still together. President yee chair fewer, thank you. Chair fewer so id like to make a motion to recess this meeting until 10 00 a. M. Tomorrow. President yee thank you. Chair fewer bless you, president yee. Can i have a roll call on that, please. Clerk yes. On the motion to recess the meeting until 10 00 tomorrow [roll call] clerk there are five ayes. Chair fewer thank you very much. Colleagues, id just like to say, get a good nights sleep tonight because tomorrow will not be so easy. I think we saw departments very compliant, and tomorrow, they will not be. Supervisor ronen im so excited. I have time to actually study. Chair fewer so everyone got the b. L. A. S report. Look at that, and say these are the recommendations, and if you can think of other things, great. This is where we start, and so we are growing that pot. Congratulations to all of you for growing that pot for the add back, and for the communities. Okay. Thank you very much. Seeing nothing further, this committee is recessed, and thank you, madam clerk. Clerk of course
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